HSFLGL-15-R-00023_A000008.pdf

(x)

HSFLGL-15-R-00023

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1 copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted ; or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGEMENT TO BE RECEIVED AT

THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted , such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

x

GLYNCO GA 31524

ATTN: RENEE HICKSON

FLETC GL

PRO BLDG 93

1131 CHAPEL CROSSING RD

FEDERAL LAW ENFORCEMENT TRNG CTR

DEPARTMENT OF HOMELAND SECURITY

GLYNCO GA 31524

FLETC GL

BLDG: 93 ATTN: RENEE HICKSON

1131 CHAPEL CROSSING RD

FEDERAL LAW ENFORCEMENT TRNG CTR

DEPARTMENT OF HOMELAND SECURITY

01/06/2016000008

13. THIS ITEM ONLY APPLIES TO MODIFICATION OF CONTRACTS/ORDERS. IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

12. ACCOUNTING AND APPROPRIATION DATA (If required) is not extended.is extended, Items 8 and 15, and returning

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended , by one of the following methods: (a) By completing

The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

FACILITY CODE CODE

10B. DATED (SEE ITEM 13)

10A. MODIFICATION OF CONTRACT/ORDER NO.

9B. DATED (SEE ITEM 11)

9A. AMENDMENT OF SOLICITATION NO.

CODE

8. NAME AND ADDRESS OF CONTRACTOR (No., street, county, State and ZIP Code)

7. ADMINISTERED BY (If other than Item 6)CODE 6. ISSUED BY

PAGE OF PAGES

4. REQUISITION/PURCHASE REQ. NO.3. EFFECTIVE DATE2. AMENDMENT/MODIFICATION NO. 5. PROJECT NO. (If applicable)

1. CONTRACT ID CODE

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

09/25/2015

CHECK ONE A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority) appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

E. IMPORTANT: Contractor is not, is required to sign this document and return __________________ copies to the issuing office.

ORDER NO. IN ITEM 10A.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

SOLICITATION HSFLGL-15-R-00023, ENTERPRISE SECURITY SERVICES, FEDERAL LAW ENFORCEMENT

TRAINING CENTERS, GLYNCO, GA

See continuation for amendment details.

Proposal due date is January 20, 2016, 3:00 p.m., ET.

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)15A. NAME AND TITLE OF SIGNER (Type or print)

15C. DATE SIGNED 16B. UNITED STATES OF AMERICA 15B. CONTRACTOR/OFFEROR 16C. DATE SIGNED

(Signature of person authorized to sign) (Signature of Contracting Officer)

Renee Hickson

STANDARD FORM 30 (REV. 10-83)

Prescribed by GSA

FAR (48 CFR) 53.243

NSN 7540-01-152-8070

Previous edition unusable

Except as provided herein, all terms and conditions of the document referenced in Item 9 A or 10A, as heretofore changed, remains unchanged and in full force and effect .

HSFLGL-15-R-00023

Enterprise Security Services, Glynco, GA Amendment 000008

A. This amendment is issued to answer contractor inquires received to date, incorporate additional contract requirements, and in response to GAO Decision File No. B.412540. The date for receipt of proposals is January 20, 2016, 3:00 p.m., ET.

B. Contractor inquiries are provided in a Q (question) and A (answer) format:

Q1. I wanted to clarify in additional to the number of binders that our company name should not be included in the Management and Technical Approach, Volume 1, only on the binder cover.

This includes the original as well as the 4 copies. Does this also apply to Volumes 2 and 3, original and copies?

A1. Your assessment of Volume 1 is correct and no, this requirement does not apply to Volumes 2 and 3.

C. Add the following language to Section D, Attachment 9, Special Contract Requirements:

39. Active Threat Awareness and Preparedness Briefing

a. General. All unarmed contractor personnel (including subcontractors or any representative of the Contractor) entering the Federal Law Enforcement Training Centers (FLETC) shall be provided Active Threat Awareness and Preparedness briefing. Training material will be provided by the Government.

b. Training. Active Threat Awareness and Preparedness Briefing shall be provided by the Contractor, at least annually, for Contractor and subcontractor personnel, and applicable representatives requiring access to FLETC. The training shall consist of viewing the one (1) hour Government-provided video (Active Threat Awareness and Preparedness briefing).

1) All current contractor and subcontractor personnel requiring access to the FLETC shall view the Government-provided material (DVD) within thirty (30) days of contract start date.

2) All new contractor and subcontractor personnel requiring access to FLETC shall be trained within the first thirty (30) days of reporting for duty.

c. Reporting. The Contractor shall deliver to the CO and Primary COR an Active Threat Awareness and Preparedness Briefing List within the first 30 days of performance, and semi-annually on the first day of October and April. The Active Threat Awareness and Preparedness Briefing List shall be provided in Microsoft Excel format, and include - Company Name, Contract Number, Employee Name, Date Employee Reports On Center and Date of Training.

