HSFE20-15-R-0021_FINAL.pdf

1. THIS CONTRACT IS A RATED ORDER RATING PAGE OF PAGES

UNDER DPAS (15 CFR 700)

2. CONTRACT NUMBER 3. SOLICITATION NUMBER 4. TYPE OF SOLICITATION 5. DATE ISSUED 6. REQUISITION/PURCHASE NUMBER

SEALED BID (IFB)

NEGOTIATED (RFP)

7. ISSUED BY CODE 8. ADDRESS OFFER TO (If other than Item 7)

NOTE: In sealed bid solicitations "offer" and "offeror" mean "bid" and "bidder".

9. Sealed offers in original and _____________________________ copies for furnishing the supplies or services in the Schedule will be received at the place specified in Item 8, or if handcarried, in the depository located in until local time _______________________ (Hour) (Date)

CAUTION - LATE Submissions, Modifications, and Withdrawals: See Section L, Provision No. 52.214-7 or 52.215-1. All Offers are subject to all terms and conditions contained in this solicitation.

A. NAME B. TELEPHONE (NO COLLECT CALLS) C. E-MAIL ADDRESS

AREA CODE NUMBER EXT.

(X) SEC. DESCRIPTION PAGE(S) (X) SEC. DESCRIPTION PAGE(S)

PART I - THE SCHEDULE PART II - CONTRACT CLAUSES

A SOLICITATION/CONTRACT FORM I CONTRACT CLAUSES

B SUPPLIES OR SERVICES AND PRICES/work S PART III - LIST OF DOCUMENTS, EXHIBITS AND OTHER ATTACH.

C DESCRIPTION/SPECS./WORK STATEMENT J LIST OF ATTACHMENTS

D PACKAGING AND MARKING PART IV - REPRESENTATIONS AND INSTRUCTIONS

E INSPECTION AND ACCEPTANCE

F DELIVERIES OR PERFORMANCE

G CONTRACT ADMINISTRATION DATA L INSTR., CONDS., AND NOTICES TO OFFERORS

H SPECIAL CONTRACT REQUIREMENTS M EVALUATION FACTORS FOR AWARD

K REPRESENTATIONS, CERTIFICATIONS AND OTHER

STATEMENTS OF OFFERORS

NOTE: Item 12 does not apply if the solicitation includes the provisions at 52.214-16, Minimum Bid Acceptance Period.

12. In compliance with the above, the undersigned agrees, if this offer is accepted within ________ calendar days (60 calendar days unless a different period is inserted by the offeror) from the date for receipt of offers specified above, to furnish any or all items upon which prices are offered at the price set opposite each item, delivered at the designated point(s), within the time specified in the schedule.

13. DISCOUNT FOR PROMPT PAYMENT 10 CALENDAR DAYS (%) 20 CALENDAR DAYS (%) 30 CALENDAR DAYS (%) CALENDAR DAYS (%) (See Section I, Clause No. 52-232-8)

14. ACKNOWLEDGEMENT OF AMENDMENTS AMENDMENT NO. DATE AMENDMENT NO. DATE

(The offeror acknowledges receipt of amendments to the SOLICITATION for offerors and related documents numbered and dated:

DUNS: DUNS+4: CODE FACILITY 16. NAME AND TITLE OF PERSON AUTHORIZED TO SIGN OFFER 15A. NAME AND

ADDRESS OF

OFFEROR

(Type or print)

15B. TELEPHONE NUMBER 17. SIGNATURE 18. OFFER DATE

AREA CODE NUMBER EXT. 15C. CHECK IF REMITTANCE ADDRESS IS DIFFERENT FROM

ABOVE - ENTER SUCH ADDRESS IN SCHEDULE

19. ACCEPTED AS TO ITEMS NUMBERED 20. AMOUNT 21. ACCOUNTING AND APPROPRIATION

22. AUTHORITY FOR USING OTHER THAN FULL AND OPEN COMPETITION: 23. SUBMIT INVOICES TO ADDRESS SHOWN IN ITEM (4 copies unless otherwise specified)

10 U.S.C. 2304(a) ( ) 41 U.S.C. 253(c) ( )

24. ADMINISTERED BY (If other than Item 7) 25. PAYMENT WILL BE MADE BY CODE CODE

PHONE: FAX:

26. NAME OF CONTRACTING OFFICER (Type or print) 27. UNITED STATES OF AMERICA 28. AWARD DATE

IMPORTANT - Award will be made on this Form, or on Standard Form 26, or by other authorized official written notice.

(Signature of Contracting Officer)

(REV. 9-97)

10. FOR INFORMATION CALL:

11. TABLE OF CONTENTS

AUTHORIZED FOR LOCAL REPRODUCTION STANDARD FORM 33

Previous edition is unusable Prescribed by GSA-FAR (48 CFR) 53.214(c)

SOLICITATION, OFFER AND AWARD

SOLICITATION

OFFER (Must be fully completed by offeror)

AWARD (To be completed by Government)

1 57 N/A

HSFE20-15-R-0021

X

04-01-2015

Department of Homeland Security/FEMA OCPO/Preparedness Section Building D - Acquisition 16825 South Seton Avenue Emmitsburg MD 21727

RFP Section L.6 (E. Proposal Submission) 4:00 PM EST 04-30-2015

James Suerdieck (301) 477-7244 james.suerdieck@fema.dhs.gov

X A-1

X B-1 - 2

X C-1

X D-1

X E-1 - 2

X F-1

X G-1 - 5

X H-1 - 4

X I-1 - 15

X J-1

X K-1 - 4

X L-1 - 13

X M-1 - 5

Department of Homeland Security/FEMA OCPO/Preparedness Section Building D -- Acquisition 16825 South Seton Avenue Emmitsburg MD 21727

FEMA Finance Center

P.O. Box 9001 Winchester VA 22604

Gary P. Topper

Contracting Officer

HSFE20-15-R-0021

Table of Contents

PART I - THE SCHEDULE ........................................................................................................................... A-1

SECTION A - SOLICITATION/CONTRACT FORM ............................................................................... A-1

