HSFLGL-15-R-00023_A000002.pdf

(x)

HSFLGL-15-R-00023

x x

1 copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted ; or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGEMENT TO BE RECEIVED AT

THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted , such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

x

GLYNCO GA 31524

ATTN: RENEE HICKSON

FLETC GL

PRO BLDG 93

1131 CHAPEL CROSSING RD

FEDERAL LAW ENFORCEMENT TRNG CTR

DEPARTMENT OF HOMELAND SECURITY

GLYNCO GA 31524

FLETC GL

BLDG: 93 ATTN: RENEE HICKSON

1131 CHAPEL CROSSING RD

FEDERAL LAW ENFORCEMENT TRNG CTR

DEPARTMENT OF HOMELAND SECURITY

11/04/2015000002

13. THIS ITEM ONLY APPLIES TO MODIFICATION OF CONTRACTS/ORDERS. IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

12. ACCOUNTING AND APPROPRIATION DATA (If required) is not extended.is extended, Items 8 and 15, and returning

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended , by one of the following methods: (a) By completing

The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

FACILITY CODE CODE

10B. DATED (SEE ITEM 13)

10A. MODIFICATION OF CONTRACT/ORDER NO.

9B. DATED (SEE ITEM 11)

9A. AMENDMENT OF SOLICITATION NO.

CODE

8. NAME AND ADDRESS OF CONTRACTOR (No., street, county, State and ZIP Code)

7. ADMINISTERED BY (If other than Item 6)CODE 6. ISSUED BY

PAGE OF PAGES

4. REQUISITION/PURCHASE REQ. NO.3. EFFECTIVE DATE2. AMENDMENT/MODIFICATION NO. 5. PROJECT NO. (If applicable)

1. CONTRACT ID CODE

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

09/25/2015

CHECK ONE A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority) appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

E. IMPORTANT: Contractor is not, is required to sign this document and return __________________ copies to the issuing office.

ORDER NO. IN ITEM 10A.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

SOLICITATION HSFLGL-15-R-00023, ENTERPRISE SECURITY SERVICES, FEDERAL LAW ENFORCEMENT

TRAINING CENTERS, GLYNCO, GA

See continuation for amendment details.

Proposal due date remains unchanged, December 15, 2015, 3:00 p.m., ET.

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)15A. NAME AND TITLE OF SIGNER (Type or print)

15C. DATE SIGNED 16B. UNITED STATES OF AMERICA 15B. CONTRACTOR/OFFEROR 16C. DATE SIGNED

(Signature of person authorized to sign) (Signature of Contracting Officer)

Renee Hickson

STANDARD FORM 30 (REV. 10-83)

Prescribed by GSA

FAR (48 CFR) 53.243

NSN 7540-01-152-8070

Previous edition unusable

Except as provided herein, all terms and conditions of the document referenced in Item 9 A or 10A, as heretofore changed, remains unchanged and in full force and effect .

HSFLGL-15-R-00023

Enterprise Security Services, Glynco, GA Amendment 000002

A. The purpose of this amendment is to respond to contractor inquiries to date and are provided in a Q (question) and A (answer) format:

Q1. Solicitation, Page 218 of 260, The solicitation instructions state that no indications shall be made to identify the company. Please clarify whether it is acceptable to identify key personnel and/or submit resumes.

A1. Refer to page 220 of 260 under paragraph 3. Staffing which states, “The offeror shall identify the qualifications of proposed personnel functional categories.” Also, refer to paragraph 1.7, Key personnel regarding submission of resumes.

Q2. Solicitation, Page 218 of 260, Please clarify whether foldout pages of 8.5 by 17 inches are acceptable.

A2. Yes, foldout pages of 8.5 by 17 inches are acceptable. Paragraph Volume 1 on page 218 of 260 will be revised to add 8.5 by 17 inch foldouts.

Q3. Solicitation, Page 4 of 260, The RFP states, “In order to view several of the technical exhibits and attachments, offerors must double click on the page to view the attachment.” Please clarify, as we only identify links in the solicitation’s table of contents to pages within the single solicitation document provided by the government.

A3. Technical Exhibits 5, 6, 8, 10, 13 through 17 and Attachments 1 through 8 have been entered into the solicitation package as objects. In order to view these documents, place the cursor on the form and you will notice a dotted line appears around the entire document or form.

Then double click on the form or document and the entire file will appear.

Q4. Solicitation, Page 218 of 260, Within Volume 3, the governments says bonds are required, along with Section A, Section B, Representations and Certifications. Please clarify the requirement for bonds.

A4. Refer to page 65 of 260, FAR Clause 52.228-16 which states in part, “The contractor shall furnish a performance bond for the protection of the Government in an amount equal to 20 percent of the original contract price.” The Government also requires a bid guarantee in the amount of $3 Million. FAR Clause 52.228.1 is referenced in the solicitation package on page 259 or 260, however, this clause will be revised and issued in full text. Please note that the Government did not require a payment bond.

Q5. Solicitation, Page 161, Technical Exhibit 16 provides only a cover page of the Collective Bargaining Agreement CBA-2014-7021 between Chenega Security and Protection Services, LLC and Industrial Technical Professional Employees Union Local OPEIU. Please provide the complete document.

A5. See response provided under Answer 3 (A3).

Q6. Solicitation, Page 162 Technical Exhibit 17 provides only a cover page of the Collective Bargaining Agreement CBA-2014-7027 between Chenega Security and Protection Services, LLC and Industrial Technical Professional Employees Union AFL-CIO. Please provide the complete document.

A6. See response provided under Answer 3 (A3).

