PRD.RFP.2.15.17.pdf

PERSONAL RADIATION DETECTOR

REQUEST FOR PROPOSAL (RFP)

HSHQDN-17-R-0003

DHS Office of Procurement Operations

Domestic Nuclear Detection Office Acquisition Division

(Intentionally left Blank)

Table of Contents

SECTION A – SF 1449

CONTINUATION OF SF 1449, BLOCK 10

SECTION I – Supplies or Services and Pricing/Cost

1.1 Type of Contract

1.2 Contract Term

1.3 Contract Coverage

1.4 General Description

1.5 Contract Minimum / Maximum

1.6 Contract Pricing

SECTION II – DESCRIPTION / SPECIFICATIONS / WORK STATEMENT

2.1 Background

2.2 Mission and Objectives

2.3 Mission Need

3.1 Packaging, Packing, and Marking

3.2 Environmental Considerations

3.3 Branding / Marking

SECTION IV – INSPECTION AND ACCEPTANCE

4.1 Clauses Incorporated by Reference FAR 52.252-2 (FEB 1998)

4.2 Inspection and Acceptance Official

SECTION V – DELIVERABLES OR PERFORMANCE

5.1 Order Term

5.2 Period of Performance

5.6 Clauses Incorporated by Reference FAR 52.252-2 (FEB 1998)

SECTION VI – CONTRACT ADMINISTRATION DATA

6.1 Authorized Users

6.2 Contracting and Administrative Authority

6.2.1 Contracting Officer (IDIQ Level)

6.2.2 Contracting Officer’s Representative (COR)

6.2.3 Task (or Delivery) Order Contracting Officer (TO/DO CO)

6.2.4 Task (or Delivery) Order Contracting Officer Representative (TO/DO COR)

6.2.5 Definitions

6.3 IDIQ Level CO and COR Contact Information

G.4 .........................................................................................Error! Bookmark not defined.

6.4 Electronic Funds Transfer Payment Requirements

6.5 Invoices

SECTION VII – SPECIAL CONTRACT REQUIREMENTS

7.1 Reporting Requirements

7.2 IDIQ Award and Initial Minimum Ordering Process

7.3 Ordering Procedures

7.4 Orders

7.5 Unauthorized Work

7.6 Unilateral Orders

7.7 Equipment Modifications / Substitution under Issued Orders

7.8 Information Security Requirements

7.9 Enterprise Architecture Requirements

7.10 Post-Award Conference

SECTION VIII – CONTRACT CLAUSES

8.1 General

8.2 Clauses Incorporated By Reference

SECTION IX – LIST OF ATTACHMENTS

SECTION X – INSTRUCTIONS, CONDITIONS, & NOTICES TO OFFERORS

10.1 Proposal Submission

10.2 Interested Offeror’s Questions

10.3 Proposal Format and Submission

Tab A: Proposal Cover / Transmittal Letter

Tab B: Product Description

Tab C: Statement of Requirements

Tab D: Test Reports and Other Substantiating Evidence

Tab E: Reliability, Availability and Maintainability

Tab F: Algorithm Replay Tool

Tab G: Maintenance / Service Plan

Tab H: Training Plan

Tab I: Past Performance

VOLUME 2: PRICING

Tab A: Completed SF1449 and Acknowledgement of all RFP Amendments

Tab B: IDIQ Pricing List

Tab C: Warranty and O&M Pricing

L.4 Government Testing

SECTION XI – EVALUATION OF OFFERS

DANIELLE H

RICHARDSON

Digitally signed by DANIELLE H

RICHARDSON

Date: 2017.02.14 13:07:49 -05'00'

Personal Radiation Detector (PRD) Request For Proposal Section I – Supplies or Services and Pricing/Cost

RFP No. HSHQDN-17-R-0003

CONTINUATION OF SF 1449, BLOCK 10

SECTION I – Supplies or Services and Pricing/Cost

1.1 Type of Contract

This is a Firm Fixed Priced Indefinite Delivery, Indefinite-Quantity (IDIQ) contract for variants (general purpose and maritime). This contract will be issued in accordance with Federal Acquisition Regulation (FAR) Part 12, Acquisition of Commercial Items.

1.2 Contract Term

The term of the contract(s) will be a one-year base ordering period, with four one-year option ordering periods for a total term, if all options are exercised, of five years.

1.3 Contract Coverage

The purpose of the Personal Radiation Detector (PRD) contract(s) is to provide DHS with the ability to purchase PRD commodity products and associated services as described in Section B.

The associated services include, but are not limited to, those listed below:

Associated Services:

• Training

• Maintenance

• Technical Data

Personal Radiation Detector (PRD) Request For Proposal Section I – Supplies or Services and Price/Cost

1.4 General Description

The contractor shall supply devices and services as described in Section C.

1.5 Contract Minimum / Maximum

(a) The minimum guaranteed amount for this entire IDIQ contract is twenty (20) PRD units.

The minimum guarantee will be obligated on the base IDIQ contract at the time of award.

Orders beyond the guaranteed minimum will be determined by user needs. The exercise of an option does not re-establish the contract minimum for the IDIQ contracts.

(b) The specific products and quantities will be identified on each Order. The Government has no contractual obligation to issue Orders beyond the guaranteed minimum specified in paragraph (a) above.

(c) The total value of all Orders awarded, including orders issued in option periods and minimum contract amounts shall not exceed 10,000 units. If more than one IDIQ contract is awarded as a result of this Solicitation, the Government shall establish the maximum amount specific to each IDIQ contract based on the projected need for devices (general purpose or maritime); however, the cumulative value of all awarded contracts will not exceed TBD.

1.6 Contract Pricing

Firm Fixed Price (FFP) orders will be placed under the resulting contract(s). The fixed unit prices on which orders will be based are contained in Attachment 2, IDIQ Pricing Template.