SF 33 SOLICITATION, OFFER AND AWARD .............................................................................. A-1

SECTION B - SUPPLIES OR SERVICES AND PRICE/COSTS ............................................................... B-1

B.1 BRIEF DESCRIPTION OF SUPPLIES OR SERVICES ................................................................... B-1 B.2 PRICE/COST SCHEDULE ................................................................................................................ B-1 B.3 G&A RATE,HANDLING FEE, OR MARK-UP FOR OTHER DIRECT COSTS ........................... B-2

SECTION C - DESCRIPTION/SPECIFICATIONS/STATEMENT OF WORK..................................... C-1

SECTION D - PACKAGING AND MARKING .......................................................................................... D-1

SECTION E - INSPECTION AND ACCEPTANCE .................................................................................... E-1 E.1 NOTICE LISTING CONTRACT CLAUSES INCORPORATED BY REFERENCE .................... E-1 E.2 INSPECTION AND ACCEPTANCE .............................................................................................. E-1 E.3 GOVERNMENT QUALITY ASSURANCE AND SURVEILLANCE PLAN ............................... E-1 E.4 METHODS OF SURVEILLANCE .................................................................................................. E-2

E.5 PERFORMANCE OF GOVERNMENT CONTRACT QUALITY ASSURANCE FUNCTIONS . E-2

SECTION F - DELIVERIES OR PERFORMANCE ................................................................................... F-1

F.1 NOTICE LISTING CONTRACT CLAUSES INCORPORATED BY REFERENCE .................... F-1 F.2 PERIOD OF PERFORMANCE ........................................................................................................ F-1 F.3 PRINCIPAL PLACE OF PERFORMANCE .................................................................................... F-1

SECTION G - CONTRACT ADMINISTRATION DATA ......................................................................... G-1

G.1 BILLING INSTRUCTIONS (JUN 2014) ......................................................................................... G-1 G.2 DEFECTIVE OR IMPROPER INVOICES (JUN 2014) .................................................................. G-1 G.3 INVOICE APPROVAL (JUN 2014) ................................................................................................. G-1 G.4 INVOICE INSTRUCTIONS (JUN 2014) ......................................................................................... G-1 G.5 IDENTIFICATION OF GOVERNMENT OFFICIALS ................................................................... G-3 G.6 TECHNICAL DIRECTION AND SURVEILLANCE ..................................................................... G-4

SECTION H - SPECIAL CONTRACT REQUIREMENTS ....................................................................... H-1

H.1 REPRODUCTION OF REPORTS .................................................................................................... H-1 H.2 WAGE DETERMINATION ............................................................................................................. H-1 H.3 NON-PERSONAL SERVICES ......................................................................................................... H-1 H.4 WELFARE TO WORK ..................................................................................................................... H-1 H.5 CONTRACTOR UTILIZATION OF GOVERNMENT FACILITIES ............................................. H-1 H.6 IDENTIFICATION OF CONTRACTOR EMPLOYEES ................................................................. H-2

H.7 IDENTIFICATION OF CONTRACTOR EMPLOYEES WORKING IN GOVERNMENT SPACIES

IN EMAIL AND OTHER FORMS OR ORAL AND WRITTEN COMMUNICATIONS ........... H-2

H.8 IDENTFICATION OF CONTRACTOR VEHICLES ...................................................................... H-2 H.9 ELECTRONIC AND INFORMATION TECHNOLOGY (EIT) ...................................................... H-2 H.10 LIABILITY CLAIMS ..................................................................................................................... H-3 H.11 CONTRACTOR PERFORMANCE ASSESSMENT REPORTING SYSTEM ............................. H-3 H.12 ENVIRONMENTAL PROTECTION ............................................................................................. H-3 H.13 HAZARDOUS EVENTS ................................................................................................................ H-3

PART II - CONTRACT CLAUSES .............................................................................................................. I-1

SECTION I - CONTRACT CLAUSES ...................................................................................................... I-1

HSFE20-15-R-0021

I.1 NOTICE LISTING CONTRACT CLAUSES INCORPORATED BY REFERENCE ...................... I-1

I.2 52.204-19 INCORPORATION BY REFERENCE OF REPRESENTATIONS AND

CERTIFICATIONS (DEC 2014) ..................................................................................................... I-3

I.3 52.209-9 UPDATES OF PUBLICLY AVAILABLE INFORMATION REGARDING

RESPONSIBILITY MATTERS (JUL 2013) ................................................................................... I-3 I.4 52.217-8 OPTION TO EXTEND SERVICES (NOV 1999) .......................................................... I-4 I.5 52.217-9 OPTION TO EXTEND THE TERM OF THE CONTRACT (MAR 2000) ..................... I-4

I.6 52.219-28 POST-AWARD SMALL BUSINESS PROGRAM REREPRESENTATION (JUL 2013)I-5

I.7 52.222-2 PAYMENT FOR OVERTIME PREMIUMS (JUL 1990) .............................................. I-6 I.8 52.222-21 PROHIBITION OF SEGREGATED FACILITIES (FEB 1999) .................................... I-6

I.9 52.222-40 NOTIFICATION OF EMPLOYEE RIGHTS UNDER THE NATIONAL LABOR

RELATIONS ACT (DEC 2010) ...................................................................................................... I-7

I.10 52.222-42 STATEMENT OF EQUIVALENT RATES FOR FEDERAL HIRES (MAY 2014) . I-8

I.11 52.223-3 HAZARDOUS MATERIAL IDENTIFICATION AND MATERIAL SAFETY DATA

(JAN 1997) ALTERNATE I (JUL 1995) ....................................................................................... I-8 I.12 52.227-3 PATENT INDEMNITY (APR 1984)............................................................................ I-9 I.13 52.246-20 WARRANTY OF SERVICES (MAY 2001) ............................................................ I-10 I.14 52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998) ................................. I-10 I.15 HSAR 3052.204-71 Contractor EMPLOYEE ACCESS (SEP 2012) ALTERNATE I (SEP 2012) . I-10

I.16 HSAR 3052.209-70 PROHIBITION ON CONTRACTS WITH CORPORATE EXPATRIATES

(JUN 2006) ..................................................................................................................................... I-12 I.17 HSAR 3052.215-70 KEY PERSONNEL OR FACILITIES (DEC 2003) .................................... I-133 I.18 HSAR 3052.242-72 CONTRACTING OFFICER'S REPRESENTATIVE (DEC 2003) ............... I-14 I.19 NARA RECORDS MANAGEMENT LANGUAGE FOR CONTRACTS ................................... I-14

