Attachment_10_Incident_Management_Manual.pdf

Training Operations and Support

Services – COBRATF

Attachment 10

COBRATF Incident Management Manual (IMM)

Federal Emergency Management Agency (FEMA)

Center for Domestic Preparedness (CDP)

Chemical, Ordnance, Biological, Radiological Training

Facility (COBRATF)

Incident Management Manual (IMM)

Gary L. Milner

Assistant Director, COBRATF

Date_____________________________________

Notice: This document may contain sensitive official operational or privacy information protected by The

Privacy Act of 1974 or other federal statute. Distribution or dissemination to unauthorized individuals or entities without permission is prohibited.

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Table of Contents

CHAPTER 1: Introduction

1-1. Purpose

1-2. Applicability and Scope

1-4. Authorities/References

1-5. Organization of the Document

1-6. Policy

1-7. Definitions and Acronyms

1-8. Responsibilities

1-9. Reporting

1-10. Forms Prescribed

COBRATF Multiyear Training and Exercise Schedule

CHAPTER 2: Operations

2-1 Operational Phases

A. Readiness Phase

B. Response Phase

C. Recovery Phase

2-2 Multi-year Training and Exercise Plan (TEP)

A. Introduction

B. Overview

ANNEX A: Response Matrix

ANNEX B: Notification Procedures

A. Duty Hours - Specific Notifications

B. Non-Duty Hours Air Monitoring Alarms

C. Non-Duty Hours Emergency

ANNEX C: Evacuation and Shelter in Place

A. Evacuation

B. Shelter In Place

C. Accountability

Shelter in Place/Fire Extinguisher/AED Locations O&M Building

Shelter in Place/Fire Extinguisher/AED Locations Administrative Building

Shelter in Place/Fire Extinguisher/AED Locations Training Building

Evacuation Assembly Areas - Primary

Evacuation Assembly Areas - Secondary

ANNEX D: Security Incidents

A. Facilities Lock-Down Procedures

B. DHS Bomb Threat Call Procedures

ANNEX E: Fire/Smoke Emergency

ANNEX F: Safety Incidents

ANNEX G: Emergency Care

A. Medical Facilities

B. Emergency Medical Treatment

C. Fatality Management Operations

D. Emergency Cut-Out

ANNEX H: Utility Emergenices

A. Building Power Failure

B. Gas Line Damage

C. Water Pipe Break

ANNEX I: Communications

A. Voice

B. Data

C. Television

D. Radio System

E. Communication Procedures

CHAPTER 1: Introduction

1-1. Purpose

This COBRATF IMM establishes guidance for individuals responding to an accident or incident at the COBRATF. Deviations from this manual may occur based on the scope and magnitude of the occurrence; the area and population affected; the availability of resources; or whenever, in the judgment of CDP officials, such deviations are critical for the protection of life, the infrastructure, the environment, and/or property. Priorities of the COBRATF are:

A. Save lives;

B. Preserve health and safety;

C. Secure chemical nerve agent;

D. Mitigate or eliminate toxic chemical nerve agent hazards;

E. Protect the environment;

F. Protect property.

1-2. Applicability and Scope

This manual supports the COBRATF mission, which is the safe handling, storage, and use of chemical nerve agents in its custody for the use of training first responders. Inherent in this responsibility is the requirement to protect personnel and property from any health or safety hazard that could result from an accident/incident involving chemical nerve agents. The COBRATF IMM is a tool to assist individuals in conducting their assigned missions by providing information on operating concepts, organizational structures, functions, position descriptions, and key assets and teams. The IMM supplements the CDP Emergency Operation Plan by providing an additional level of detail on how COBRATF personnel plan and execute their assigned missions during different types of incidents. This manual encompasses the following:

A. Security. Crisis management for the purposes of this manual includes, but is not limited to, instances of physical violence, terrorist attack and theft of chemical nerve agent. Refer to the

COBRATF Physical Security Manual and contract guard orders for additional instructions.

B. Safety - Emergency and Evacuation. The safety and health of federal and contract employees, visitors, and participants is a main priority for the COBRATF. Refer to the CDP

Safety and Occupational Health Manual for additional instructions.

C. Accident/Incident.

1. Accidents or incidents in an industrial setting will be managed according to the severity of damage or injuries.

2. A chemical event may occur at any time as a result of natural forces, civil disturbance, a major accident or incident, or deliberate act. This manual defines procedures for response to a chemical nerve agent accident/incident at the

COBRATF. The difference between a CA and a CI is:

a. A Chemical Accident (CA) is a chemical event resulting from non-deliberate acts where safety is of primary concern and includes:

(1) Any known or suspected release of chemical nerve agent outside engineering controls;

(2) Any known or suspected release of chemical nerve agent resulting in personnel exhibiting signs or symptoms associated with chemical nerve agent exposure.

3. A Chemical Incident (CI) is a chemical event resulting from deliberate acts (terrorism or criminal) where security is of primary concern. A chemical incident for the

COBRATF is defined as:

a. Any deliberate release of chemical nerve agent resulting from a terrorist or criminal act (including employment of an improvised chemical device intended to disperse chemical nerve agent, regardless of whether the device has functioned or not);

b. Loss of chemical nerve agent (other than deliberate destruction by approved laboratory and disposal processes, including training).

1-3. Supersession

This manual supersedes the COBRATF Emergency Response Program Plan.

1-4. Authorities/References

The Department of Homeland Security, FEMA, Protection and National Preparedness (PNP), National Preparedness Directorate (NPD), National Training and Education (NTE), CDP, is the proponent for chemical nerve agent training at the COBRATF.

