HSFLGL-15-R-00023_A000003.pdf

(x)

HSFLGL-15-R-00023

x x

1 copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted ; or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGEMENT TO BE RECEIVED AT

THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted , such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

x

GLYNCO GA 31524

ATTN: RENEE HICKSON

FLETC GL

PRO BLDG 93

1131 CHAPEL CROSSING RD

FEDERAL LAW ENFORCEMENT TRNG CTR

DEPARTMENT OF HOMELAND SECURITY

GLYNCO GA 31524

FLETC GL

BLDG: 93 ATTN: RENEE HICKSON

1131 CHAPEL CROSSING RD

FEDERAL LAW ENFORCEMENT TRNG CTR

DEPARTMENT OF HOMELAND SECURITY

11/17/2015000003

13. THIS ITEM ONLY APPLIES TO MODIFICATION OF CONTRACTS/ORDERS. IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

12. ACCOUNTING AND APPROPRIATION DATA (If required) is not extended.is extended, Items 8 and 15, and returning

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended , by one of the following methods: (a) By completing

The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

FACILITY CODE CODE

10B. DATED (SEE ITEM 13)

10A. MODIFICATION OF CONTRACT/ORDER NO.

9B. DATED (SEE ITEM 11)

9A. AMENDMENT OF SOLICITATION NO.

CODE

8. NAME AND ADDRESS OF CONTRACTOR (No., street, county, State and ZIP Code)

7. ADMINISTERED BY (If other than Item 6)CODE 6. ISSUED BY

PAGE OF PAGES

4. REQUISITION/PURCHASE REQ. NO.3. EFFECTIVE DATE2. AMENDMENT/MODIFICATION NO. 5. PROJECT NO. (If applicable)

1. CONTRACT ID CODE

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

09/25/2015

CHECK ONE A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority) appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

E. IMPORTANT: Contractor is not, is required to sign this document and return __________________ copies to the issuing office.

ORDER NO. IN ITEM 10A.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

SOLICITATION HSFLGL-15-R-00023, ENTERPRISE SECURITY SERVICES, FEDERAL LAW ENFORCEMENT

TRAINING CENTERS, GLYNCO, GA

See continuation for amendment details.

Proposal due date remains unchanged, December 15, 2015, 3:00 p.m., ET.

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)15A. NAME AND TITLE OF SIGNER (Type or print)

15C. DATE SIGNED 16B. UNITED STATES OF AMERICA 15B. CONTRACTOR/OFFEROR 16C. DATE SIGNED

(Signature of person authorized to sign) (Signature of Contracting Officer)

Renee Hickson

STANDARD FORM 30 (REV. 10-83)

Prescribed by GSA

FAR (48 CFR) 53.243

NSN 7540-01-152-8070

Previous edition unusable

Except as provided herein, all terms and conditions of the document referenced in Item 9 A or 10A, as heretofore changed, remains unchanged and in full force and effect .

HSFLGL-15-R-00023

Enterprise Security Services, Glynco, GA Amendment 000003

A. The purpose of this amendment is to respond to contractor inquires to date and are provided in a Q (Question) and A (Answer) format:

Q1. Page 65, FAR 52.228-16: Please confirm that a 20% performance bond (of the original awarded price) is a current contractual requirement for this effort. Given these sureties can be in excess of $10M per year and could cause severe economic hardship on the participant so that the participants survival may be jeopardized will the government consider a reduction in the performance bond amount?

A1. No. The performance bond shall remain at 20% of the original contract price. The expenditure that the company will incur will be predicated on the surety’s determination. Historically, we have seen the percentages range from 1.2% to 2%.

Q2. Will a new performance bond (SF 1418) be required for each individual Option Year?

A2. Yes.

Q3. Page 223, FACTOR B: Past Performance: If an offeror is providing past performance information of key personnel for use in evaluation of past performance should it be formatted identifying the same criteria as other contract performance references or does the government prefer a narrative that identifies and explains the relevancy of their experience?

A3. You must comply with the Past Performance criteria listed on page 223, FACTOR B, Past Performance.

Q4. Additionally, IAW FAR 9.6 does the government intend to count each individual key personnel experience as (1) individual past performance reference? I.e. can an offeror submit the past performance of (3) key personnel to satisfy the required number of references?

A4. The onus remains with the contractor to determine and submit relevant information for past performance submissions.

Q5. Technical Exhibit 14 & 15: Can the government please provide the complete PDF of each collective bargaining agreement (Glynco, Artesia)? The provided references are illegible and do not contain any of the pertinent wage and fringe benefits compensation data necessary to ensure continuity of pricing with current negotiated labor requirements.

A5. Technical Exhibits 14 and 15 have been entered into the solicitation package as objects. In order to view these documents, place the cursor on the form and you will notice a dotted line appears around the entire document or form. Double click on the form or document and the entire file will appear.

Amendment 000003

Q6. 1.6.3 Please clarify that the government intends for the contractor to provide a roster for each post, for each shift, for each location identifying the name and position/title of every worker for the first day of contract service only and then wants this same documentation every month for every day of the month? This seems to suggest that the government is actually requesting information on who will be on each post every day for the life of the contract. Being that the government also requests the work schedules every week (1.6.4.) this seems to be excessive and may produce an unfair burden on the contractor to perform. Please clarify the intent of this requirement.

A6. Paragraph 1.6.3 on Page 86 of 260 will be revised to reflect the change in the requirement.

Q7. 1.6.4. Please clarify if prepared work schedules are to be delivered to the Primary COR or each individual regions agency representative?

