PWS_Comments_June_2015_2.pdf

Draft

PWS

Section

Citation and Question

2.1. LOCATION AND BACKGROUND INFORMATION. Base Kodiak is located on Kodiak Island, Alaska.

Question: Will the Contracting Officer break out anticipated Contractor-Provided Remote Site Work by Location and Scope?

A: Offsite work is Level II work and will be scoped and processed per instance.

3.1.3 Contractor shall not schedule work dependent on Government participation on days that are declared holidays by appropriate authorities

Question: Are periodic unscheduled national and locally declared (including, command and President declared) “sunshine liberty”, “holiday routine times and days” and similar events for Military and Government employees considered to be “declared holidays by appropriate authorities” under this requirement? If so, can the Government provide an estimate based on historical data or prediction.

A: Yes they are considered declared holidays, no an historic estimate or prediction will not be provided

3.6.4

The Contractor is responsible for knowledge of the equipment and components that are covered by original warranty and the duration of the warranty. The necessary information will be available by means of the instruction books and other documents to be provided by the Government prior to the contract start date.

Question: During the Site Visit in April, The Contracting Office expressed interest in innovation, increased competition, and efficiencies. To facilitate that and remove – to the extent possible – an Incumbent Pricing Advantage, will the Contracting Office provide, as attachments to the final Solicitation, Historical Data regarding equipment and components inventory, warranty and service dates; number of sets of tires per vehicle (winter/summer); frequency of maintenance activity; age and frequency of Alarm and Fire Suppression Systems; etc.?

A: All available pertinent information will be provided in the contract technical exhibits.

5.15.2.F.2

The Contractor shall replace tires as needed (damaged or worn beyond safety or applicable regulatory requirements). Contractor must provide replacements for the same classification of tire, with a model that is of equal or better quality.

that and remove – to the extent possible – an Incumbent Pricing Advantage, will the Contracting Office provide, as attachments to the final Solicitation, Historical Data regarding equipment and components inventory, warranty and service dates; number of sets of tires per vehicle (winter/summer); frequency of maintenance activity; age and frequency of Alarm and Fire Suppression Systems; etc.?

A: See response to Section 3.6.4 Section.

5.16.3.C

PREVENTIVE MAINTENANCE REPORTS. All preventive maintenance activities shall be captured in the CMMS. The Contractor is responsible for capturing all equipment and PM changes in the CMMS within 15 days of accepted installation of equipment. Provide labor hours and material costs for each maintenance activity completed.

that and remove – to the extent possible – an Incumbent Pricing Advantage, will the Contracting Office provide, as attachments to the final Solicitation, Historical Data regarding equipment and components inventory, warranty and service dates; number of sets of tires per vehicle (winter/summer); frequency of maintenance activity; age and frequency of Alarm and Fire Suppression

5.25. ALARM AND FIRE SUPPRESSION SYSTEMS.

that and remove – to the extent possible – an Incumbent Pricing Advantage, will the Contracting Office provide, as attachments to the final Solicitation, Historical Data regarding equipment and components inventory, warranty and service dates; number of sets of tires per vehicle (winter/summer); frequency of maintenance activity; age and frequency of Alarm and Fire Suppression

5.16.4.B INITIAL ENROLLMENT. Initially enroll all plant equipment in the CMMS that requires routine, scheduled maintenance and assign appropriate preventive maintenance job plans as required by manufacturer’s requirements or industry standards. The intent of this is to bring the current equipment inventory in the CMMS up to a level that is sustainable by the Contractor.

Question: Can the Contracting Officer provide a current inventory identifying the level of current enrollment?

A: The entire inventory of currently enrolled equipment will be provided as a technical exhibit.

5.16.7. Water Treatment Plant. The domestic water system includes the water treatment plant, various storage tanks and pump houses, water corrosion control coupons, water meters, and parts of the distribution piping system that are located within plant grounds or immediately adjacent to plant facilities, the associated telemetry and utility alarm system, several independent groundwater well systems, and various appurtenances. TE 16.9 and TE 16.10 provide a more detailed description of the domestic water system.

Question: will the government provide a list of the independent groundwater well systems and the standing work operational and maintenance needs for these, as well as a map showing their locations?

A: Independent Ground water systems are not supported under this contract.

5.16.7.A

PLANT OPERATION. Operation of the domestic water system shall be: 1) with precise compliance with pertinent regulatory requirements, specifically Drinking Water Permit ‐ AK2250126, 2) in accordance with relevant national codes, 3) in accordance with industry standards and BMPs, 4) with adherence to manufacturer’s literature, and 5) in accordance with the WTP Operations and Maintenance Manual.

The Contractor shall ensure that all plant operation and distribution procedures are kept current at all times.

Question: Will the Contracting Office provide these O&M Manuals as Attachments or Digital Access (link to information)?

A: The information will be made available electronically.

5.16.7.C

TREATED WATER QUALITY. The Contractor is responsible for the domestic water system. The Contractor shall develop, institute, and maintain an effective water treatment program to safely and efficiently manage and control water color, turbidity, taste and odor, and provide disinfection, fluoridation, and corrosion control. The Contractor shall perform water treatment, sampling and testing of sufficient quantities and types to ensure compliance is constantly maintained. See the WTP O & M Manual and Section 5.11 for details and descriptions of water quality sampling, testing, and reporting requirements.

A: The information will be provided electronically

5.17.2

OPERATIONS. The Contractor shall provide all input and effort necessary to ensure effective, efficient, safe, reliable, and environmentally responsible plant operations.

Operational requirements and general guidelines are provided in the Government‐furnished operational manuals for each facility. 5.17.2.A.1. Operation of the of the used oil system shall be performed in accordance with the following, in order of precedence: 1) pertinent regulatory requirements, 2) relevant national codes,

3) industry standards and BMPs, 4) manufacturer’s literature, and 5) the LOWS O & M Manual and the Mobile Transfer Facility (MTF) Operations Manual. The Contractor shall ensure that all plant operation and distribution procedures are kept current and accurate at all times.

5.17.2.D..A NON‐ROUTINE OPERATIONS. Occasional non‐routine efforts are required, such as: performing minor repairs, alarm, and equipment troubleshooting; after‐hours responses to alarms and call‐outs to investigate, troubleshoot, and perform minor repairs; providing operational support for third party contractors working in the facilities (e.g., performing non‐standard operations such as securing and starting systems and equipment, etc.); and attending on‐island facility related training (such as that provided by regulators, Government personnel, industry experts, and manufacturer representatives).

5.17.2.D. NON‐ROUTINE OPERATIONS. Occasional non‐routine efforts are required, such as: performing minor repairs, alarm, and equipment troubleshooting; after‐hours responses to alarms and call‐outs to investigate, troubleshoot, and perform minor repairs; providing operational support for third party contractors working in the facilities (e.g., performing non‐standard operations such as securing and starting systems and equipment, etc.); and attending on‐island facility related training (such as that provided by regulators, Government personnel, industry experts, and manufacturer representatives).

Question: Will off‐island training be directed by the government? Can the government provide examples of required or suggested off‐island training or historical records of this? Will this be covered as standing or service work?

A: One instance in FY15 to attend introductory training on a remote fueling cache on Sitkinak Island, No instances in FY14. Off Island training will be covered as service work.

5.18.2.A.3.a. The Contractor shall meter all outgoing official mail that does not already contain sufficient postage. Provide all outgoing mail to the U.S. Postal Service (USPS) within 24 working hours of receipt.

Question: Are these postage fees included as Cost-Reimbursement Material?

A: Postage fees are paid directly by the Government.