1.7 Contract Line Item Number (CLIN) Structure

For the purpose of the IDIQ contract(s), the CLINs are as follows:

CLIN 0001 – PRD (Base Ordering Period) CLIN 0002 – OEM Corrective Repair (Base Ordering Period) CLIN 0003 – Operator Training (Base Ordering Period) CLIN 0003A – Operator / User Training (Base Ordering Period) CLIN 0003B – Train-the-Trainer Training (Base Ordering Period) CLIN 0004 – Maintenance Technician Training (Base Ordering Period) CLIN 0004A – Training Conducted at Government’s Facility (Base Ordering Period) CLIN 0004B – Training Conducted at Offeror’s Facility (Base Ordering Period) CLIN 0005 – Data Item Descriptions (DiD) (Base Ordering Period) CLIN 0005A – Maintenance Manuals (Base Ordering Period) CLIN 0005B – Parts Manuals (Base Ordering Period) CLIN 0005C – Illustrated Parts Breakdown (Base Ordering Period) CLIN 0005D – Schematic Drawings (Base Ordering Period) CLIN 0005E – Configuration Items List (Base Ordering Period)

Personal Radiation Detector (PRD) Request For Proposal Section I – Supplies or Services and Price/Cost

CLIN 0005F – Maintenance Replaceable Parts List (Base Ordering Period) CLIN 0005G – Costs for Maintenance Replaceable Parts (Base Ordering Period)

CLIN 1001 – PRD (Option Ordering Period 1) CLIN 1002 – OEM Corrective Repair (Option Ordering Period 1) CLIN 1003 – Operator Training (Option Ordering Period 1) CLIN 1003A – Operator / User Training (Option Ordering Period 1) CLIN 1003B – Train-the-Trainer Training (Option Ordering Period 1) CLIN 1004 – Maintenance Technician Training (Option Ordering Period 1) CLIN 1004A – Training Conducted at Government’s Facility (Option Ordering Period 1) CLIN 1004B – Training Conducted at Offeror’s Facility (Option Ordering Period 1) CLIN 1005 – Data Item Descriptions (DiD) (Option Ordering Period 1) CLIN 1005A – Maintenance Manuals (Option Ordering Period 1) CLIN 1005B – Parts Manuals (Option Ordering Period 1) CLIN 1005C – Illustrated Parts Breakdown (Option Ordering Period 1) CLIN 1005D – Schematic Drawings (Option Ordering Period 1) CLIN 1005E – Configuration Items List (Option Ordering Period 1) CLIN 1005F – Maintenance Replaceable Parts List (Option Ordering Period 1) CLIN 1005G – Costs for Maintenance Replaceable Parts (Option Ordering Period 1)

CLIN 2001 – PRD (Option Ordering Period 2) CLIN 2002 – OEM Corrective Repair (Option Ordering Period 2) CLIN 2003 – Operator Training (Option Ordering Period 2) CLIN 2003A – Operator / User Training (Option Ordering Period 2) CLIN 2003B – Train-the-Trainer Training (Option Ordering Period 2) CLIN 2004 – Maintenance Technician Training (Option Ordering Period 2) CLIN 2004A – Training Conducted at Government’s Facility (Option Ordering Period 2) CLIN 2004B – Training Conducted at Offeror’s Facility (Option Ordering Period 2) CLIN 2005 – Data Item Descriptions (DiD) (Option Ordering Period 2) CLIN 2005A – Maintenance Manuals (Option Ordering Period 2) CLIN 2005B – Parts Manuals (Option Ordering Period 2) CLIN 2005C – Illustrated Parts Breakdown (Option Ordering Period 2) CLIN 2005D – Schematic Drawings (Option Ordering Period 2) CLIN 2005E – Configuration Items List (Option Ordering Period 2) CLIN 2005F – Maintenance Replaceable Parts List (Option Ordering Period 2) CLIN 2005G – Costs for Maintenance Replaceable Parts (Option Ordering Period 2)

CLIN 3001 – PRD (Option Ordering Period 3) CLIN 3002 – OEM Corrective Repair (Option Ordering Period 3) CLIN 3003 – Operator Training (Option Ordering Period 3)

Personal Radiation Detector (PRD) Request For Proposal Section I – Supplies or Services and Price/Cost

CLIN 3003A – Operator / User Training (Option Ordering Period 3) CLIN 3003B – Train-the-Trainer Training (Option Ordering Period 3) CLIN 3004 – Maintenance Technician Training (Option Ordering Period 3) CLIN 3004A – Training Conducted at Government’s Facility (Option Ordering Period 3) CLIN 3004B – Training Conducted at Offeror’s Facility (Option Ordering Period 3) CLIN 3005 – Data Item Descriptions (DiD) (Option Ordering Period 3) CLIN 3005A – Maintenance Manuals (Option Ordering Period 3) CLIN 3005B – Parts Manuals (Option Ordering Period 3) CLIN 3005C – Illustrated Parts Breakdown (Option Ordering Period 3) CLIN 3005D – Schematic Drawings (Option Ordering Period 3) CLIN 3005E – Configuration Items List (Option Ordering Period 3) CLIN 3005F – Maintenance Replaceable Parts List (Option Ordering Period 3) CLIN 3005G – Costs for Maintenance Replaceable Parts (Option Ordering Period 3)

CLIN 4001 – PRD (Option Ordering Period 4) CLIN 4002 – OEM Corrective Repair (Option Ordering Period 4) CLIN 4003 – Operator Training (Option Ordering Period 4) CLIN 4003A – Operator / User Training (Option Ordering Period 4) CLIN 4003B – Train-the-Trainer Training (Option Ordering Period 4) CLIN 4004 – Maintenance Technician Training (Option Ordering Period 4) CLIN 4004A – Training Conducted at Government’s Facility (Option Ordering Period 4) CLIN 4004B – Training Conducted at Offeror’s Facility (Option Ordering Period 4) CLIN 4005 – Data Item Descriptions (DiD) (Option Ordering Period 4) CLIN 4005A – Maintenance Manuals (Option Ordering Period 4) CLIN 4005B – Parts Manuals (Option Ordering Period 4) CLIN 4005C – Illustrated Parts Breakdown (Option Ordering Period 4) CLIN 4005D – Schematic Drawings (Option Ordering Period 4) CLIN 4005E – Configuration Items List (Option Ordering Period 4) CLIN 4005F – Maintenance Replaceable Parts List (Option Ordering Period 4) CLIN 4005G – Costs for Maintenance Replaceable Parts (Option Ordering Period 4)

(End of Section I)

Personal Radiation Detector (PRD) Request For Proposal Section II – Description/Specifications/Statement of Work

SECTION II – DESCRIPTION / SPECIFICATIONS / WORK STATEMENT

INTRODUCTION

2.1 Background

The Domestic Nuclear Detection Office (DNDO) was established within DHS on April 15, 2005, with National Security Presidential Directive-43 / Homeland Security Presidential Directive-14 (NSPD-43 / HSPD-14). It directed the DHS Secretary, in coordination with the Secretaries of State, Defense, Energy, and the Attorney General, to establish the national level DNDO.

