Amendment_00002.pdf

1. Is the current requirement being performed by Security Consultants Group Inc's contract

#HSHQE310A00001? Response: The current requirement is being performed by Security Consultants

Group under BPA HSHQE3‐10‐A‐00001. This BPA was awarded on September 02, 2010 and expires on

11/30/2015. The BPA was awarded with a value of $28,544,505.65.

2. I respectfully request a copy of the Post Manning Exhibit for the Solicitation referenced in the above subject line. I did not find a nondisclosure agreement in the Solicitation. Response: The non‐disclosure agreement is listed under SOW Exhibits, Exhibit 2G of the RFP. Upon receiving the Non‐Disclosure agreement, the Post Exhibit will be forwarded to the requesting vendor.

3. Must offerers and Subcontractors possess a West Virginia Security License at the time of bid submission? Response: Vendors shall have a state of West Virginia issued license in place prior to the start of contract performance (i.e. standing post).

4. SOW Exhibit 7 – Medical Questionnaire and Physical Abilities Test Manual: SOW Exhibit 7 lists the medical and physical abilities requirements for this effort. Will the Government please clarify if the current work force is certified to the standards listed in Exhibit 7? Response: No, the current PSOs were not required to be certified to the new PAT standards.

5. Exhibit 8C – Contractor Provided Firearms and Ammunition: Exhibit 8C lists the Firearms requirement for this effort as a 9mm. Will the Government please clarify if the current workforce is certified on a

9mm weapon? Response: The current workforce is certified on a 9mm weapon.

6. Exhibit 8E – Contractor Provided Communications Equipment: Exhibit 8E which details the requirement for Contractor Provided Communications Equipment is blank. Will the Government please confirm there is no requirement for contractor provided communications equipment (radios/cell phones) for this effort? Response: There is no requirement for contractor provided communications equipment.

7. Attachment 5 – CBA 2011‐4331: It appears that the last update for CBA 2011‐4331 states that all terms and conditions were in full‐force and effect until February 28, 2015. Will the Government please clarify if this CBA is still in effect and provide any updates as applicable? Response: CBA 2011‐4331 is still in effect.

8. Attachment 5 – CBA 2011‐4331 and CBA 2012‐5472: CBA 2011‐4331 states that it covers employees in Huntington and Point Pleasant, WV and Ashland, KY. CBA 2012‐5472 has 2 locals with different wages and states that it covers throughout the state of WV. Will the Government please clarify which CBA and local is applicable to each work location? Response: The post locations and the applicable CBA’s will be provided in the post exhibit. The post exhibit will be provided upon the Government receiving the Non‐

Disclosure agreement.

9. Reference: Solicitation Provisions Pages 8‐11: Pages 8‐11 of the solicitation provisions detail the requirements for price proposal submission. 1)Will the Government please clarify what information is required to be submitted by proposed subcontractors? 2)If utilizing a subcontractor, are subcontractors allowed to submit a separate sealed package directly to the Government? Response to 1 and 2: Only one package shall be permitted by the prime contractor which is inclusive of all costs the prime and any sub‐contractors. Response should refer offeror’s to “Evaluation‐Commercial Items, Price Proposal, Paragraph 3 which requires the contractor to affirm that the fixed hourly rate for each labor category applies to labor performed by 1) the contractor 2) subcontractors and 3) Divisions, subsidiaries affiliated.

10. Reference: Solicitation Provisions, 2, page 3: Paper Copies: Will the Government please advise if these copies are to be bound in a 3‐ring binder? Response: Use of the 3‐ring binder is at the vendor’s discretion.

11. Solicitation Provisions, 3, page 3: Page Limitations: Is a table of contents required and if so will it be excluded from the page count? Are 11x17 pages allowed for this submission (staffing plans, transition plans, etc., if so will they be counted as one page or two? Response: Providing a table of contents is at the discretion of vendors. If provided, it will be included in the page count. Pages are to be 8.5x11.

12. Attachment 1 – SOW, Section 4.2, page 15: Subparagraph 4.2.1.1 states “Business and corporate licenses to operate as a commercial security service”, are subcontractors required to possess State business and corporate licenses to operate as a commercial security service contractor? Response: Yes, anyone working on the contract, including subcontractors, must comply with all licensing requirements.

Please refer to Section 4 “Authority and Jurisdiction, Permits, Licenses and Adherence to Laws” of the

SOW located on pages 14 and 15.

13. Per the pre‐proposal conference, it was mentioned that the responses need to be 5 hard copies, along with a searchable CD? Can the response be fed‐exed or have to be hand ‐ delivered? Response:

Delivery method is at the vendor’s discretion.