A7. Work schedules shall be delivered to site CORs. A revision to paragraph 1.6.4 will be made to reflect this change.

Q8. 1.6.5 Do all positions on the contract require relief? Will the government allow any position to self-relieve? Will the government accept the use of supervisors or patrol personnel to provide relief for other ASO positions?

A8. All positions require relief. All services will be provided as required in the solicitation.

The onus is on the contractor to determine use of relief personnel for each post.

Q9(a). Attachment 9 2.1c, Does the government consider the 2-4 hours of annual government furnished safety training as billable time? Q9(b) Will this training be considered OJT? Q9(c) Will the contractor be required to backfill positions as a result of these training requirements?

A9(a). The annual Government safety training will be conducted during normal duty hours for each employee.

A9(b) Yes.

A9(c) Yes, if the employee has to leave their duty post in order to take training.

Q10. 1.7.2.2 Are Site Project Management personnel eligible to begin performance on the contract with an Entry on Duty (EOD) suitability determination, prior to a final favorable adjudication?

A10. Initial suitability determination performed by the Government is acceptable prior to final adjudication.

Q11. 1.7.5 Will the government consider removal of the term Quality Control Manager from this requirement, there is no "Quality Control Manager" position designated as key personnel in this procurement. If the government meant Quality control monitors (1.4.3) it has already been established that the responsibilities shall only be as frequent as necessary thus their site presence may not be required every day. Notification of their absence would impose an unnecessary administrative burden on the contractor.

A11. Yes. Paragraph 1.7.5 will be revised to reflect this change.

Q12. 1.8.1.2 Will all levels of employees be eligible for post assignment with an EOD determination prior to a final favorable adjudication?

A12. See response provided under Answer 10.

Q13. 1.8.3.3 Does APCO PST certification meet the requirement validation of PST audio/visual testing and passage?

A13. No, these are separate requirements.

Q14. 1.8.4.2 Can the government confirm that the post at Bldg. 182 (Glynco) and Commercial Gate (Charleston) are the only posts that require personnel with TECS training and certification?

A14. No, please note that any personnel performing TECS queries as part of duties in support of the solicitation requirements will require TECS training and certification.

Q15. Can the government identify the regulatory authority currently certifying TECS training and certification for incumbent administration/PST personnel?

A15. We are in the process of obtaining TECS access; therefore, we currently do not know the regulatory authority.

Q16. Will DHS online training and FLETC -DHS terminals be available to the contractor to complete TECS training and certification?

A16. Yes

Q17. 1.8.4.3 Can the government please identify which positions (posts) will require personnel to complete PIV training and certification?

Amendment 000003

A17. Any personnel performing PIV issue duties in support of the solicitation requirements will require PIV training and certification.

Q18. Will DHS online training and FLETC -DHS terminals be available to the contractor to complete PIV training and certification?

A18. Yes

Q19. Will the government provide contractor access to all necessary DHS-FLETC Learning Management Systems (LMS)?

A19. Yes

Q20. Is there a PIV requirement for contract security personnel for this effort?

A20. All contractor personnel will be required to obtain a PIV credential.

Q21. 1.10.1 Do security personnel have access to cafeteria or other eating areas to facilitate lunch breaks on-site?

A21. Yes during specific contractor hours. However, Cheltenham, MD does not have a dining facility.

Q22. 1.12.1 Will the government make FLETC ranges available to facilitate firearms familiarization and course of fire qualifications?

A22. No. Only the weapon qualifications are provided by FLETC personnel and will be performed in the FLETC ranges.

Q23. If the successful offeror purchases the weapons from the incumbent and assigns them to the same ASOs will the contractor still be required to perform weapons training and qualification before they are able to assume duties? On similar DHS contracts the government provides for a waiver or grandfathering of initial weapons qualifications when the same weapons platform, caliber, and manufacturer are used.

A23. Yes, the contractor will be required to perform weapons training and qualifications before they assume duties. A waiver will not be considered.

Q24. 1.12.1.1 Will the government provide a current training roster to identify the current weapons qualifications dates of incumbent ASOs, Shift Supervisors, and Site Program Managers?

A24. No.

Q25. Will the government provide a current training roster to identify all training requirement dates of ASOs, Supervisors, Site Program Managers, PST, and Administrative Personnel so that each offeror can appropriately forecast the successful offerors phase-in training burden?

A25. No.

Q26. 1.12.2 Please confirm the government-provided 32-hr ASTTP training is only required for new-hires, and not incumbent personnel.

A26. Yes, ASTTP training is only required for new-hires.

Q27. 1.12.3.1 Please consider removal of qualified instructor and COR oversight for this line.

PATs for ASOs of this nature generally require the PAT to be administered by a licensed medical professional, thus the COR would not be able to provide any direct oversight nor would any instructor be able to administer such tests (i.e. auditory, psychological, etc).

A27. The contractor is required to determine the training solution for this requirement.

Paragraph 1.12.3.1 will be revised to change “a qualified instructor” to “a qualified instructor and/or licensed medical professional”.

Q28. 1.14 Does the government currently utilize the IPanel Video-teleconferencing System? If not this hardware please identify the current VTEL system utilized by FLETC for compatibility purposes.

A28. The FLETC currently utilizes PolyCom. Dial in would require assistance from the FLETC Video Teleconferencing Administrator for ISDN only, not the IP network.

Q29. 4.3.1 Can the government please specify the current weapons make, model, and manufacturer utilized by the incumbent?

A29. No, that is considered proprietary information of the incumbent.

