HSFLBP-14-R-00001.pdf

Department of Homeland Security

HSFLBP-14-R-00001

Construct Replacement Waste Water Thermal Decontamination System

Plum Island Animal Disease Center

SECTION B, SCHEDULE OF VALUES ……………………………………………………………….. 4

SECTION C, SOLICITATION/CONTRACT FORM

SECTION D, SUPPLIES OR SERVICES AND PRICES

SECTION E, DESCRIPTION/SPECIFICATIONS

SECTION F, PACKAGING AND MARKING

SECTION G, CONTRACT ADMINISTRATION DATA

SECTION H, SPECIAL CONTRACT REQUIREMENTS

SECTION I, CONTRACT CLAUSES

SECTION J, LIST OF DOCUMENTS, EXHIBITS AND OTHER ATTACHMENTS

SECTION K, REPRESENTATIONS, CERTIFICATIONS AND OTHER STATEMENTS

SECTION L, INSTRUCTIONS, CONDITIONS AND NOTICES

SECTION M, EVALUATION FACTORS FOR AWARD

SECTION B

SCHEDULE OF VALUES

Division Description Price

1 General Requirements $

2 Existing Conditions $

3 Concrete $

4 Masonry $

5 Metals $

6 Wood, Plastics, & Composites $

7 Thermal & Moisture Protection $

8 Openings $

9 Finishes $

10 Specialties $

11 Equipment (Total cost excluding Autoclave Option Items) $

12 Furnishings $

13 Special Construction $

14 Material Handling Equipment $

21 Fire Suppression $

22 Plumbing (Total cost excluding 22.1) $

22.1 Process Plumbing & Process Equipment $

23 Mechanical $

25 Integrated Automation $

26 Electrical $

27 Communications $

28 Electronic Safety & Security $

31 Earthwork $

32 Exterior Improvements $

33 Utilities $

34 Transportation $

41 Material Processing & Handling $

Bonds $

TOTAL PROPOSAL PRICE: (Same amount as on the SF 1442, page 2, Box 17) $

Option 1 (Autoclave pricing valid from award date to 30 Calendar days after) (Section C.2.1, specifications 11 63 00)

Option 2 (Autoclave pricing valid from 31 to 90 calendar days after award) (Section C.2.1, specifications 11 63 00)

Option 3 (Second Solid Separator pricing valid from award date to 30

Calendar days after) (Section C.2.2, specifications 22 00 00)

Option 4 (Second Solid Separator pricing valid from 31 to 90 calendar days after award) (Section C.2.2, specifications 22 00 00)

Section C

Description/Specifications

C.1 TECHNICAL PLANS AND SPECIFICATIONS – Specifications and drawings for the construction of a Waste Water Thermal Decontamination System (WWTDS) Replacement for the existing system at the

Plum Island Animal Disease Center (PIADC) are listed below. These documents are available electronically.

ATTACHMENT TITLE PAGES VOL.

DIVISION SPECIFICATIONS 1632 5,163 KB

J.28 Volume 1

01 General Requirements 6 to 321

02 Existing Conditions 322 to 354

03 Concrete 355 to 486

04 Masonry 487 to 508

05 Metals 509 to 589

06 Wood, Plastics, and Composites 590 to 604

07 Thermal and Moisture Protection 605 to 694

08 Openings 695 to 740

09 Finishes 741 to 789

10 Specialties 790 to 817

11 Equipment (Option, See Section

C.2.)

818 to 833

12 Furnishings 834 to 841

13 Special Construction 842 to 848

14 Conveying Equipment 849 to 861

21 Fire Suppression 862 to 874

22 Plumbing 875 to 1004

23 Heating, Ventilating, and Air

Conditioning

1005 to 1232

26 Electrical 1233 to 1369

27 Communications 1370 to 1395

28 Electronic Safety and Security 1396 to 1476

31 Earthwork 1477 to 1495

32 Exterior Improvements 1496 to 1511

33 Utilities 1512 to 1598

40 Process Integration 1599 to 1612

43 Process Gas and Liquid Handling, Purification and Storage Equipment

1613 to 1632

J.30 DRAWINGS 241 63,358 KB

General 5

Hazardous Materials 1

Civil 11

Structural 37

Architectural 58

Fire Protection 10

Plumbing 11

Mechanical 75

Electrical 23

Telecommunications 10

C.2 TECHNICAL PLANS AND SPECIFICATIONS APPLICABLE TO OPTION ITEMS:

1. Autoclave

This option item consists of installation of the autoclave, see Specification Volume 1, Section 11 63 00.

Offeror shall designate a price for this item if the option is exercised within 30 days of award and a price for this item if the option is exercised between 31 days and 90 days after award.

2. Second Solid Separator

This option consists of purchase and installation of a second Solid Separator, see Specification Volume 1, Section 22 00 00, 2.17. Offeror shall designate a price for this item if the option is exercised within 30 days of award and a price for this item if the option is exercised between 31 days and 90 days after award.

NOTE THE DIFFERENCE BETWEEN THE OPTIONS. THE SOLID SEPARATOR OPTION IS

FOR AN ADDITIONAL QUANTITY OF AN ITEM ALREADY IN THE SOLICITATION. THE

AUTOCLAVE OPTION IS NOT AN ADDITIONAL QUANTITY, BUT A STANDALONE ITEM.

