WI_4_Attachment_2_Engineering_Data_For_Provisioning_(EDFP)_Rev1.doc

Attachment 2

ENGINEERING DATA FOR PROVISIONING (EDFP)

Date: 1/08/2013

ENGINEERING DATA FOR PROVISIONING (EDFP)

1.0 SCOPE

1.1. This attachment establishes the requirement for the Contractor to provide raw supply support data and material to the Government for use by a Coast Guard Provisioning Team. This data and material, or Engineering Data for Provisioning (EDFP), will consist of drawings, technical manuals, catalogs and product information sheets.

2.0 REFERENCES

2.1. Gyrocompass System, Procurement Specification for Coast Guard Cutters (Revision 1).

3.0 REQUIREMENTS FOR ENGINEERING DATA FOR PROVISIONING (EDFP)

3.1. Engineering Data for Provisioning (EDFP)

3.1.1. General - The Contractor shall provide EDFP that includes drawings, commercial technical manuals, catalog data and product specification sheets to allow the provisioning of a system or piece of equipment. Examples of the EDFP include, but are not limited to: certification data, name plate data, component characteristics data, commercial specification sheets, end item/component prices, manufacturer’s identification (or Commercial and Government Entity Code (CAGE)), Original Equipment Manufacturer (OEM) part number, shelf life, and special material/operating requirements, and National Stock Numbers for equipment already identified in the Federal Stock System.

3.1.2. As a minimum, the Contractor provided EDFP shall include:

a. A listing that identifies all the piece parts which can be assembled, re-assembled, and/or replaced.

b. General arrangement, diagrammatic drawings and/or detailed Technical Manuals / Publications that completely describe the end item, end item’s equipment and/or piece parts; material, mechanical, electrical, dimensional characteristics, location, and their function within the assembly.

c. All special tools and test equipment required to maintain the end item.

d. A list of all software/licenses needed to accomplish diagnostic testing.

e. A price and spare parts listing recommended by the Contractor to support the end item for a period of six (6) months with on-board repair parts (OBRP).

f. A price and spare parts listing recommended by the Contractor to support the end item for a period of one (1) year with depot level spares.

g. A price and spare parts listing recommended by the Contractor to support the end item for a period of three (3) years with depot level spares.

3.1.3. The Contractor shall notify the Coast Guard within five (5) working days of any changes effecting equipment/piece parts configurations during the performance of the contract.

3.1.4. Technical publications shall include theory of operation, equipment and component set points and related technical information, disassembly procedures, recommended maintenance, maintenance and lay-up procedures, component repair and maintenance instructions, trouble shooting guide, parts breakdown, parts schematic/line diagrams, provisioning technical documentation (PTD) and complete drawings and diagrams.

3.2. Contractor to Vendor/Subcontractor EDFP Obligations - The Contractor shall put provisions in his lower-tier subcontractors and supply agreements requiring compliance with this specification. The EDFP that the Coast Guard requires from the Contractor’s vendors/subcontractors shall be provided by the Contractor.

3.3. Procurement Obligations - Support items that the Coast Guard identifies through the provisioning process shall not be considered by the Contractor, vendor, or subcontractor as a commitment or obligation on the part of the Coast Guard to procure such items.

3.4. Provisioning Quality Control - The Contractor shall be responsible for the completeness and accuracy of all EDFP provided. The Government reserves the right to implement provisioning quality control which may include, but not be limited to:

3.4.1. Selective review of Contractor purchase orders and vendor quotations to assure compliance with provisioning procedures.

3.4.2. Physical validation of installed components and equipments nameplate characteristics data against Contractor purchase orders, EDFP, APLs, construction or equipment drawings, labels and markings of equipments or components validated.

3.5. Provisioning Conferences - Provisioning Conferences will be organized at the Contracting Officer’s discretion. These conferences will only be called after normal attempts to resolve EDFP discrepancies have been exhausted. The Contractor and his/her vendors as required shall participate in these conferences. The Contractor shall make complete technical data and the specific equipment being provisioned available for inspection.

3.5.1. During Provisioning Conferences held at the Contractor’s facilities, the Contractor shall make all EDFP available to a Government On-Site Provisioning Team in a centralized location.

a. The centralized location shall accommodate up to six (6) Government On-Site Provisioning Team members during normal business hours for a period of five (5) working days.

4.0 DELIVERY

4.1. Delivery of all required information shall be within forty-five (45) days or concurrent with delivery of end item which ever is earlier. The Coast Guard requires ninety (90) days to review. The Contracting Officer will provide written approval or recommendations for improvement. The Contractor shall have forty-five (45) days to correct and resubmit if the initial delivery is disapproved.

4.2. Delivery of the price and spare parts lists shall be within sixty (60) days after contract award.