Plum_Island_Animal_Disease_Center_Preproposal_Security_Information.pdf

Plum Island Animal Disease Center Preproposal Security Information

Access to Plum Island, both Biocontainment and Non-Biocontainment buildings/areas, is controlled by a strict visitor application and approval process coordinated by Security. In addition, for persons accessing

B101 or other specific spaces, a National Crime Information Center (NCIC) check is required that takes at least 5 working days to process and is good for one (1) year; NCIC form is attached.

Only two (2) attendees per company may attend the Preproposal Conference.

Please submit the Plum Island animal Disease Center National Crime Information Center (NCIC) Form, Attachment 1, to PlumIslandSecurity@hq.dhs.gov. The Contracting Office will not be tracking the NCIC forms.

Please submit the Plum Island Animal Disease Center Visitor Application, Attachment 2, to Erin Riffey, erin.riffey@fletc.dhs.gov, and Edel Brooks-Wilcox, edel.brooks-wilcox@fletc.dhs.gov, by 2:00 p.m.

Central Time, February 19, 2014. Only fill out the designated fields and do not change the information already completed.

Please submit the PIADC Preproposal Conference Attendee Information Form, Attachment 3, with gender, shoe size, and size of Tyvek suit for each attendee to Erin Riffey, erin.riffey@fletc.dhs.gov, and

Edel Brooks-Wilcox, edel.brooks-wilcox@fletc.dhs.gov, by 2:00 p.m. Central Time, February 19, 2014.

Each company must have submitted a Non-Disclosure Agreement, Attachment 4, prior to anyone attending. Submit to to Erin Riffey, erin.riffey@fletc.dhs.gov, and Edel Brooks-Wilcox, edel.brooks-wilcox@fletc.dhs.gov.

If you will be carrying a cellular phone onto the PIADC, please submit the Camera and Laptop Form, Attachment 5, to Erin Riffey, erin.riffey@fletc.dhs.gov, and Edel Brooks-Wilcox, edel.brooks-wilcox@fletc.dhs.gov, by 2:00 p.m. Central Time, February 19, 2014. LAPTOPS WILL NOT BE PERMITTED.

Cellular phones are allowed on the PIADC but will not be permitted in the Biocontainment areas.

Failure to provide any of the listed information or forms, inability to receive security approval, or violation of any rules, instructions or code of conduct may result in the inability to attend the

Preproposal Conference and another opportunity will not be given.

Should more than forty (40) people request attendance, a second Preconstruction Conference will be held on March 7, 2014. The first 40 applications received by Erin Riffey will attend the March 6, 2014, Preproposal Conference.

Additional instructions or restrictions may be provided at a later date.

1. U.S. Citizen Visitors (must be a U.S. Citizen to attend the Preproposal conference)

a. The Contractor shall complete a current version of the “PIADC Visitor Application Form”, attached and submit directly to Erin Riffey and Edel Brooks-Wilcox for all persons needing access to the PIADC

b. The application form must be received by 2:00 p.m., Central Time, February 19, 2014.

mailto:PlumIslandSecurity@hq.dhs.gov mailto:erin.riffey@fletc.dhs.gov mailto:edel.brooks-wilcox@fletc.dhs.gov mailto:erin.riffey@fletc.dhs.gov mailto:edel.brooks-wilcox@fletc.dhs.gov mailto:erin.riffey@fletc.dhs.gov mailto:edel.brooks-wilcox@fletc.dhs.gov mailto:edel.brooks-wilcox@fletc.dhs.gov mailto:erin.riffey@fletc.dhs.gov mailto:edel.brooks-wilcox@fletc.dhs.gov mailto:edel.brooks-wilcox@fletc.dhs.gov

c. PIADC Security will review the form and authorize or deny access.

2. Getting to Plum Island for Approved Visitors

a. PIADC Reception Desk prepares a Visitor List consisting of the visitor’s name, company, date and time of arrival/departure. To verify that a name is on the visitor list, contact the reception desk at 631-323-3300 between the hours of 0700 and 1600, Eastern Time, Monday through Friday.

b. At the Orient Point, NY facility, a visitor should arrive 15 minutes before the scheduled boat departure time to present official photo identification (Examples: State driver’s license or passport) to gain access to the parking facility and the ferry.

c. At Old Saybrook, CT, visitors should arrive 10 to 20 minutes before the scheduled boat departure time to enter the Marina, alternate parking facility, or Contractor furnished parking area, walk to the boat, and present official photo identification (Examples: State driver’s license or passport)to the Marine Crew/Security on the dock prior to boarding.

d. After boarding the boat, a first time or long absent visitor must sign a “Visitor Affidavit” quarantine declaration whereby the visitor agrees to abide by all applicable PIADC safety regulations.

e. Upon arrival at PIADC, the visitor shall proceed to the reception desk to sign in before going to the work area. The visitor shall proceed to reception at the end of the day to sign out upon departure.

f. Security Officers will check identification and/or badges for boarding.

3. Orientation will be required and conducted during the Preproposal Conference.

4. Prohibited Articles and Activities on the PIADC facilities (includes the parking facilities)

a. Weapons, knives greater than 2.5 inches, firearms, explosive, or other dangerous instruments or materials

b. Controlled substances, illegal drugs, and paraphernalia (with the exception of prescription medicines)

c. Alcoholic beverages

d. Items prohibited by law

e. Nonessential personal items

f. Pets

g. Video, digital or phone cameras (photos will not be allowed, but will be provided in the site showing minutes)

h. Unauthorized vehicles and other motorized equipment

i. Laptops.

Required Attachments (ALL must be completed and approved or you will not have access to the site):

1. Plum Island Animal Disease Center National Crime Information Center (NCIC) Form

2. Plum Island Animal Disease Center Visitor Application

3. PIADC Preproposal Conference Attendee Information Form

4. Non-Disclosure Agreement

Optional Attachments:

5. Camera and Laptop Form (must be completed to carry a cellular phone onto the PIADC)