DNDO’s mission is to protect the United States, its people, territory, and its interests against the unauthorized importation, possession, storage, transportation, development, or use of an unauthorized nuclear explosive device, fissile material, or radiological material, and protect against attacks using such devices or material.

2.2 Mission and Objectives

DNDO is responsible for procuring radiological / nuclear detection systems for DHS. Under the authority of the SAFE Port Act of 2006, DNDO is mandated to “serve as the primary entity of the United States Government to further develop, acquire, and support the deployment of an enhanced domestic system to detect and report on attempts to import, possess, store, transport, develop, or use an unauthorized nuclear explosive device, fissile material, or radiological material in the United States.”

2.3 Mission Need

DHS has a requirement for PRDs. PRDs are worn by users at all times for R/N detection capability and personal protection. PRDs automatically monitor the environment and alert the user when radioactivity above natural background levels is detected.

Attachment 1 (PRD Requirements), contains a list of the Government’s “requirements.” The word “requirements,” as it relates to Attachment 1, means “desired capabilities.” A subset of these requirements is considered key performance parameters (KPP). KPP requirements are those requirements deemed essential or critical for an effective device.

Personal Radiation Detector (PRD) Request For Proposal Section II – Description/Specifications/Statement of Work

SEE ATTACHMENT 1 – Requirements

(End of Section II)

Personal Radiation Detector (PRD) Request For Proposal Section III – Packing and Marking

SECTION D - PACKAGING AND MARKING

3.1 Packaging, Packing, and Marking

Products shall be packaged, packed, and marked in accordance with the Contractor’s standard commercial practices. The Contractor is fully liable for all damage, deterioration, or losses incurred during shipment and handling, unless the damage, deterioration, or losses are due to the fault of the Government. The Contractor shall provide a packing slip which shall accompany each carton with information identifying the contract number, the order number, a description of the goods enclosed (manufacturer name, model number, serial number), and the customer point of contact. Individual orders will identify specific shipping instructions, task or delivery locations, and other necessary information.

3.2 Environmental Considerations

The Contractor shall use (where possible) packing materials that have the least impact on the environment when manufactured or discarded, including, brown cardboard in lieu of cardboard which has been bleached white and / or dyed, and materials that both decompose and are recyclable in lieu of recycle-only products such as plastic or Styrofoam.

3.3 Branding / Marking

The contractor shall comply with the requirements of any DHS Branding and Marking policies.

As a matter of law, Federal criminal statutes prohibit unauthorized uses of the DHS Seal. In addition, DHS policy prohibits granting authorization for certain commercial uses of the Seal. It is permissible to reference DHS in materials if the reference is limited to true, factual statements.

The words DHS and / or Homeland Security should appear in the same color, font, and size as the rest of the text in the document. Moreover, such references shall not imply in any way an endorsement of a product, company, or technology.

Requests to use the DHS seal shall be submitted using DHS Official Seal Usage Approval, available from the COR. The Comments section should be used to describe why use of the seal is being requested, and how it will be used. Completed forms should be sent via e-mail to the DHS Director of New Media & Web Communications, and to the CO, with a copy to the COR.

All information submitted to the CO or COR by the Contractor shall clearly indicate the:

1) Name and business address of the Contractor

2) Contract Number

3) Order Number for which the information is being submitted.

(End of Section III)

Personal Radiation Detector (PRD) Request For Proposal Section IV – Inspection and Acceptance

SECTION IV – INSPECTION AND ACCEPTANCE

4.1 Clauses Incorporated by Reference FAR 52.252-2 (FEB 1998)

This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this address:

www.acquisition.gov/far.

FAR Clause Number Clause Title and Date

52.246-2 Inspection of Supplies – Fixed Price (Aug 1996) 52.246-16 Responsibility for Supplies (Apr 1984)

4.2 Inspection and Acceptance Official

Inspection and acceptance of all work performed under this contract shall be by the Contracting Officer or a duly authorized representative.

(End of Section IV) http://www.acquisition.gov/far

Personal Radiation Detector (PRD) Request For Proposal

Section V – Deliverables or Performance

SECTION V – DELIVERABLES OR PERFORMANCE

5.1 Order Term

Orders issued under this contract are not coterminous; that is, they do not all have common start and end dates, but may be issued at various times as needed throughout the contract term.

5.2 Period of Performance

The IDIQ shall consist of a five (5) one year ordering period as shown below.

IDIQ Period Ordering Period Base Ordering Period 12 months Optional Ordering Period 1 12 months Optional Ordering Period 2 12 months Optional Ordering Period 3 12 months Optional Ordering Period 4 12 months

Task Orders may be placed during the Base and Optional Ordering Periods (provided each applicable option period is exercised). Under no circumstances may an order be placed under the basic contract if the basic contract has expired or has been terminated or cancelled by the Government.

The period of performance shall be specified in the Order and may include option periods which extend the Order up to twelve (12) months beyond the expiration of the basic contract. Order options, if included at initial issuance of the order, may be exercised after the expiration date of the basic contract.

5.3 Method of Shipment

The Contractor shall use industry best commercial practices.

5.4 Place of Task or Delivery

All goods ordered under this contract shall be shipped F.O.B. Destination within Consignees Premises, unless otherwise specified on individual orders.

5.5 Partial Task or Delivery and Acceptance

Partial deliveries will be allowed solely at the discretion of the Government. In the event the Government determines that partial deliveries are allowable, the order must specifically state that they are allowable. If the Contractor is granted partial shipment authorization, the original packing slip shall clearly identify those items not shipped. The balance of the order shall also be accompanied by packing slip(s) and shall clearly indicate that the shipment(s) constitutes the balance of the original order.