A. Presidential Policy Directive/PPD-8: National Preparedness

B. Homeland Security Presidential Directive (HSPD)-5, Management of Domestic Incidents

C. DHS Management Directive 041-01: Compliance With, and Implementation Of, Arms

Control Agreements

D. Homeland Security Exercise and Evaluation Program (HSEEP)

E. Edgewood Chemical Biological Center (ECBC) Movement Plan for Off-Installation

Transport of Chemical Surety Material

F. 29 CFR 1910

G. Material Safety Data Sheets (MSDS)

H. National Fire Protection Association (NFPA)-1404

I. American Conference of Governmental Industrial Hygienists (ACGIH) Heat Stress/Heat

Strain Threshold Limit Values (TLV)

J. CDP, COBRATF, Physical Security Manual (PSM)

K. CDP Safety and Occupational Health Manual

1-5. Organization of the Document

The IMM is organized around the key elements of the Command and Management component of the

National Incident Management System (NIMS). The primary chapters address the organizational construct and responsibilities associated with roles in Command. The Appendices provide additional information.

1-6. Policy

This manual supports the COBRATF mission, which is the safe handling, storage, and use of toxic chemical agents in its custody. Inherent in this responsibility is the requirement to protect personnel and property from any health or safety hazard that could result from an accident/incident involving chemical agents.

1-7. Definitions and Acronyms

A. AAR - After Action Report

B. ADEM - Alabama Department of Environmental Management

C. AED – Automated External Defibrillator

D. AEL - Airborne Exposure Limits

E. AFD – Anniston Fire Department

F. ALS - Advanced Life Support

G. AMC – Army Materiel Command

H. APD – Anniston Police Department

I. APR – Air Purifying Respirator

J. AD – Assistant Director

K. CA - Chemical Accident

L. CI - Chemical Incident

M. Chemical Surety Program (CSP). Those controls, procedures, and actions that contribute to the safety, security, and reliability of chemical nerve agent operations throughout their life cycle without degrading operational performance.

N. Controlled Area (CA). The area surrounding the Limited Area, i.e., the training building.

Access to the CA is restricted to those with an authorized need for access.

O. CCEMA - Calhoun County Emergency Management Agency

P. CDP - Center for Domestic Preparedness

Q. CE - Chemical Event

R. CERP – Contractor/Employee Reliability Program

S. CFR - Code of Federal Regulation

T. Chemical nerve agent – Chemical nerve agents GB and VX

U. CMCL – COBRATF Maximum Concentration Limit

V. COBRATF - Chemical, Ordnance, Biological, Radiological Training Facility

W. COBRATF CSPSD - COBRATF Chemical Surety Program Standards Document

X. COOP - Continuity of Operation

Y. CSO - Chemical Surety Officer

Z. DHS – Department of Homeland Security

AA. DID - Direct-Inward-Dial

BB. EAC – Emergency Action Center

CC. ECBC - Edgewood Chemical Biological Center

DD. Emergency Action Center Team (EACT). COBRATF personnel who assist the AD

COBRATF responding to, controlling, and mitigating emergencies, accidents, or incidents at the COBRATF.

EE. Emergency Response Provider. Includes state and local emergency public safety, law enforcement, emergency response, emergency medical (including hospital emergency facilities), and related personnel agencies and authorities.

FF. EPA - Environmental Protection Agency

GG. Exclusion Area (EA). The area immediately surrounding one or more receptacles in which chemical nerve agents are contained. Example: Vault.

HH. FBI - Federal Bureau of Investigation

II. FEMA - Federal Emergency Management Agency

JJ. GB – Chemical nerve agent GB, chemical name: Isopropylmethyl-phosphono-fluoridate, chemical abstract service registry # 107-44-8

KK. HAZMAT - Hazardous Materials

LL. HOT – Hands On Training

MM. HSEEP - Homeland Security Exercise and Evaluation Program

NN. IAW – In Accordance With

OO. Incident Commander (IC). The individual responsible for incident activities, including the development of strategies and tactics, and the ordering and the release of resources. The IC has overall authority and responsibility for conducting incident operations and is responsible for the management of incident operations at the incident site.

PP. Incident Management Manual (IMM). The term IMM applies to the operations in response to an emergency, accident, or incident that requires a response and/or assistance to correct the situation or event at the COBRATF.

QQ. Incident Site. The term incident site applies to the location where a security concern or chemical nerve agent contamination concern exists. The incident site includes all areas in close proximity to the contamination which require implementation of emergency operations.

RR. IP - Improvement Plan

SS. LEPC - Local Emergency Planning Committee

TT. Limited Area (LA). The area immediately surrounding one or more exclusion areas.

Example: Neat Agent Laboratory Hood

UU. LSC - Laboratory Shipping Container

VV. MCE - Maximum Chemical Event

WW. MINICAMS - Miniature Chemical Agent Monitoring System

XX. MPE - Most Probable Event

YY. MSDS - Material Safety Data Sheet

ZZ. Mitigation. Provides a critical foundation in the effort to reduce the loss of life and property from natural and/or manmade disasters by avoiding or lessening the impact of a disaster.

Mitigation seeks to fix the cycle of disaster damage, reconstruction, and repeated damage.

These activities or actions, in most cases, will have long-term sustained effect.

AAA. NCS - Net Control Station

BBB. NFPA - National Fire Protection Association

CCC. NIMS - National Incident Management System

DDD. OC – Operations Center

EEE. OHN - Occupational Health Nurse

FFF. OSHA - Occupational Safety and Health Administration (or Act)

GGG. PE - Probable Event

HHH. PM – Project Manager

III. PPE – Personal Protective Equipment

JJJ. PSM - Physical Security Manual

KKK. QLFT - Qualitative Fit Test

LLL. Recovery. The development, coordination, and execution of service and site restoration plans; the reconstitution of operations and services; evaluation of the incident to identify lessons learned; post incident reporting; and development of initiatives to mitigate the effects of future incidents.