Q7. Solicitation, Page 92, In paragraph 1.12 of the PWS, it states, “The contractor shall establish a Training Program consisting of the eight major training subject areas provided in the ISC Recommended Best Practices. …” Starting on page 10 of the ISC Best Practices for Armed Security Officers in Federal Facilities (1st Edition), within the Training section, we find six subject areas listed in the table, Recommended Best Practices to Meet Critical Tasks. Please reconcile the difference between the required eight subject areas and the listed six subject areas.

A7. The most current edition (2nd) of the ISC Best Practices for Armed Security Officers in Federal Facilities lists 8 subject area tasks which corresponds to the 8 major training subject areas identified in paragraph 1.12 of the PWS.

Q8. Solicitation, Page 118, Among major PWS tasks is listed Lost and Found (5.9), which requires performance in line with FLECT Directive 70-00.d. As this is listed as a major PWS task, will the government provide the referenced directive?

A8. Yes, the Government will provide the referenced directive after receiving a signed copy of Technical Exhibit 5, DHS Non-Disclosure Agreement, DHS Form 11000.6. Refer to Part 6, paragraph 6.1, General regarding instructions on obtaining directives or publications.

Q9. Solicitation, Pages 78-79, In Section D – Documents, Exhibits or Attachments, the number of pages listed for the following attachments do not correspond to the number of pages provided with the solicitation document: Performance Work Statement; Technical Exhibit 14 (Glynco CBA); Technical Exhibit 15 (Artesia CBA); Technical Exhibit 16 (SCA Charleston); Technical Exhibit 17 (SCA Cheltenham). Please clarify.

A9. Based on the fact that the referenced documents were uploaded as objects and in order to avoid confusion, each of the documents were counted as one page. When downloading the documents the total file will be retrieved.

Q10. If an entity is bidding as a Joint Venture (JV); can the JV entity cover the bonding requirement, or, must the 8(a) firm have the bonding limit(s) needed in order to bid on this effort?

A10. The FLETC has verified with the SBA point of contact for DHS that SBA approved JV's can rely on the financial resources of the mentor to obtain bonding.

Q11. Who is the Incumbent Contractor?

A11. Chenega Security Protection Services LLC.

Q12. Who signs off on the Small Business Coordination Form (Equivalent to the DD Form 2579) for FLETC?

A12. Mr. Tim Strong, FLETC Small Business Specialist.

Q13. Was a Performance Bond a requirement for the original/this contract?

A13. Yes and the required amount was equal to 20% of the original contract price, including all option periods.

Q14. What range would you say will be required for bonding purposes (E.g., $700,000 $1,000,000, etc.)?

A14. The bid guarantee shall be in the amount $3M. The performance and payment bond shall be 20% of the original contract price. The expenditure that the company will incur will be predicated on the surety’s determination. Historically, we have seen the percentages range from 1.2% to 2%.

Q15. What is the GFE for Solicitation # HSFLGL-15-R-00023, “ENTERPRISE SECURITY

SERVICES, FEDERAL LAW ENFORCEMENT TRAINING CENTER?

A15. The GFE listing is Technical Exhibit 7 of the subject solicitation which is posted on

FEDBIZOPPS.

Q16. Can the government (FLETC) remove the requirement for a Performance Bond from the Solicitation?

A16. No. The previous contract was competed and five offers were received and complied with the 20% bonding requirement. If the contractor performs well, there will be consideration to remove the bonding requirement.

B. This amendment also corrects the following errors and/or updates data:

1. Page 5 of 260, change “Base Period (includes minimum 60 days phase in) to “Base Period (includes maximum 60 pays phase-in).

2. Page 49 of 260, the following statement has been added to the addendum of Clause 52.212-4:

“xiii. Provide the percentage of cost of personnel for the billable amount performed by the contractor employees of the Prime Contractor.”

3. Page 140 of 260, Site II – Artesia, Commercial Gate, change the Entry/Exit access control M-F excluding holidays hours from “0700-1700” to “0530 – 1730”.

4. Page 140 of 260, Site II – Artesia, Commercial Gate, change the Commercial Vehicle Inspections M-F excluding holidays hours from “0700-1700” to “0530 – 1730”.

5. Page 260 of 260, FAR Clause 52.228-1 Bid Guarantee has been provided in full text to include the amount of $3,000,000.00 for the bid guarantee

C. The attendee’s list and site visit notes for each FLETC site and the Pre-Proposal PowerPoint Presentation are attached and included as part of this amendment.

NOTE: To view the speaker’s notes, click on the comment bubble icon located on the top left of each slide.

D. As a result of the above, the following page changes are required. Area of change is delineated by a vertical line to the left of change location:

Remove Pages: Add Pages:

Page 5 of 260 Page 5 of 260 (Amendment 000002) Page 49 of 260 Page 49 of 260 (Amendment 000002) Page 140 of 260 Page 140 of 260 (Amendment 000002) Page 218 of 260 Page 218 of 260 (Amendment 000002) Page 259 of 260 Page 259 of 260 (Amendment 000002) Page 260 of 260 Page 260 of 260 (Amendment 000002)

E. Proposal due date remains unchanged; December 15, 2015, 3:00 P.M., ET.

****************************END AMENDMENT****************************

Enterprise Security Services, FLETC, Glynco, GA

SECTION B PRICE SCHEDULE

1. PERIOD OF PERFORMANCE (POP). Service dates are as follows:

NOTE TO OFFERORS: In case of an error in the extension of the total price within the proposal, the unit price will prevail.

