Attachment_1-SOW.pdf

HSFE70-16-R-0002 Attachment 1-Statement of Work

Statement of Work Emergency Disaster Survivor (EDS) Cots

BACKGROUND:

FEMA is seeking to acquire cots with mattresses that will meet the needs of more than

99% of disaster survivors in general population shelters, including individuals with access and functional support needs (e.g., survivors who use a wheelchair or other mobility devices). This acquisition will satisfy a requirement of the Federal Emergency

Management Agency (FEMA) Whole Community Concept. All supplies listed in the

Statement of Work (SOW) shall be provided in compliance with applicable Federal, State, Tribal, Territorial and local laws and regulations. The vendor shall not operate outside of the scope of this SOW, nor shall the vendor speak or act on the behalf of

FEMA for any public or official purposes.

PURPOSE:

The purpose of this requirement is to establish an Indefinite Delivery, Indefinite Quantity

(IDIQ) contracting vehicle to acquire cots with mattresses that will meet the needs of more than 99% of disaster survivors in general population shelters, including individuals with access and functional support needs (e.g., bariatric survivors, survivors with mobility concerns, etc).

POINTS OF CONTACT

The vendor(s) shall have a primary and alternate (if applicable) Point-of-Contact person(s) with the authority to contractually commit the company, as required to execute any and all Delivery Orders. The individual(s) must be available 24 hours/7 days per week and provide telephone/pager numbers for 24-hour contact.

DEFINITIONS:

o Steady State: Commodities required for stock replenishment during normal operations in preparation for emergency response operations.

o Emergency Response/Surge Operations: Commodities required for immediate need in support of national emergencies such as man-made or natural disaster and

National Special Security Events.

SPECIFICATIONS:

The vendor shall provide or produce ready to use cots with mattresses that meet the following minimum requirements.

General

Have durable locking systems (latched/brackets) that do not have any sharp edges, and which will withstand the minimum weight requirement and not break or snap off.

For fitted connections, all slots, edges and tubing ends must be capped.

Must have hand rails to provide ease of use for raising, leaning back, lowering onto and lifting off the cot.

Have adjustable head elevations that lock securely into place. Users must be able to elevate the cot to multiple positions. The head of the cot must be able to achieve a forty-five degree angle, but should not exceed this elevation.

Arrive fully assembled at the Government point of receipt with the exception of the safety rail. The maximum assembly time for installation of the safety rails shall be

10 minutes or less per cot.

Have a commercial warranty for the full replacement if product tears, breaks or otherwise fails during normal use within one (1) year of purchase. Must be able to withstand continuous and/or repeated use with an expected use of up to 365 days

(1 year).

For all users, cot must be safe and easy to transfer onto and off of the sleeping surface and stable enough to avoid tipping over under normal use. This stability requirement also applies to the point of entry (such as the edge of the cot).

Must have stable, anti-tipping legs that will withstand transfer to and from the cots by users with mobility disabilities to include: those transferring from wheelchairs and those utilizing crutches, canes, walkers, scooters and other mobility devices.

Transfers must occur with or without the cot sliding, turning over or collapsing.

* Due to many unknown circumstances which can arise during a disaster response and recovery, pallets must be able to endure without deterioration from: being moved several times; being double stacked for storage; or being stored outside in all types of weather.

** During an Emergency Response, the contractor(s) shall have the capability to deliver to any of the locations identified in attachment 1 or directly to disaster locations as instructed by FEMA.

Mattress:

Mattress must fit the cot and be at a minimum 2” thick. Mattress must also be able to be secured to the cot to prevent falling or slippage.

Mattress outer shell must be able to be sanitized and fully assembled; be waterproof and durable.

Mattress (excluding outer shell) must be made of foam.

Mattress shell shall not contain latex based products.

Dimensions and Capacity

Supports a minimum of 350 lbs.

Height – 16” minimum without mattress and 19” maximum with mattress.

Width – 30” minimum and 36” maximum

Length – 80” minimum

Materials

Both the frame and mattress shall be fire retardant and capable of being sanitized after use.

Mattress must have a waterproof outer shell; any color acceptable.

Cots and mattresses must be resistant to mildew, rust and excessive heat or cold with a range of -20 to 120 degrees Fahrenheit.

No sharp edges or components in which the fingers, toes and other body parts could be caught, torn or otherwise injured.

Corners and edges must be rounded.

If coils and/or fabric are used in the construction of the cot, the fabric must be durable and coil ends must not pose a cutting, tearing or pinching hazard.

Delivery

Arrive folded, stacked and palletized. Pallets must arrive stretch-wrapped with no less than 10 layers of covering. Cots shall be packaged in standard commercial casing (e.g. boxed).

Cots shall be shipped on industry standard sized pallets that are 48Lx40W four way pallets, and stacked no higher than 55” with no overhang.

The stretch wrap shall extend over the top of the pallet by a minimum of six (6) inches.

Pallets should be of hardwood and designed to be picked up from all four (4) sides.

Deliverables

Delivery of the initial order shall occur within 30 days of award. The initial order will be delivery to one (1) or more of the locations identified in Attachment 2.

The total initial order of 60 cots will be divided amongst contract awardees.

Following the initial order, the contractor shall have a one-time surge capacity for each emergency response, to deliver 1,500 cots within 72 hours after receipt of order, 10,000 within 30 days and a prolonged surge capacity of 10,000 every 30 days until all requirements are met.

The quantity of cots may vary by task order. The contractor is required to furnish the entire quantity of cots specified in each task order. Failure to provide a complete order as identified on the task order, in the specified time frame, will result in adverse performance evaluation ratings.