MMM. Response. Activities that address the short-term direct effects of an incident. Response includes immediate actions to save lives, protect property, and meet basic human needs.

Response also includes the execution of emergency plans and incident mitigation activities designed to limit the loss of life, personal injury, property damage, and other unfavorable outcomes.

NNN. Restricted Area (RA). The area inside the perimeter fences.

OOO. SERC - State Emergency Response Commission

PPP. SOP - Standard Operating Procedure

QQQ. Temporary Exclusion Area (TEA). A TEA will be designated when the chemical nerve agent is removed from the vault/secure chemical nerve agent storage container. In the training building, this area will be working areas in the chemical nerve agent laboratory.

During training operations, the chemical agent box will be designated as the TEA and must be under the physical control of at least two Contractor/Employee Reliability Program

(CERP) certified persons in accordance with the two-person rule.

RRR. TLV - Threshold Limit Values

SSS. TM - Technical Manual

TTT. TOS – Training Operations Specialists

UUU. URS - United Research Services

VVV. VA - Vulnerability Assessment

WWW. VX – chemical nerve agent VX, chemical name: O-ethyl-S-(2-diisopropylaminoethyl) methyl-phosphonothiolate, chemical abstract registry service # 50782-69-9

1-8. Responsibilities

A. Director of Training and Education will provide oversight of training and provide guidance and direction to the AD COBRATF from the OC.

B. CDP OC will:

1. Complete and submit all notification and reporting requirements to the following agencies:

a. The FEMA, National Training and Education Division, as soon as possible but no later than one hour;

b. The CCEMA and LEPC as soon as practical but no later than 12 hours after the occurrence of an accident/incident (after it has been determined that a reportable accident/incident has occurred). Reports as coordinated with

CCEMA;

The ADEM, SERC, notification as soon as practical but no later than 12 hours after the occurrence of an accident/incident (after it has been determined that a reportable accident/incident has occurred). Reports as coordinated with

ADEM;

c. The EPA, Region IV, notification as soon as practical but no later than 12 hours after the occurrence of an accident/incident (after it has been determined that a reportable accident/incident has occurred). Reports as coordinated with

EPA;

d. The FEMA Environmental Management Manager within 12 hours. Reports are coordinated with FEMA Environmental Management Manager.

C. The ECBC Liaison will notify ECBC Safety and Health Office, RDCB-DPC-RH, Edgewood, MD 21010-5324, telephone 410-436-4999, within one hour after it has been determined that a reportable accident/incident that involves VX or GB chemical nerve agent has occurred.

Chemical event reports are prepared by the ECBC Safety and Health Office and forwarded through appropriate U. S. Army channels.

D. Next Of Kin Notifications. The CDP Human Capital Office will coordinate next-of-kin notifications.

E. AD COBRATF will serve as the Incident Commander (IC) in the event of implementation of the COBRATF IMM. As such, he/she is responsible for ensuring a safe and secure working environment for all federal and contract employees, visitors, and participants. The IC may delegate, or transfer authority to an appropriate official under the provisions of the Incident

Command System. The AD COBRATF will:

1. Assume duties as the IC, and direct and control all incident related actions within the

COBRATF;

2. Establish a Unified Command with External Response Providers if required;

3. Support all priorities listed in paragraph 1-1 of this document;

4. Ensure decontamination procedures for chemical nerve agent exposures are completed prior to the transportation of federal and contract employees, visitors and/or participants from the COBRATF;

5. Direct actions to control the spread of contamination (Internal);

6. Direct the survey and marking of affected areas (Internal);

7. Implement COBRATF SOPs, as required;

8. Request assistance from the OC, if required;

9. Determine, in coordination with OC staff, if a reportable accident/incident has occurred;

10. Report the loss or theft of chemical nerve agents to the OC. At a minimum, verify that the item is missing, monitor the site from which the loss occurred, and protect any evidence at the site;

11. Maintain site security;

12. Ensure site safety;

13. Determine when an area is safe for occupation and when internal response teams can be released;

14. Ensure internal equipment is decontaminated as required;

15. Direct recovery operations.

F. COBRATF Operations Officer will:

1. Support and assist the AD COBRATF;

2. Assume duties as the IC and direct and control all incident related actions within the

COBRATF, if the AD COBRATF is unavailable;

3. Account for all personnel on site;

4. Establish and maintain communications with the OC;

5. Provide OC reporting information to the IC;

6. Provide command and control element to coordinate response actions;

7. Provide liaison point for data or messages received from or transmitted to the OC;

8. Provide advice to the IC for requesting additional resources;

9. Serves as focal point for operations and administrative requirements;

10. Serves as NCS for radio nets used in COBRATF emergency operations.

G. Chemical Surety Officer (CSO) will:

1. The CSO will report to the OC as the COBRATF Liaison when directed;

2. Support and assist the AD COBRATF;

3. When directed, assume duties as the IC and direct and control all incident related actions within the COBRATF, if the AD COBRATF and Operations Officer are unavailable;

4. Provide information and technical direction to personnel on chemical surety and emergency procedures;

5. Assist the AD COBRATF in determining the emergency level and protective action recommendations;

6. Coordinate, plan, and execute COBRATF exercises that are designed test an entire plan, several plans, or portions thereof. These exercises may be discussions-or operations-based in order to realistically stress capabilities, train staff, and evaluate processes and procedures. Exercise may be evaluated by an outside agency or CDP staff. Exercises will be conducted quarterly.