Section V – Deliverables or Performance

5.6 Clauses Incorporated by Reference FAR 52.252-2 (FEB 1998) they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this address:

52.242-15 Stop-Work Order (Aug 1989) 52.242-17 Government Delay of Work (Apr 1984) 52.247-34 F.O.B. Destination (Nov 1991) 52.247-35 F.O.B. Destination Within Consignee’s Premises (Apr 1984)

(End of Section V)

Personal Radiation Detector (PRD) Request For Proposal Section VI – Contract Administration Data

SECTION VI – CONTRACT ADMINISTRATION DATA

6.1 Authorized Users

The Domestic Nuclear Detection Office are the only authorized users of the entire IDIQ contract.

All DHS Components are authorized to place task Orders under this IDIQ contract under Maintenance and Training CLINs only.

6.2 Contracting and Administrative Authority

The following subsections describe the roles and responsibility of individuals who will be the primary points of contact for the Government on matters regarding contract administration. The Government reserves the right to unilaterally change any of these individual assignments at any time.

6.2.1 Contracting Officer (IDIQ Level)

The Contracting Officer is the only person authorized to approve changes in any of the requirements under this contract. Notwithstanding any clause contained elsewhere in this contract, the said authority remains solely with the CO. In the event the Contractor effects any change at the direction of any person other than the CO, including any change beyond the scope of authority given to the duly authorized COR identified in the contract, the change will be considered to have been made without authority and no adjustment will be made in the contract cost to cover any increase in charges incurred as a result thereof. The CO has the authority to perform any and all post-award functions in administering and enforcing this contract in accordance with its terms and conditions.

6.2.2 Contracting Officer’s Representative (COR)

The COR is responsible for administering the performance of work under this contract. IN NO EVENT, however, will any understanding, agreement, modification, change order, or other matter deviating from the terms and conditions of this contract be effective or binding upon the Government unless formalized by proper contractual documents executed in writing by the Contracting Officer prior to completion of the contract.

6.2.3 Task (or Delivery) Order Contracting Officer (TO/DO CO)

The Task Order or Delivery Order (TO/DO) CO resides within the ordering activity and will be identified on an individual order. The TO/DO CO is authorized to:

(1) Issue Orders.

(2) Complete any and all administrative contractual actions with the Contractor concerning those Orders issued by their office.

(3) Terminate Orders, issued by their office, for convenience and cause and cancel Orders with no additional cost to the Government.

6.2.4 Task (or Delivery) Order Contracting Officer Representative (TO/DO COR)

TDO CO may designate CORs for individual Orders that will be responsible for the day-to-day coordination of the Order. The TDO COR will represent the TDO CO in the administration of technical details within the scope of the Order. The TDO COR is also responsible for the final inspection and acceptance of all Order deliverables and reports, and such other responsibilities as may be specified in the order. The TDO COR is not otherwise authorized to make any representations or commitments of any kind on behalf of the TDO CO or the Government. The TDO COR does not have authority to alter the Contractor’s obligations or to change the order specifications, price, terms or conditions. If as a result of technical discussions it is desirable to modify order obligations or specifications changes will be issued in writing and signed by the

TDO CO.

6.2.5 Definitions

• Administrative Contracting Officer (ACO): The Government representative with overall responsibility for ensuring the successful performance and completion of the contact (See Section 6.2.1); also referred to in this document simply as the Contracting Officer.

• Contracting Officer’s Representative (COR): The individual, including a Contracting Officer’s Technical Representative (COTR) (See Section 6.2.2), designated and authorized in writing by the Contracting Officer (CO) to perform specific technical or administrative functions.

• Procuring Contracting Officer (PCO): The Government representative with the authority to enter into, administer, and / or terminate contracts and make related determinations and findings (See Section 6.2.3). The term includes certain authorized representatives of the contracting officer acting within the limits of their authority as delegated by the contracting officer; also referred to in this document simply as the Contracting Officer.

• Subcontract: Subcontract includes a transfer of commercial items between divisions, subsidiaries, or affiliates of the Contractor or subcontractor at any tier.

• Task Order: An order issued by a DHS procurement office to the Contractor in accordance with the terms and conditions of the IDIQ contract requesting task services.

• Delivery Order: An order issued by a DHS procurement office to the Contractor in accordance with the terms and conditions of the IDIQ contract requesting supplies / commodities or the delivery of the product at an agreed to place and time.

6.3 IDIQ Level CO and COR Contact Information

The IDIQ Level Contracting Officer is:

Name: Danielle H. Richardson Address: MGMT / OPO / DNDO / Mailstop 0115

Department of Homeland Security Office of Procurement Operations Domestic Nuclear Detection Office 245 Murray Lane, Bldg. 410, SW Washington, DC 20528-0115

Telephone: (202) 254-5306 Facsimile: (202) 254-7752 Email: danielle.richardson1@hq.dhs.gov

The IDIQ Level COR is:

Name: TBD Address: MGMT / DNDO / Mailstop 0115

Department of Homeland Security 245 Murray Lane, SW Washington, DC 20528-0115

Telephone:

Email:

6.4 Electronic Funds Transfer Payment Requirements

FAR 52.232-33, PAYMENTS BY ELECTRONIC FUNDS TRANSFER—CENTRAL

CONTRACTOR REGISTRATION, is included in this solicitation / contract. All Contractor payments will be made by electronic funds transfer (EFT) unless accepted or otherwise determined by the paying office designated in the contract.

The Contractor must initiate enrollment in EFT by contacting the paying office designated in the contract and requesting form SF 3881, Automated Clearing House (ACH) Contractor/Miscellaneous Payment Enrollment Plan. This form must be completed by the Contractor and their financial institution and returned to the paying office. The paying office will complete the process and notify the Contractor that EFT enrollment is complete. All payments under this contract will be held until the Contractor provides the required EFT enrollment information.