Q30. Can the government provide a redacted seniority list for incumbent ASOs, PST, and Administrative Personnel? This information will allow each offeror to properly calculate the current vacation burden that will be borne by any successful offering. If this information is not provided each contractor will make different assumptions in vacation allotments that will create an unbalanced evaluation of contractor's price and affect the government's ability to receive a best value.

A30. The following information is provided to give offerors a snapshot, as of the date the information was compiled, of the current seniority levels for certain aspects of the enterprise security contract.

Offerors are advised that the data provided is informational only as seniority levels are subject to change without notice. As such, the information related to seniority levels shall not be construed as the Government’s direction or suggestion that this data must be used, as presented below, in developing pricing information.

Note: Percentages identified in the below tables may not total to 100% due to rounding.

Glynco, GA:

Security Officer’s (Full-Time): Security Officer’s (Part-Time):

< 1 Year 6% < 1 Year 0% 1 Year 16% 1 Year 9% 2 - 4 years 22% 2 - 4 years 27% 5 - 9 years 19% 5 - 9 years 45% 10 or more years 38% 10 or more years 18%

Administrative Support (Full-Time):

Administrative Support (Part- Time):

< 1 Year 0% < 1 Year 31% 1 Year 0% 1 Year 19% 2 - 4 years 33% 2 - 4 years 38% 5 - 9 years 33% 5 - 9 years 0% 10 or more years 34% 10 or more years 13%

Commercial Vehicle Inspector’s (Full- Time) < 1 Year 50% 1 Year 50% 2 - 4 years 0% 5 - 9 years 0% 10 or more years 0%

Artesia, NM:

Security Officer’s (Full-Time): Security Officer’s (Part-Time):

< 1 Year 9% < 1 Year 0% 1 Year 31% 1 Year 0% 2 - 4 years 47% 2 - 4 years 100% 5-9 years 13% 5-9 years 0% 10 or more years 0% 10 or more years 0%

Administrative Support (Full-Time): Administrative Support (Part-Time):

< 1 Year 27% < 1 Year 0% 1 Year 18% 1 Year 100% 2 - 4 years 9% 2 - 4 years 0% 5-9 years 45% 5-9 years 0% 10 or more years 0% 10 or more years 0%

Charleston, SC:

< 1 Year 31% < 1 Year 25% 1 - 7 years 69% 1 - 7 years 75% 8 -14 years 0% 8 -14 years 0% 15 or more years 0% 15 or more years 0%

< 1 Year 18% Not Applicable (N/A) 1 - 7 years 55% 8 -14 years 18% 15 or more years 9%

Cheltenham, MD:

< 1 Year 13% < 1 Year 20% 1 - 4 years 13% 1 - 4 years 60% 5 - 14 years 73% 5 - 14 years 20%

< 1 Year 0% < 1 Year 0% 1 - 4 years 67% 1 - 4 years 0% 5 - 14 years 33% 5 - 14 years 100%

Q31. Section E, Factor C, Price (ii) Reference: “Offerors shall provide a detailed breakdown of how it arrived at proposed costs as follows for each Site: Contract Line Item Number, Description, Service Contract Act (SCA) Occupation Code, Firm Fixed Price (FFP) Direct Labor Categories and Rates, for all proposed exempt and non-exempt positions; clearly identifying the proposed positions as exempt or non-exempt, full time and/or part time equivalents for each labor category, productive hours, overtime hours and rate, guard mounting, training, proposed exempt and non-exempt fringe benefits, to include FUTA, SUTA, Workers Comp, Health & Welfare, CBA Pensions, Annual Benefit Funds, Burdened Labor Rates, Site and Individual Other Direct costs, Off-Site and On-Site Overhead, G&A, Profit, applicable New Mexico Gross Receipt Taxes and Bonding costs.”

If an offeror’s DCAA-accepted business practice is to account for indirect costs using homogeneous pools allocated over a representative base, such as direct labor in the case of fringe benefits, it will not be possible to break out fringe benefit elements, as individual fringe benefit cost itemization would not be consistent with DCAA disclosures. In this case would it be acceptable to provide the fringe costs as a percentage of direct labor, consistent with an approved accounting system?

A31. Yes, for exempt employees it is acceptable to provide fringe benefits as a percentage of direct labor so long as the fringe benefit dollar value is shown in the pricing breakout. For non-exempt employees, the Government will evaluate each price proposal to ensure all fringe benefit elements contained in the Collective Bargaining Agreement have been addressed; therefore, the fringe benefits for non-exempt employees must be broken out by fringe category, i.e., Social Security, Medicare, FUTA, SUTA, H&W, and Pension, etc.

Amendment 000003

Q32. Section E, Factor C, Price (iv) Reference: “Price proposal shall include completed Schedule B. In the event there is a discrepancy between sections of the price proposal and Schedule B, Schedule B will govern.” Please confirm that the reference to Schedule B is referring to the Section B Price Schedule on Page 5 of 260 of the solicitation.

A32. Yes, Section B, Price Schedule commencing on Page 5 of 260 through Page 37 of 260 will govern.

Q33. Section B, Reference: CLINs 0004AH and x004AG, Question: The Cheltenham Base Period not-to-exceed reimbursable badge supplies Amount is $75,000, while the option period not-to-exceed Amounts are each $20,000. Please confirm that the Base Period costs are expected to be higher than option period costs.

A33. CLIN 0004AH, Reimbursable Badge Services as identified as $75,000.00 under Section B is incorrect. This amendment revises Page 9 of 260, CLIN 0004AH to reflect the correct amount of $20,000.00.