PART III - LIST OF DOCUMENTS, EXHIBITS AND OTHER ATTACHMENTS ............................... J-1

SECTION J - LIST OF ATTACHMENTS .................................................................................................... J-1

PART IV - REPRESENTATIONS AND INSTRUCTIONS .................................................................. K-1

SECTION K - REPRESENTATIONS, CERTIFICATIONS AND OTHER STATEMENTS OF

OFFERORS ............................................................................................................................................ K-1

K.1 52.204-8 ANNUAL REPRESENTATIONS AND CERTIFICATIONS (DEC 2014) ................. K-1 K.2 52.209-7 INFORMATION REGARDING RESPONSIBILITY MATTERS (JUL 2013) ............... K-3

SECTION L - INSTRUCTIONS, CONDITIONS, AND NOTICES TO OFFERORS .............................. L-1

L.1 NOTICE LISTING SOLICITATION PROVISIONS INCORPORATED BY REFERENCE ........ L-1 L.2 52.216-1 TYPE OF CONTRACT (APR 1984) ............................................................................ L-1 L.3 52.233-2 SERVICE OF PROTEST (SEP 2006) .......................................................................... L-1

L.4 52.252-1 SOLICITATION PROVISIONS INCORPORATED BY REFERENCE (FEB 1998) L-2

L.5 NOTICE OF FILING REQUIREMENTS FOR AGENCY PROTESTS ......................................... L-2 L.6 PROPOSAL PREPARATION INSTRUCTIONS ............................................................................ L-5 L.7 SITE VISIT ..................................................................................................................................... L-13

SECTION M - EVALUATION FACTORS FOR AWARD ........................................................................ M-1

M.1 NOTICE LISTING SOLICITATION PROVISIONS INCORPORATED BY REFERENCE ...... M-1

M.2 EVALUATION -- GENERAL ....................................................................................................... M-1 M.3 EVALUATION AND AWARD ..................................................................................................... M-1 M.4 TECHNICAL EVALUATION CRITERIA ................................................................................... M-2 M.5 AWARD ......................................................................................................................................... M-5

HSFE20-15-R-0021 Section B

SECTION B - SUPPLIES OR SERVICES AND PRICE/COSTS

B.1 BRIEF DESCRIPTION OF SUPPLIES OR SERVICES

The Contractor shall furnish all supervision, personnel, facilities, equipment, material, supplies, and services (except as may be expressly set forth in this contract as furnished by the Government) and otherwise do all things necessary to, or incident to, performing and providing the services as described in the attached Performance Work Statement (PWS), Chemical, Ordnance, Biological, and Radiological Training Facility (COBRATF) Training Operations and Support Services (TOSS) at the Center for Domestic Preparedness (CDP).

B.2 PRICE/COST SCHEDULE

CLIN Price/Cost Type Description Unit Quantity Unit Price Total Price/Cost PHASE-IN TRANSITION (1 Month) (07/01/2015 to 07/31/2015)

0001 FFP

COBRATF Training Operations and Support Services

Lot 1 $ $

0002 CR (NOT TO

EXCEED) Other Direct Costs Lot 1 $4,000.00 $4,000.00

TOTAL AMOUNT FOR PHASE-IN $

BASE PERIOD (11 MONTHS) (08/01/2015 to 06/30/2016)

0003 FFP

COBRATF Training Operations and Support Services

Month 11 $ $

0004 CR (NOT TO

EXCEED) Other Direct Costs Lot 1 $204,000.00 $204,000.00

0005 CR (NOT TO

EXCEED)

Overtime (Emergency Response – See PWS 7.0 Contractor Tasks)

Lot 1 $18,000.00 $18,000.00

TOTAL AMOUNT FOR BASE PERIOD $

OPTION PERIOD 1 (12 MONTHS) (07/01/2016 to 06/30/2017)

1001 FFP

COBRATF Training Operations and Support Services

Month 12 $ $

1002 CR (NOT TO

EXCEED) Other Direct Costs Lot 1 $211,140.00 $211,140.00

1003 CR (NOT TO

EXCEED)

Overtime (Emergency Response – See PWS 7.0 Contractor Tasks)

Lot 1 $18,630.00 $18,630.00

TOTAL AMOUNT FOR OPTION 1 $

OPTION PERIOD 2 (12 MONTHS) (07/01/2017 to 06/30/2018)

2001 FFP

COBRATF Training Operations and Support Services

Month 12 $ $

2002 CR (NOT TO

EXCEED) Other Direct Costs Lot 1 $218,530.00 $218,530.00

B-1

HSFE20-15-R-0021 Section B

2003 CR (NOT TO

EXCEED)

Overtime (Emergency Response – See PWS 7.0 Contractor Tasks)

Lot 1 $19,282.00 $19.282.00

TOTAL AMOUNT FOR OPTION 2 $

OPTION PERIOD 3 (12 MONTHS) (07/01/2018 to 06/30/2019)

3001 FFP

COBRATF Training Operations and Support Services

Month 12 $ $

3002 CR (NOT TO

EXCEED) Other Direct Costs Lot 1 $226,178.00 $226,178.00

3003 CR (NOT TO

EXCEED)

Overtime (Emergency Response -See PWS 7.0 Contractor Tasks)

Lot 1 $19,957.00 $19,957.00

TOTAL AMOUNT FOR OPTION 3 $

OPTION PERIOD 4 (12 MONTHS) (07/01/2019 to 06/30/2020)

4001 FFP

COBRATF Training Operations and Support Services

Month 12 $ $

4002 CR (NOT TO

EXCEED) Other Direct Costs Lot 1 $234,095.00 $234,095.00

4003 CR (NOT TO

EXCEED)

Overtime (Emergency Response -See PWS 7.0 Contractor Tasks)

Lot 1 $20,656.00 $20,656.00

TOTAL AMOUNT FOR OPTION 4 $

TOTAL AMOUNT FOR PHASE-IN, BASE PERIOD, and

OPTIONS 1-4. $

B.3 G&A RATE, HANDLING FEE, OR MARK-UP FOR OTHER DIRECT COSTS

CLINs 0002, 0004, 0005, 1002, 1003, 2002, 2003, 3002, 3003, 4002, and 4003 in B.2 PRICE/COST SCHEDULE are not-to-exceed reimbursable CLINs specified by the Government. The Contractor proposed allowable rate for General and Administrative (G&A), Handling Fee, or Mark-up on ODC’s shall be specified in the resulting contract (see Table below for format). This will be the allowable rate for ODC’s under the contract. The period(s) for which such rates will be established shall correspond to the contractor's fiscal year(s).