CLIN Description Quantity Unit Unit Price

Amount

0001 LOT I - BASE PERIOD FOR SITE I,

GLYNCO, GA (OCTOBER 1, 2016

THROUGH SEPTEMBER 30, 2017).

Firm Fixed Price Scheduled Work To Include all Requirements of the Performance Work Statement. Prices shall include all labor, management, supervision, quality, scheduling, safety, reporting requirements, (including all associated direct and indirect costs).

NSP

0001AA PHASE-IN in accordance with paragraph 1.15 of the PWS.

1 LT

0001AB PROJECT MANAGEMENT 12 MO

0001AC ENTRY/EXIT ACCESS CONTROL

in accordance with paragraph 5.2 of the PWS.

12 MO

0001AD VEHICLE INSPECTIONS in accordance with paragraph 5.3 of the

PWS.

12 MO

0001AE PATROLS in accordance with paragraphs 5.4 through 5.10 and paragraph 5.12 of the PWS.

12 MO

Performance Period Performance Period Dates Base Period (includes maximum 60 days phase-in)

10/01/2016 thru 09/30/2017

Option Period 1 10/01/2017 thru 09/30/2018 Option Period 2 10/01/2018 thru 09/30/2019 Option Period 3 10/01/2019 thru 09/30/2020 Option Period 4 10/01/2020 thru 09/30/2021 Option Period 5 10/01/2021 thru 09/30/2022 Option Period 6 10/01/2022 thru 09/30/2023 Option Period 7 10/01/2023 thru 09/30/2024

ADDENDUM to CLAUSE 52.212-4

Add the following elements to the invoice instruction hereby incorporated to (g) Invoice to comply with Clause 52.222-50.

(g) “Electronic invoices are authorized.

“xii. Submission of your invoice certifies that all employees and subcontractors have been notified of the United States Government’s zero tolerance policy regarding trafficking in persons and the actions that will be taken for violations of this policy.”

“xiii. Provide the percentage of cost of personnel for the billable amount performed by the contractor employees of the Prime Contractor.”

52.212-5 Contract Terms and Conditions Required To Implement Statutes or Executive Orders - Commercial Items. (MAY 2015)

(a) The Contractor shall comply with the following Federal Acquisition Regulation (FAR) clauses, which are incorporated in this contract by reference, to implement provisions of law or Executive orders applicable to acquisitions of commercial items:

(1) 52.209-10, Prohibition on Contracting with Inverted Domestic Corporations (DEC 2014)

(2) 52.233-3, Protest After Award (AUG 1996) (31 U.S.C. 3553).

(3) 52.233-4, Applicable Law for Breach of Contract Claim (OCT 2004) (Public Laws 108-77 and 108-78 (19 U.S.C. 3805 note)).

(b) The Contractor shall comply with the FAR clauses in this paragraph (b) that the Contracting Officer has indicated as being incorporated in this contract by reference to implement provisions of law or Executive orders applicable to acquisitions of commercial items: (Contracting Officer check as appropriate.)

[ X ] (1) 52.203-6, Restrictions on Subcontractor Sales to the Government (SEP 2006), with Alternate I (OCT 1995) (41 U.S.C. 4704 and 10 U.S.C.

2402).

[ X ] (2) 52.203-13, Contractor Code of Business Ethics and Conduct

(APR 2010) (41 U.S.C. 3509).

SITE II - ARTESIA

LOCATION

DESCRIPTION OF SERVICES

TIME OF DAY

HOURS

PER DAY

DAYS PER

WEEK

REQUIRED

ARMED

VISITOR CONTROL CENTER

Bldg. 22 Weapons Officer 0000 - 0000 24 7 Y Bldg. 22 Badge Issue/student registration/visitor access 0000 - 0000 24 7 N

FIREARMS RANGE

Range Gate Entry/Exit access 0000 - 0000 24 7 Y Range Patrol 0000 - 0000 24 7 Y

MAIN GATE Entry/Exit access control 0000 - 0000 24 7 Y

COMMERCIAL GATE

Commercial Gate Entry/Exit access control M-F excluding holidays 0530 - 1730 12 5 Y Commercial Gate Commercial Vehicle Inspections M-F excluding holidays 0530 - 1730 12 5 N

MISCELLANEOUS LOCATIONS

Roving Patrol 0000 - 0000 24 7 Y Bldg. 3 Telecommunications 0000 - 0000 24 7 N UNKNOWN PIV Issue M-F excluding holidays 0800 - 1600 8 5 N

• Submit proposals in three separate Volumes (i.e., 3 ring binder):

Volume 1 shall be labeled Factor A, Management and Technical Approach shall contain a Table of Contents that shall list all the material in the submission and where it can be found. Volume 1 shall not exceed 300 consecutive pages, excluding the Table of Contents, (this includes any matrices, title pages, graphs, drawings, pictures, diagrams, etc., foldout pages are acceptable (8.5 x 14 and/or 8.5 x 17) for organization charts, but over five such pages will count as 1.5 pages against the 300 page limitation. All pages are to be numbered consecutively in Arabic numerals. (Note: A “page” consists of a single sheet of white paper, 8.5 inches wide by 11 inches long. Any paper that has text on both sides shall be counted as two pages). All text shall be formatted to a font equivalent to Courier, Times New Roman or Arial with a size equivalent to either 12 characters per inch or 10 point type. Characters are to be in black ink. All pages beyond the 300 page limitation shall be redacted and not considered for evaluation. The contents of Factor A shall not identify the company by name nor shall it make indications to identify the company. The company name should only be identified on the cover of the binder.

Submit an original + 4 copies. It is intended that a blind review be conducted to ensure unbiased evaluation for incumbency or other known entities.