Q34. Section B, Reference: CLIN 3003AJ, Question: The CLIN’s Unit is showing “HR” or Hours, but to be consistent with other like CLINs, the unit should be “U.S. DOLLARS”. Please verify.

A34. This amendment revises Page 20 of 260, CLIN 3003AJ to change “HR” to “U.S.

DOLLARS”.

Q35. Page 145, Section D, Part 7, Technical Exhibit 2 Reference: Commercial Gate Entry/Exit Access Control Commercial Gate, Commercial Vehicle Inspection, M-F excluding holidays.

Please confirm that the Entry/Exit Commercial Gate is also intended to be M-F excluding holidays.

A35. Yes, the Entry/Exit Commercial Gate is also intended to be M-F excluding holidays.

Q36. Page 221 Section E, Volume 2 and Page 233 Section E, Volume 2: Volume 2 shall be labeled Factor B, Past Performance and shall not exceed 10 consecutive pages, excluding the Table of Contents. In order to be responsive, clear, complete, and compliant with the Evaluation Factors presented on page 233, would the Government increase the page count limitation from 10 to 12 pages.

A36. The Government has considered the request to expand the number of pages from 10 to 12 for the past performance submittal, however, after careful deliberation the acquisition team has decided to keep the submittal limitation to 10 pages.

Q37. Page 83, Section D, Part 1, PWS, Paragraph 1.3.4 “The contractor shall also seek authorization from the COR or FSSO prior to requesting any listed response authority for incidents occurring on the FLETC properties”. Is it the intent of the government that any emergency medical assistance, must be requested from the listed client authority?

A37. Yes. The contractor is required to attempt and document authorization in Perspective prior to requesting response.

Q38. Section D, Part 1, PWS, Paragraph 1.6.3, “The Contractor shall provide to the Contracting Officer on the first day of contract services, an organizational chart that includes the names of project management, shift supervisors, the shift organization makeup for each post by name of the employee and their respective titles.” Would this preclude the rotation of all Armed Security Officers (ASO) employees to ensure adequate cross training since employees are frequently changed at post within any given shift?

A38. Paragraph 1.6.3 on Page 86 of 260 will be revised to remove naming the post personnel to allow you to fully utilize the officers you deem appropriate.

Q39. Page 87, Section D, Part 1, PWS, Paragraph 1.6.6: The contractor shall not deviate from the directions provided by the Post Orders except in emergencies or as directed by the COR.

Will those deviations to the written post orders be issued in written form; or is the COR responsible for following up with verbal deviation in written form within a reasonable time.

Does this require the COR to contact Site Management of their intent to make deviations or modifications prior to implementation or does this suggest that the COR can direct the workforce?

A39. In emergency situations, refer to paragraph 1.3.5. Coordination with site management will be done for other deviations.

Q40. Page 88, Section D, Part 1, PWS, Paragraph 1.7.1: “The Primary Project Manager must exceed the qualifications of the Site Project Managers”. Does this indicate that the Primary Project Manager must have a higher level of education, higher level of Law Enforcement and/or Security, higher level of security clearance, higher level of physical testing and weapons qualification scores?

Is the Primary Project Manager required to;

A. Perform a PAT

B. Obtain a higher Security Clearance Level

C. Be armed and maintain higher qualification scores than Site Project Managers

A40. Paragraph 1.7.1 on Page 87 of 260 will be revised as a result of this amendment to reflect the change in the Primary Project Manager’s qualifications.

Q41. Page 94, Section D, Part 1, PWS, Paragraph 1.12.1: “Each member of the FLETC Security Force authorized and required to carry a firearm under the provisions of this Contract shall complete a contractor provided firearms training program which includes the correct procedures for proper and safe handling, safeguarding, firing and qualifying with an issued or assigned

Amendment 000003 firearm, prior to assuming law enforcement/security duties at the FLETC”. Is the initial new hire firearms qualification going to be conducted at FLETC or must the contractor perform this qualification off site using a commercial range?

A41. The contractor is required to provide firearms training program which includes the correct procedures for proper and safe handling, safeguarding, and firing. The Government provides the firearms qualifications at each FLETC location.

Q42. Page 94, Section D, Part 1, PWS, Paragraph 1.12.1.2: “The government shall only schedule and perform firearms qualifications on a quarterly basis, unless the contractor has a minimum of six (6) new hire candidates requiring qualification”. Such restrictions unduly restrict replacement hiring, can the limit of six (6) new hires be reduced to three (3)?

A42. Paragraph 1.12.1.2 on Page 93 of 260 will be revised to change the paragraph from “The Government shall only schedule and perform firearms qualifications on a quarterly basis, unless the contractor has a minimum of six (6) new hire candidates requiring qualification.” to “The Government shall only schedule and perform firearms qualifications on a quarterly basis, unless the contractor provides a 2 week notice and has a minimum of two (2) new hire candidates requiring qualification.”

Q43. Page 141, Section D, Part 7, Technical Exhibit 2: MAIN ENTRANCE GATE (Peak traffic 0600 – 0800, 1130 – 1330 M-F excluding holidays), Gate 1 (2 lanes) Entry/Exit access control… 0000 – 0000, 24 hours a day for 7 days per week, armed. Is it the intent of the government to have two (2) lanes open for twenty-four (24) hours a day for seven (7) days per week or one (1) gate open for twenty-four (24) hours a day for seven (7) days per week with a second lane open only during peak hours of the day?