H. Occupational Health Nurse (OHN) will provide medical informational support to the IC and paramedics, as required.

I. Industrial Hygiene (IH) Officer will provide environmental informational support to the IC, as required.

I. COBRATF paramedics will:

1. Provide emergency first aid and treatment to injured personnel at an accident/incident and furnish medical guidance to the IC;

2. Submit medical reports, as appropriate;

3. Transport injured personnel to medical facilities, if required;

J. Support Team. The following support positions are required during chemical nerve agent operations:

1. One (1) Safety Control Operator in Safety Control;

2. One (1) Training Control Operator in Safety Control;

3. Four (4) support personnel; two (2) Agent Custodians and two (2) training contractors;

4. Two (2) paramedics located in training building Medical Room dressed in appropriate

PPE;

5. One (1) Certified Air Monitoring Technician.

K. EACT. The IC will determine which EACT members (TABLE 1) are needed to respond to the incident. In the event of an emergency, these members will report to the EAC located in the COBRATF conference room. The EACT members will:

1. Ensure all occupants of the facility have been alerted by using the emergency response system for the COBRATF. If necessary, request external assistance

(TABLE 2);

2. Ensure all personnel in the affected area or section have moved to a safe location or have evacuated the area;

3. Notify the IC that those individuals within the affected area have evacuated and/or are safe;

4. Ensure that in the event of severe weather (i.e., tornado), immediate supervisor’s direct employees to the correct shelter-in-place location.

L. COBRATF Safety Manager. The COBRATF Safety Manager is responsible for safety-related actions to support the AD COBRATF during implementation of this manual. The

COBRATF Safety Manager will ensure the safety information in this manual is distributed to all COBRATF personnel.

M. Security. The Assistant Director of Operations is responsible for development, organization, and direction of security-related actions to support the AD COBRATF during implementation of this manual. In addition, he/she is responsible for coordinating all security related functions and coordinating all law enforcement activities with local law enforcement agencies; and coordinating the management of the guard force operations in accordance with the contract. Recapture and recovery operations for the loss or theft of chemical nerve agent or the takeover and control of the EA or LA are described in the

COBRATF Physical Security Manual.

N. Project Managers/Immediate Supervisors will:

1. Be aware of the contents of this manual and ensure employees are aware of the manual;

2. Identify the assembly area for your section. Always maintain a current roster with employee names and phone numbers, so you can account for all employees and contact all employees in any emergency situation;

3. Take a headcount of employees, guests (including visitors) and contractors after an evacuation to ensure all individuals exited successfully and identify anyone who may still be in the affected area;

4. Ensure that employees, guests and contractors are aware of special circumstances which would impact the implementation of emergency response, including obstacles to evacuation, evacuation routes, assembly areas and shelter-in-place locations. See

Annex C;

5. Identify individuals who might need assistance evacuating during emergency situations.

O. Employees assigned to the COBRATF are to:

1. Familiarize their self with this manual, know how to evacuate the facility, and the location of shelter-in-place and assembly areas as appropriate;

2. Take measures to safeguard life, and property;

3. Provide help to individuals who may need assistance evacuating during emergencies.

1-9. Reporting

The COBRATF will coordinate with the Operations Center (OC), on incident report submissions.

Chemical accident/incident reports are prepared by the OC, and forwarded through appropriate channels. A third party will conduct full investigations of all chemical incidents. A copy of the investigation report will be forwarded to the ECBC Surety and Security Office within thirty (30) days of the chemical incident. ECBC will assist in the investigation if requested by FEMA.

1-10. Forms Prescribed

COBRATF Multiyear Training and Exercise Schedule

1-11. Questions

The Chemical Surety Officer (CSO) or AD COBRATF will address questions concerning the

COBRATF IMM.

TABLE 1: EACT Members

AD COBRATF

IC

COBRATF External Providers

(as needed)

Chemical Surety Officer

OC Liaison

Operations Officer

•Recorder

•WebEOC Operators

Industrial Hygiene Officer

Occupational Health Nurse

SITREP Manager

Safety Manager

Security Manager

Leidos Project Manager

URS Project Manager

TABLE 2: External Support

External Support

Anniston Police Department

Anniston Fire Department

FBI

Calhoun County Coroner

CHAPTER 2: Operations

2-1 Operational Phases

A. Readiness Phase. This phase is a continuous phase that takes place until an incident occurs.

Emergency response forces prepare and coordinate appropriate response plans, establish a means to execute response plans, train personnel and organizations to the required level of proficiency, and evaluate the response organizations’ ability to execute plans and emergency response procedures.

B. Response Phase. This phase is initiated at the onset of an incident. Emergency response forces take those actions necessary to gain control of the incident site to include saving lives, preserving health and safety, containing and rendering safe hazardous materials, protecting the environment, securing chemical nerve agents and government property.

C. Recovery Phase. The time line between the response phase and this phase is not as distinct as between the readiness phase and the response phase. During the recovery phase at the end of an incident, operations are initiated to restore conditions in the vicinity of the accident/incident site to a technically feasible and acceptable state. Restoration operations or remedial actions are the primary activities conducted during this phase.

2-2 Multi-year Training and Exercise Plan (TEP)

A. Introduction.

1. The Multi-year TEP represents a single point in time and will be reviewed annually to reflect changes in DHS, FEMA, and CDP priorities, lessons learned from real-world events, new areas of need, and changes in regulatory requirements. The Multi-year

TEP calendar of events will be maintained by the Chemical Surety Officer (CSO).

2. The purpose of the Multi-year TEP is to document the COBRATF’s overall training and exercise program priorities for a specific multi-year time period. These priorities are linked to corresponding core capabilities, and, if applicable, a rationale based on existing strategic guidance, threat assessments, corrective actions from previous exercises, or other factors.

