New Jersey Recompete Pre-Proposal Slides v.2.ppt

Federal Protective Service Pre-Proposal Conference

Solicitation HSHQE3-12-R-00001 State of New Jersey

Sign In Sheets

The purpose of this pre-proposal conference is to provide a briefing on the contracting concept and FPS requirements so that you, as a potential offeror can ascertain the general conditions of the solicitation that could materially affect the proposal submission.

Disclaimer Changes to the solicitation must be made in writing via amendment.

Verbal statements made at this meeting or in response to inquiries do not revise the written terms of the solicitation.

Federal Protective Service Mission Statement

Protecting the critical infrastructure and key resources of the United States is essential to our Nation’s security, public health and safety, economic vitality, and way of life. The Federal Protective Service (FPS) protects one component of the Nation’s infrastructure by mitigating risk to Federal facilities and their occupants. FPS ensures that Federal properties are safe and secure for Federal employees, officials, and visitors in a professional and cost-effective manner by deploying a highly trained and multi-disciplined police force.

State of New Jersey Excluded Counties:

Union, Essex, Bergen, Hudson and Pasaic

Included Counties:

All others.

NOTE: There may not currently be sites in all of the counties.

Services Required

Wanner, Todd M (WTM) - does this fit under this section? it's talking about services....probably don't want to reference how we are evaluating proposals.

I know everyone has read the solicitation in front to back, but as a reminder… By submitting a proposal, the Contractor agrees to comply with all terms and conditions set forth in the RFP, including the Statement of Work (SOW).

This RFP contains 4 sites in Washington, D.C. to include… DC0366: 800 K Street NW, Washington, D.C. – FEMA – sensitive site; active ATRs; Whitestone incumbent DC0382: 810 7th Street NW, Washington, D.C. – OJP – sensitive site; active ATRs; Whitestone incumbent *DC0367: 801 I Street NW, Washington, D.C. - DOJ, VA, DHS; Secret Security Clearance; MVM incumbent DC0691: 799 9th Street NW, Washington, D.C. – IRS; Coastal International Security incumbent

Best Value Procurement = this means we are not necessarily awarding to the offer with the lowest price.

We are looking for excellence!

- Technical factors when combined are significantly more important than price

Basic Services Permanent ongoing services specifically included in the task order(s) at time of award or added through modification up to any established maximums identified in the contract.

Temporary Additional Services (TAS) Short term, non-recurring needs for service such as an increase in hours to an existing or subsequently added post

Little advance notice

If the Government provides the contractor with more than 72 hours notification to perform TAS, the Government shall issue an order using the basic services rates

If less than 72 hours notification is provided, the Government shall issue an order using the TAS rates.

Emergency Services Emergency surge security force services for large and small-scale events such as natural disasters, civil disturbances, or other unanticipated events on an as-needed basis.

The requirements under Emergency Services shall be ordered for anywhere in the geographic area covered under this contract with little, if any, advance notice.

Statement of Work All management, supervision, manpower, training, equipment, supplies, licenses, permits, certificates, insurance, pre-employment screenings, reports, files and any other resources necessary to accomplish PSO services as described and required within this SOW and any revisions to SOW as specified in contract modifications.

Existing vs. New Requirement

Contract Type Indefinite Delivery / Indefinite Quantity (IDIQ contract)

Labor hour with fixed hourly rates.

Period of Performance Anticipated Contract Award: 11/15/2012

Transition: 120 days

Contract Period of Performance March 15, 2013 – March 14, 2018

Option to Extend Services – FAR 52.217-8 March 15, 2018 – September 30, 2018

Proposal Submission Requirements SF1449 – cover page

Two sealed envelopes:

(1) Price Proposal (2 copies) plus CD containing Excel spreadsheets (with formulas)

(2) Technical Proposal (5 copies) plus CD containing searchable documents 20 page limit

Proposal Expiration Date = 120 days

Submission of all signed amendments and other clause requirements with Price Proposal

Proposal Due Date Monday, October 15, 2012 at 2:00 p.m. EST

Submit offers to:

Reminder the RFP does not allow for electronic email or fax submissions.

Efficient Competition

Technical Evaluation Technical Ratings – In descending order of importance:

Relevant Past Performance

Management Approach

Socio-Economic Factor

Note - The above factors when combined are significantly more important than price.