Volume 2 shall be labeled Factor B, Past Performance and shall not exceed 10 consecutive pages, excluding the Table of Contents. All pages beyond the 10 page limitation shall be redacted and not considered for evaluation. All text shall be formatted to a font equivalent to Courier, Times New Roman or Arial with a size equivalent to either 12 characters per inch or 10 point type. Characters are to be in black ink. Submit an original + 2 copies.

Volume 3 shall be labeled Factor C, Price (Section B, to include price breakdown), Section A, Representations and Certifications, and Bonds.

Submit an original + 1 copy + 1 CD.

(a) All spreadsheet documents shall be in Microsoft Excel 2010 format or prior version and submitted on CD ROM compatible with Windows 7 so data may be reviewed and extracted.

52.225-2 Buy American Certificate. (MAY 2014)

(a) The offeror certifies that each end product, except those listed in paragraph (b) of this provision, is a domestic end product and that for other than COTS items, the offeror has considered components of unknown origin to have been mined, produced, or manufactured outside the United States. The offeror shall list as foreign end products those end products manufactured in the United States that do not qualify as domestic end products, i.e., an end product that is not a COTS item and does not meet the component test in paragraph (2) of the definition of “domestic end product.” The terms “commercially available off-the-shelf (COTS) item,” “component,” “domestic end product,” “end product,” “foreign end product,” and “United States” are defined in the clause of this solicitation entitled “Buy American-Supplies.”

(b) Foreign End Products:

Line Item No. Country of Origin

[List as necessary]

(c) The Government will evaluate offers in accordance with the policies and procedures of Part 25 of the Federal Acquisition Regulation. (End of provision)

52.225-25 Prohibition on Contracting with Entities Engaging in Certain Activities or Transactions Relating to Iran-Representation and Certifications. (DEC 2012)

52.228-1 Bid Guarantee. (SEP 1996)

(a) Failure to furnish a bid guarantee in the proper form and amount, by the time set for opening of bids, may be cause for rejection of the bid.

(b) The bidder shall furnish a bid guarantee in the form of a firm commitment, e.g., bid bond supported by good and sufficient surety or sureties acceptable to the Government, postal money order, certified check, cashier’s check, irrevocable letter of credit, or, under Treasury Department regulations, certain bonds or notes of the United States. The Contracting Officer will return bid guarantees, other than bid bonds-

(1) To unsuccessful bidders as soon as practicable after the opening of bids; and

(2) To the successful bidder upon execution of contractual documents and bonds (including any necessary coinsurance or reinsurance agreements), as required by the bid as accepted.

https://www.acquisition.gov/sites/default/files/current/far/html/FARTOCP25.html%23wp225048 https://www.acquisition.gov/sites/default/files/current/far/html/FARTOCP25.html%23wp225048

(c) The amount of the bid guarantee shall be N/A percent of the bid price or $3,000,000.00, whichever is less.

(d) If the successful bidder, upon acceptance of its bid by the Government within the period specified for acceptance, fails to execute all contractual documents or furnish executed bond(s) within 10 days after receipt of the forms by the bidder, the Contracting Officer may terminate the contract for default.

(e) In the event the contract is terminated for default, the bidder is liable for any cost of acquiring the work that exceeds the amount of its bid, and the bid guarantee is available to offset the difference. (End of provision)

52.233-2 Service of Protest. (SEP 2006)

(a) Protests, as defined in section 33.101 of the Federal Acquisition Regulation, that are filed directly with an agency, and copies of any protests that are filed with the Government Accountability Office (GAO), shall be served on the Contracting Officer (addressed as follows) by obtaining written and dated acknowledgment of receipt from Department of Homeland Security, Federal Law Enforcement Training Centers (FLETC), 1131 Chapel Crossing Road, Glynco, GA 31524-2000.

(b) The copy of any protest shall be received in the office designated above within one day of filing a protest with the GAO.

52.237-1 Site Visit. (APR 1984)

52.252-1 Solicitation Provisions Incorporated by Reference. (FEB 1998)

This solicitation incorporates one or more solicitation provisions by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. The offeror is cautioned that the listed provisions may include blocks that must be completed by the offeror and submitted with its quotation or offer. In lieu of submitting the full text of those provisions, the offeror may identify the provision by paragraph identifier and provide the appropriate information with its quotation or offer. Also, the full text of a solicitation provision may be accessed electronically at this address: http://farsite.hill.af.mil.

(End of provision)

52.252-3 Alterations in Solicitation. (APR 1984)

Alterations in Contract (Apr 1984)

Portions of this contract are altered as follows:

_____________________________________________ (End of clause) http://farsite.hill.af.mil/

PRE-PROPOSAL CONFERENCE

RFP HSFLGL-15-R-00023

ENTERPRISE SECURITY SERVICES

FLETC, Glynco, GA October 20, 2015

Welcome

Presenter Presentation Notes Good Morning Ladies and Gentlemen:

I am Renee Hickson, the Contracting Officer for the Enterprise Security Services Solicitation. On behalf of the Department of Homeland Security, Federal Law Enforcement Training Center at Glynco, GA, I am pleased to welcome you.

We appreciate your interest in our solicitation. The purpose of this pre-proposal conference is to ensure that you, as prospective offerors, have a clear understanding of the solicitation.

We hope your visit will be productive and encourage your further participation.

ADMIN REMARKS

Silence all cell phones

No recording

No photography

This presentation and attendee list will be provided on the FBO website via an amendment

Registration Sheet

Facilities

Presenter Presentation Notes Before we get started with today’s presentation, I would like to take care of some administrative issues.