A43. Historically, one (1) lane is open twenty-four (24) hours a day for seven (7) days per week with a second or third lane opened during peak hours of the day. The onus remains with the contractor to determine the best technical solution.

Q44. Page 141, Section D, Part 7, Technical Exhibit 2: COMMERCIAL ENTRANCE GATE (Peak traffic 0600 – 1800 Gate 10 (3 lanes) Entry/Exit Access Control… 0600 – 1800, 12 hours a day for 5 days per week, armed. Is it the intent of the government to have three (3) lanes open twelve (12) hours a day OR two (2) lanes open twelve (12) hours a day with a third lane open during peak hours OR one (1) lane open twelve (12) hours per day with a second lane open during peak hours with a third lane for commercial vehicle traffic as required?

A44. Historically, one (1) lane is open twelve (12) hours a day for five (5) days per week with a second or third lane opened during peak hours of the day. The onus remains with the contractor to determine the best technical solution.

Amendment 000003

Q45. Page 220; (b) (1) Volume 1: “All text shall be formatted to a font equivalent to Courier, Times New Roman or Arial with a size equivalent to either 12 characters per inch or 10 point type. Characters are to be in black ink.” Is color ink allowed in graphics and figures?

A45. Color ink is allowed in graphics and figures.

Q46. Will the Government allow font size 8 point in graphics?

A46. The Government has considered the request to allow 8 point font for graphics, however, to ensure consistency among all proposals the decision was made to not make any changes to the font sizes stated in the solicitation.

Q47. Page 220; (b) (1) Volume 1: “Volume 1 shall not exceed 300 consecutive pages, excluding the Table of Contents,” Will the Government exclude the Glossary and List of Acronyms from the page limit for Volume 1?

A47. The Government has considered the request; however, the Glossary and List of Acronyms will not be excluded from the page limitation.

Q48. PWS, Section 1.7, 1.8, 1.15, 5.15; Attachment 9, Section 29, Within the referenced sections of the RFP, requirements for security clearances are listed. However, we do not see a requirement for a facility clearance for offerors. Please clarify if there is a requirement.

A48. The only clearance required to gain access to the FLETC centers is the clearance granted by the submission if a FLETC FTC-SEM-17 Badge Application Request along with other security badging forms as identified in paragraph 29.

Q49. Solicitation, Page 218 of 260, Instructions for Volume 1 state that Factor A shall not identify the offeror by name or make indications to identify the offeror. Within the Experience section, specific contracts are required to be identified. Please clarify whether, in addition to contract numbers, names of customers (agency, department) and place of performance can be included.

A.49. Yes, names of customers (agency, department) and place of performance can be included.

Page 220 of 260 will be revised to reflect this change.

Q50. Solicitation, Technical Exhibit 14, Collective Bargaining Agreement for Glynco, GA. At Appendix E, Vacation, we are advised that full-time employees will receive paid vacation in accordance with the terms of the ITPEU Annual Benefit Plan. Request a copy of the ITPEU Annual Benefit Plan, or at the least the terms of the paid vacation benefit in order to accurately calculate available work hours.

A50. A copy of the ITPEU Annual Benefit Plan is hereby attached a part of this amendment.

Amendment 000003

Q51. Also, request a seniority list of incumbent employees, by position, covered by the referenced CBA, for the same reason cited above.

A51. The seniority list is provided in Answer 30.

Q52. Solicitation, Technical Exhibit 15, Collective Bargaining Agreement for Artesia, NM. At Appendix E, Vacation, we are advised that full-time employees will receive paid vacation in accordance with the terms of the ITPEU Annual Benefit Plan. Request a copy of the ITPEU Annual Benefit Plan, or at the least the terms of the paid vacation benefit in order to accurately calculate available work hours.

A52. A copy of the ITPEU Annual Benefit Plan is hereby attached and a part of this amendment.

Q53. Also, request a seniority list of incumbent employees, by position, covered by the referenced CBA, for the same reason cited above.

A53. The seniority list is provided in Answer 30.

Q54. Can a seniority list be provided to ensure bona fide benefits are properly calculated in the pricing matrix?

A54. The seniority list is provided in Answer 30.

Q55. On page 55, the employee classes listed, are these the applicable employees classes for each post listed on Technical Exhibit 2?

A.55. This information was only provided as an example. The onus on the contractor to propose applicable employee classes.

Q56. Does the Glynco FLETC require a Site Project Manager since the Primary Project Manager is located there?

A56. Yes

Q57. Does the government provide equipment for the patrol officers to transport the weapons? If not is there any special requirements for the equipment used to transport the weapons?

A57. Yes. Transportable weapon racks are provided for storage and transport utilizing contractor vehicles.

Amendment 000003

Q58. Can you indicate approximately how many miles the patrol vehicles are driven annually per site?

A58. No.

Q59. Do they, ASOs and badging personnel have space to park their personnel vehicles once they check in near their posts or are they currently shuttled to their posts from the security office?

A59. Parking is not available for any of the post locations with the exception of the badging personnel. Shuttling of employees to post locations without parking shall be included in the technical solution.

Q60. On page 85 section 1.6.2 it states, “It is the contractor’s responsibility to determine the number of personnel to staff at the posts based on the historical data provided in Technical Exhibit 3…”, however this data does not account for shift and days of the week. Can the data be provided that allows us to better staff based on shifts and days of week? If not can we be provided some guidance if a majority of the volume at the visitor badge centers is Mon-Fri during the day shift?