Clause 52.217-7, Option for Increased Quantity – Separately Priced Line Item (MAR 1989) applies

The Government may require the delivery of the numbered line item, identified in the Schedule as an option item, in the quantity and at the price stated in the Schedule. The Contracting Officer may exercise the option by written notice to the Contractor within 90 days after contract award. Delivery of added items shall conform to the specifications of that item under the contract, unless the parties otherwise agree.

Clause 52.217-5 Evaluation of Options (JUL 1990) applies

Except when it is determined in accordance with FAR 17.206(b) not to be in the Government’s best interests, the Government will evaluate offers for award purposes by adding the total price for the 31 to

90 day options to the total price for the basic requirement. Evaluation of options will not obligate the

Government to exercise the option(s).

INSTRUCTIONS FOR OBTAINING ACCESS TO DRAWINGS AND SPECIFICATIONS ON

FEDBIZOPPS:

The drawings and specifications for this acquisition contain information that is considered Sensitive But

Unclassified (SBU) For Official Use Only (FOUO) documents. FOUO documents are not Confidential, Secret, or Top Secret under Executive Order 12858 and are not to be considered “classified.” Access to and distribution of FOUO documents is restricted to recipients that have a “need to know” in order to perform or assist in a lawful and authorized governmental function. Participation as an offeror in this government acquisition for construction services affords an individual “need to know” in order to prepare a viable offer to perform the required construction services. However, in order to control the access, as required by U.S. Code, Executive Order, and Department of Homeland Security policy, the Contracting

Office from which the contract will be issued must obtain information prior to providing access to FOUO documentation. The following steps are required for an individual to request access to the plans and specifications for the PIADC Waste Water Thermal Decontamination System Construction Request for

Proposal – HSFLBP-R-14-00001:

1. The individual must read and be familiar with the document found at Attachment 6 to the RFP entitled, Department of Homeland Security Management Directive System MD Number 11042.1, Safeguarding Sensitive But Unclassified (For Official Use Only) Information.

2. Offeror must understand that, upon being approved for access to the FOUO material, he/she will be individually responsible for downloading FOUO information. This individual is then responsible for the control of any further copies of the documents provided or made available to any other individual or entity and for any subsequent re-distribution of the documents to a third, or fourth, or lower tier of distribution of the FOUO documents. These documents and all copies or reproductions of the documents must be destroyed when the documents are no longer necessary. When the requirement has been awarded or the solicitation cancelled, any unsuccessful offeror must destroy all copies of the

FOUO documents he/she downloaded AND ensure that all other copies are also destroyed.

3. An individual may then download and complete a copy of the Non-Disclosure Agreement – DHS

Form 11000-06, found at Attachment 7 of the RFP.

a. PLEASE WRITE “PIADC WWTDS” IN THE UPPER RIGHT CORNER OF THE FORM.

b. The first line of the form must contain the full name of the individual requesting access to the documents.

c. The second line will contain the name of the company the individual represents. (The company must be registered in the System for Acquisition Management.)

d. All three blocks on page one should be initialed.

e. Type or print individual’s name at the bottom of page3.

f. Insert the address of the company and telephone number in the appropriate blocks.

g. Sign the form

h. Obtain information and signature of a witness in order to complete the balance of the form.

i. Scan the completed form and send to: Erin.Riffey@fletc.dhs.gov and to Edel.Brooks-

Wilcox@fletc.dhs.gov . Please include the company name in the subject line of the email.

4. Go to the solicitation notice at FedBizOpps and request access to the restricted (locked) package or file.

(NOTE: Some of the documents may be larger than 10Mb and require that your system has Java installed and that your browser allows popups from the FedBizOpps site.)

5. You will receive an electronic notice when your access has been approved.

REMEMBER THAT EACH INDIVIDUAL THAT DOWNLOADS THE FOUO DOCUMENTS IS

INDIVIDUALLY RESPONSIBLE FOR THE CONTROL OF THE INFORMATION.

END OF SECTION C

mailto:Erin.Riffey@fletc.dhs.gov mailto:Edel.Brooks-Wilcox@fletc.dhs.gov mailto:Edel.Brooks-Wilcox@fletc.dhs.gov

SECTION D

Packaging and Marking

THIS SECTION INTENTIONALLY LEFT BLANK

SECTION E

INSPECTION AND ACCEPTANCE

E.1 52.252-2 Clauses Incorporated by Reference (FEB 1998)

This contract incorporates the following clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their text available.

52.246-12 Inspection of Construction (APR 1996)

E.2 Inspection by Regulatory Agencies

Work performed under this contract is subject to inspection by state and Federal Government

Regulatory agencies including, but not limited to, those described below:

(a) Federal and State occupational health and safety officials

(b) Department of Labor

The Contractor shall cooperate with regulatory agencies and shall provide personnel to accompany the inspection team. Contractor personnel shall be knowledgeable concerning the work being inspected and participate in responding to all requests for information, inspection or review findings by regulatory agencies.