G&A Rate/Handling Fee/Mark-up Contractor’s Fiscal Year Year 1 Year 2 Year 3 Year 4 Year 5

B-2

HSFE20-15-R-0021 Section C

SECTION C - DESCRIPTION/SPECIFICATIONS/STATEMENT OF WORK

The Performance Work Statement is provided under Attachment 1 of Section J of Part III.

C-1

HSFE20-15-R-0021 Section D

SECTION D - PACKAGING AND MARKING

Preservation, packing and packaging for shipment of all items ordered hereunder shall be in accordance with commercial practice and adequate to insure both acceptance by common carrier and safe transportation at the most economical rate(s).

Any shipments shall be addressed to:

Center for Domestic Preparedness 40 Twill Lane Anniston, AL 36205 Mark For: Contract #: TBD

All shipments shall be made in accordance with FAR 52.247-34 F.O.B Destination.

D-1

HSFE20-15-R-0021 Section E

SECTION E - INSPECTION AND ACCEPTANCE

E.1 NOTICE LISTING CONTRACT CLAUSES INCORPORATED BY REFERENCE

The following contract clauses pertinent to this section are hereby incorporated by reference (by Citation Number, Title, and Date) in accordance with the clause at FAR "52.252-2 CLAUSES INCORPORATED BY REFERENCE" contained in this document. See FAR 52.252-2 for an internet address (if specified) for electronic access to the full text of a clause.

NUMBER TITLE DATE

52.246-2 INSPECTION OF SUPPLIES--FIXED-PRICE AUG 1996

52.246-4 INSPECTION OF SERVICES--FIXED-PRICE AUG 1996

52.246-16 RESPONSIBILITY FOR SUPPLIES APR 1984

E.2 INSPECTION AND ACCEPTANCE

Inspection and acceptance shall be by the Contracting Officer or his/her duly authorized representative using email correspondence for approval/acceptance of work product submissions or an evaluation record, conducted at the following location:

Inspection:

Center for Domestic Preparedness 61 Responder Drive Anniston, AL 36205

Acceptance:

Center for Domestic Preparedness 61 Responder Drive Anniston, AL 36205

For the purpose of this clause, the Contracting Officer’s Representative (COR) named in the Designation of Contracting Officer’s Representative clause in this contract is the representative of the Contracting Officer. The Contracting Officer reserves the right to unilaterally designate other Government agents as authorized representatives. Should such occur, the Contractor will be notified by a written notice.

E.3 GOVERNMENT QUALITY ASSURANCE AND SURVEILLANCE PLAN

The Government will perform those quality assurance procedures that may be necessary to verify that performance is in accordance with the terms of the contract. Government quality assurance will be performed routinely by the COR; however, other activities may be called upon to support this effort as required. The Quality Assurance Surveillance Plan (QASP) is provided under Section J, Attachment 2.

The QASP will be used by the Government to evaluate the Contractor's performance over the life of the contract. Through this evaluation, the Contracting Officer’s Representative (COR) will identify both positive and negative aspects of the contractor's performance. This will allow the COR to communicate to the contractor those aspects that are strengths of their performance, and those aspects considered to be deficiencies/weaknesses in their performance and which need to be addressed and corrected. For

E-1

HSFE20-15-R-0021 Section E those tasks listed in the QASP, the COR or designated quality assurance evaluators will follow the methods of surveillance specified in this contract. The COR or designated quality assurance evaluators will record all surveillance observations and will maintain a file of all inspections results. Government surveillance of tasks not listed in the QASP may occur during the performance of this contract. Such surveillance will be done according to standard inspection procedures or other contract provisions. Unsatisfactory performance for any Performance Standard/Acceptable Quality Level (AQL) item may result in other appropriate action(s) by the Contracting Officer in accordance with the Inspection of Services clause, including Termination for Default. Any action taken by the Contracting Officer as a result of surveillance will be in accordance with the terms of this contract.

E.4 METHODS OF SURVEILLANCE

The Government may use a variety of surveillance methods to evaluate the Contractor's performance. These include, but are not limited to, random sampling of recurring services, periodic surveillance of the Contractor's quality control program, test calls, and validated customer complaints.

E.5 PERFORMANCE OF GOVERNMENT CONTRACT QUALITY ASSURANCE FUNCTIONS

In accordance with the Inspection of Services clause of this contract, the Government intends to perform the quality assurance functions listed in the QASP.

E-2

HSFE20-15-R-0021 Section F

SECTION F - DELIVERIES OR PERFORMANCE

F.1 NOTICE LISTING CONTRACT CLAUSES INCORPORATED BY REFERENCE

The following contract clauses pertinent to this section are hereby incorporated by reference (by Citation Number, Title, and Date) in accordance with the clause at FAR "52.252-2 CLAUSES INCORPORATED BY REFERENCE" contained in this document. See FAR 52.252-2 for an internet address (if specified) for electronic access to the full text of a clause.

52.242-15 STOP-WORK ORDER AUG 1989

52.247-34 F.O.B. DESTINATION NOV 1991

52.247-48 F.O.B. DESTINATION--EVIDENCE OF SHIPMENT FEB 1999

52.247-55 F.O.B. POINT FOR DELIVERY OF JUN 2003

GOVERNMENT-FURNISHED PROPERTY

F.2 PERIOD OF PERFORMANCE

All work and services required here under shall be completed on or before 12 months after the effective date of the contract. If the Government exercises all options the total period of performance shall not exceed 60 months (Ref. FAR 52.217-9). However, the total period of performance may be extended for a cumulative period not to exceed six months under the Option to Extend Services clause (Ref. FAR 52.217-8).