Evaluation Criteria – Relevant Past Performance & Teaming

The submission should include a 3 project maximum = 3 for prime and 3 for sub The timeframe should be within the past 3 years In terms of complexity we are looking for experience with armed guards having similar duties as the SOW – i.e. screening, x-ray magnetometers In terms of magnitude the projects must demonstrate a similar level of magnitude (i.e. hours).

We are also looking for references and past performance questionnaires… References = attachment 3 past project form Past performance questionnaires – attachment 4 = sent to customers and returned to Katelyn.

Teaming arrangements = narrative required clearly detailing the roles, responsibilities, and distribution of effort - one page supplement to past project forms; not counting against 12 page size limit

Evaluation Criteria – Management Approach

Staffing - Relief Detailed relief plan indicating your approach to providing relief.

Address how your firm will manage the relief requirements and include the number of PSOs required to provide relief and the total annual estimated relief hours.

Looking for more than statements such as “relief shall be provided in accordance with the applicable Collective Bargaining Agreement or applicable Department of Labor regulations” or other non-definitive statements

Address and quantify whether any relief hours are being provided by supervisory personnel signing-off as a supervisor to provide relief.

Evaluation Criteria – Socio-economic Factor All offerors including Small Businesses shall address the extent of participation of Small Disadvantaged Business Concerns.

The table in the RFP must be included as part of the technical proposal.

Both the dollar value and percentage value of the total evaluated contract price must be provided for the services required for this solicitation.

Differs from Subcontracting Plan!

NOTE: This table will be removed by the CO before the submission of the tech proposal to the tech team

Evaluation Criteria – Price

Bid WD wages Stagnant!

Note: this does not apply to non SCA covered positions.

Responsibility Determination Adequate financial resources Contractor has to be in good financial standing Have adequate resources to perform contract Current assets cover current liabilities.

Ability to meet the delivery or performance schedule Satisfactory performance record Satisfactory record of integrity and business ethics Satisfactory operational controls, equipment and facilities Qualified to receive an award No felony conviction Even if best value-still can be found non-responsible

The government looks for a satisfactory performance record, a record of integrity and business ethics, satisfactory operational control, etc.

A big part of the determination is that a contractor has adequate financial resources…we review payrolls and financial statements in detail; therefore it is important that a contractor is in good financial standing.

The government wide listing is verified to ensure a contractor is qualfied to receive an award; this listing includes any debarrments or suspensions where a contractor is not eligible to receive a contract award.

In addition, in accordance with HSAR 3052.209-76, contractor has verified that it is not a business concern owned, controlled, or operated by an individual convicted of a felony.

Subcontracting Plans FAR 19.702 implements the requirements of the Small Business Act (15 U.S.C. § 637(d)) for submission and negotiation of small business subcontracting plans. With respect to negotiated acquisitions, “shall require the apparently successful offeror” to submit an acceptable subcontracting plan, and if such offeror fails to negotiate a plan acceptable to the contracting officer within the time limit set by the contracting officer, the offeror will be ineligible for award. FAR 19.702(a)(1).

Applies to Large Businesses Only

Proposal Submission Requirements Summary/Proposal Preparation Proposal Submission Checklist (Attachment 9)- review prior to submitting proposal.

1449 issues COOP – Use costs shown on page 12 of Sub-section E-2 Multiplication Management Approach issues Attachment 8 – Field Level Supervision Exhibit Past Performance Questionnaires Company Background etc.

Useful information

Useful Information Lessons Learned from the Procurement Analyst:

Supervisor and Non-PSO hours are not provided in enough detail so provide subsidiary worksheets

Incremental cost breakdown is required regarding relief

Frequently Asked Questions

Wanner, Todd M (WTM) - were questions asked already and you are providig clarifications? if this was used frmo Jessica's sample,she already had qeustions in hand, which is why she used this slide.

What comes next….

Federal Protective Service Points of Contact Beth H. Arnold-Messick

E-mail: beth.arnold-messick@dhs.gov Phone: 215-521-2277

Annmarie Bartholomeo E-mail: annmarie.bartholomeo@dhs.gov Phone: 215-521-2260