E.3 Inspections and Tests

The Contractor shall perform inspections and tests throughout the construction phase. These tests and inspections include:

1. Construction phase – Verification of construction installations for compliance with the

Construction Documents. This includes placement locations of installed materials and quality of the materials installed. These tests and inspections will occur as described in the Construction

Documents and as required by the Contractor to maintain the project quality expected by the

Government. The Contractor shall also complete final inspections, commissioning efforts, performance certifications and other tests and inspections deemed necessary to provide a quality project to the Government.

2. Contract Construction Compliance Notice, FTC-FMD-65, Section J, Attachment 24, will be used to record non-compliance with construction documents. Contractor Safety Violations will be recorded on Form FTC-FMD-66, Contractor Construction Safety Violation, Section J, Attachment 25.

E.4 Government Witness.

All inspections and tests called for in this RFP and/or required to verify documented contract assumptions, to establish work accomplishment, or to certify performance attainment is witnessed by the Government or its representative and coordinated through the Government approved Quality Control Plan (QCP). When required, local code officials and municipal inspection personnel shall also witness inspections and tests as necessary.

E.5 Site Investigations.

The Contractor shall conduct site condition inspections/tests to validate the RFP directions and the construction documents. In some instances the Contractor will be required to coordinate with the A-E’s site investigation efforts.

E.6 Government Site Investigation.

The Contractor shall be responsible for verifying all site investigation data supplied by the Government.

The Government does not warrant the accuracy, validity, completeness or relevance of data provided which is not factual in nature. The Government shall not be liable for any cost incurred by the Contractor as a result of its election to rely upon non-factual elements of site information, such as recommendations and engineering judgments.

E.7 Utilities.

The Contractor shall verify through inspection and testing: location, elevation, capacity and condition of all utilities, including electric, gas, telephone, domestic water, sanitary/storm sewers, etc. These inspections and tests shall be conducted immediately after sufficient design documents have been received to accomplish this work.

E.8 Inspections Prior to Final Acceptance

(a) Contractor Self-Inspection. Prior to the completion date of the contract, the Contractor shall conduct a self-inspection of the site and document all items needing correction by means of a punch list. The corrected punch list shall be provided to the Contracting Officer’s Representative (COR) at the same time the pre-final inspection is requested. All punch list items must be corrected prior to requesting the pre-final inspection.

(b) The Contractor and the COR will jointly conduct a prefinal inspection prior to requesting a final inspection. Any item needing correction shall be noted on the Pre-Final Inspection Punch List. Any discrepancies noted will be corrected prior to any final inspection. The Contracting Officer may schedule more than one pre-final inspection if he determines it necessary.

(c) When the Contractor is ready for final inspection, he will request final inspection in writing to the Contracting Officer. A copy of the Pre-Final Punch List shall be attached to this request with the corrective action taken noted. The final inspection will be requested at least 48 hours before the desired date.

(d) The final inspection shall be performed by the Contracting Officer and/or his duly authorized representative (who for the purposes of this contract shall be the COR), with the Contractor, his

Subcontractors, and representatives of the using activity. Any discrepancies noted will be corrected within the time specified in the contract for the completion of work. If liquidated damages have been specified in the contract and the discrepancies are not corrected prior to the completion date, liquidated damages will be assessed. (See Section F).

(e) Prior to close-out and final payment, the following are required:

(1) All submittals. To be submitted as required by the Contract Specifications.

May include product submittals, as-builts, manuals, etc.

(2) All warranties. To be submitted with the request for Final Inspection.

(3) Contractor’s Release (See Section J, Attachment #2). To be submitted with the

Contractor’s request for final payment.

END OF SECTION E

SECTION F

DELIVERIES OR PERFORMANCE

F.1 52.211-10 Commencement, Prosecution, and Completion of Work (APR 1984)

The Contractor shall be required to (a) begin work under this contract within 10 calendar days after the date the Contractor receives the Notice to Proceed, (b) prosecute the work diligently, and (c) complete the entire work ready for use not later than 730 calendar days after issuance of Notice to Proceed. The time stated for completion shall include final cleanup of the premises.

F.2 Project Milestones

Activity/Milestone Action/Completion

Post Synopsis at FedBizOpps 01/13/2014

Post Solicitation at FedBizOpps 01/29/2014

Pre-proposal Conference at PIADC 03/06/2014

Receive Proposals 04/03/2014

Notify Offerors of Competitive Range End of April 2014

Receive Final Proposal Revisions May 2014

Award Contract June 2014

Bond Submissions Within 10 days of Award

Safety Plan, Construction Schedule and Other Submissions Within 30 days of Award

Pre-Construction Conference July 2014

Construction Period (730 CD) July 2014 to July 2016

END OF SECTION F

Section G

Contract Administration Data

G.1 Contracting Officer Identification and Address

The Contracting Officer (CO) for both award and administration of the contract is:

Primary: Jason Gerloff

Alternate(s): Erin Riffey

U. S. Department of Homeland Security

Federal Law Enforcement Training Center

Bio-containment Procurement Branch, Procurement Division

1980 Denison Avenue, Suite 100

Manhattan, Kansas 66502

G.2 Payment Office Address

U. S. Department of Homeland Security

Bio-containment Procurement Branch, Procurement Division

1980 Denison Avenue, Suite 100

(See G.6, Invoicing)

G.3 Contracting Officer Responsibilities

a. The Contracting Officer is the only individual who can legally commit the Government to the expenditure of public funds. No person other than the Contracting Officer can make any changes to the terms, conditions, general provisions, or other stipulations of this contract.

b. No information, other than that which may be contained in an authorized modification to this contract, duly issued by the Contracting Officer, which may be received from any person employed by the

United States Government, or otherwise, shall be considered grounds for deviation from any stipulation of this contract.