The period of performance of the contract is anticipated as follows:

Performance Period Performance Period Dates Duration Phase-In 07/01/2015 to 07/31/2015 1 Month Base Period 08/01/2015 to 06/30/2016 11 Months Option Period 1 07/01/2016 to 06/30/2017 12 Months Option Period 2 07/01/2016 to 06/30/2018 12 Months Option Period 3 07/01/2017 to 06/30/2019 12 Months Option Period 4 07/01/2018 to 06/30/2020 12 Months

Anticipated effective date is June 1, 2015.

F.3 PRINCIPAL PLACE OF PERFORMANCE

The effort required under this contract shall be performed at:

Center for Domestic Preparedness COBRA Training Facility 61 Responder Drive Anniston, AL 36205

F-1

HSFE20-15-R-0021 Section G

SECTION G - CONTRACT ADMINISTRATION DATA

G.1 BILLING INSTRUCTIONS (JUN 2014)

Contractors will use Standard Form 1034 (Public Voucher for Purchases and Services Other Than Personal) located at http://www.gsa.gov/portal/forms/type/SF when submitting a payment request. A payment request means any invoice or request for contract financing payment requesting reimbursement for supplies or services rendered. The Contractor shall not be paid more frequently than on a monthly basis.

Contractors shall submit vouchers electronically in pdf format to the FEMA Finance Center at:

FEMA-Finance-Vendor-Payments@fema.dhs.gov AND

Contractors shall also submit an electronic pdf copy to the Center for Domestic Preparedness at:

CenterforDomesticPreparedness-FinanceOffice@fema.dhs.gov.

A copy of the voucher must be submitted electronically to the contracting officer identified within this contract. The submission of vouchers electronically will reduce correspondence and other causes for delay to a minimum and will facilitate prompt payment to the Contractor. Paper vouchers mailed to the finance center will not be processed for payment. If the Contractor is unable to submit a payment request in electronic form, the contractor shall submit the payment request using a method mutually agreed to by the Contractor, the Contracting Officer, and the payment office.

G.2 DEFECTIVE OR IMPROPER INVOICES (JUN 2014)

Name, title, phone number, and email of officials of the business concern who are to be notified when the Government receives an improper invoice.

G.3 INVOICE APPROVAL (JUN 2014)

The following FEMA individual (in addition to the Contracting Officer) is hereby delegated authority to accept goods and services and to review and approve invoices for this contract:

Authorized Invoice Approver

Name: TBD Title: TBD Phone: TBD Email: TBD

G.4 INVOICE INSTRUCTIONS (JUN 2014)

Invoices shall be submitted as follows:

G-1 mailto:FEMA-Finance-Vendor-Payments@fema.dhs.gov mailto:CenterforDomesticPreparedness-FinanceOffice@fema.dhs.gov

Contractors will use Standard Form 1034 (Public Voucher for Purchases and Services Other Than Personal) and SF 1035 Continuation sheet when requesting payment for supplies or services rendered. The voucher must provide a description of the supplies or services, by line item (if applicable), quantity, unit price, and total amount. The item description, unit of measure, and unit price must match those specified in the contract. Invoices that do not match the line item pricing in the contract will be considered improper and will be returned to the Contractor.

SF 1034 and 1035 instructions:

SF 1034--Fixed Price

The information which a contractor is required to submit in its Standard Form 1034 is set forth as follows:

(1) U.S. Department, Bureau, or establishment and location insert the names and address of the servicing finance office unless the contract specifically provides otherwise.

(2) Date Voucher Prepared - insert date on which the public voucher is prepared and submitted.

(3) Contract/Delivery Order Number and Date - insert the number and date of the contract and delivery order, if applicable, under which reimbursement is claimed.

(4) Requisition Number and Date - leave blank.

(5) Voucher Number - insert the appropriate serial number of the voucher. A separate series of consecutive numbers, beginning with Number 1, shall be used by the contractor for each new contract. When an original voucher was submitted, but not paid in full because of suspended costs, resubmission vouchers should be submitted in a separate invoice showing the original voucher number and designated with the letter "R" as the last character of the number. If there is more than one resubmission, use the appropriate suffix (R2, R3, etc.) The last voucher of every contract or task order should be marked with the next sequential number, with the words "FINAL" (e.g. Invoice No. 1234-FINAL).

(6) Schedule Number; Paid By; Date Invoice Received - leave blank.

(7) Discount Terms - enter terms of discount, if applicable.

(8) Payee's Account Number - this space may be used by the contractor to record the account or job number(s) assigned to the contract or may be left blank.

(9) Payee's Name and Address - show the name of the contractor exactly as it appears in the contract and its correct address, except when an assignment has been made by the contractor, or the right to receive payment has been restricted, as in the case of an advance account. When the right to receive payment is restricted, the type of information to be shown in this space shall be furnished by the Contracting Officer.

(10) Shipped From; To; Weight Government B/L Number - insert for supply contracts.

(11) Date of Delivery or Service - show the month, day and year, beginning and ending dates of supplies or services delivered.

(12) Articles and Services - insert the following: "For detail, see Standard Form 1035 total amount claimed transferred from Page ___ of Standard Form 1035." Type the following certification, signed by an authorized official, on the face of the Standard Form 1034.

"I certify that all payments requested are for appropriate purposes and in accordance with the agreements set forth in the contract."

G-2

(Name of Official) (Title)

(13) Quantity; Unit Price - insert for supply contracts.

(14) Amount - insert the amount claimed for the period indicated in (11) above. This amount should be transferred from the total per the SF 1035 Continuation Sheet.

INVOICE PREPARATION INSTRUCTIONS SF 1035

The SF 1035 will be used to identify the specific item description, quantities, unit of measure, and prices for each category of deliverable item or service. Suitable self-designed forms may be submitted instead of the SF 1035 as long as they contain the information required.

The information which a contractor is required to submit in its Standard Form 1035 is set forth as follows:

U.S. Department, Bureau, or Establishment - insert the name and address of the servicing finance office.

Voucher Number - insert the voucher number as shown on the Standard Form 1034.

Schedule Number - leave blank.

Sheet Number - insert the sheet number if more than one sheet is used in numerical sequence. Use as many sheets as necessary to show the information required.

Number and Date of Order - insert payee's name and address as in the Standard Form 1034.

Articles or Services - insert the contract number as in the Standard Form 1034.