3. The Multi-year TEP will lay out a combination of progressively building exercises – along with the associated training requirements – which address the priorities identified in Training and Exercise Planning Workshops (TEPW). A progressive, multi-year exercise program enables organizations to participate in a series of increasingly complex exercises, with each successive exercise building upon the previous one until mastery is achieved. Further, by including training requirements in the planning process, organizations can address known shortfalls prior to exercising capabilities.

4. A Multi-year TEP may also serve as a follow-on companion document to the CDP

Emergency Operation Plan (EOP), and can provide a roadmap for the COBRATF to follow in accomplishing the priorities described therein.

5. The training and exercise schedule, which provides a graphic illustration of the proposed activities scheduled for outlying years will be recorded on the COBRATF

Multiyear Training and Exercise Schedule.

6. The COBRATF will prepare for and exercise onsite response capabilities at a minimum of once per quarter to measure the ability to respond to, secure, control, and recover from a chemical event or other hazard impacting the facility and surrounding environment. The exercises will focus on specified tasks, and demonstrate individual and collective response capability to include, at a minimum annually, integration of incident command and control from the CDP Operations Center and external support agencies. The CSO will conduct after action reviews and document lessons learned to facilitate continual improvement of response readiness.

7. The exercise program is administered by the COBRATF Assistant Director (AD) and directed by the CSO.

B. Overview

1. The TEP represents the shared work of emergency management personnel both

Federal and contractor.

2. The National Preparedness Goal, released in September 2011 defines what it means for the whole community to be prepared for all types of disasters and emergencies.

The goal is succinct: “…a secure and resilient nation with the capabilities required across the whole community to prevent, protect against, mitigate, respond to, and recover from the threats and hazards that pose the greatest risk.”

3. Mission Areas.

a. The five mission areas are explained in the National Preparedness Goal and applied in the Multi-year TEP are as follows:

(1) Prevent - Prevention includes those capabilities necessary to avoid, prevent, or stop a threatened or actual act of terrorism;

(2) Protect - Protection includes capabilities to safeguard the homeland against acts of terrorism and man-made or natural disasters;

(3) Mitigate - Mitigation comprises the capabilities necessary to reduce the loss of life and property by lessening the impact of disasters;

(4) Respond - Response includes those capabilities necessary to save lives, protect property and the environment, and meet basic human needs after an incident has occurred;

(5) Recover - Recovery includes those capabilities necessary to assist communities affected by an incident in recovering effectively;

b. The mission areas are achieved through focused activities called Core

Capabilities.

4. Capabilities Required. Core capabilities are essential for the execution of each of the five mission areas. To assess both our capacity and our gaps, each core capability includes capability targets for which measures will be developed. (See Table 3)

5. Threats and Hazards. Threats and hazards that pose the greatest risk include events such as natural disasters, inclement weather, chemical spills and other manmade hazards, terrorist attacks and cyber- attacks. Analyzing hazards and risks allows the

COBRATF staff to understand threats and hazards and how the impacts may vary according to time of occurrence, season, location, and other community factors. This knowledge helps to establish goals (or capability targets) for each core capability.

These targets aid in planning training and exercise activities.

6. Program Priorities. For the current TEP based on information from hazard analysis, real-world events, reviews of After Action Reports (AARs) and Improvement Plans

(IPs), three primary areas of focus for the COBRATF are:

a. Security. Security at the COBRATF falls under the Respond mission area, and is the capability to reduce the impact and consequences of an incident or major event by securing the affected areas, including crime/incident scene preservation issues as appropriate, safely diverting personnel from hazards, providing security support to other response operations and sustaining operations from response through recovery.

b. Medical. Medical Services falls under the Respond mission area and is the fundamental capability to provide life sustaining services to the affected causality. In the context of the TEP, training and exercise activities focus on the basic goals of medical care, always inclusive of those individuals with access and functional needs and others who may be considered to be at-risk.

These goals include the capability to, in a timely manner, move and deliver resources and capabilities to meet needs of injured personnel.

c. Operations. Operational aspects of the COBRATF fall under the Respond mission area.

7. Methodology. The use of the Homeland Security Exercise and Evaluation Program

(HSEEP) method of planning, training, exercising and evaluating provides the

COBRATF with the ability to document improvement in AARs and IPs following exercises or real-world events. HSEEP methodology can help meet the intent of regulations by providing a progressive planning approach that includes all critical elements needed to effectively exercise and evaluate capabilities. A cycle, mix, and range of training courses and exercises can help increase preparedness through different and progressively more difficult training courses and exercise activities.

DHS recommends the use of the HSEEP methodology while recognizing that other methodologies exist and are also useful to exercise planning and execution.

8. Scheduling and Tracking. The CSO will enter training activities and exercises on a training and exercise planning form which gathers all critical information for an event in one place. These events are entered on the CDP Master Event Calendar. The schedule will be reviewed and updated by the CSO.

9. Data Reporting and Review. The COBRATF will document the training and exercise outcomes. These reports will be maintained by the CSO. The recommended format for exercise outcomes is the AAR/IP form template. AAR/IPs will be submitted for exercises that can provide useful information in the form of best practices.

Submission to the COBRATF AD is to be done within 90 days of the exercise.