If you have not done so, make sure you have signed in on the registration sheet before we board the bus for the tour.

The restrooms are located in the hallway directly behind this conference room. In addition, there is a staff break-room where the Human Capital social committee sells snacks and drinks for your convenience.

Agenda Conference Registration

Welcome/Introductions Renee Hickson Solicitation Highlights Contracting Officer

Program/Project Overview Deborah Lee, Contracting Officer Representative

Bus Tour of the site Deborah Lee, COR Renee Hickson, CO

Drop-off/Departure

Presenter Presentation Notes I am going to cover the solicitation highlights and then I will turn the presentation over to Mrs. Lee for the technical overview of the project. After she is done, I’ll discuss the proposal submission requirements, then we will take a short break and then we’ll board the bus for the tour.

Introduction

Project Team Members:

Deborah Lee, Primary Contracting Officer’s Representative

Renee Hickson, Contracting Officer

Presenter

At this time, I would like to introduce Mrs. Debbie Lee, the Primary COR. Due to the size and complexity of this project, we have CORs and Alternate CORs at each FLETC site.

Questions & Answers

Technical inquiries must be submitted in writing no later than November 6, 2015. If any questions/answers lead to a change to the solicitation a formal amendment will be issued accordingly and posted on the website at www.fbo.gov.

Only written questions will be addressed:

E-mail: Renee.Hickson@fletc.dhs.gov with a cc to

Sheryle.Wood@fletc.dhs.gov Fax: (912) 267-3132

Presenter Presentation Notes For your awareness, the team will not be answering any questions today that are specific to this acquisition. All questions shall be provided electronically to me and Sheryle @ the email address provided on the slide.

However, if during the break or on the tour, if a Government official provides a verbal reply to your question it will be considered unofficial and shall not have the effect of changing the provisions of the written RFP. Reliance of any such verbal comments by government personnel is at your own risk. If questions arise after the end of this pre-proposal conference, you may submit them to me in writing on the question sheet provided when registering.

http://www.fbo.gov/ mailto:Renee.Hickson@fletc.dhs.gov mailto:Sheryle.Wood@fletc.dhs.gov

Solicitation Highlights

Disclaimer: Information provided herein is not all inclusive and provides highlights only. In the event that there is a conflict between the solicitation and information provided during today’s conference, the solicitation terms and conditions govern.

Refer to solicitation for complete instruction of process and proposal requirements.

Failure to properly follow instructions contained in the solicitation may result in an offer being deemed non-responsive.

Presenter Presentation Notes To date, the solicitation and one amendment have been posted to FedBizOpps. Amendment 000002 will be posted in the near future. I must make a disclaimer: Information provided herein ….and conditions govern.

We recognize that no matter how hard we have tried to develop a complete and comprehensive performance work statement for our requirements, there may be some areas overlooked or not clear. We encourage you to closely scrutinize the solicitation, identify any problems you find and bring them to our attention during the solicitation period. If this is accomplished, it will help us minimize potential misunderstandings or possible disputes during contract performance.

FLETC Sites Artesia, New Mexico

Cheltenham, Maryland

Glynco, Georgia

Charleston, South Carolina

Presenter

The work described in the solicitation includes 4 FLETC sites: Artesia, NM, Charleston, SC, Cheltenham, MD, and Glynco, GA. The contractor shall provide and maintain all management, supervision, manpower, training, equipment, supplies, licenses, permits, certificates, insurance, pre-employment screening, reports and files necessary to accomplish security services. The contractor shall provide security enforcement, asset protection, and related services twenty-four (24) hours per day, seven (7) days per week, including federal holidays.

Section A Combined Synopsis/Solicitation

Commercial Item, Single Award, Fixed-Price Utilizing a tradeoff process to obtain best value Solicitation is set-aside 100% SBA 8(a) certified small disadvantaged business concerns NAICS: 561612, Security Guards & Patrol Services Size Standard: $20.5 Million Performance Period: October 1, 2017 – September 30, 2018 (Base Period) and 7 12-month Options Offers Due: December 15, 2015, 3:00 p.m. (ET)

Presenter Presentation Notes From this point forward, I will address key aspects from each section of the solicitation. Section A contains general information. The Government intends to award a firm fixed price contract to a single offeror. The solicitation and source selection are being conducted in accordance with the streamlined procedures for commercial services identified in Part 12 and 15 using a tradeoff process to obtain best value.

When combining the synopsis and solicitation under Part 12, the solicitation standard form 1449 is not used. However, at contract award, a bilateral agreement will be obtained on an SF 1449, Contract for Commercial Items.

This solicitation is set aside as a competitive 8(a) with the Small Business Administration (SBA) under the 8(a) Business Development Program.

The North American Industry Classification System Code is 561612, Security Guards & Patrol Services with a size standard is $20.5 million.

POP: This contract contains a base year and 7 option periods.

Offers are due December 15, 2015 at 3:00 p.m. ET or earlier. Untimely proposals will not be considered.

Section B Price Schedule

• CLINs 0001 - 0004AJ: Prices shall include all labor, management, supervision, quality control, scheduling, safety, and reporting requirements (including all associated direct and indirect costs.

• CLINs 1001 through 7004AH represent the option periods, each for a 12-month duration and retain the same performance requirements as that under the base period under CLINs 0001 – 0004AJ.

• Acceptance period: 180 calendar days from the date of proposal receipt (See Section E, FAR 52.212-1).

Presenter Presentation Notes Section B contains the price schedule. CLINs 0001-0004AJ contain the base year. Prices shall include all labor, management, supervision, quality control, scheduling, safety, and reporting requirements (including all associated direct and indirect costs. For your awareness, the base year contains a phase-in CLIN for each site.