Amount - insert the total quantities contract value, and amount and type of fee payable (as applicable).

A summary of claimed current and cumulative goods and services delivered and accepted to date. - Invoices shall include an itemization of all goods and services delivered and accepted for the period by item and by CLIN. Each invoice shall include sufficient detail to identify goods and services as compared to and in accordance with contract terms and conditions. Invoices that do not match the line item pricing in the contract will be considered improper and returned to the contractor. In addition, each invoice shall detail the total charges by showing current and cumulative goods and services both currently invoiced and cumulative to date.

G.5 IDENTIFICATION OF GOVERNMENT OFFICIALS

The Government Officials assigned to this contract are as follows:

Administrative Contracting Officer:

Name: Gary P. Topper

Phone: (301) 447-7280

Fax: (301) 447-1092

Email: gary.topper@fema.dhs.gov

Administrative Contract Specialist:

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Name: James Suerdieck

Phone: 301 447-7244

Fax: 301-447-1092

Email: james.suerdieck@fema.dhs.gov

Contracting Officer's Representative:

Name: TBD

Phone:

Email:

G.6 TECHNICAL DIRECTION AND SURVEILLANCE

(a) Performance of the work under this contract shall be subject to the surveillance and written technical direction of the Contracting Officer's Representative (COR), who shall be specifically appointed by the Contracting Officer in writing. Technical direction is defined as a directive to the Contractor which approves approaches, solutions, designs, or refinements; fills in details or otherwise completes the general description of work of documentation items; shifts emphasis among work areas or tasks; or otherwise furnishes guidance to the Contractor. Technical direction includes the process of conducting inquiries, requesting studies, or transmitting information or advice by the COR, regarding matters within the general tasks and requirements in Section C of this contract.

(b) The COR does not have the authority to, and shall not, issue any technical direction which:

(1) Constitutes an assignment of additional work outside the Performance Work Statement;

(2) Constitutes a change as defined in the contract clause entitled "Changes";

(3) In any manner causes an increase or decrease in the total fixed price or the time required for contract performance;

(4) Changes any of the expressed terms, conditions, or specifications of the contract; or

(5) Interferes with the Contractor's right to perform the specifications of the contract.

(c) All technical directions shall be issued in writing by the COR.

(d) The Contractor shall proceed promptly with the performance of technical directions duly issued by the COR in the manner prescribed by this clause and within his/her authority under the provisions of this clause. Any instruction or direction by the COR which falls within one, or more, of the categories defined in (b)(1) through (5) above, shall cause the Contractor to notify the Contracting Officer in writing within five (5) working days after receipt of any such instruction or direction and shall request the Contracting Officer to modify the contract accordingly. Upon receiving the notification from the Contractor, the Contracting Officer shall either issue an appropriate contract modification within a reasonable time or advise the Contractor in writing within thirty (30) days after receipt of the Contractor's Letter that:

(1) the technical direction is rescinded in its entirety

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(2) the technical direction is within the scope of the contract, does not constitute a change under the "Changes" clause of the contract and that the Contractor should continue with the performance of the technical direction.

(e) A failure of the Contractor and Contracting Officer to agree that the technical direction is within scope of the contract, or a failure to agree upon the contract action to be taken with respect thereto shall be subject to the provisions of the "Disputes" clause of this contract.

(f) Any action(s) taken by the Contractor in response to any direction given by any person other than the Contracting Officer or the COR whom the Contracting Officer shall appoint shall be at the Contractor's risk.

(g) Performance of the work under this contract shall also be subject to the surveillance of Technical Monitors, as directed by the COR.

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HSFE20-15-R-0021 Section H

SECTION H - SPECIAL CONTRACT REQUIREMENTS

H.1 REPRODUCTION OF REPORTS

Reproduction of reports, data, or other written material, if required herein, is authorized provided that the material produced does not exceed 5,000 production units of any page and that items consisting of multiple pages do not exceed 25,000 production units in aggregate. The aggregate number of production units is to be determined by multiplying pages times number of copies. A production unit is one sheet, size 8 1/2x11 inches or less, printed on one side only, and in one color. All copy preparation to produce camera-ready copy for reproduction must be set by methods other than hot metal typesetting. The reports should be produced by methods employing stencils, masters, and plates which are to be used on single-unit duplicating equipment no larger than 11 by 17 inches with a maximum image of 10 3/4 by 14 1/4 inches and are prepared by methods or devices that do not utilize reusable contact negatives and/or positives prepared with a camera requiring a darkroom. All reproducibles (camera-ready copies for reproduction by photo offset methods) shall become the property of the Government and shall be delivered to the Government with the report, data, or other written material.

H.2 WAGE DETERMINATION

In the performance of this contract the Contractor shall comply with the requirements of U.S. Department of Labor Wage Determination set forth in Section J, Attachment 3.

H.3 NON-PERSONAL SERVICES

A non-personal services contract is defined as "a contract under which the personnel rendering the services are not subject, either by the contract's terms or by the manner of its administration, to the supervision and control usually prevailing in relationships between the Government and its employees." This is a non-personal services contract.

H.4 WELFARE TO WORK

The Department of Homeland Security/FEMA is committed to hiring and retaining welfare recipients, including food stamp participants, into its workforce. DHS/FEMA encourages its contractors to contribute to this initiative by actively seeking welfare recipients for entry level, or other appropriate positions to the maximum extent possible. The individuals recruited through this program will have the opportunity to learn marketable skills, develop good work habits, and receive on-the-job training.

H.5 CONTRACTOR UTILIZATION OF GOVERNMENT FACILITIES

(a) A portion of the effort required to be accomplished under this contract must be performed at a Government owned facility. The Contractor, therefore, will be granted ingress and egress at the specific facility where effort is to be performed.

(b) While Contractor personnel are at the Government facility, they are required to comply with all rules and regulations of the facility, specific mention being made of complying with rules and regulations governing conduct with respect to health and safety not only as they relate to themselves but also to other personnel who are Government employees or agents of the Government and to property at the site regardless of whether or not title to such property vests with the Government. Contractor personnel whose duties require their presence at a Government facility shall be clearly identifiable by the wearing of a distinctive badge obtained by the Contractor from the government. Prescribed identification for all Contractor personnel shall immediately be delivered to the installation security office for cancellation or disposition upon termination of employment with the Contractor or expiration or termination of contract(s) authorizing such identification.