G.4 Designation of Contracting Officer’s Representative

a. As indicated in Homeland Security Acquisition Regulations (HSAR) Clause 3052.242-72, Contracting Officer’s Representative, the Contracting Officer will designate a Contracting Officer’s

Representative (COR) for this contract to perform functions under the contract such as review or inspection and acceptance of services, and other functions of a technical nature. The Contracting Officer will provide a written notice of such designation to the Contractor within five working days after contract award. The designation letter will set forth the authorities and limitations of the COR under the action. The

Contracting Officer cannot authorize the COR or any other representative to sign documents, such as contracts, contract modifications, etc., that require the signature of the Contracting Officer. In no event will any matter deviating from the terms of this contract be effective or binding unless formalized by contractual documents executed by the Contracting Officer.

b. The Contracting Officer for this contract should be informed as soon as possible of any actions or inaction’s by the Contractor or the Government which could change any of the terms, conditions, or completion time stated in the contract. On all matters pertaining to contract terms, the Contractor must communicate with the Contracting Officer. Whenever, in the opinion of the Contractor, the COR requests effort outside the scope of the Contract, the Contractor should so advise the COR. If a disagreement exists as to contractual coverage, the Contracting Officer should be notified immediately, preferably in writing if time permits. Proceeding with work without contractual coverage could result in nonpayment.

G.5 Method of Payment

All payments under this contract will be made by electronic funds transfer (EFT) in accordance with FAR 52.232-33, Payment by Electronic Funds Transfer – System for Award Management (See

Section I). The Government shall make payment to the Contractor using the EFT information contained in the System for Award Management (SAM) database (See Section I.1, FAR 52.204-7, System for Award

Management). In the event the EFT information changes, the Contractor shall be responsible for providing the updated information to the SAM database and to the Contracting Officer.

G.6 Invoices

a. An invoice is a written request for payment under the contract for supplies delivered or for service rendered. Invoices shall cite the contract number, quantity, price, and total amount of invoice. The Contractor shall use the form found at Section J, Attachment #3, Construction Contractor’s

Invoice, for all requests for payment. In accordance with FAR Clause 52.232-5, Payments under Fixed

Price Construction Contracts (Section I), the Contractor shall furnish proper certification required by paragraph (c) on progress payments. A copy of the certification is on the second page of Attachment #3.

The Contractor shall submit with the request for final payment of the contract, a Contractor’s Release

Statement, Section J, Attachment #2.

b. Invoices shall be prepared by the Contractor and submitted and distributed to the following address:

Original:

William Strickland

William.Strickland@fletc.dhs.gov

One (1) copy to:

Attn: Contracting Officer

U. S. Department of Homeland Security

Bio-containment Procurement Branch, Procurement Division

1980 Denison Avenue, Suite 100

And one (1) copy to:

Erin Riffey

Erin.Riffey@fletc.dhs.gov

c. The Government will pay all invoices per the provisions of FAR 52.232-5, Payments

Under Fixed Price Construction Contracts, and FAR 52.232-27 Prompt Payment for Construction Contracts

(see Section I). The certification required by Section I, FAR 52.232-5, Payments under Fixed Price

Construction Contracts, must be included with each payment request or payment will not be made.

mailto:William.Strickland@fletc.dhs.gov mailto:Erin.Riffey@fletc.dhs.gov

d. Payment will be based on invoices submitted by the Contractor for satisfactorily completed work. Upon verification of work actually performed and receipt of a proper invoice and any required contractor submittals, invoices will be processed for payment.

e. Submission of your invoice certifies that all employees and subcontractors have been notified of the United States Government’s zero tolerance policy regarding trafficking in persons, and the actions that will be taken for violation of this policy.

G.7 Payment to Contractor

a. The provisions of FAR 52.232-5, Payments under Fixed-Price Construction Contracts, are supplemented as follows:

1. In the preparation of estimates, the Contracting Officer may authorize material delivered on the site and preparatory work done to be taken into consideration. If payment is requested for materials authorized by the Contracting Officer to be stored on-site, proof of payment of the stored materials is required. The proof of payment shall include the description of the materials, the price of the item(s) and the quantity of the materials stored. The Contractor shall remain responsible for such stored materials.

2. In accordance with FAR 52.232-5, Payments under Fixed-Price Construction

Contracts, if the Contracting Officer finds that satisfactory progress was achieved during any period for which a progress payment is to be made, the Contracting Officer will authorize payment to be made in full.

However, if satisfactory progress has not been made, the Contracting Officer may retain a maximum of 10 percent of the amount of the payment until satisfactory progress is achieved. Once the construction progress reaches 85 percent completion, a10 percent retention will be withheld from all subsequent invoices until all work has been completed, close-out documents have been provided, and all punch list items have been completed and accepted by the Government.

b. No payment request (invoice) will be processed by the Contracting Officer when the

Contractor’s payroll submittals and/or those of any subcontractor are not current. This means the

Contracting Officer must have in hand payroll submittals for the prime Contractor and all subcontractors up through and including the week immediately prior to the date on the invoice. Any invoice received wherein the Contractor has not adhered to this policy will be promptly returned to the Contractor and will not be processed until payroll submittals are brought up to date by the Contractor. DOL Form WH-347, Payroll, is at Section J, Attachment #4.