The standardized format is contained in the below table entitled Active Threat Awareness and Preparedness Briefing List.

d. Certification. The Contractor shall certify information submitted on the Active Threat Awareness and Preparedness Briefing is accurate. The Contractor shall designate an authorized representative for certification purposes.

Active Threat Awareness and Preparedness Briefing List

Company Name:

Contract Number:

Subcontract Company Name:

Employee Name Prime

Contractor Employee

(Y/N)

Subcontractor Employee

(Y/N)

Date Report on Center

Date of Training

As the authorized representative of (Insert company name) concerning Contract Number HSFLGL-09-D-00001, I hereby certify that the information provided is true and accurate as reported.

Name and Title Date

C. As a result of the above, the following page changes are required. Area of change is delineated by a vertical line to the right of change location:

Remove Pages: Add Pages:

Page 5 of 260 (Amendment 000004) Page 5 of 260 (Amendment 000008) Page 101 of 260 (Amendment 000003) Page 101 of 260 (Amendment 000008) Page 165 of 260 (Original) Page 165 of 260 (Amendment 000008) Page 208a of 260 (Amendment 000008) Page 208b of 260 (Amendment 000008) Page 220 of 260 (Amendment 000003) Page 220 of 260 (Amendment 000008)

Enterprise Security Services, FLETC, Glynco, GA

SECTION B PRICE SCHEDULE

1. PERIOD OF PERFORMANCE (POP). Service dates are as follows:

NOTE TO OFFERORS: In case of an error in the extension of the total price within the proposal, the unit price will prevail.

Performance Period Performance Period Dates Base Period (includes Phase-In commencing October 1, 2016 with full performance commencing no later than December 30, 2016)

10/01/2016 thru 09/30/2017

Option Period 1 10/01/2017 thru 09/30/2018 Option Period 2 10/01/2018 thru 09/30/2019 Option Period 3 10/01/2019 thru 09/30/2020 Option Period 4 10/01/2020 thru 09/30/2021 Option Period 5 10/01/2021 thru 09/30/2022 Option Period 6 10/01/2022 thru 09/30/2023 Option Period 7 10/01/2023 thru 09/30/2024

CLIN Description Quantity Unit Unit Price

Amount

0001 LOT I - BASE PERIOD FOR SITE I,

GLYNCO, GA (OCTOBER 1, 2016

THROUGH SEPTEMBER 30, 2017).

Firm Fixed Price Scheduled Work To Include all Requirements of the Performance Work Statement. Prices shall include all labor, management, supervision, quality, scheduling, safety, reporting requirements, (including all associated direct and indirect costs).

NSP

0001AA REMOVED BY AMENDMENT

000004

0001AB PROJECT MANAGEMENT 12 MO

0001AC ENTRY/EXIT ACCESS CONTROL

in accordance with paragraph 5.2 of the PWS.

12 MO

0001AD VEHICLE INSPECTIONS in accordance with paragraph 5.3 of the

PWS.

12 MO

0001AE PATROLS in accordance with paragraphs 5.4 through 5.10 and paragraph 5.12 of the PWS.

12 MO

1.14.3 The Primary CO will require the Primary Project Manager to meet with the Primary CO, Primary COR and other Government personnel as deemed necessary on a weekly basis upon contract start-up. At these meetings the CO and the Contractor will discuss performance and any issues or concerns. Appropriate action shall be taken to resolve outstanding issues. These meetings shall be at no additional cost to the Government. Meeting frequency may be adjusted, if appropriate, in accordance with need.

1.14.4 Site Contracting Officers, Field Site Security Officer’s (FSSO) and/or COR and Site Project Management will coordinate with weekly or monthly meetings as appropriate to discuss performance and any issues or concerns being experienced.

1.15 Phase-In

1.15.1 The Contractor shall provide a Phase-In Plan as part of the proposal. This Plan shall include a detailed schedule showing each step in the transfer of responsibility, critical tasks, skills, training, efforts toward workforce recruitment and continuity of services, provision of licenses, equipment and uniforms, and any other prerequisites necessary for successful contract phase-in.

1.15.2 A smooth and orderly transition between Contractors is necessary to assure minimum disruption to vital Contractor services and Government activities. Government has allocated a phase-in period commencing October 1, 2016 with full performance commencing no later than December 30, 2016.

1.15.3 If Contractor intends to recruit existing workforce, they shall not disrupt official Government business or interfere with assigned duties of current contract employees.

1.15.4 Contractor may announce assumption of services date, distribute business cards, employment applications, brochures, and other company information to current contract employees, if done so without interfering with assigned duties (e.g., during “off hours” or during breaks or meal periods).