In case of an error in the extension of the total price within the proposal, the unit price will prevail. The unit price shall be no greater than 2 decimals.

Please pay close attention when developing the formulas within your spreadsheets for Section B to avoid math discrepancies in your submission.

In the base year and each option period there is a CLIN entitled Surge Capacity for each FLETC site. Please note that the local clause entitled Variation in Estimated Quantity located in Section C only applies to this CLIN. The variation applies to the number of proposed hours.

Section C Contract Clauses

Contractor shall be held to terms and conditions described herein.

Special points of interest:

FAR 52.212-4 and its addendum

FAR 52.219-14

FAR 52.222-17

FAR 52.228-16

FAR 52.237-3

Presenter Presentation Notes The onus is on each offeror to review each clause in Section C identified either by reference or in full text and will be held to the terms and conditions of each one. However, I would like to make a few comments on the following clauses.

An amendment is forthcoming to FAR Clause 52.212-4 , Contract Terms and Conditions to add language that The Government is requiring supporting data with invoices to substantiate compliance with FAR 52.219-14, Limitations on Subcontracting that at least 50 percent of the cost of personnel or labor shall be performed by the prime 8(a) firm.

52.222-17, Nondisplacement of Qualified Workers, please note that the successor shall in good faith offer the employees for which they are qualified, a right of first refusal of employment under this contract.

52.228-16, Performance Bonds – Other Than Construction, Alternate 1. The contractor shall furnish only a performance bond in the amount equal to 20% of the original contract price. Please note that the Government did not require a payment bond.

52.237-3, Continuity of Services Clause, This clause is important because the services under this contract are vital to the Government and must be continued without interruption. Examples include a Government shutdown as experienced in 2013, natural disasters, epidemics, labor strikes, riots, etc. It should also be noted that even if funds are not currently available such as operating under no budget or a Continuing Resolution, guard services must be provided. I will give you an example, last year on March 6, 2015, the Government passed the 2015 DHS Appropriations Act which included funding through September 30, 2015. Procurement didn’t receive the funds until May 26, 2015. I want you to be aware of the potential funding lapses and a significant burden this can place on a contractor.

Section D Documents, Exhibits or

Attachments

This section contains the performance work statement (PWS) and its ancillary components in an 8 part format.

Government shall not exercise any supervision or control over the contract service providers.

Presenter Presentation Notes Section D contains the performance work statement and its ancillary components in an 8 part format which will be addressed. As an integral component of the FLETC security effort, the contractor shall perform to the standards required in this solicitation and shall work closely with various Government authorities, at the Federal, State or Local levels throughout the duration of the contract. Contract security has a crucial and highly visible role in support of the FLETC training mission. The force is usually the first contact students and visitors have with the federal community and they are usually the first line of defense. Therefore, it is essential that the contractor ensure their employees realize the importance of their role and know their duties.

Be advised that the Government shall not exercise any supervision or control over the contract service providers.

Parts 1-8 (PWS)

Part 1: Performance Work Statement – General

Includes Quality Control Plan requirements

Staffing/work control

Key Personnel:

Primary Project Manager Site Project Management Shift Supervisors

Presenter Presentation Notes Part 1 of the PWS contains general information.

Government Quality Assurance is not a substitute for proper Quality Control. Frequency of inspection and acceptable quality levels are located in the Performance Requirements Summary, Technical Exhibit 1. The Government will take action for non-performance or unsatisfactory performance of services with monetary deductions to the monthly invoices and/or issuance of Contract Discrepancy Reports.

It is the offeror’s responsibility to determine the number of personnel to staff at each post based on:

Manning Requirements/Hours of Operation (TE# 2) Historical Data (TE# 3) Level of effort necessary to perform the required services; including peak traffic periods; fluctuating student population and arrival times; common Safety practices and Interagency Security Committee Best Practices for Armed Security Officers.

Key Personnel identified in this contract are: (Qualifications are clearly outlined in PWS paragraph 1.7)

PWS Continued

Lautenberg Amendment

Required Plans

Phase In Plan

Green Procurement

Part 2: Definitions and Acronyms

Presenter Presentation Notes We have placed the Lautenberg Amendment in the contract to inform the contractor that he shall advise each applicant who is expected to be employed as an Armed Security Officer on FLETC that anyone convicted of “Crimes Against a Household Member or any Domestic Violence Act is in violation of Federal Law, State Law or the Lautenberg Amendment, and therefore shall not be eligible for employment.

There are several required Plans associated with this contract that the contractor shall develop which include security Standard Operating Procedures, security response plans, safety program, and contingency and continuity of operations plan, just to name a few. The requirements for each plan are identified in the PWS paragraph 1.13.

In accordance with paragraph 1.15 of the PWS, the Government has allocated a maximum of 60 calendar days for Phase In, commencing from contract award date to full-performance start date. As noted previously, there is a separate CLIN for each site in the base year allocated for phase in costs. I noticed that there is a discrepancy in Section B regarding the number of calendar days which I will correct in the next amendment.

Green Procurement – Please review FAR Part 23 clauses throughout Section C of the solicitation, depicting that the contractor shall use to the maximum extent practicable environmentally preferable, energy efficient, and bio-based products.

Part 2 of the PWS is a listing of Definitions and Acronyms that are used throughout the solicitation document.