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(c) The Government property to which the Contractor will have access under this clause will be made available during the life of the contract. In the event the property to which the Contractor is to have access is not made available as scheduled, the Contracting Officer shall, upon timely written request made by the Contractor, make a determination of the delay, if any, occasioned the contractor thereby, and shall equitably adjust the delivery or performance dates of the contract , or both, and any other contractual provision affected by any such delay, in accordance with the procedures provided for in the clause of this contract entitled "Changes."

(d) The property to which the Contractor has access will at all times be in the custody of the Government and will not be considered "Government Property" furnished to the Contractor.

H.6 IDENTIFICATION OF CONTRACTOR EMPLOYEES

All Contractor/Subcontractor employees working under this contract shall be identified by a distinctive corporate/company name plate, emblem, or patch attached in a prominent place on an outer garment.

H.7 IDENTIFICATION OF CONTRACTOR EMPLOYEES WORKING IN GOVERNMENT SPACES IN E-MAIL

AND OTHER FORMS OR ORAL AND WRITTEN COMMUNICATIONS (DEC 2008)

Contractor personnel performing under the terms of this contract shall identify themselves as a Contractor in all communications, oral or written, while performing services under this contract. At no time shall the Contractor personnel assigned to this contract represent themselves as a FEMA employee or an official representative of FEMA. Additionally, reference to or use of the Contractor personnel’s affiliation with FEMA for reasons not associated with specific performance under this contract is strictly prohibited. Contractor personnel shall not include DHS/FEMA logos, emblems, project/program nomenclature, or contact information on their business cards; rather, the employee’s corporate business cards shall be used. The following is the required signature block template to be used by Contractor personnel assigned a FEMA e-mail account:

Employee Name Employee Company, Employee Title Contractor Support to [Name of FEMA Office or Program] Phone Number E-mail address

H.8 IDENTIFICATION OF CONTRACTOR VEHICLES

Each Contractor provided vehicle shall show the Contractor's name so that it is clearly visible and shall at all times display a valid state license plate and safety inspection sticker, if applicable. Contractor vehicles operated on Government property shall be maintained in good repair.

H.9 ELECTRONIC AND INFORMATION TECHNOLOGY (EIT)

The Federal Emergency Management Agency (FEMA) considers universal accessibility to information a priority for all its employees and external customers, including individuals with disabilities. Pursuant to the Workforce Investment Act of 1998, 29 U.S.C. §§794d, FEMA must ensure the accessibility of its programs and activities to all current and potential users, specifically its obligation to acquire and use accessible Electronic and Information Technology (EIT) including web pages, software, telecommunications, kiosks and other information transaction machines, and fax machines, copiers, printers, and other information technology office equipment. To comply with the provisions of this clause, the contractor shall provide EIT that meets the intent of the Workforce Investment Act of 1998 which requires, regardless of medium, --

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(i) individuals with disabilities who are Federal employees to have access to and use of information and data that is comparable to the access to and use of the information and data by Federal employees who are not individuals with disabilities;

and

(ii) individuals with disabilities who are members of the public seeking information or services from FEMA to have access to and use of information and data that is comparable to the access to and use of the information and data by such members of the public who are not individuals with disabilities.

Furthermore, the contractor shall comply with the applicable accessibility standards issued by the Architectural and Transportation Barriers Compliance Board at 36 CFR 1194 and http://www.section508.gov.

H.10 LIABILITY CLAIMS

By acceptance of this contract, the Contractor shall save and hold harmless and indemnify the Government against any and all liability claims, and cost of whatsoever kind and nature for injury to any person or persons occurring in connection with or in any way incident to or arising out of performance of work under the terms of this contract, resulting in whole or in part from the acts or omissions of the Contractor, any subcontractor, or any employee, agent or representative of the Contractor or subcontractor.

In accordance with FAR 52.228-5, the contractor shall purchase and provide evidence of liability insurance coverage to the Contracting Officer.

H.11 CONTRACTOR PERFORMANCE ASSESSEMENT REPORTING SYSTEM (CPARS)

In accordance with FAR 42.15, the Contractor shall be subject to performance review in the Contractor Performance Assessment Reporting System (CPARS), found at https://www.cpars.gov/. Contractors shall provide responses to reviews as required in CPARS. Contractor shall designate a Point of Contact for CPARS reviews and responses, and provide the name, phone number and email address of the designated contractor POC to the Contracting Officer within 30 days of the contract effective date.

H.12 ENVIRONMENTAL PROTECTION

All contractor operations shall be planned, initiated and carried out in such a manner as to avoid adverse effects upon the quality of the environment. The contractor and/or their personnel are expressly prohibited from littering, polluting, disturbing and destroying the flora, fauna, soil, air and water which exist at the Center for Domestic Preparedness. Specifically, the contractor shall not introduce or dispense trash, litter, pollutants, or garbage of any kind into or onto this station and shall ensure that oily wastes and other hazardous substances are not disposed of in drains, ditches, sewer, or trash receptacles. Materials may be introduced into the complex that are required for the performance of any awarded contract. The contractor is responsible for determining whether any waste generated is hazardous. All hazardous wastes must be disposed of by the contractor in accordance with all governing directives defined in the Performance Work Statement. No waste shall be disposed of or discharged in such a manner as could result in the pollution of ground water or the endangerment of the health or welfare of the public.

If it is determined that any material used in the execution of this contract does not comply with the environmental /pollution control abatement requirements established by this agency or higher authority, the Contracting Officer and COR may direct that the use of such material be discontinued. All such designations made by the Contracting Officer and COR shall be in writing and will recommend a substitute material which will be acceptable. Any such changes shall be at no additional cost to the Government. The Contractor shall not hunt, trap, fish, bag, or otherwise remove wildlife of any description from this area.

Enforcement of the above regulations will be accomplished by the Contracting Officer, or his designated representative, assisted by the CDP security force.

H.13 HAZARDOUS EVENTS

H-3 https://www.cpars.gov/

In the event of a hazardous situation, such as but not limited to hazardous weather events:

(a) The contractor shall submit a contingency plan to the COR for any event that may interrupt contractual services.