6.5 Invoices

For orders issued by the DNDO, the Contractor shall submit an original invoice or send via facsimile or email to the following address:

Invoicing PPB Coast Guard Finance Center DNDO Invoices mailto:danielle.richardson1@hq.dhs.gov

P.O. Box 4141 Chesapeake, VA 23327 Email address:

FIN-SMB-DNDOInvoices@uscg.mil

The invoice shall include the following:

− Contract / Modification Number − Contractor Name − Date of Invoice − Invoice / Voucher Number − Contract Line Item Number (CLIN) − Invoice Amount

The Contractor can obtain status of each invoice by calling or emailing to:

USCG FINCEN Customer Service Call: 1-800-564-5507 or 757-523-6940 Website: http://www.fincen/uscg.mil/contractorinfor.htm

For orders issued by ordering components other than DNDO the contractor shall submit invoices in accordance with the instructions contained in the order award.

(End of Section VI) mailto:FIN-SMB-DNDOInvoices@uscg.mil

Personal Radiation Detector (PRD) Request For Proposal Section VII – Special Contract Requirements

SECTION VII – SPECIAL CONTRACT REQUIREMENTS

7.1 Reporting Requirements

DHS requires reporting and data at the IDIQ contract level as detailed below. Unless otherwise prescribed the Contractor shall provide all IDIQ contract level reports to the IDIQ Level CO via email.

The Contractor shall provide current and accurate data regarding the description of purchases, the amounts awarded and the components making the awards. The report shall be submitted on a quarterly basis using the template provided in (Attachment 5 – Quarterly Report Template) and transmitted electronically.

Starting from the date of contract award the report is due on a quarterly basis (i.e., every three months) 15 calendar days after the conclusion of the reporting period. For example, if the contract is awarded August 15, 2016 then the first quarter for which reporting is required would conclude November 15, 2016 and the first report would be due 15 calendar days thereafter on November 30, 2016. If the 15th calendar day falls on a weekend or holiday the report is due the following business day. If there is no activity during the reporting period a “no activity” report shall be submitted. A copy of the Orders and Order modifications awarded during the reporting period shall be submitted with the report. The report and attached Order / modification copies shall be submitted via email to the IDIQ Level CO. The subject line of the email shall be annotated with “Quarterly Spend Management Report (Reporting Period) (Contract No.).

7.2 IDIQ Award and Initial Minimum Ordering Process

These delivery orders will be used by DHS to assess the operational suitability of the devices, which will be deployed in the operational environments of the end user for a period of up to two

(2) months. After the assessments are completed, the Government will proceed with future orders of PRDs from contractors whose PRDs were most highly rated for their operational environment during the operational assessment. All future orders beyond the guaranteed minimum will be placed, without additional competition, with one or more IDIQ holders. Those Contractor(s) will supply DHS’ ongoing requirements.

Contractors whose devices were not the most highly rated during the assessment will be notified, and no additional orders will be placed against their IDIQs, unless new bona fide needs are identified.

7.3 Ordering Procedures

(a) Task or Delivery Orders (TDO) will be issued on a FFP basis.

(b) The proposal shall indicate either compliance with, or exception to, the requirements, risks, and assumptions. Written technical proposals shall address, as appropriate:

1. Proposed goods;

2. Other proposal elements (e.g., shipping, etc.);

3. Task or Delivery terms;

4. Other pertinent data, (e.g., potential conflict of interest issues);

5. Any standards identified in the base contract, and / or any standards identified in the

Order;

(c) The proposal shall include detailed pricing. The Contractor is permitted to propose Order pricing that is lower than originally proposed and established in the IDIQ contract.

(d) Other related information shall always be in writing and shall address relevant information as required by the contract or requested by the TDO RFP. Proposal costs are unallowable as direct costs; they are allowable as indirect (overhead) costs to the extent permitted by FAR 31.205-18.

7.4 Orders

Orders issued under this contract will contain the following information:

(a) Date of order;

(b) Contract number and Order number;

(c) Description, quantity ordered and contract price;

(d) Required Task or Delivery date;

(e) Place of Task or Delivery;

(f) Accounting and appropriation data;

(g) Any other pertinent information such as name and address of Contractor;

(h) Specific billing address for each destination especially for multiple destination orders;

(i) Items for which partial deliveries are acceptable.

7.5 Unauthorized Work

The Contractor is not authorized at any time to commence TDO performance prior to the issuance of a signed TDO or other written approval provided by the TDO CO to begin work.

7.6 Unilateral Orders

TDOs under this contract will ordinarily be issued on a unilateral basis by an authorized TDO CO using an Optional Form (OF) 347, once both parties agree on all terms.

7.7 Equipment Modifications / Substitution under Issued Orders

For Orders issued under the base contract, the Contractor shall not substitute equipment or make any modifications to equipment ordered under issued Orders which would result in any change to the Contractor model number, part number, or series on deliverable equipment unless authorized in writing by the TDO CO.

7.8 Information Security Requirements

The Contractor shall comply with Government program security requirements for safeguarding DHS sensitive information and operational data. Relevant guidance is provided in DHS Management Directive (MD) 11042.1, Safeguarding Sensitive but Unclassified (For Official Use Only) Information, and applicable Government program documentation.

Contractor products and services must comply with applicable information security policies and security controls of DHS and DHS components to which the Contractor products and services are provided / fielded. When DHS and DHS component information security policies and security controls differ, the Contractor shall comply with the most restrictive of applicable information security policies and security controls. Applicable information security policies and security controls are determined by results of DHS component information security categorization. Depending on the nature and implementation of Contract provided products and services, applicable controls might include identification and authentication, access control, cryptography, systems engineering life cycle, and configuration management.

The Contractor shall provide documentation and technical assistance as required to support validation of product and service compliance with DHS and DHS component information security policies and security controls.

DHS and DHS component information security programs are directed to follow guidelines and policies as outlined DHS MD 140-01, Information Technology Systems Security, and associated IT Security Program Publications. For sensitive systems, DHS requirements are detailed in DHS Sensitive Systems Policy Directive 4300A and DHS 4300A Sensitive Systems Handbook. DHS Information security categorization is performed with Federal Information Processing Standards (FIPS) Publication 199, Standards for Security Categorization of Federal Information and Information Systems, DHS Information Security Categorization Guide, and DHS FIPS 199 Security Categorization Template.

The Government will coordinate the details of DHS and DHS component information security reviews, validations, and authorizations and will determine requirements for supporting Contractor documentation and technical assistance.