Part 3: Government Furnished Property, Equipment, Information or Service

Part 4: Contractor Furnished Items and Responsibilities

Part 5: Specific Tasks

Part 6: Applicable Publications (Current Editions) DHS Non-Disclosure Agreement Form 11000.6

Presenter Presentation Notes Part 3 contains GFP - Technical Exhibit 7 provides a summary of items the Government will provide as well as office furnishings. There may be some items such as ATV’s that the Government currently provides that will NOT be replaced upon end of life. Therefore, if it is not on the listing, do not expect the Government to provide it.

Consumable badge supplies are provided by the Government for the DHS Personal Identification Verification (PIV) credentials All ammunition to be used during weapons qualifications will be Government furnished.

Part 4 - Contractor Furnished Items & Responsibilities:

Contractor shall provide any additional equipment, as well as consumables and general office supplies needed to perform the requirements of this contract. At all times, equipment shall be in acceptable operating condition.

Ktr uniforms do not conflict with local law enforcement uniform colors or styles.

Gov’t prefers that ktr vehicles not be white so it is easily identifiable as Security.

For your awareness, there are no vehicle wash facilities located on any site for the Contractor’s use nor is the ktr allowed to fuel their vehicles from the FLETC Motor Pool.

Badge supplies and weapons receipts are provided by the contractor, but are reimbursed by the Government. However, badge supplies must receive PCOR approval prior to purchase.

Existing stock of badge supplies will be transferred to the incoming contractor upon start-up.

Specific Tasks listed in paragraphs 5.1 through 5.16 will be covered by Ms. Lee during her portion of the presentation.

Upon request, the Gov’t will furnish any of the publications listed which are not available electronically or provided as an attachment to the solicitation. However, you shall complete the DHS Non-Disclosure Agreement Form, DHS Form 11000.6, Technical Exhibit 5, before the Gov’t will release them.

Part 7: Contains 18 Technical Exhibits, which include, but are not limited to:

Performance Requirements Summary Mandatory Manning/Hours of Operation Historical Data Surge Capacity Requirements – Historical Data Requirements for Vehicle Markings Wage Determinations and Collective Bargaining

Agreements Contractor Required Submittals

Presenter Presentation Notes Part 7 contains 18 technical exhibits. We will only cover those listed on the slide.

Technical Exhibit 1, Performance Requirements Summary provides the performance objectives that relate directly to operation essential items and contains the minimum acceptable levels of service required for each requirement. This table relates back to invoices and the impact of failure of performance on future payment.

Technical Exhibit 2, Mandatory Manning provides data on the posts at each site and when the posts are to be staffed.

Technical Exhibit 3, Historical Data is provided to assist in determining number of personnel to be staffed in accordance with the PWS, paragraph 1.6.2

Technical Exhibit 4, Surge capacity historical data is for additional security services that are not scheduled and not identified in the PWS but may be required by the Government to assist with traffic control due to inclement weather conditions, emergencies, increased security threats or levels, etc.

Technical Exhibit 9, Vehicle Markings. The contractor shall provide the number and type of vehicles necessary to effectively perform the requirements of the contract. Additional information regarding Vehicles is located in the PWS, Paragraph 4.4.

Technical Exhibits 14 through 17 contain the area wage determinations and collective bargaining agreements. The Service Contract Act requires contractors to pay service employees no less than the wage rates and fringe benefits found prevailing in the locality or the rates contained in the predecessor contractor’s collective bargaining agreement.

Technical Exhibit 18, Contractor Required Submittals is a listing of reports with due dates for your awareness.

Part 8: Contains 9 Attachments:

Attachment 1: FTC-SEM-17 Badge Application Attachment 2: USCIS Form I-9 Attachment 3: OF-306 Attachment 4: SF 85, Questionnaire for Non-

Sensitive Position Attachment 5: SF 85P, Questionnaire for Public

Trust Position Attachment 6: FBI Fingerprint Card Attachment 7: FTC-SEM-17Z, Foreign National

Badge Application

Presenter Presentation Notes Part 8 contains 9 attachments:

Attachments 1 – 7 are forms that will be required for contractor employees to fill out regarding background checks in order to work at FLETC. The requirements for the first 7 attachments are listed in Attachment 9, Special Contract Requirements.

Part 8: Contains 9 Attachments:

Attachment 8: FTC-ADM-67 Contract Discrepancy Report

Attachment 9: Special Contract Requirements

Safety Security (personnel and vehicle pass requirements Medical Treatment IT & Data Security Minimum Insurance Requirements New Mexico Gross Receipts Tax

Presenter Presentation Notes Attachment 8, Contract Discrepancy Report, is the form the Government will use to document instances of deficient or at-risk performance (e.g. noncompliance to the contract terms and conditions).

Attachment 9 contains pertinent information related to FLETC that you need to familiarize yourself. Pay particular attention to paragraph 38, New Mexico Gross Receipts tax because this tax applies to this contract but only for Artesia, NM.

At this time, I will turn the presentation over to Mrs. Lee.

Project Technical Overview

Services:

Project Management

Entry/Exit Control

Vehicle Inspections

Patrols

Weapons Registration

Telecommunications

Administrative Badge Services

Reimbursable Badge Supplies

Surge Capacity

Presenter Presentation Notes These are the different Contract Line Items (CLINS) located in Section B that reflect the services required in the Performance Work Statement for all sites and all years of the requirement.

There is also a CLIN for Phase-in period in the first performance period that Renee has/will cover.

Project Management

Primary Project Manager

Site Project Management

Supervisors

Presenter Presentation Notes Primary Project Manager will be located in Glynco, office space will be provided. This position is considered critical to the overall performance of the contract, with daily interaction with the Primary Contracting Officer Representative (PCOR). This position should provide consistency between all the sites, procedural guidance and technical expertise to ensure all sites are performing in accordance with the contract requirements. Available 24/7.