14. What are the IT requirements for training? Will the training take place on government site or contractor site?? Response: Solicitation is clear on its face. See SOW Section 6, Training. Contractor provided training is conducted at the contractor’s facilities and Government provided training is conducted at Government facilities.

15. Are some of the posts unarmed posts? Are all posts armed?? Response: All posts are armed.

16. Are existing PSO employee training certificates transferrable if individuals transition onto a new task order? Response: Yes. Please refer to page 9, Section 2.2.2 of the SOW.

17. Will incumbent contractor be required to transfer existing personnel training certificates??

Response: Yes. Please refer to page 9, Section 2.2.2 of the SOW.

18. What is the minimum work age in West Virginia? Response: Please contact West Virginia Division of Labor Wage and Hour to ensure compliance, however, the FPS contract suitability system processes applicants who are at least 21 years of age. Please reference page 15, Section 4.2.2 of the SOW.

19. Noting that drug screening is a requirement for employment according to the SOW there is a requirement for Government requested screenings. Will this be a mandatory yearly requirement for all employees on the task order? Response: Drug screening is required initially and then every three years after. Vendor shall conduct annual random drug screenings of 10% of PSOs. Please reference page 20, Section 5.2.4 of the SOW. In regards to Government Requested Screening, please refer to page 20 and

21, Section 5.2.5 of the SOW

20. Suitability requirements for each PSO is this a yearly mandate?? Are records submitted to government or remains of contractor site? Response: Please reference page 24, Section 5.3.5.1 of the

SOW “Contract employee is suitable to work security force service contracts for five years upon favorable determination; if nothing occurs within five‐year period that would render employee unsuitable for continuing performance under contract.”

21. DOL Category Guard II security Officers is required as a basis for rates. As an IDIQ contract can we also submit rates for other security guard levels if there is a minimum education requirement/years of service? Response: The minimum wage requirement is established in the applicable Collective

Bargaining Agreements.

22. Reserve Security Force – How many PSO’s are needed at a minimum? Response: In regards to a reserve force, please refer to page 50, Section 12.4.2.1, of the SOW.

23. Emergency Security Services ‐ Can existing staff be used to determine level of support for

Emergency services? Is there a minimum level of staffing?? Response: Staffing is a component of the

Management Approach and is not determined by the Government.

24. Vehicles – Does the Government intend to supply any vehicles? If not, how many vehicles does the contractor need to have for work on this contract? Response: No Government vehicles are provided.

There is no Government requirement for contractors to use their own vehicles; it is at the discretion of the contractor to determine whether it wants to utilize its own vehicle(s) in performance of the contract.

25. Are all roving positions in a vehicle? Are some walking? Response: Rovers are foot patrol positions at each facility.

26. What is the minimum number of area managers required for the field level supervision? Response:

Staffing is a component of the Management Approach and is not determined by the Government.

27. How many hard copies of the Price Submission and other documents should there be in the second envelope? Response: 1 copy. Please reference proposal submission requirements beginning on page 2 of the “Solicitation Provisions”.

28. Can you please specify which posts require relief? Response: All posts require relief if a PSO goes on break. Paid breaks shall be provided in accordance with state requirements and/or applicable CBAs.

29. Referencing the Post Exhibit, it is unclear what “BPD” stands for as a labor category. Please provide clarification: Response: “BPD” is not a labor category and stands for Bureau of Public Debt.

30. The Proposal Submission Requirements state that the Standard Form 1449 must be used as the cover page for the proposal, but this form also contains pricing information. Should it be used as the cover for the Technical Proposal or the Price Proposal or for both volumes? The entire SF1449 with continuation sheets, or just the first page of SF1449 without continuation sheets? Response: The

SF1449, as it will contain pricing, shall be included in the pricing proposal envelope only, inclusive of continuation sheets.

31. Will the Government please confirm that no buildings/posts other than those at WV0248 and

WV1250 listed above require the WDTP X‐Ray or Non‐X‐Ray training? Response: Please refer to the

Post Exhibit, buildings WV0248 and WV1250 are the only buildings that have active screening posts.

Refer to sections 6.7.3.3 (page 32) and 6.7.4.1 (page 33) of the SOW.

32. Do the incumbent employees currently have PIV cards? Response: The incumbent contractor is currently in the process of providing piv cards to the PSOs.

33. Will the Government please clarify which labor category is applicable to this effort at each post/building? Response: Per the Statement of Work, we are procuring “Guard II” PSOs. BSO’s are positions that previously applied to the incumbent contract but will not carry forth.