The Contractor shall comply with the latest official versions. Currently (although subject to updating) those are: DHS Sensitive Systems Policy Directive 4300A, Version 10.0, May 20, 2013; DHS 4300A Sensitive Systems Handbook, Version 9.1; DHS Management Directive

11042.1 dated 1/6/2005; FIPS 199 dated February 2004.

7.9 Enterprise Architecture Requirements

The Contractor shall ensure that products and services, conform to the applicable enterprise architecture—including DHS and DHS component business reference model (BRM), technical reference model (TRM), data reference model (DRM), service reference model (SRM)—of DHS and any DHS component to which the Contractor products and services are provided / fielded.

The Contractor shall provide documentation and technical assistance to support validation of product and service alignment and compliance with the enterprise architectures of DHS and any DHS component to which the Contractor products and services are provided / fielded. The Contractor shall also provide documentation and technical assistance, as required to support insertion of Contractor provided products and services, as directed by DHS and DHS component architecture governance bodies.

The Government will coordinate the details of DHS and DHS component enterprise architecture governance reviews and insertions and will determine requirements for supporting Contractor documentation and technical assistance. Modifications to equipment to ensure TRM compliance is not permitted unless authorized in writing by the IDIQ CO.

7.10 Post-Award Conference

The contractor shall participate in a post-award conference. The contractor will be notified of the exact time and location of the conference not later than seven (7) calendar days prior to the scheduled date of the conference.

The purpose of the post-award conference is to aid both the contractor and the Government in achieving a clear and mutual understanding of all contract requirements and identify and resolve potential problems (See FAR Subpart 42.5).

(End of Section VII)

Section VIII –Contract Clauses

SECTION VIII – CONTRACT CLAUSES

8.1 Clauses Incorporated By Reference

FAR 52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998)

they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this / these address:

52.212-4 Contract Terms and Conditions – Commercial Items (May 2015) 52.217-5 Evaluation of Options - Evaluation of Options (Jul 1990)

52.225-25

Prohibition on Contracting with Entities Engaging in Certain Activities and Transactions Relating to Iran—Representation and Certification (Oct 2015)

52.232-39 Unenforceability of Unauthorized Obligations (Jun 2013)

52.232-40 Providing Accelerated Payments to Small Business Subcontractor (Dec 2013)

52.227-14 Rights in Data – General (May 2004) Alt II and Alt V 52.227-16 Additional Data Requirements (June 1987)

FAR 52.212-5 Contract Terms and Conditions Required to Implement Statutes or Executive Orders -- Commercial Items (Jan 2017)

(a) The Contractor shall comply with the following Federal Acquisition Regulation (FAR) clauses, which are incorporated in this contract by reference, to implement provisions of law or Executive orders applicable to acquisitions of commercial items:

(1) 52.203-19, Prohibition on Requiring Certain Internal Confidentiality Agreements or Statements (Jan 2017) (section 743 of Division E, Title VII, of the Consolidated and Further Continuing Appropriations Act, 2015 (Pub. L. 113-235) and its successor provisions in subsequent appropriations acts (and as extended in continuing resolutions)).

(2) 52.209-10, Prohibition on Contracting with Inverted Domestic Corporations (Nov 2015).

(3) 52.233-3, Protest After Award (Aug 1996) (31 U.S.C. 3553).

(4) 52.233-4, Applicable Law for Breach of Contract Claim (Oct 2004)(Public Laws 108-77 and 108-78 (19 U.S.C. 3805 note)).

(b) The Contractor shall comply with the FAR clauses in this paragraph (b) that the Contracting Officer has indicated as being incorporated in this contract by reference to implement provisions of law or Executive orders applicable to acquisitions of commercial items:

[Contracting Officer check as appropriate.]

(1) 52.203-6, Restrictions on Subcontractor Sales to the Government (Sept 2006), with Alternate I (Oct 1995) (41 U.S.C. 4704 and 10 U.S.C. 2402).

(2) 52.203-13, Contractor Code of Business Ethics and Conduct (Oct 2015) (41 U.S.C.

3509)).

(3) 52.203-15, Whistleblower Protections under the American Recovery and Reinvestment Act of 2009 (June 2010) (Section 1553 of Pub. L. 111-5). (Applies to contracts funded by the American Recovery and Reinvestment Act of 2009.)

(4) 52.204-10, Reporting Executive Compensation and First-Tier Subcontract Awards (Oct 2016) (Pub. L. 109-282) (31 U.S.C. 6101 note).

(5) [Reserved].

(6) 52.204-14, Service Contract Reporting Requirements (Oct 2016) (Pub. L. 111-117, section 743 of Div. C).

(7) 52.204-15, Service Contract Reporting Requirements for Indefinite-Delivery Contracts (Oct 2016) (Pub. L. 111-117, section 743 of Div. C).

(8) 52.209-6, Protecting the Government’s Interest When Subcontracting with Contractors Debarred, Suspended, or Proposed for Debarment. (Oct 2015) (31 U.S.C. 6101 note).

(9) 52.209-9, Updates of Publicly Available Information Regarding Responsibility Matters (Jul 2013) (41 U.S.C. 2313).

(10) [Reserved].

(11)(i) 52.219-3, Notice of HUBZone Set-Aside or Sole-Source Award (Nov 2011) (15 U.S.C. 657a).

(ii) Alternate I (Nov 2011) of 52.219-3.

(12)(i) 52.219-4, Notice of Price Evaluation Preference for HUBZone Small Business Concerns (Oct 2014) (if the offeror elects to waive the preference, it shall so indicate in its offer) (15 U.S.C. 657a).

(ii) Alternate I (Jan 2011) of 52.219-4.

(13) [Reserved]

(14)(i) 52.219-6, Notice of Total Small Business Set-Aside (Nov 2011) (15 U.S.C. 644).

(ii) Alternate I (Nov 2011).

(iii) Alternate II (Nov 2011).

(15)(i) 52.219-7, Notice of Partial Small Business Set-Aside (June 2003) (15 U.S.C. 644).

(ii) Alternate I (Oct 1995) of 52.219-7.

(iii) Alternate II (Mar 2004) of 52.219-7.

(16) 52.219-8, Utilization of Small Business Concerns (Nov 2016) (15 U.S.C. 637(d)(2) and (3)).