G.8 Daily Report to Inspector

a. The Contractor’s superintendent shall complete for each day and turn in daily, Form FTC-FMD-

42 (6/99), Daily Report to Inspector, Section J, Attachment #5. The Daily Report should contain a clear accounting of the time, location, type and quantity of work that took place.

b. The “Daily Report to Inspector” shall be turned in by 10:00 a.m. on the following workday. It should be a clear log of what took place, who did it, and the time they were there. All sections shall be filled out or a comment made indicating that this does not apply at this time. If the proper procedure is not followed, a “Contract Construction Compliance Notice”, Section J, Attachment #24, will accompany the returned document or in the case of no report, the “CCCN” will be your notification.

G.9 Contract Communications/Correspondence

The Contractor shall identify all correspondence, reports, and other data pertinent to this contract by imprinting thereon the contract number from Page 1 of Standard Form 1442.

G.10 Abbreviations and Definitions

A-E Architect-Engineer

CAD Computer-Aided-Drafting

CD Construction Document

CEX Construction Executive

CO Contracting Officer

COR Contracting Officer’s Representative

CPM Critical Path Method - Scheduling Methodology

CSI Construction Specifications Institute

CA Commissioning Agent

CDR Contract Discrepancy Report

ECC Estimated Cost of Construction

FLETC Federal Law Enforcement Training Center

PM Project Manager

QC Quality Control

QCP Quality Control Plan

SSA Source Selection Authority

VE Value Engineering

Architect Engineer (A-E) The A-E is the professional services contractor responsible to the Government for design of the project.

Commissioning Agent (CA) The CA is an employee of the A-E, CMc, or a subcontracted laboratory responsible for performing specified testing services. The CA must be approved by the CO.

Contractor refers to the individual or firm who proposes on this solicitation and enters into a contract with the U.S. Government (FLETC) for this work.

Construction Documents (CD) The construction documents are prepared to explain and describe in detail the design to the construction contractors, for the initial purpose of pricing, and for the ultimate purpose of construction. Most project decisions will be made by this phase. The working drawings provide the construction details. The specifications provide the performance requirements of the materials.

Construction Executive (CEX) The CEX is the principal Contractor employee responsible for overall management, direction, and accomplishment of Contractor activities on the project.

Construction Representative (ConRep) Construction Representatives are responsible for performing field inspection work during construction; recommending approval/rejection of the construction contractor's materials, workmanship, and equipment; monitoring labor and safety provisions; maintaining inspection logs and records including lists of defects and omissions; and other related activities.

Contract Discrepancy Reports (CDRs) Contract Discrepancy Reports may be issued by the Contracting

Officer’s Representative to identify and document cases of poor Contractor performance. The CDR requires the Contractor to explain in writing why performance is unsatisfactory, how performance will be returned to satisfactory levels, and how recurrence of the problem will be prevented in the future.

Contracting Officer (CO) The Contracting Officer means a person with the authority to enter into, administer, and/or terminate contracts and make related determinations and findings. The term includes certain authorized representatives of the Contracting Officer acting within the limits of their authority as delegated by the Contracting Officer.

Contracting Officer’s Representative (COR). The person designated by the Contracting Officer to be his/her authorized representative on the subject contract. As COR, their authority is limited to specific actions. These actions are described in the COR appointment letter. The COR will be designated at the time of contract award. CORs have no authority to alter or modify the contract.

Contractor Quality Control Representative (Also referred to as Chief, Contractor Quality Control).

Individual responsible for the quality control of all work performed by the Contractor under this contract.

Contract Specialist. An individual who may be assigned by the Contracting Officer to act for the

Contracting Officer. Does not have the authority to enter into or terminate contracts and make related determination and findings.

Customer. The “customer” is the functional element at DHS which benefits from the services provided by the Contractor. The “customer” has no authority to direct the Contractor.

Estimated Cost of Construction (ECC) The Government’s independent construction cost estimate.

General Condition Items This term refers to the provision of facilities or performance of work which is indirectly related to construction. Such services may include, but are not limited to signs; safety barricades;

cleaning; preparation for ceremonies, including associated minor construction activity; temporary toilets;

fencing; cleaning; temporary water, heat and electricity; permanent utility connections; installation of

Government furnished items; general maintenance; and refuse disposal.

Government Furnished Property (GFP). “Government furnished property” includes all property, equipment, materials, software, and sites which belong to the Government but which have been made available to the Contractor for use under this contract.

Project Engineer (PE) The Project Engineer is the person resident on the construction site that is the main technical contact with construction personnel. Duties of the PE include coordination of the submittals, maintenance of the logs, coordination and review of the schedules, etc.

Project Manager (PM) The designated DHS representative who has responsibility to plan and coordinate all primary and support activities to ensure all goals and objectives are met, with emphasis on project schedule and budget. In general the PM’s role may not be directly involved with day-to-day administrative or technical issues, but will fill a role that is much broader in nature. The PM is a person that views the project on a long term basis, and assumes a perspective that is management oriented. The PM can also be designated as the COR.