Site Project Management can consist of as many positions as you deem necessary to effectively provide the services, training, quality control and administrative support, etc. The Site Project Manager qualifications are located in 1.7.2.

Shift Supervisors, again, can consist of as many positions as you deem necessary to effectively oversee the services being provided.

Entry/Exit Access Control

Limited to Authorized Persons Only

Electronic Access Controls

Bollards and Wedge Barriers

Gates

Peak Traffic Lanes

24/7

Presenter Presentation Notes PIV and FLETC issued Badges are the primary credential necessary for entry. Occasionally VIP badges or other special event badges will be approved and coordinated for access.

Glynco has electronic access controls located at all entrance gates, and other sites are currently under contract with completion prior to October 1, 2016.

All sites have either bollards or wedge barriers located at the gates, and routine testing and activation will be performed by the Security Contractor as outlined in the Post Orders.

Entrances to the FLETC locations shall be operated in such a manner that all accessible lanes will be open during peak traffic hours (6am-8am M-F) as a minimum to ensure no traffic backup.

Vehicle Inspections

100% inspection of Commercial Vehicles

Random vehicle inspections – minimum once per week for 4 hours.

Inspectors not required to be armed.

24/7

Presenter Presentation Notes Every site has a commercial vehicle gate and inspection area.

Random – COR/FSSO will provide inspection schedule with minimum of 4 hours notice. Will not utilize Surge Force funding for additional ASO.

Inspectors are not required to be armed, if the contractor has proposed staffing to ensure ASO overwatch and safety requirements.

If commercial areas are closed, the inspections will be conducted at the main gate.

Patrols Generally assigned to patrol vehicles.

Perimeter Patrols

Roving Patrols

Building Security Checks, locking/unlocking buildings

Response to Security Incidents

Traffic Control

Escort Services

Flags

Animal Control

24/7

Presenter

Ensure you have sufficient manpower to accomplish all services, as the patrol services are fluctuating in need.

Weapons Registration, Intake, Storage And Re-issue

Weapons Logging System

Receipt

Inventory

Storage

Transfer

Issue

24/7

Presenter Presentation Notes The Weapons Logging System is an Access database that was created and customized by a current member of our Security contract and was provided to the Government for current and future use.

There are 2 stations available in Glynco, one in Artesia and Charleston. Cheltenham does not take in weapons.

There are self-service weapons storage areas at each site.

Telecommunications Public Safety Telecommunicators (PST)

24/7

Maintain communications via Radio, phones

911 emergency line, main information line

Early Warning System

Central Monitoring Station (Maintou)

CCTV

Perspective “Report Writing System”

TECS

Presenter Presentation Notes The Telecommuncations Center is operational 24/7 with properly trained PST personnel. (Ref. 1.8.3)

Perspective – all services requiring documentation (Daily Log) shall be recorded in the Perspective system, to include administrative functions within the Security Force realm.

Administrative Badge Services Student Registration

Badge Applications

Badge Issue

Fingerprints

Visitors

Electronic Access Controls

Vehicle Registration

TECS

PIV

Presenter Presentation Notes Each FLETC location has a Visitor Control Center where at a minimum badges and Vehicle passes are issued to Students, staff, contractors, visitors, etc.

Electronic access controls are programmed at time of badge issue for common locations, such as Gate access and student areas. Currently, building access is normally programmed by the SEM.

Fingerprints and Badge applications and TECS are typically processed from this location as well.

FLETC Glynco has a visitor receptionist located in Bldg. 94 that controls access into the building.

PIV and Security Clearance - SEM/PER initiates these services, upon approval, the Contractor will provide Fingerprints, initiate eQIP, to include updating various databases.

Serve as DHS PIV Card Issuance Facility (PCIF) at each site.

Glynco has a Contractor Visitor Control Center located at the Commercial Gate, where contractor/vendor badge processing, fingerprints, TECS queries are provided.

Plans to provide in CHS as well.

Reimbursable Badge Supplies

FLETC badge supplies will be provided by the Contractor and reimbursed by the Government (3.10.2)

Requires Primary COR approval prior to procurement at all sites

Includes Weapons Logging System receipts/labels

Card Stock, ribbon, laminate, printer cleaning supplies, etc.

Surge Capacity

Armed Security Officers

Historical Data Technical Exhibit 4

Non-emergency – minimum 24 hour notice

Emergency – no advance notice

Training The contractor shall establish a Training Program consisting of the eight major training subject areas provided in the ISC Recommended Best Practices at a minimum, and shall also contain the FLETC mandated training outlined in Attachment 9, Special Contract Requirements.

The Contractor shall comply with the firearms requirements set forth by the regulations of the state licensing agency for each specific site location. The FLETC instructors are not state certified, except in New Mexico.

The Government shall conduct QUARTERLY firearms qualifications.

Presenter

The Government will provide training classrooms, to include computer labs, audio visual, projection, etc. upon reasonable time request to satisfy the Contractor required training program.

Training (continued)

The Government shall conduct Active Shooter Threat Training and annual refresher training.

All additional training will be provided by the Contractor, including:

Physical Agility Testing OC Spray and Baton First Aid, Trauma Management and AED Quarterly Shift training exercises involving all shifts

Section E Solicitation Provisions

FAR 52.212-1 Instructions to Offerors

No electronic submission (fax or email) will be accepted.

List any exceptions taken to the RFP terms and conditions.

Presenter Presentation Notes All the solicitation provisions located under Section E are important and need to be reviewed and adhered to; however, I want to concentrate on the proposal submission requirements.

Primarily, this section provides offerors guidance on what shall be submitted as part of a proposal…