A60. The following historical data is a compilation of the months of February, June and October 2015 for each site. This depicts the total number of badges that were printed (FLETC Velocity badges issued to students, contractors, etc.) for each weekday of the month and the timeframe issued. This does not contain the EasyLobby visitor badges which are typically printed during the normal workday hours. Cheltenham only has history for October 2015.

1400 GLYNCO FEB 2015 BADGES ISSUED

12am - 8am 8am - 4pm 4pm - 12am

GLYNCO JUN 2015 BADGES ISSUED

12am - 8am 8am - 4pm 4pm - 12am

GLYNCO OCT 2015 BADGES ISSUED

12am - 8am 8am - 4pm 4pm - 12am

ARTESIA FEB 2015 BADGES ISSUED

ARTESIA JUNE 2015 BADGES ISSUED

12am - 8am 8am - 4pm 4pm - 12am

ARTESIA OCT 2015 BADGES ISSUED

CHARLESTON FEB 2015 BADGES ISSUED

12am - 8am 8am - 4pm 4pm - 12am

CHARLESTON JUN 2015 BADGES ISSUED

CHARLESTON OCT 2015 BADGES ISSUED

12am - 8am 8am - 4pm 4pm - 12am

FRIDAY Total MONDAY Total

THURSDAY

Total

TUESDAY

Total

WEDNESDAY

Total

Grand Total

CHELTENHAM OCT 2015 BADGES ISSUED

Q61. On page 93 it indicates that ASOs will be required to attend quarterly government provided qualifications, can you provide roughly how long this training takes?

A61. Qualifications are performed in 4 hour training blocks.

Q62. On page 199 section 30 A, it indicates that all personnel must undergo government provided training material prior to assignment. How long does this training approximately take?

A62. Approximately one (1) hour.

Q63. On page 200, Section 30 B, it indicates that all personnel shall annually undergo training via of a government provided video. How long is this training session annually?

A63. Approximately one (1) hour.

Q64. On page 207, Section 33.1, indicates that personnel must undergo IT security training prior to accessing an information system. How long approximately is this training?

A64. Approximately one (1) hour.

Q65. We understand the ammo is provided for weapons qualifications. Does this also include duty ammo?

A65. No, duty ammunition is provided by the contractor.

Q66. Solicitation, Page 93 of 260: In Paragraph 1.12.1.1, it states that quarterly firearms qualifications are to begin September 2016 or in the month prior to contract start. On Page 5 of 260, Section B says the base period (which includes the 60-day phase-in) begins Oct. 1, 2016.

This implies that firearms qualifications would take place prior to phase-in. Please clarify.

A66. The phase-in period shall commence October 1, 2016 with full performance to commence no later than December 1, 2016. Paragraph 1.12.1.1 will be revised to change “September 2016” to “October 2016”.

Q67. Solicitation, Page 143 of 260, Technical Exhibit 3: In the exhibit presenting historical data, information on vehicles to be used by contractors is not included. Understanding that vehicles will be contractor-provided, would the Government provide number of vehicles at each site, type of vehicles, annual mileage?

A67. No. The onus is on the contractor to determine the proper number and type of vehicles to satisfy the requirements of the contract.

Q68. Section B, CLINs X001AK, X002AK, X003AX, and X004AJ are all surge support CLINs.

The description for these CLINs ask that offerors provide an hourly labor rate and proposed hours for this service under these CLINs. There is also a place in each CLIN for offerors to provide the rate per hour; however, there is no area for offerors to provide the proposed hours.

Will the Government provide a revised CLIN structure to either remove the requirement to provide proposed hours for each surge CLIN or add an area to each surge CLIN where the proposed hours are to be provided?

A68. The number of hours is not required in the proposal. The Government will be able to glean the potential number of hours for use by dividing established total reimbursable NTE value by the rate proposed. The rate is what shall be given due consideration for those applicable CLINS.

Q69. Reference: RFP Section B and PWS Section 1.7. Discussion: There is a project management CLIN associated with each site each option year in the Section B. PWS Section 1.7 lists the requirements for key personnel and supervision. These positions include the Primary Project Manager, Site Project Manager, and Shift supervisors. Will the Government confirm that all positions identified in section 1.7 of the PWS should be priced under the Project Management CLIN for each site?

A69. The onus remains with the contractor to determine resource and cost allocation to support their proposed technical solution.

Q70. Reference: PWS Section 1.7.5. Discussion: PWS Section 1.7.5 discusses key personnel absences. It states that if the Project Manager or Quality Control Manager will be absent for more than 1 working day, the CO/COR shall be notified. There is no Quality Control Manager identified as key personnel in the RFP. Should the Quality Control Manager be added to the list of key personnel?

A.70. No, a Quality Control Manager is not considered key personnel. Paragraph 1.7.5 on Page 89 of 260 will be revised to delete the Quality Control Manager from this paragraph.

Q71. Is the Quality Control Manager a position that is fully dedicated to this contract?

A.71. The onus remains with the contractor to provide the best technical solution to support the requirements of the contract.

Q72. Is there a separate Quality Control Manager required for each site (similar to the Site Project Managers) or is only 1 Quality Control Manager required (similar to the Primary Project Manager)?

A72. The onus remains with the contractor to provide the best technical solution to support the requirements of the contract.

Q73. Will the Government please confirm that the cost associated with the Quality Control Manager should be priced under the Project Management CLIN?

A73. The onus remains with the contractor to determine resource and cost allocation to support their proposed technical solution.