TABLE 3: Core Capabilities by Mission Area

Prevention Protection Mitigation Response Recovery

Planning

Public Information and Warning

Operational Coordination

Forensics and Attribution

Intelligence and Information

Sharing

Interdiction and Disruption

Screening, Search, and

Detection

Access Control and Identity

Verification

Cybersecurity

Intelligence and Information

Sharing

Interdiction and

Disruption

Physical Protective Measures

Risk Management for

Protection Programs and

Activities

Screening, Search, and

Detection

Supply Chain Integrity and

Security

Community

Resilience

Long-term Vulnerability

Reduction

Risk and Disaster Resilience

Assessment

Threats and Hazard

Identification

Critical

Transportation

Environmental Response/Health and Safety

Fatality Management Services

Infrastructure

Systems

Mass Care

Services

Mass Search and

Rescue Operations

On-scene Security and Protection

Operational

Communications

Public and Private Services and

Resources

Public Health and

Medical Services

Situational Assessment

Economic

Recovery

Health and Social

Services

Housing

Infrastructure

Systems

Natural and Cultural Resources

ANNEX A: RESPONSE MATRIX

Incidents/accidents that may occur at the COBRATF will fall into one of the Response Matrix (TABLE 4) categories; RED, WHITE, or BLUE.

Alarm systems will be used to notify employees to evacuate and/or take other actions. The alarms are distinctive and might include horn blasts, sirens, or public address systems.

TABLE 4: Response Matrix

RESPONSE MATRIX

LOCKDOWN

Situations where evacuating the facility is not appropriate may occur. Always remember to remain calm and do not panic. Lockdown procedures and instructions are included in the IMM.

EVACUATE

Evacuation procedures and escape route assignments so employees understand who is authorized to order an evacuation, under what conditions to evacuate, how to evacuate, and what routes to take are included in the IMM.

Exit diagrams are posted in the facility to identify the escape routes to be followed by employees from each specific facility location.

SHELTER

Severe weather occurs regularly in the state. In these situations it may be necessary to seek shelter at a designated location when notified by authorities.

Signs and diagrams are posted in the facility to identify the shelter in place areas for each specific facility location. Severe weather instructions are included in the IMM.

Active Shooter

Weapon on Site

Violent

Workplace

Incidents

Fire

Chemical Spill

Bomb Threat

Tornado

Severe

Thunderstorm

COMMUNICATION

Listen for PA announcements Contact key personnel per notification roster Follow procedures as trained All communication with outside agencies will be accomplished through the Operations Center as indicated in the IMM.

ANNEX B: NOTIFICATION PROCEDURES

A. Duty Hours - Specific Notifications. During normal duty hours at the COBRATF emergency calls should be directed to the onsite numbers listed below. When using an off-site telephone or cellular phone, dial 256-847-####. Upon detection and/or observation, COBRATF staff will notify, in a timely manner, the AD COBRATF of any abnormal or unusual situation. The AD COBRATF will determine if notification of external emergency response providers is necessary. COBRATF Security will confirm a fire incident/accident with the AFD in case of a fire incident/accident that requires assistance.

AREA EXTENSION RADIO CELLULAR

Charlie 1

CTF_OPS

256-499-6252

Operations Officer

Charlie 1 - Bravo

265-310-5026

Chemical Surety Officer

Charlie 1 - Delta

256-419-4278

COBRATF Security Post 1

Charlie 7

SEC_CTF

256-591-0542

Medical Emergency

256-231-0263

Charlie 5

256-452-2057

Safety Control

Charlie 2

256-282-8682

Training Control

Training Control

Exercise 5

256-473-4764

Chemist

Charlie 1 Alpha

256-310-2935

O&M Contractor

Charlie 6

CTF_OM

256-310-7943

COBRATF Safety

Manager

Charlie 6 Safety

CTF_OM

256-343-5075

Training Contractor

Charlie 8

Training_1

256-310-0535

Off-site Emergency

Services

9+911 911

B. Non-Duty Hours Air Monitoring Alarms require COBRATF Security to notify, in the following order:

TITLE OFFICE

EXTENSION

HOME CELLULAR

ON DUTY URS

Air Monitoring Person

(see list posted in Security Post 1)

G4S DPM

Junior Morris

256-238-0214

256-452-9051

256-225-1038

ONLY IF G4S DPM IS NOT

AVAILABLE

Leo Usry

256-820-7609

256-310-8113

Gary Milner

256-237-5050

256-499-6552

Woody Davis

Mickey Pinkston

256-820-0186

256-283-5765

URS PM

Doug Lipsey

256-435-2129

256-453-5324

C. Non-Duty Hours Emergency require COBRATF Security to notify, in the following order:

TITLE OFFICE

EXTENSION

HOME CELLULAR

MEDICAL EMERGENCY 9 + 911 9 + 911 9 + 911

O&M Emergency

ON DUTY URS

G4S DPM

Junior Morris

256-238-0214

256-452-9051

256-225-1038

ONLY IF G4S DPM IS NOT

AVAILABLE

Leo Usry

256-820-7609

256-310-8113

Gary Milner

256-237-5050

256-499-6552

Woody Davis

Mickey Pinkston

256-820-0186

256-283-5765

URS PM

Doug Lipsey

256-435-2129

256-453-5324

ONLY FOR LAB ALARM

Chemist

Holly Terrell

256-435-7208

256-310-2935

256-310-2428

ALL IDS ALARMS

(DAY AND NIGHT)

Physical Security Specialist

Ron Enzenbacher

256-591-1455

ANNEX C: EVACUATION AND SHELTER IN PLACE

The decision to evacuate or shelter in place will be made by the OC or AD COBRATF. In the event of a catastrophic incident or emergency, the AD COBRATF will direct personnel to an offsite location.