Project Site (Also referred to as the Construction Site). Refers to the location where construction is accomplished.

Provide shall mean to furnish and install.

Quality Assurance. A program undertaken by the Government to evaluate certain attributes of products, services, and construction which it procures, to record such evaluations, and recommend or effect remedial contract administrative action.

Quality Control. A method used by the Contractor to control quality of goods and/or services provided, including construction.

Subcontract includes, in addition to a two-signature document, all transactions resulting from acceptance of offers by awards or notices of awards; agreements and job orders; letter of agreements; letters of intent;

and orders, under which the subcontract becomes effective by written acceptance or performance. It also includes modifications thereto.

Subcontractor for the purpose of this requirement shall mean the individual or firm with whom the offeror proposes to enter into a subcontract for manufacturing, fabricating, installing, or otherwise performing work under this contract pursuant to the project specifications applicable to any category included on the list.

Superintendent Individual appointed by the Contractor and approved by the Contracting Officer who has authority to act for the Contractor. The Superintendent is present at the project site at all times when work is being performed.

G.11 Roles and Responsibilities

G.11.1 General Responsibilities

The Contractor shall perform all the services required under this contract as detailed in the scope of work, as well as any modifications to the contract. The Contractor is responsible for providing the management, quality control, and administrative tasks needed to perform the services in an expeditious and economical manner consistent with the best interests of the Government. The Contractor shall assist the Government to achieve its goals with respect to the project's schedule, budget, scope and quality. These goals are:

That the scope of the project will be well defined during the Construction Design phase.

That the project will be satisfactorily designed by the Architect-Engineer (A-E).

That the construction work will be performed in conformity with applicable requirements.

That the project be completed within budget limitations.

That the construction will be completed as early as possible, but not later than the scheduled construction contract completion date.

For purposes of this RFP, key Team Members for the Contractor are defined as follows:

1. Construction Project Manager

2. On-Site Project Superintendent

3. Safety Manager

4. Quality Control

5. MEP Coordinator

6. Commissioning Coordinator

Note: Any of the Team Members indicated above may be represented by the same individual/firm, except as noted in the description of contractor roles and responsibilities outlined in this RFP.

G.11.2 Management

The Project Manager shall be the single point of contact for coordinating with the Government. The Site

Superintendent shall coordinate construction work and associated contracts. Inspection and testing agents must certify delivery and functional/operating performance of contract work.

G.11.3 Architect-Engineer (A-E)

The Architect-Engineer has provided required design services. The A-E may perform additional services for the Government during the construction phase such as technical consultation services and submittal/shop drawing review.

G.11.4 Contracting Officer (CO)

The Government's Contracting Officer (CO) has the authority to enter into, administer and/or terminate contracts and who may make related determinations and findings. The CO will designate to the Contractor in writing the roles and responsibilities of other Government officials as they relate to the execution of this contract.

G.11.5 Contracting Officer’s Representative (COR)

The COR may act for the CO within delegated authority limits. Unless otherwise noted, on behalf of the

CO, the COR is responsible for the general administration and technical coordination of the project. The

COR is the Government's point of contact for post award information exchange, design submission reviews, construction inspection/tests, and all administrative duties associated therewith.

G.12 General Administration

G.12.1 Telecommunications

The Government may provide some of its own telecommunications (voice and data) services within buildings under construction. The Government may also contract with other parties and /or the Contractor to have associated wiring and equipment installed. The Contractor shall allow work to proceed and provide clean, dry and secured storage for involved contractor(s). Availability of telecommunications spaces will be coordinated with project schedule.

G.12.2 Tenant Move-in

The Government may establish separate contracts to move tenants into space accepted for beneficial occupancy.

G.12.2.1 Tenant Special Equipment Installations

The Government may enter into separate contracts to provide special tenant finishes and equipment, including installation of computer equipment, communications systems, audio-visual systems, lab equipment and security systems. This work may precede final inspections and tests.

G.13 Construction Manager Services

G.13.1 Record Keeping

The Contractor will maintain at the job site, on a current basis, contract records including copies of all correspondence, submittals, progress reports, and related documentation throughout the duration of construction. Files will be logically organized and indexed according to a filing system provided by or agreeable to the Contracting Officer’s Representative (COR). The records will be organized and maintained so they are easily accessible. Such files may be turned over to the Government for record purposes prior to close out. Examples of files to be maintained are:

- Correspondence

- Annotated submittals

- Formal and pending contract modifications with documentation

- Value engineering change proposals

- Claims and supporting documentation

- Minutes from progress meetings

- Approved payment vouchers

- Documentation of significant clarifications and decisions

- Inspection and progress reports

- Contractor’s monthly status reports

G.13.2 Progress Reporting

The Contractor will keep accurate and detailed written records of project progress during all stages of construction and prepare progress reports in the format and frequency required by DHS. The COR will provide or approve formats for periodic status reports, including daily diaries, weekly reports, monthly status reports, etc. The Contractor will maintain a detailed daily diary of all events that occur at the job site or elsewhere which affect or may be expected to affect project progress. The Contractor will submit weekly reports to the CO on the status of construction, including updated copies of all logs maintained at the site for change orders, claims, submittals, etc. Monthly reports will be submitted on or before the 5th working day of each month in 8½” x 11” format including the following suggested information:

- Update of the master project schedule with analysis

- Percentage of construction in place, planned and actual

- Summary Budget Status

- Inspection report, list of deficiencies and omissions

- Summary of outstanding problems/issues

- Summary of issues resolved, decisions reached, clarifications, instructions, etc.