1.15.5 Contractor shall not interview, recruit, schedule interviews, or conduct extensive discussions with current contract employees while they are on duty.

PWS 3.1 Joint Inventory Report

NLT 30 days after contract start; NLT 10 days after annual completion of joint inventory

MS Office compatible CO, COR

PWS 3.3

Assignment of Property Custodian

Pre-performance conference

MS Office compatible CO, COR

PWS 4.1 Contractor Furnished Property

Part of proposal MS Office compatible CO, COR

PWS 5.5 Incident Reports

NLT 24 hours of incident

MS Office compatible COR

PWS 5.11 Daily Log Daily activities/incidents are tracked in the Perspective System as they occur

Perspective COR

PWS 5.11.1

Monthly Report

NLT 10th day of each month

MS Office compatible CO, COR

PWS 5.1.12

Operational Status Report

0700 each morning following inclement weather

MS Office compatible COR

Attachment 9, paragraph 2.2

NLT 24 hours of occurrence

MS Office compatible CO, COR

Attachment 9, paragraph 26

NLT 15 days after contract award

MS Office compatible CO, COR

Attachment 9, paragraph 39.c.

NLT first 30 days of performance and semi-annually on the first day of October and April

MS Excel compatible CO, COR

Page 208a of 260

39. ACTIVE THREAT AWARENESS AND PREPAREDNESS BRIEFING

a. General. All unarmed contractor personnel (including subcontractors or any representative of the Contractor) entering the Federal Law Enforcement Training Centers (FLETC) shall be provided Active Threat Awareness and Preparedness briefing. Training material will be provided by the Government.

b. Training. Active Threat Awareness and Preparedness Briefing shall be provided by the Contractor, at least annually, for Contractor and subcontractor personnel, and applicable representatives requiring access to FLETC. The training shall consist of viewing the one (1) hour Government-provided video (Active Threat Awareness and Preparedness briefing).

1) All current contractor and subcontractor personnel requiring access to the FLETC shall view the Government-provided material (DVD) within thirty (30) days of contract start date.

2) All new contractor and subcontractor personnel requiring access to FLETC shall be trained within the first thirty (30) days of reporting for duty.

c. Reporting. The Contractor shall deliver to the CO and Primary COR an Active Threat Awareness and Preparedness Briefing List within the first 30 days of performance, and semi-annually on the first day of October and April. The Active Threat Awareness and Preparedness Briefing List shall be provided in Microsoft Excel format, and include - Company Name, Contract Number, Employee Name, Date Employee Reports On Center and Date of Training.

The standardized format is contained in the below table entitled Active Threat Awareness and Preparedness Briefing List.

d. Certification. The Contractor shall certify information submitted on the Active Threat Awareness and Preparedness Briefing is accurate. The Contractor shall designate an authorized representative for certification purposes.

Page 208b of 260

Active Threat Awareness and Preparedness Briefing List

Company Name:

Contract Number:

Subcontract Company Name:

Employee Name

Prime Contractor

Subcontractor

Date Report on Center

Date of Training

As the authorized representative of (Insert company name) concerning Contract Number HSFLGL-09-D-00001, I hereby certify that the information provided is true and accurate as reported.

Name and Title Date

• Contract Number, award date, performance period, names of customers (agency, department), place of performance and contract type

• Project involvement (did firm act in capacity as Prime or Subcontractor). If subcontract, define the percent of accountability toward the contract as a subcontractor.

• Price/Cost – original and final (or to date)

• Project title with brief description of work performed

Narrative on how project is relevant to the current acquisition.

2. Phase-In: The offeror will provide its approach to contract phase-in assuming full contract responsibilities commencing no later than December 30, 2016. This approach shall include a detailed schedule showing each step in the transfer of responsibility, critical tasks, skills, training, efforts toward workforce retention and continuity of services, and any other prerequisites necessary for successful contract phase-in.

The contract phase-in shall not exceed the timeframe defined above. The contract phase-in shall be executed in accordance with the successful Offeror’s proposed phase-in approach.

In no event shall any proposed phase-in timeline include assumptions that the government will waive or defer any contract requirements. Additionally, in no event shall any proposed plan for transition training be dependent upon availability of Government personnel after normal business hours (e.g. overseeing training during evenings and weekends).

The offeror will provide a Phase-in performance milestone plan necessary to meet assumption of full contract responsibilities including a portrayal of the hiring schedule for all staffing requirements for the contract phase-in period.

3. Staffing: Per geographical region, the offeror shall provide the staffing approach that shall clearly depict labor classifications, and labor hours per classification per period of performance and per location. The technical proposal shall correlate to the data submitted under the price proposal but SHALL NOT contain price information. All cross utilization, if applicable, of personnel shall be clearly explained and depicted, to include relief personnel during performance of daily operations. The offeror shall identify the qualifications of proposed personnel functional categories.