Section_M_-_Evaluation_Factors_for_Award.pdf

B. EVALUATION FACTORS FOR AWARD

1. Evaluation Factors

In addition to price, and in accordance with FAR 15.305, the Government will evaluate offerors’ proposals to determine how well each meets the Government’s requirements. Technical evaluation is based on how well the technical proposal addresses each of the following evaluation factors.

1. Technical (listed in descending order of importance, when combined, are approximately equal to price)

a. Relevant Experience

i. Finish Carpentry Skills

ii. Masonry Repairs and Repointing

iii. Plaster and Stucco Experience

iv. Traditional Glazing Experience

v. Window Installation

b. Technical Approach

i. Offshore Logistics

ii. Lens Protection Proposal

iii. Paint Removal at Spiral Staircase in Lighthouse

c. Past Performance

2. Evaluation Methodology Responsive proposals will be evaluated to determine which proposal(s) is/are most advantageous to the Government, ALL factors considered. The evaluation factors (as fully described above) will form the basis of determining which proposal will be selected or, if discussions are opened, which proposals are considered to be within the competitive range.

A. Price Offeror shall provide, in its own format, the price proposal, in a separate volume, comprising an itemized breakdown in sufficient detail to permit a complete analysis of all costs associated with each specialty trade (including materials, labor and equipment), as well as general conditions, supervision, demolition, transportation, disposal, bonding and overhead and profit at both the prime and sub-contracting levels and shall cover all work involved in the contract.

Identify all potential subcontractors and include subcontractor quotes as applicable.

Basis of Evaluation: The Government will evaluate the proposed prices to determine if they appear fair and reasonable, realistic, and balanced.

A price is fair and reasonable if it is consistent with other prices provided by the market, i.e. competitive, or, if other competitive prices are not available, then by comparing it to the government estimate A price is realistic if it reflects a clear understanding of the RFP requirements and is consistent with the various elements of the firm’s technical proposal. The price must also reflect the contractor’s ability to accomplish all scope items.

A price is balanced if pricing assumptions are applied equivalently across the scope of the project.

B. Technical Evaluation Factors

Technical evaluation factors are listed in descending order of importance, and when combined, are approximately equal to price.

The Government evaluator will review the offeror’s understanding of the requirements and the viability of the proposed approach to address the unique challenges, opportunities, and constraints inherent to this project. S/He will evaluate the proposal for the following elements:

1. Relevant Experience

a. Finish Carpentry Skills: The contractor (or identified subcontractor) and key personnel shall have at least THREE years of experience that includes finish carpentry for historic buildings, or for buildings executed in a period style with traditional period details.

List at least FIVE finish carpentry projects completed by the contractor (or identified subcontractor) that include installing wood shingle roofs, moldings, wood gutters, and cornices; at least THREE of these projects must include wood shingle roofs. Include a description of each project, the approximate age of the structure, and the name and address of the owner, and a point of contact (including phone number).

The contractor shall submit qualification statements of key personnel which include the person’s name and address, relevant training or apprenticeship, and a list of finish carpentry projects with a detailed description of the work done on the structure, the approximate age of the structure, and a detailed description of the employee’s work on each project.

b. Masonry Repairs and Repointing: The contractor (or identified subcontractor) and key personnel shall have at least THREE years of specialized experience in masonry repairs and repointing. The contractor shall be capable of repointing narrow mortar joints without cutting or damaging bricks.

List at least FIVE projects completed by the contractor (or identified subcontractor) that include repointing and restoring historic brickwork, at least TWO of these projects must include lintel replacement or brick arches.

Include a detailed description of each project, and the name and address of the owner, and a point of contact (including phone number). Employees utilized for the work shall have verifiable qualifications.

c. Plaster and Stucco Experience: The contractor (or identified subcontractor) and key personnel shall have completed at least TWO projects that include exterior plaster. Include a detailed description of each project, and the name and address of the owner, and a point of contact (including phone number). Employees utilized for the work shall have verifiable qualifications.

d. Traditional Glazing Experience: The contractor (or identified subcontractor) and key personnel shall have at least THREE years of specialized experience working with traditional putty glazing methods, including removing putty and re-puttying, and restoring historic metalwork.