A. Evacuation. All personnel assigned to the COBRATF will move to their designated assembly area and report to supervisory personnel for accountability. Escorts are responsible for students, visitors, and guests. Assembly areas are:

1. Primary - the awning in the parking lot of the COBRATF.

2. Secondary – the covered pad in Northville.

B. Shelter In Place.

1. Certain weather conditions may require employees, guests, and visitors to remain in the building, or “Shelter-In-Place.” A public address system will be used to notify employees to proceed to shelter. For this manual, the shelter in place locations are:

a. Operations and Maintenance Building – break room (Room 109)

b. Admin Building – male and female restrooms (Rooms 113 and 119); Quality Office

(Room 134)

c. Training Building – female locker room (Room 111)

2. Unless ordered by an appropriate law enforcement agency, shelter in place is voluntary;

however, an individual who departs the shelter might not be able to re-enter. To the extent possible, shelter in place areas are marked with signs. If no areas are identified, personnel should shelter in an interior room or hallway that does not have windows.

3. A shelter in place event may be uncomfortable, crowded, and cramped. In some instances, ventilation systems may need to be shut down or sealed based upon a decision by the AD

COBRATF. The specific area used is determined by the nature of the event, i.e., avoidance of upper floors in event of severe weather or CE; or avoidance of lower floors in the event of flooding, civil disturbance, or release of ground hugging chemicals.

C. Accountability. Accountability of personnel will be performed by a representative from each contract, and federal entity, and provided to the Operations Officer. Unescorted visitors will be accounted for by the Operations Officer. Assigned escorts are responsible for reporting accountability of Participants, visitors, and guests.

SHELTER IN PLACE/FIRE EXTINGUISHER/AED LOCATIONS O&M BUILDING

SHELTER IN PLACE/FIRE EXTINGUISHER/AED LOCATIONS ADMINISTRATIVE BUILDING

SHELTER IN PLACE/FIRE EXTINGUISHER/AED LOCATIONS TRAINING BUILDING

EVACUATION ASSEMBLY AREAS - PRIMARY

Guard

Shack

COBRATF Administration Building Sally Port

Parking Lot

Awning Over Sidewalk

G O

V

Le id o s

M ed ic al

O

M

EVACUATION ASSEMBLY AREAS - SECONDARY

1. Bldg. 4490 Northville Sub Shop

2. Bldg. 4491 Northville Family

Planning/Pharmacy

3. Bldg. 4492 Northville Middle School

4. Bldg. 4493 Northville Daily

News/Flower Shop

5. Bldg. 4494 Northville Police

Substation

6. Bldg. 4496 Northville Fire

Department

7. Bldg. 4504 Secondary Evacuation

Assembly Area

A B C D

ANNEX D: SECURITY INCIDENTS

A. Facilities Lock-Down Procedures.

1. During an accident/incident/exercise, the COBRATF may be secured to prevent unauthorized activities. The COBRATF will lock down for the duration of the accident/incident/exercise, and all training that is being conducted at the COBRATF will be halted at the direction of the

AD COBRATF or his/her designee. (Note: To prevent disruption of training, lock down during exercises may be simulated).

2. The on-site security force will notify the appropriate external law enforcement agency in case of an incident/accident that requires assistance.

3. The APD, as/if required will provide external security in the event any acts of civil disturbance occur (unauthorized personnel, protesters, demonstrators, etc.). The APD as/if required will:

a. Provide routine law enforcement response to emergency situations occurring at the

CDP. (Note: Because the CDP is a concurrent jurisdiction in which both federal and state/local laws apply, and law enforcement is provided by the City of Anniston for the McClellan area, the CDP enjoys the same level of routine response in emergency situations as any other physical location at McClellan.)

b. Provide additional support as outlined in a CDP Statement of Work for the procurement of services for COBRATF Incident Management exercises.

B. DHS Bomb Threat Call Procedures

1. Bomb threats may be received by telephone, mail or by hand delivered message. If received by mail, or hand-delivered message, the receiver should handle the message and envelope as little as possible, secure them, and notify security immediately. If received by telephone, the receiver should attempt to gain as much information as possible, and without alerting the caller, attempt to get the attention of another person in the work area, and write “BOMB” on paper and show it to him/her. That person should immediately notify a supervisor, who will contact security as quickly as possible by whatever means available.

2. The person who receives the call should listen closely, complete a Bomb Threat Call

Procedures form located near your telephone or pages 33and 34 in this annex, and forward it to security as quickly as possible.

3. Employees, if directed (time permitting) will conduct a visual search of their workspace to identify any unusual or out of place items. Immediately report any suspected bomb, or a suspicious package or container location and description to security. Do not disturb, touch, or move the suspicious package or container.

4. Turn off all cell phones and two-way radios (use of these items could inadvertently detonate an explosive device).

5. If directed to do so, evacuate the area or building according to the procedures in this manual.

6. Do not turn any lights on or off. Leave any electrical items in the current position.

C. Violent Incidents in the Workplace.

1. Violent incidents may be manifested in any number of different ways. Each employee should recognize the potential for such incidents within their respective areas of responsibility. This could include an act of domestic violence, robbery, terrorist attack, active shooter, armed intruder, and hostage barricade situation or an irate applicant or employee. As a general guide:

a. The first employee noticing signs of violence should discreetly alert others and if possible their immediate supervisor.

b. Each employee should become familiar with the location of “safe rooms”, rooms with locking doors in the immediate area of their work location.

c. In the event of an armed intruder, do not attempt to disarm them or to confront them.

Do not wait for a formal “evacuation order”. Immediately depart the “threat area” using whatever evacuation routes are available, and go to a location out of sight of the intruder. Call 911 and report the incident. Prevent others from entering the building or area and advise a supervisor that evacuation has been completed.

d. Inform the supervisor of the identity or numbers of individuals remaining in the

“threat area,” if known.

e. The facility might not be available for use after an incident. The facility may need repairs or cleaning or law enforcement investigators may need to collect evidence.

f. Return to the facility only after receiving formal notification that it is safe and permissible to do so from the AD COBRATF.