- Summary report on submittals

- Progress Photos

- Minutes from meetings during the month

- The A-E’s monthly observation report

The COR will identify other required reports such as on-site logs and will furnish reporting formats.

G.13.3 Scheduling

The Contractor is required to furnish DHS a detailed automated Critical Path Method (CPM) schedule within 30 days after contract award. The COR will review the contractor's schedule and recommend approval, rejection, or revision along with supporting rationale. The Contractor's schedule should contain major contract milestones including dates for critical submittals, bid activities, major equipment deliveries, major tests/inspections, and performance of work by special subcontractors or trades. The Contractor’s schedule is required to be cost-loaded as the basis for making progress payments. The COR will review the contractor's schedule to ensure that the activities are comprehensive, that work flow is logical, that the schedule is not front-end loaded, and (if applicable) that activities are reasonably priced. Once approved by the CO the Contractor will incorporate the contractor's schedule into the master project schedule. The COR will also receive and review the Contractor's periodic updates as submitted with each request for payment and recommend appropriate action. The Contractor will continuously monitor actual progress against the master schedule, identifying any delays or potential delays and notifying the government representative. If delays are encountered or anticipated, the Contractor will coordinate with the COR procedures that will mitigate the delays and implement remedial follow-up actions.

G.13.4 Meetings

The Contractor will assist in the coordination of the Pre-construction Conference and other meetings as necessary or as requested by the CO or COR, including periodic progress meetings at or near the construction site. The Contractor will record and provide minutes for each meeting.

G.13.4.1 Progress Meetings

The Contractor will assist the Government in conducting periodic construction progress meetings. The progress meetings should be held at or near the construction site. Normally the progress meetings will be attended by:

- Contracting Officer

- Contracting Officer’s Representative

- Contractor QCS

- A-E representative

- Construction contractor superintendent

- Project Engineer

- Appropriate subcontractor representatives

- Using Organization representative(s), if appropriate

A typical agenda for the progress meetings is as follows:

- CPM or schedule update

- Old Business (Contractor lists on the agenda issues/problems/questions from prior progress meeting that remain unresolved. Issues that get resolved during the meeting are dropped; unresolved issues are carried over to the next meeting.)

- New Business

- Review of work progress.

- Field observations, problems, and decisions

- Maintenance of quality and work standards

- Safety

- Review of status of submittals

- Update progress schedule

- Review of off-site fabrication and delivery schedule

- Corrective measures to regain projected schedule

- Identification of problems that impede planned progress

- Effect of any proposed changes on schedule and coordination

G.14 Submittals

The submittals required of the Contractor (e.g., shop drawings, samples, certificates, catalog data, test reports, warranties, and operating manuals) will be as specified in the construction documents developed during the design process.

G.14.1 Submittal Processing

The Contractor will develop a complete list of submittals in an electronic format for monitoring purposes.

The Contractor will establish a submittal control system for processing all construction submittals. The

Contractor’s submittal control process will include target time periods for delivery, review, and return consistent with the review periods specified in the construction contract. The submittal control process will include initial delivery and distribution, logging, review, mark-up, approval / rejection, return distribution, re-submittal processing, and tracking / monitoring. The A-E and/or COR will review submittals and recommend approval, approval as noted, or rejection.

G.14.2 Submittal Processing Time

The Contractor is responsible for facilitating the review and approval of submittals so as to keep processing times to the minimum. Under the terms of the contract, the construction contractor will be required to prepare submittals in time to support corresponding construction activities, allowing sufficient time for

COR and the A-E’s review. If delays are encountered or anticipated in the receipt of submittals or in the processing of submittals, the Contractor will develop strategies for mitigating the delays and assist with remedial follow-up actions.

G.15 Required Testing

The Contractor is responsible for conducting required tests in accordance with Section H, Quality Control

Plan. The Contractor may also be asked to perform independent or verification tests for the Government.

Such tests may be performed by the Contractor’s in-house staff if certified or by independent subcontract to a certified testing laboratory.

G.16 Information Requests

A request for information (RFI), also known as information request (IR), is a question posed by the

Contractor seeking clarification of contract requirements. The RFI must be in writing. The RFI and response provide a documented history of the issue, and are considered a no-cost clarification to the contract for construction. An RFI can result in a contract modification, but such modifications must be approved and processed as formal contract modifications, with cost and time delineated. The Contractor shall be responsible for initiating any needed RFI’s and for maintaining a log of all RFI’s and coordinating

RFI’s among the subcontractors, A-E, CO and COR. The Contractor shall formalize procedures for processing RFI’s so that all parties understand and agree to their respective roles and responsibilities.

G.17 Contract Modifications

The Contractor will develop a standard procedure for working with the construction contractors, sub-contractors, CO and COR in processing modifications. The CO has the sole authority for modifications to the contract.