List at least THREE glazing/puttying projects completed by the contractor (or identified subcontractor). Include a detailed description of each project, the name and address of the owner, and a point of contact (including phone number).

The contractor shall submit qualification statements of key personnel which include the person’s name and address, relevant training or apprenticeship, and a list of glazing restoration projects with a detailed description of the work done on the structure, and a detailed description of the employee’s work on each project.

e. Window Installation: The contractor (or identified subcontractor) and key personnel shall have completed at least THREE projects that include installing wood/aluminum clad windows with hurricane-impact anchorage. Experience limited to installing vinyl windows or box-type replacement units without new sash frames is NOT acceptable. Experience should reflect an understanding of the installation sequence required for wood windows for hurricane-impact loads and weather resistance, such as self-adhering flashing, sill flashing, water management measures, shimming, plumb installation, trim installation and other components of a complete window installation. Include a detailed description of each project, the name and address of the owner, and a point of contact (including phone number).

2. Technical Approach

a. Offshore Logistics Plan: All of this land-based construction work is on buildings that are located on Little Brewster Island, which is nine miles offshore from downtown Boston and one mile offshore from Hull, MA. Describe offshore mobilization methods, transportation arrangements/methods, and identify marine service subcontractor(s), if any.

Basis of Evaluation: Plan will be evaluated for its demonstration of the offeror’s understanding of the challenges present in performing this work at the offshore location, and the proposed specific means and methods for addressing these challenges. The prices associated with such plan must be included and itemized in the price proposal.

b. Lens Protection Proposal: Describe methods (including sequence of work), equipment and materials for protecting the Fresnel Lens during the work.

Basis of Evaluation: The proposal will be evaluated for thoroughness, completeness and thought. For example, does the proposal include appropriate consideration of materials to be used prevent impact damage from tools, fasteners or other construction debris? Is the work planned to minimize possible damage to the lens?

c. Paint Removal at Spiral Staircase in Lighthouse: Describe proposed methods (including sequence of work), equipment and materials for paint removal and containment.

Basis of Evaluation: Proposal will be evaluated to ensure appropriate consideration is given to removing rust and paint without damaging the substrate or existing building fabric in the tower. Proposal will also be evaluated to ensure proper adherence to safety and hazardous waste disposal requirements are included.

3. Past Performance

Offeror shall provide documentation of between two and six examples of historic preservation projects that it has successfully executed within the past 5 years.

Projects shall be similar in scope and magnitude, but need not necessarily include lighthouse work or work in a marine environment. Documentation shall include description, price, change order record, total period of execution from award to acceptance, warranty requirements and references (provide point of contact information for past project owners) to allow the Government to verify the elements of each contract.

Basis of Evaluation: The Government will evaluate the extent to which the contractor’s past performance suggests the likelihood of success of this project. If a contractor has no past performance, a Neutral rating will be applied. The Government will review past performance databases.

Technical proposals that do not provide the specified information in the required location in accordance with the proposal submission instructions may be downgraded. Furthermore, proposals considered generic, vague, or lacking in detail, may be downgraded. Material omissions may cause the technical proposal to be rejected as unacceptable.

The Government will use the data provided by the offeror in its proposal and may use data obtained from other sources during the best value analysis.

C. Optional Work

52.217-5 EVALUATION OF OPTIONS JULY 1990

Except when it is determined in accordance with FAR 17.206 (b) not to be in the Government’s best interests, the Government will evaluate offers for award purposes by adding the total price for all options to the total price for the basic requirement. Evaluation of options will not obligate the Government to exercise the option(s).

(end of provision)

D. Discussions The Government intends to make award without discussions. Therefore, proposals should be initially submitted on the most favorable terms, from a price and technical standpoint. However, the Government reserves the right to open up discussions should it be determined to be in the best interest of the Government.

3. Basis for Award The Government will select the offer that represents the best value to the Government. This process permits trade-offs between price and non-price factors and allows the Government to accept other than the lowest price offer. The award decision will be based on a comparative assessment of proposals against the evaluation criteria provided in the solicitation.

Proposals will be evaluated using the trade-off process to determine which proposal represents the best value to the Government. All factors other than cost or price, when combined, are approximately equal in importance to price.