Q74. Reference: PWS Sections 1.4.3 and 1.4.4, Discussion: PWS Section 1.4.3 and 1.4.4 discuss the requirement for Contractor Quality Control Monitors and states that the Quality Control Monitors shall not serve as ASOs working under this contract. Will the Government confirm that personnel serving in positions other than the Armed Security Officers can fill the role of the Quality Control Monitor?

A74. Yes, personnel serving in positions other than the Armed Security Officers can fill the role of the Quality Control Monitor.

Q75. Will the Government confirm that any cost associated with the duties of the Quality Control Monitor should be priced under the Project Management CLIN?

A75. The onus remains with the contractor to determine resource and cost allocation to support their proposed technical solution.

Q76. Reference: Base Year Period of Performance (Section B) and PWS Section 1.15.2.

Discussion: The RFP lists the base year period of performance as 10/1/16 – 9/30/17. It also states that the base period includes the 60 days phase-in. PWS Section 1.15.2 states that phase period commences on the date of contract award and ends on the date of full performance.

Based on this information, we understand that the total length of the initial period of performance would be 60 days of phase in plus 12 months of full performance for a total of a 14 month period.

A.76. The Base Period does not consist of a 14 month period. It is the intention of the Government to award the contract on or about August 1, 2016. The Base Period (includes Phase-In commencing October 1, 2016 with full performance to begin no later than December 1, 2016). A revision will be made to Section B, Page 5 of 260 to reflect this change.

Q77. Will the Government confirm that the anticipated length of full performance in the base period is 12 months and that the total length of the initial period of performance (60 days of phase in plus 12 months of full performance) would equate to 14 months?

A77. See response provided under Answer 76.

Q78. References: Section B, Discussion: The Not-To-Exceed amount provided for Reimbursable Badging Supplies at the Cheltenham, MD location is $75,000.00 in the Base Period and $20,000.00 in each option period. Will the Government confirm that the NTE Reimbursable Badging Supply amounts are correct for the Cheltenham location?

A78. See response provided under Answer 33.

Q79. References: Seniority Roster, Discussion: The vacation/benefits for the SCA employees and those covered by a CBA are typically based on the length of time an employee has been employed on the contract. Will the Government please provide a seniority roster for each location so that offerors can ensure that the appropriate level of benefits are incorporated into their cost estimates?

A79. See response provided under Answer 30.

Q80. References: Technical Exhibit 2 – Site I Glynco, Discussion: All M-F posts listed on Technical Exhibit 2 for Glynco state they are excluding federal holidays with the exception of the Contractor Badge Issue/TECS/Fingerprints post at Building 182 (Commercial Entrance Gate). Is the Contractor Badge Issue/TECS/Fingerprints post at Building 182 (Commercial Entrance Gate) closed on Federal Holidays?

A80. Yes, the Glynco commercial entrance gate is closed on Federal Holidays.

Q81. References: Technical Exhibit 2 – Site IV Cheltenham, Discussion: All M-F posts listed on Technical Exhibit 2 for Cheltenham state they are excluding federal holidays with the exception of the Commercial Gate Entry/Exit Access Control Post. Is the Commercial Gate Entry/Exit Access Control Post closed on Federal Holidays?

A81. Yes, the Cheltenham commercial entrance gate is closed on Federal Holidays.

Q82. References: Psychological Testing, Discussion: In reviewing the PWS, there does not appear to be a requirement for psychological testing. However, the CBA included as Technical Exhibits 14 and 15 state that employees understand that they will be required to successfully complete a psychological test as specified by the Company’s contract with the Government (Article 27, Section D). Will the Government clarify if psychological testing is required for this effort?

A82. The Government was not an active party during the negotiations nor its outcome between the predecessor contractor and the union representatives. The PWS does not require psychological testing. However, the onus is on the contractor to provide the best technical solution regarding this requirement.

Q83. If psychological testing is required, will the Government provide the testing requirements?

A83. See response provided under Answer 82.

Q84. References: Medical Examination, Discussion: In reviewing the RFP, it was noted that medical examinations are required; however, the frequency of those examinations was not specified. Do the incumbent employees meet the medical examination requirements on the new contract?

A84. Yes, the incumbent employees met all requirements of the existing contract.

Q85. How often does the medical examination need to be completed on existing employees (i.e. every 3 years)?

A85. The onus remains with the contractor to determine the best technical solution for this requirement.

Q86. References: Drug Testing, Discussion: In reviewing the RFP, it was noted that drug testing was not addressed. Does the Government require new employees to complete a drug test prior to working on this contract?

A86. The onus remains with the contractor to determine the best technical solution for this requirement. However, FAR Clause 52.223-6 Drug-Free Workplace will be added by reference to Section C, Page 64 of 260 of the solicitation.

Q87. Why type of drug testing is required (i.e. 5 Panel drug test)?

A87. The onus remains with the contractor to determine the best technical solution for this requirement.

Q88. What is the frequency of the drug test for existing employees (i.e. every 3 years)?

A88. The onus remains with the contractor to determine the best technical solution for this requirement.

Q89. Have the incumbent employees completed a drug test?

A89. FAR Clause 52.223-3, Drug-Free Workplace was included in the previous contract and all employees complied with the requirement.

Q90. Is random drug testing required and if yes, what are the minimum standards (i.e. 10% of the workforce per month)?

A90. The onus remains with the contractor based on their business model in maintaining a drug free work place.

Q91. PWS Section 4.3 states that the contractor shall ensure weapons of off-duty personnel and spares are secured in the FLETC Security contractor weapons storage area. Will the Government confirm that weapons safes and appropriate clearing barrels are provided by the Government in the FLETC Security contractor weapons storage area?

