West_Virginia_Re-compete_Pre-Proposal_Presentation.ppt

Federal Protective Service - Region 3 PSO Services for West Virginia Pre-Proposal Conference Disclaimer:

Statements made in this presentation or in response to inquiries do not revise the written terms of the solicitation.

Changes to the solicitation must be made in writing via amendment.

PSO Services Region 3

Federal Protective Service Mission Statement Protecting the critical infrastructure and key resources of the United States is essential to our Nation’s security, public health and safety, economic vitality, and way of life. The Federal Protective Service (FPS) protects one component of the Nation’s infrastructure by mitigating risk to Federal facilities and their occupants. FPS ensures that Federal properties are safe and secure for Federal employees, officials, and visitors in a professional and cost-effective manner by deploying a highly trained and multi-disciplined police force.

PSO Services Region 3

Request for Proposals

RFP: HSHQE3-15-R-00002

100% Serice Disabled Veteran Owned Small Business (SDVOSB) Set-Aside

Competitive Procedures under FAR part 12

Request for Proposals RFP Solicitation Issued: April 14, 2015

RFP Closing Date- May 14, 2015 2 PM EST

PSO Services Region 3

Proposal Submission Requirements

Proposal Expiration Date = 120 days from submittal

Submission of all signed amendments and other clause requirements with Price Proposal.

Contract Type Government anticipates awarding a single award Indefinite-Delivery Indefinite-Quantity (IDIQ) Contract with Labor Hour Task Orders

The guaranteed minimum amount to be ordered under the IDIQ contract will be $100,000.00.

PSO Services Region 3

Contract Award Anticipated August/September 2015

Current Contract ends November 30, 2015

PSO Services Region 3

Contract Transition

PSO Services Region 3

Period of Performance

Individual task orders will include specific performance periods

Full Term of IDIQ Contract if all Options are Exercised: 01 December 2015 to 30 May 2021

PSO Services Region 3

General Scope PSO Services for West Virginia

The contractor shall provide and maintain all management, supervision, manpower, training, equipment, supplies, licenses, permits, certificates, insurance, pre-employment screenings, reports, files, and any other resources necessary to accomplish the required PSO services as described in the solicitation.

PSO Services Region 3

General Scope (continued) The instant acquisition will be utilizing the most recent standardized FPS Statement of Work for PSO services.

The current October 2011 version of the FPS PSO statement of work (SOW) is applicable to the instant requirement and the June 2009 version is applicable to the incumbent contract.

Armed PSOs MUST have valid state/city/county firearms license permit required by law and show proficiency with the use of the firearms before working on a task order.

PSO Services Region 3

In addition to the basic PSO services detailed in the SOW, the contractor shall be required to provide temporary additional services (TAS) and contingency and continuity of operations services (COOP).

PSO Services Region 3

Basic Services Permanent ongoing services specifically included in the task order(s) at time of award or added through modification up to any established maximums identified in the contract.

Temporary Additional Services (TAS) TAS goes beyond the basic services requirements. TAS are the short term, non-recurring needs for service, such as an increase in hours to an existing or subsequently added post location.

The Contractor may be required to perform these services with little advance notice.

Authorized to proceed by CO or COR direction.

Continuity of Operations Plan (COOP) Implementation The Contractor shall submit a COOP to the Government as a post-award deliverable.

Since COOP implementation costs cannot be pre-determined at this time, the Government has provided estimates and established not-to-exceed amounts in the Schedule of Supplies/Services and Prices.

Site Location The services to be provided shall be accomplished throughout West Virginia (excluding Berkley, Jefferson, and Morgan counties

The current estimated basic service requirement is provided with the RFP.

Actual performance requirements will be incorporated on the individual orders when issued.

Insurance Requirements Insurance Requirements: Certificate required before actual work is performed. The successful Contractor must furnish the Contracting Officer a current Certificate of Insurance, meeting the minimum requirements specified in the solicitation. A new certificate must be presented before physical performance on all option periods.

Source Selection Criteria Contractors shall submit quotes based on the following three (3) evaluation factors:

Source Selection Criteria (continued)

The technical evaluation factors, when combined, are significantly more important than price.

Relevant Past Performance Relevant past performance is recent (i.e. performed within the last 3 years) performance under projects that are of a similar or directly related scope, magnitude and complexity to the requirement described in the solicitation.

The Government reserves the right to obtain information from sources other than those identified by the Contractor. The Government will also consider the quality of the Contractor’s relevant past performance.

In determining the rating for the past performance evaluation factor, the Government will give greater consideration to the contracts which the Government feels are most relevant to the current RFP.

Note #3 - In determining the rating for the past performance evaluation factor, the Government will give greater consideration to the contracts which the Government feels are most relevant to the current RFP in terms of scope, magnitude and complexity.

Teaming Arrangements Reference FAR 9.6 Provide a narrative or the actual teaming agreement

Include the roles & responsibilities and the distribution of effort for each partner (by type and percentage) anticipated in performance

Where a teaming arrangement is proposed, a narrative and/or the actual Teaming Agreement if one exists, shall be submitted as part of the proposal by the managing partner of the joint venture or the prime contractor. The Government is interested in the roles, responsibilities, and distribution of effort (by type and percentage) between the parties in performance of the Government’s requirement and this narrative may enhance the Government’s understanding of your proposal. This narrative and/or Teaming Agreement will not count against the stated 20 page size limitation of the Technical Proposal.

Management Approach

Successful Offeror’s approach will be incorporated into the resultant contract

Note #1 - Offerors provide management strategies and proposed solutions demonstrating how they will result in better value to the government.

Schedule of Prices Basic Service and TAS CLINs will be priced as labor hour rates

COOP - Since COOP implementation costs cannot be pre-determined at this time, the Government has provided estimates and established not-to-exceed (NTE) amounts in the Schedule of Supplies/Services and Prices.

Schedule of Prices (continued) Contractors shall submit price quotes on the Standard Form (SF) 1449.

Government suggests that the Contractor complete the ‘Price Element Breakdown’ (RFP Attachment 6).

The Government may use this breakdown to conduct a price realism evaluation for the purpose of measuring the Contractor’s understanding of the solicitation requirements and for assessing the performance risk inherent in the Contractor’s price.

Basis for Selection The Government will select the responsible Contractor whose proposal, in conforming to this RFP, provides the overall best value to meet the Government’s requirements, price and non-price factors considered. Only apparent successful offeror determined to be responsible pursuant to FAR 9.104-1 will be issued a contract.

Efficient Competition Offerors are advised that the Government may not evaluate the technical proposals of all offerors under this RFP. The government will first review the total evaluated price of all proposals received. The technical proposals of those offerors whose pricing is determined by the Contracting Officer to be most competitive may be reviewed prior to, or instead of, other technical proposals received. Based on the initial review of these technical proposals, the government may not evaluate the technical proposals of other offerors, whose total evaluated pricing was higher than that of one already evaluated and already assigned the highest possible technical rating. This would occur when the Contracting Officer determines that any possible technical superiority of an unevaluated (and higher priced) technical proposal, over (a lower priced) one that was already evaluated and assigned the highest possible technical rating, would not warrant any additional price premium.

Federal Protective Service Point of Contact Bryan Haring, Contract Specialist

E-mail: bryan.haring@hq.dhs.gov Phone: (215) 521-2274 PSO Services Region 3

Questions

Forward questions to Bryan Haring at Bryan.Haring@hq.dhs.gov