END OF SECTION G

SECTION H

SPECIAL CONTRACT REQUIREMENTS

H.1 DIRECTIVES, REGULATIONS, AND INSTRUCTIONS

a. The Contractor, its personnel, subcontractors, their personnel, and representatives shall become acquainted with and fully comply at all times with applicable Government Regulations, Directives, and

Instructions. Any individual shall be subject to removal from the site for noncompliance.

b. In the event of a conflict between this contract and any other Government Directive, Regulation or

Instruction, the contract prevails.

H.2 OPERATION ON THE FACILITY

H.2.1 Safety

a. The Contractor shall conduct the operation(s) under this contract in strict conformance with all installation safety directives and Federal, State, and local requirements and with all applicable provisions of

29 CFR Part 1910 and 1926 of the Occupational Safety and Health Act (OSHA), in addition to any additional precautions as the Contracting Officer may reasonably require for safety and accident prevention purposes while performing any work under this contract. The contractor will be required to submit a Plum

Island site-specific Health and Safety Plan to the Contracting Officer for approval after award, but no later than 7 days prior to the Pre-construction Conference. Any required corrections will be made and the plan will be re-submitted within 5 days after it has been returned to the contractor.

b. The Contractor shall conform to all safety rules and requirements in effect on the award date of this contract and shall take such additional precautions as the Contracting Officer (CO) may reasonably require for safety and accident prevention purposes while performing any work under this contract. The

Contractor agrees to take all reasonable steps and precautions to prevent accidents and preserve the life and health of Contractor and Government personnel performing in any way under this contract.

c. The Contractor shall make contract personnel available for Government furnished safety and occupational training for an estimate of two (2) hours to four (4) hours annually per individual.

Government furnished training may include Quality, Safety and Occupational requirements.

H.2.2 Accident Reports

Within 24-hours of occurrence, the Contractor shall prepare a report of all job-related accidents and injuries occurring on DHS property. The Contractor shall deliver the report to the Contracting Officer

Representative (COR). The Contractor shall maintain an accurate record of all accidents resulting in personal injury, death, trauma, or occupational illness or disease; exposure to hazardous materials

(asbestos, lead, etc); and, all injuries reported on the Occupational Safety and Health Administration

(OSHA) Form 300, Log of Work-Related Injuries and Illnesses.

H.2.3 Occupational Hazards

The Contractor shall comply with all elements of OSHA Safety and Health Standards.

H.2.4 Fire Prevention

Contract personnel shall report fires immediately upon detection. The Contractor shall observe all OSHA, DHS, and National Fire Prevention Association (NFPA) requirements for handling and storage of combustible supplies, materials, waste, and trash. If combustible materials are to be stored on the premises, the Contractor shall obtain Government approval, label the containers with the fire hazard potential of the materials and store the containers in fire-rated locking metal cabinets.

H.2.5 Traffic Regulations

Contractor and subcontractor personnel operating motor vehicles on the PIADC site shall observe traffic regulations and posted speed limits except as defined elsewhere in this contract. Traffic laws are enforced on DHS properties and violations shall be assessed penalty points, which can result in revocation of driving privileges.

H.2.6 Weapons

Contractor and subcontractor personnel are not permitted to bring privately owned firearms, weapons, or ammunition on PIADC property, including parking facilities. This restriction includes handguns, rifles, shotguns, hunting bow and arrows, etc. All privately owned firearms, weapons, and ammunition must be surrendered/checked in at the main gate upon entry.

H.2.7 Supervision of Contractor Personnel

The Contractor's personnel shall remain under the Contractor's direct supervision at all times. Although the

Government will coordinate direction within the scope of the contract, detailed instructions for the

Contractor's personnel's performance and supervision shall remain the sole responsibility of the Contractor.

H.3 MEDICAL TREATMENT

a. Only emergency medical care is available in Government facilities to Contractor personnel who suffer on-the-job injury. The Government will NOT perform physical examinations on Contractor personnel except as specified elsewhere in this contract. Government emergency vehicles and medical personnel may be used as the first point of treatment in emergency situations affecting Contractor personnel suffering pain or whose life or limb may be in danger.

b. Transfer to other than Government medical treatment facilities shall be affected by the Local

Rescue Squad or Security Vehicle as determined necessary by attending medical authorities. The

Contractor shall render payment for care at the rates established by the CO as equitable with like services rendered in the local community. Upon receipt of a statement of charges, reimbursement will be made by the Contractor as a credit to the next billing invoice. Cost of these emergency services shall be incurred and borne by the Contractor as non-reimbursable by the Government.

H.4 SUBCONTRACTING

The Government reserves the right to approve or disapprove subcontractors for any work required by this contract. The Contractor shall obtain the CO's written approval of all subcontractors and provide copies of approved subcontracts.

H.5 ORDER OF WORK

The Contractor shall arrange the work so that it will not cause interference with the normal conduct of

Government business or with the progress of other Contractors' projects. The Contractor shall submit all work schedules for approval by the COR. The Contractor shall adhere to the established schedules.

H.6 OTHER CONTRACTS

The Government may award third party contracts for additional work at or near the site of work under this contract. The Contractor shall fully cooperate with the other contractors and with Government employees and shall carefully adapt scheduling and performing the work under this contract to accommodate the additional work, heeding any direction that may be provided by the CO. The Contractor shall not commit or permit any act that will interfere with the performance of work by any other contractor or by Government employees.

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