(17)(i) 52.219-9, Small Business Subcontracting Plan (Jan 2017) (15 U.S.C. 637(d)(4)).

(ii) Alternate I (Nov 2016) of 52.219-9.

(iii) Alternate II (Nov 2016) of 52.219-9.

(iv) Alternate III (Nov 2016) of 52.219-9.

(v) Alternate IV (Nov 2016) of 52.219-9.

(18) 52.219-13, Notice of Set-Aside of Orders (Nov 2011) (15 U.S.C. 644(r)).

(19) 52.219-14, Limitations on Subcontracting (Jan 2017) (15 U.S.C. 637(a)(14)).

(20) 52.219-16, Liquidated Damages—Subcon-tracting Plan (Jan 1999) (15 U.S.C.

637(d)(4)(F)(i)).

(21) 52.219-27, Notice of Service-Disabled Veteran-Owned Small Business Set-Aside (Nov 2011) (15 U.S.C. 657 f).

(22) 52.219-28, Post Award Small Business Program Rerepresentation (Jul 2013) (15 U.S.C.

632(a)(2)).

(23) 52.219-29, Notice of Set-Aside for, or Sole Source Award to, Economically Disadvantaged Women-Owned Small Business Concerns (Dec 2015) (15 U.S.C. 637(m)).

(24) 52.219-30, Notice of Set-Aside for, or Sole Source Award to, Women-Owned Small Business Concerns Eligible Under the Women-Owned Small Business Program (Dec 2015) (15 U.S.C. 637(m)).

(25) 52.222-3, Convict Labor (June 2003) (E.O. 11755).

(26) 52.222-19, Child Labor—Cooperation with Authorities and Remedies (Oct 2016) (E.O.

13126).

(27) 52.222-21, Prohibition of Segregated Facilities (Apr 2015).

(28) 52.222-26, Equal Opportunity (Sept 2016) (E.O. 11246).

(29) 52.222-35, Equal Opportunity for Veterans (Oct 2015)(38 U.S.C. 4212).

(30) 52.222-36, Equal Opportunity for Workers with Disabilities (Jul 2014) (29 U.S.C. 793).

(31) 52.222-37, Employment Reports on Veterans (Feb 2016) (38 U.S.C. 4212).

(32) 52.222-40, Notification of Employee Rights Under the National Labor Relations Act (Dec 2010) (E.O. 13496).

(33)(i) 52.222-50, Combating Trafficking in Persons (Mar 2015) (22 U.S.C. chapter 78 and E.O. 13627).

(ii) Alternate I (Mar 2015) of 52.222-50 (22 U.S.C. chapter 78 and E.O. 13627).

(34) 52.222-54, Employment Eligibility Verification (Oct 2015). (Executive Order 12989).

(Not applicable to the acquisition of commercially available off-the-shelf items or certain other types of commercial items as prescribed in 22.1803.)

(35) 52.222-59, Compliance with Labor Laws (Executive Order 13673) (Oct 2016). (Applies at $50 million for solicitations and resultant contracts issued from October 25, 2016 through April 24, 2017; applies at $500,000 for solicitations and resultant contracts issued after April 24, 2017).

Note to paragraph (b)(35): By a court order issued on October 24, 2016, 52.222-59 is enjoined indefinitely as of the date of the order. The enjoined paragraph will become effective immediately if the court terminates the injunction. At that time, GSA, DoD and NASA will publish a document in the Federal Register advising the public of the termination of the injunction.

(36) 52.222-60, Paycheck Transparency (Executive Order 13673) (OCT 2016).

(37)(i) 52.223-9, Estimate of Percentage of Recovered Material Content for EPA–Designated Items (May 2008) (42 U.S.C. 6962(c)(3)(A)(ii)). (Not applicable to the acquisition of commercially available off-the-shelf items.)

(ii) Alternate I (May 2008) of 52.223-9 (42 U.S.C. 6962(i)(2)(C)). (Not applicable to the acquisition of commercially available off-the-shelf items.)

(38) 52.223-11, Ozone-Depleting Substances and High Global Warming Potential Hydrofluorocarbons (Jun 2016) (E.O. 13693).

(39) 52.223-12, Maintenance, Service, Repair, or Disposal of Refrigeration Equipment and Air Conditioners (Jun 2016) (E.O. 13693).

(40)(i) 52.223-13, Acquisition of EPEAT®-Registered Imaging Equipment (Jun 2014) (E.O.s 13423 and 13514).

(ii) Alternate I (Oct 2015) of 52.223-13.

(41)(i) 52.223-14, Acquisition of EPEAT®-Registered Televisions (Jun 2014) (E.O.s 13423 and 13514).

(ii) Alternate I (Jun 2014) of 52.223-14.

(42) 52.223-15, Energy Efficiency in Energy-Consuming Products (Dec 2007) (42 U.S.C.

8259b).

(43)(i) 52.223-16, Acquisition of EPEAT®-Registered Personal Computer Products (Oct 2015) (E.O.s 13423 and 13514).

(ii) Alternate I (Jun 2014) of 52.223-16.

(44) 52.223-18, Encouraging Contractor Policies to Ban Text Messaging While Driving (Aug 2011) (E.O. 13513).

(45) 52.223-20, Aerosols (Jun 2016) (E.O. 13693).

(46) 52.223-21, Foams (Jun 2016) (E.O. 13693).

(47)(i) 52.224-3, Privacy Training (JAN 2017) (5 U.S.C. 552a).

(ii) Alternate I (JAN 2017) of 52.224-3.

(48) 52.225-1, Buy American—Supplies (May 2014) (41 U.S.C. chapter 83).

(49)(i) 52.225-3, Buy American—Free Trade Agreements—Israeli Trade Act (May 2014) (41 U.S.C. chapter 83, 19 U.S.C. 3301 note, 19 U.S.C. 2112 note, 19 U.S.C. 3805 note, 19 U.S.C.

4001 note, Pub. L. 103-182, 108-77, 108-78, 108-286, 108-302, 109-53, 109-169, 109-283, 110- 138, 112-41, 112-42, and 112-43.

(ii) Alternate I (May 2014) of 52.225-3.

(iii) Alternate II (May 2014) of 52.225-3.