BOMB THREAT CALL PROCEDURES

COBRATF BOMB THREAT NOTIFICATION CHECKLIST

DO NOT USE TWO-WAY RADIOS OR CELLULAR TELEPHONES

COBRATF Personnel Action PHONE NUMBER PERSON NOTIFIED

Notify COBRATF Security. 256-847-2580 / 2579

Notify the AD COBRATF 256-847-2062

Notify Supervisory Personnel.

AD COBRATF Action PHONE NUMBER PERSON NOTIFIED

Determine if evacuation is to be conducted.

Continue Training?

Inform OC. 256-847-2087

Notify Director of Training and Education. 256-847-2310

Establish command and control at a safe distance.

Instruct staff to return to work after receiving “all clear” notification.

Prepare and submit incident reports as needed.

COBRATF Security Contractor Action PHONE NUMBER PERSON NOTIFIED

Verify the AD COBRATF has been notified.

Notify the Assistant Director of Operations. 256-847-2061

Notify the OC. 256-847-2087

Notify APD. Request area cordoned off and bomb squad notified.

256-238-1800 / 9-911

Notify AFD. 256-237-3541 / 9-911

Notify Security Contractor Project Manager. 256-847-2514

Announce evacuation orders per direction by the AD COBRATF.

Perform site accountability.

Establish a security perimeter around the building/area.

Inform AD COBRATF when area is clear.

Operations Center Action PHONE NUMBER PERSON NOTIFIED

Notify CDP staff as appropriate.

Notify the FBI, Gadsden Office. 256-547-0522

Activate OC if directed by Superintendent.

Evacuate according to directions given by the AD COBRATF to designated locations or at least 300 feet from structures.

Do not touch suspicious items observed in work, common, open, or office areas. Report suspicious items to COBRATF

Security.

ANNEX E: FIRE/SMOKE EMERGENCY

A. Kneel down and feel the door from the bottom up before opening doors in case of a flash of fire or smoke. Alert others in the immediate area and leave the building. Call 911.

B. Close doors behind you to contain the fire.

C. Leave the area and meet at your approved evacuation assembly area. Check in with your supervisor for accountability.

D. Report the emergency as directed in this manual.

E. If smoke is present, stay low. Cover the nose and mouth with a cloth if possible.

F. Become familiar with the location of fire extinguishers, which are located throughout the building.

G. Employees who have received fire extinguisher training may attempt to use the fire extinguishers to control a small fire only after ensuring that the fire department has been summoned, and if they are not endangering themselves.

H. The COBRATF Security Post 1 and Birmingham Central Alarm Service will receive an alarm for a fire accident/incident. Birmingham Central Alarm will call the AFD and COBRATF Security to confirm a fire incident/accident. COBRATF Security will confirm with the AFD in case of a fire incident/accident that requires assistance. The AFD as/if required will:

1. Provide routine fire and HAZMAT response to emergency situations occurring at the CDP.

(Note: Because the CDP is a concurrent jurisdiction in which both federal and state/local laws apply, and fire/HAZMAT response is provided by the City of Anniston for the

McClellan area, the CDP enjoys the same level of routine response in emergency situations as any other physical location at McClellan.)

2. Provide additional support as outlined in an annual CDP Statement of Work for the procurement of services for the emergencies involving the COBRATF.

ANNEX F: SAFETY INCIDENTS

A. Noxious Odors. If noxious odors are detected, report them to Safety or Security. They will investigate the situation and initiate the appropriate corrective actions.

B. Weather. Listen to National Weather Service issued watches and warnings. These can be heard on

TV, radio and weather warning radios. When a weather watch or warning is issued for Calhoun

County, the OC will send an email Send Word Now notification to the master notification list. The list includes the Superintendent, Deputy Superintendent, Directors, Project Managers, and key CDP staff.

C. Lightning. Staff and Participants are moved indoors during electrical storms or when lightning is seen.

D. Severe Thunderstorm Warning.

1. Be attentive to weather announcements.

2. Secure critical equipment as the situation dictates.

3. Staff and Participants move indoors and away from windows. Inform Training Control of group movements.

4. Remain calm and follow the supervisory instructions.

5. Decisions to alter operations (i.e. seek shelter) will be made by the AD COBRATF.

E. Tornado Warning. The following precautions should be taken in the event of a tornado warning.

1. Be attentive to weather announcements.

2. Secure critical equipment as the situation dictates.

3. The greatest danger in a tornado is flying debris and glass. Evacuate areas where there are glass windows.

4. Staff will escort Participants in an orderly manner to the nearest “Shelter-In-Place” location.

Inform Training Control of group movements.

5. Remain calm and follow the supervisory instructions. Notice will be given when it is safe to return. Remain in shelter until the all clear is given.

F. Winter Storm.

1. Winter Storm Watch. The OC will provide all available weather information to the staff.

Based on the predicted severity of the winter storm and travel availability, the Superintendent in consultation with key CDP staff, may instruct participants be sent home prior to the arrival of severe winter weather.

2. Winter Storm Warning.

a. OC communicates threat using Send Word Now, email, telephone, etc. Maintain minimum staff for building security and maintenance.

b. Secure nonperishable food and bottled water.

c. Conserve fuel and power usage by moving essential personnel to a central location as much as possible (notify the OC of their location).

d. Secure an alternate heating and lighting source.

e. Preposition vehicles capable of operating on snow and ice covered roads.

f. The locations and types of vehicles will be recorded in the OC.

g. Dispatch of these vehicles will be controlled by the OC.

h. Ensure medical services are available.

G. Earthquake. If an earthquake occurs, drop, cover, and hold on. Minimize your movements to a few steps to a nearby safe place as follows:

1. Indoors:

a. If indoors, stay there. Drop to the ground; take cover by getting…