A91. Weapon safes and clearing barrels are provided in Artesia, NM, Cheltenham, MD and Charleston, SC. Glynco has clearing barrels and a weapons storage room with storage racks.

Q92. PWS Section 3.11 states the Government will provide all ammunition to be used during weapon qualifications. Q92(a) Will the Government confirm this includes any initial qualification during the transition period to allow for employees to qualify on a newly assigned weapon? Q92(b) Will the Government confirm this includes both initial weapons qualification for newly hired employees during the period of performance as well as annual qualification requirements for existing employees? Q92(c) Will the Government be providing duty carry ammunition in addition to ammo to be used for qualifications?

A92(a). Ammunition is provided during official qualifications conducted by FLETC instructors.

A92(b). Yes, this includes any initial qualification during the transition period to allow for employees to qualify on a newly assigned weapon.

A92(c). No, the Government will not provide duty carry ammunition in addition to ammo to be used for qualifications.

Q93. Part 3 of the PWS lists Government furnished property, equipment, information or services.

In that section, it addresses ammunition for required weapons qualifications, but it does not mention targets. Will the Government be providing all necessary targets that will be used during weapons qualification (to include any qualification in the transition period on a newly assigned weapon, new hire weapons qualifications, and annual weapons qualifications)?

A93. Targets will only be provided for qualifications conducted by the FLETC.

Q94. PWS Section 5.4 lists the requirements for patrols but it does not provide metrics for each location. Will the Government provide the mileage associated with the perimeter fence line for each site?

Amendment 000003

A94. The perimeter fence line for Glynco is approximately 11 miles; Charleston approximately

2.3 miles; Cheltenham approximately 3 miles and Artesia approximately 2.5 miles. The Artesia range is approximately14.5 miles.

Q95. PWS Section 4.3.2 and PWS Section 4.3.3, Both PWS Sections 4.3.2 and 4.3.3 state that contractors should provide shotguns or long guns for all entry locations. Will the Government please clarify what counts as an entry location? For example, Glynco, GA has a Main Entrance Gate with up to 3 lanes of traffic. Would this gate count as 1 entry location or 3 since there are 3 lanes?

A95. One entry location.

Q96. Technical Exhibit 7 lists Motorola portable radios that are Government furnished at each location. Q96(a) Will the Government confirm that the radios provided are sufficient to cover all applicable posts at each location? Q96(b) If the radios become unserviceable during the life of the contract, will the Government provide replacements? Q96(c) Are there any requirements for contractor provided radios?

A96(a). Yes, the radios are sufficient to cover all applicable posts at each location.

A96(b). Yes, the Government will provide replacements.

A96(c). No, however, the onus is on the contractor to provide the best technical solution.

Q97. In accordance with Attachment 9, Item 29.2.1, Contractors shall conduct their own pre-screening to ensure not only that the application is complete, but also to pre-screen for suitability using the same standards the Government applies. This screening includes, public record criminal checks, past employment history, etc. Q97(a). Have the incumbent employees undergone the pre-screening listed in Attachment 9, Item 29.2.1? Q97(b). Will the new contractor be required to complete the pre-screening requirements listed in Attachment 9, Item

29.2.1 on incumbent employees?

A97(a). Yes, incumbent employees have undergone the pre-screening listed in Attachment 9, Item 29.2.1.

A97(b). For incumbent employees, the requirement is to only submit a FLETC Badge Application, FTC-SEM-17.

Q98. Technical Exhibits 14 and 15, The Collective Bargaining Agreements provided for Glynco, GA and Artesia, NM in technical exhibits 14 and 15 refer to a document called the ITPEU Annual Benefit Plan which would be an attachment to the CBA. After review of the CBA documents, it does not appear that the ITPEU Annual Benefit Plan was included. Will the Government please provide a copy of the ITPEU Annual Benefit Plan for each of the CBAs included in Technical Exhibits 14 and 15?

Amendment 000003

A98. Yes, the ITPEU Annual Benefit Plan is attached and included as part of this amendment.

Q99. General, After review of the solicitation, we understand that offerors must propose the number of vehicles necessary to perform the requirements of the PWS. Would the Government be able to provide the historical annual mileage that has been used at each of the 4 locations?

A99. No, this information is not reported to the Government.

Q100. General, After review of the solicitation, we understand that offerors must propose the number of personnel we believe are necessary to staff the posts provided in Technical Exhibit 2, Mandatory Manning/Hours of Operation. Would the Government provide historical annual hours for each post that have been utilized in previous years?

A100. No, this is considered proprietary information of the incumbent.

Q101. Technical Exhibits 14, Neither the Armed Security Officer nor the Administrative Employees CBA at Glynco include updated wage rates effective 10/1/16. Will the Government confirm that there is no amendment to the CBAs provided as Technical Exhibit 14 which increase wages in future years?

A101. Yes, that is correct, there are no amendments to the CBA that increases wages in future years.

Q102. Is government fuel provided for the government owned ATV's?

A102. No, Government fuel is not provided for the Government owned ATV’s.

Q103. Exhibit 14-17, Please confirm that only Artesia and Glynco are under CBA and Charleston and Cheltenham are under Wage Determination?

A103. Yes, that is correct, Artesia and Glynco are under CBA and Charleston and Cheltenham are under Wage Determination.

Q104. 1.12.1.4, Please confirm that the government will provide the necessary conditions to complete reduced lighting firearms qualifications?

A104. Yes, the government will provide the necessary conditions to complete reduced lighting…