(iv) Alternate III (May 2014) of 52.225-3.

(50) 52.225-5, Trade Agreements (Oct 2016) (19 U.S.C. 2501, et seq., 19 U.S.C. 3301 note).

(51) 52.225-13, Restrictions on Certain Foreign Purchases (June 2008) (E.O.’s, proclamations, and statutes administered by the Office of Foreign Assets Control of the Department of the Treasury).

(52) 52.225-26, Contractors Performing Private Security Functions Outside the United States (Oct 2016) (Section 862, as amended, of the National Defense Authorization Act for Fiscal Year 2008; 10 U.S.C. 2302 Note).

(53) 52.226-4, Notice of Disaster or Emergency Area Set-Aside (Nov 2007) (42 U.S.C.

5150).

(54) 52.226-5, Restrictions on Subcontracting Outside Disaster or Emergency Area (Nov 2007) (42 U.S.C. 5150).

(55) 52.232-29, Terms for Financing of Purchases of Commercial Items (Feb 2002) (41 U.S.C. 4505, 10 U.S.C. 2307(f)).

(56) 52.232-30, Installment Payments for Commercial Items (Jan 2017) (41 U.S.C. 4505, 10 U.S.C. 2307(f)).

(57) 52.232-33, Payment by Electronic Funds Transfer—System for Award Management (Jul 2013) (31 U.S.C. 3332).

(58) 52.232-34, Payment by Electronic Funds Transfer—Other than System for Award Management (Jul 2013) (31 U.S.C. 3332).

(59) 52.232-36, Payment by Third Party (May 2014) (31 U.S.C. 3332).

(60) 52.239-1, Privacy or Security Safeguards (Aug 1996) (5 U.S.C. 552a).

(61) 52.242-5, Payments to Small Business Subcontractors (Jan 2017)(15 U.S.C. 637(d)(12)).

(62)(i) 52.247-64, Preference for Privately Owned U.S.-Flag Commercial Vessels (Feb 2006) (46 U.S.C. Appx. 1241(b) and 10 U.S.C. 2631).

(ii) Alternate I (Apr 2003) of 52.247-64.

(c) The Contractor shall comply with the FAR clauses in this paragraph (c), applicable to commercial services, that the Contracting Officer has indicated as being incorporated in this contract by reference to implement provisions of law or Executive orders applicable to acquisitions of commercial items:

[Contracting Officer check as appropriate.]

(1) 52.222-17, Nondisplacement of Qualified Workers (May 2014)(E.O. 13495).

(2) 52.222-41, Service Contract Labor Standards (May 2014) (41 U.S.C. chapter 67).

(3) 52.222-42, Statement of Equivalent Rates for Federal Hires (May 2014) (29 U.S.C. 206 and 41 U.S.C. chapter 67).

(4) 52.222-43, Fair Labor Standards Act and Service Contract Labor Standards-Price Adjustment (Multiple Year and Option Contracts) (May 2014) (29 U.S.C. 206 and 41 U.S.C.

chapter 67).

(5) 52.222-44, Fair Labor Standards Act and Service Contract Labor Standards—Price Adjustment (May 2014) (29 U.S.C. 206 and 41 U.S.C. chapter 67).

(6) 52.222-51, Exemption from Application of the Service Contract Labor Standards to Contracts for Maintenance, Calibration, or Repair of Certain Equipment—Requirements (May 2014) (41 U.S.C. chapter 67).

(7) 52.222-53, Exemption from Application of the Service Contract Labor Standards to Contracts for Certain Services—Requirements (May 2014) (41 U.S.C. chapter 67).

(8) 52.222-55, Minimum Wages Under Executive Order 13658 (Dec 2015).

(9) 52.222-62, Paid Sick Leave Under Executive Order 13706 (JAN 2017) (E.O. 13706).

(10) 52.226-6, Promoting Excess Food Donation to Nonprofit Organizations (May 2014) (42 U.S.C. 1792).

(11) 52.237-11, Accepting and Dispensing of $1 Coin (Sept 2008) (31 U.S.C. 5112(p)(1)).

(d) Comptroller General Examination of Record. The Contractor shall comply with the provisions of this paragraph (d) if this contract was awarded using other than sealed bid, is in excess of the simplified acquisition threshold, and does not contain the clause at 52.215-2, Audit and Records—Negotiation.

(1) The Comptroller General of the United States, or an authorized representative of the Comptroller General, shall have access to and right to examine any of the Contractor’s directly pertinent records involving transactions related to this contract.

(2) The Contractor shall make available at its offices at all reasonable times the records, materials, and other evidence for examination, audit, or reproduction, until 3 years after final payment under this contract or for any shorter period specified in FAR subpart 4.7, Contractor Records Retention, of the other clauses of this contract. If this contract is completely or partially terminated, the records relating to the work terminated shall be made available for 3 years after any resulting final termination settlement. Records relating to appeals under the disputes clause or to litigation or the settlement of claims arising under or relating to this contract shall be made available until such appeals, litigation, or claims are finally resolved.

(3) As used in this clause, records include books, documents, accounting procedures and practices, and other data, regardless of type and regardless of form. This does not require the Contractor to create or maintain any record that the Contractor does not maintain in the ordinary course of business or pursuant to a provision of law.

(e)(1) Notwithstanding the requirements of the clauses in paragraphs (a), (b), (c), and (d) of this clause, the Contractor is not required to flow down any FAR clause, other than those in this paragraph (e)(1) in a subcontract for commercial items. Unless otherwise indicated below, the extent of the flow down shall be as required by the clause—

(i) 52.203-13, Contractor Code of Business Ethics and Conduct (Oct 2015) (41 U.S.C. 3509).

(ii) 52.203-19, Prohibition on Requiring Certain Internal Confidentiality Agreements or Statements (Jan 2017) (section 743 of Division E, Title VII, of the Consolidated and Further Continuing Appropriations Act, 2015 (Pub. L. 113-235) and its successor provisions in subsequent appropriations acts (and as extended in continuing resolutions)).

(iii) 52.219-8, Utilization of Small Business Concerns (Nov 2016) (15 U.S.C. 637(d)(2) and (3)), in all subcontracts that offer further subcontracting opportunities.