(b) Essential contractor personnel may stay free of charge on CDP premises, but is not required to do so and is only offered as a convenience by the Government on a space available basis as approved by the COR.

(c) Unless specifically designated by the Government, contractor personnel shall not be considered “on-call” and shall be free to do their personal affairs (outside normal work hours).

(d) Contractor personnel specifically designated by the Government as “on-call” shall be entitled to normal pay during normal working hours, or overtime pay for hours in addition to or outside of normal working hours as approved by the COR and in accordance with all applicable clauses, terms and conditions.

(e) Provision of lodging shall not increase the Government’s financial obligation under this contract.

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HSFE20-15-R-0021 Section I

PART II - CONTRACT CLAUSES

SECTION I - CONTRACT CLAUSES

I.1 NOTICE LISTING CONTRACT CLAUSES INCORPORATED BY REFERENCE

The following contract clauses pertinent to this section are hereby incorporated by reference (by Citation Number, Title, and Date) in accordance with the clause at FAR "52.252-2 CLAUSES INCORPORATED BY REFERENCE" contained in this document. See FAR 52.252-2 for an internet address (if specified) for electronic access to the full text of a clause.

52.202-1 DEFINITIONS NOV 2013

52.203-3 GRATUITIES APR 1984

52.203-5 COVENANT AGAINST CONTINGENT FEES MAY 2014

52.203-6 RESTRICTIONS ON SUBCONTRACTOR SALES TO SEP 2006

THE GOVERNMENT

52.203-7 ANTI-KICKBACK PROCEDURES MAY 2014

52.203-8 CANCELLATION, RESCISSION, AND RECOVERY MAY 2014

OF FUNDS FOR ILLEGAL OR IMPROPER

ACTIVITY

52.203-10 PRICE OR FEE ADJUSTMENT FOR ILLEGAL OR MAY 2014

IMPROPER ACTIVITY

52.203-12 LIMITATION ON PAYMENTS TO INFLUENCE OCT 2010

CERTAIN FEDERAL TRANSACTIONS

52.203-13 CONTRACTOR CODE OF BUSINESS ETHICS AND APR 2010

CONDUCT

52.203-17 CONTRACTOR EMPLOYEE WHISTLEBLOWER RIGHTS APR 2014

AND REQUIREMENT TO INFORM EMPLOYEES OF

WHISTLEBLOWER RIGHTS

52.204-4 PRINTED OR COPIED DOUBLE-SIDED MAY 2011

ON RECYCLED PAPER

52.204-9 PERSONAL IDENTITY VERIFICATION OF JAN 2011

CONTRACTOR PERSONNEL

52.204-10 REPORTING EXECUTIVE COMPENSATION AND JUL 2013

FIRST-TIER SUBCONTRACT AWARDS

52.204-13 SYSTEM FOR AWARD MANAGEMENT MAINTENANCE JUL 2013

52.204-14 SERVICE CONTRACT REPORTING REQUIREMENTS JAN 2014

52.204-18 COMMERCIAL AND GOVERNMENT ENTITY CODE NOV 2014

MAINTENANCE

52.209-6 PROTECTING THE GOVERNMENT'S INTEREST AUG 2013

WHEN SUBCONTRACTING WITH CONTRACTORS

DEBARRED, SUSPENDED, OR PROPOSED FOR

DEBARMENT

52.209-10 PROHIBITION ON CONTRACTING WITH DEC 2014

INVERTED DOMESTIC CORPORATIONS

52.210-1 MARKET RESEARCH APR 2011

52.215-2 AUDIT AND RECORDS--NEGOTIATION OCT 2010

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52.215-8 ORDER OF PRECEDENCE--UNIFORM CONTRACT OCT 1997

FORMAT

52.215-14 INTEGRITY OF UNIT PRICES OCT 2010

52.219-6 NOTICE OF TOTAL SMALL BUSINESS SET-ASIDE NOV 2011

52.219-8 UTILIZATION OF SMALL BUSINESS CONCERNS OCT 2014

52.219-14 LIMITATIONS ON SUBCONTRACTING NOV 2011

52.222-3 CONVICT LABOR JUN 2003

52.222-4 CONTRACT WORK HOURS AND SAFETY MAY 2014

STANDARDS--OVERTIME COMPENSATION

52.222-17 NONDISPLACEMENT OF QUALIFIED WORKERS MAY 2014

52.222-19 CHILD LABOR--COOPERATION WITH JAN 2014

AUTHORITIES AND REMEDIES

52.222-26 EQUAL OPPORTUNITY MAR 2007

52.222-35 EQUAL OPPORTUNITY FOR VETERANS JUL 2014

52.222-36 EQUAL OPPORTUNITY FOR WORKERS WITH JUL 2014

DISABILITIES

52.222-37 EMPLOYMENT REPORTS ON VETERANS JUL 2014

52.222-41 SERVICE CONTRACT LABOR STANDARDS MAY 2014

52.222-43 FAIR LABOR STANDARDS ACT AND SERVICE MAY 2014

CONTRACT LABOR STANDARDS--PRICE

ADJUSTMENT (MULTIPLE YEAR AND OPTION

CONTRACTS)

52.222-50 COMBATING TRAFFICKING IN PERSONS FEB 2009

52.222-54 EMPLOYMENT ELIGIBILITY VERIFICATION AUG 2013

52.222-55 MINIMUM WAGES UNDER EXECUTIVE DEC 2014

ORDER 13658

52.223-5 POLLUTION PREVENTION AND RIGHT-TO-KNOW MAY 2011

INFORMATION

ALTERNATE I (MAY 2011) AND

ALTERNATE II (MAY 2011)

52.223-6 DRUG-FREE WORKPLACE MAY 2001

52.223-10 WASTE REDUCTION PROGRAM MAY 2011

52.223-15 ENERGY EFFICIENCY IN ENERGY-CONSUMING DEC 2007

PRODUCTS

52.223-18 ENCOURAGING CONTRACTOR POLICIES AUG 2011

TO BAN TEXT MESSAGING WHILE DRIVING

52.225-1 BUY AMERICAN--SUPPLIES MAY 2014

52.225-13 RESTRICTIONS ON CERTAIN FOREIGN JUN 2008

PURCHASES

52.227-1 AUTHORIZATION AND CONSENT DEC 2007