Prepropsal_Conf-BOSS_Kodiak-08-JUN-2016_-_Rev_2.ppt

Welcome to Base Kodiak Base Operation Support Services (BOSS) Pre-proposal Conference

Solicitation HSCG84-16-R-PKC001 08 June 2016

* ER

Administrative Remarks

BOSS at Base Kodiak Overview

* ER and JW

RFP Overview: Purpose of Conference To promote an understanding of:

* MH

RFP Overview: Questions & Answers

• All questions must be submitted in writing

• Answers to questions will be included in an RFP Amendment

• All questions must be submitted in writing:

RFP Overview: Follow-on Communications Additional questions/any follow-on communications shall be submitted to the Contract Specialist and will be coordinated with the Contracting Officer

Contract Specialist: Michael Hassett – PRIMARY CONTACT

Contracting Officer: Elaine Rachko

Deadline to submit questions for answer prior to the written proposal due date is 22 June 2016. Questions submitted after this date may not be answered.

Written proposals are DUE Friday, 8 July 2016 at 4:00 PM Pacific Time

Disclaimer In the event that there is a conflict between the RFP terms and conditions and the information that is disseminated during today’s conference, the RFP terms and conditions shall control. The formal RFP is the only document that should be relied upon in determining the Government’s requirements.

Any changes to the RFP will be with a formal amendment.

RFP Overview: Contract Type

RFP Overview: Period of Performance Contract includes:

A base year ordering period of performance with four one-year ordering periods, not including the 60 day transition/phase-in time.

Tentative start for phase-in 01 March 2017.

Tentative start of contract is 01 May 2017.

RFP Overview: Solicitation Structure

*Will be discussed in more detail in the following slides.

* MH and JH

Source Selection Objectives

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Consistent evaluation of proposals against RFP criteria

Instruction to Offerors & Evaluation Criteria Keys to good proposal

Proposal Instructions – What?

Evaluation Factors - How?

Understanding and following these Sections are MOST IMPORTANT!!!!

Must Match up

Instructions to Offerors Submission of Offers Signed and dated One (1) original hardcopy with three (3) copies and one CD/DVD copy Page limits and what Volume Offers will be evaluated on their proposal.

* ER

Please pay attention to page limits and what Volume those documents need to go. Offers will be evaluated on their proposal; information will not be assumed. Clear and Concise!!!

Volume I – Technical Proposal FACTOR 1: Management Approach (Written)

FACTOR 2: Experience (Written)

Volume I – Technical Proposal (Continued) FACTOR 3: Staffing Plan (Written) Staffing Plan

FACTOR 4: Past Performance (Written)

Orals Presentation are Part of the Technical Proposal, but will be conducted after the written proposal is evaluated.

Volume I – Technical Proposal (Continued)

FACTOR 5: Oral Presentation (TBD) Part One = Pre-prepared Presentation Part Two = Q&A

* ER

Orals Presentation are Part of the Technical Proposal, but will be conducted after the written proposal is evaluated.

Volume II – Cost/Price Proposal FACTOR 6: Cost/Price

* ER

acknowledgement of any and all solicitation amendments (SF-30s also signed). Release of Information Authorization signed by an officer of your company for each account

Evaluation of Offers

BEST VALUE: All technical factors are of equal weight. When factors are combined they are significantly more important than price.

Non-price factors will be evaluated by assigning adjectival ratings of:

All technical factors are of equal weight. When factors are combined they are significantly more important than price.

FACTOR 1: Management Approach (Written)

Subfactor 1: Organizational Plan:

The Government will assess its level of confidence that the organizational structure will be able to respond to the requirements of the PWS efficiently and effectively including the degree to which the position descriptions instill confidence that quality Critical Management staff including onsite project manager will be hired and retained.

Subfactor 2: Corporate Support:

The Government will assess its level of confidence that the corporate functions will provide effective support to ensure the success of field operations, including corporate culture and ethics program.

FACTOR 2: Experience (Written)

Subfactor 1: Corporate Experience:

The Government will assess its level of confidence that the prime contractor will successfully perform the contract based on their corporate experience considering such matters as:

The experience of the Prime contractor will be considered more highly than the experience of the subcontractors.

FACTOR 2: Experience (Written) (continued)

Subfactor 2: Critical Management Staff:

The Government will assess its level of confidence that the Critical Management Staff will successfully perform the contract based on their personal experience considering such matters as:

FACTOR 3: Staffing Plan (Written) The Government will assess its level of confidence that the requirements of the contract will be successfully performed based on sufficient overall staffing levels.

FACTOR 4: Past Performance (Written) This factor will evaluate how well the Offeror and its Critical Management Staff have performed the work identified under the experience factor.

FACTOR 5: Oral Presentation The Government will assess its level of confidence that the offering contractor will successfully perform the contract requirements based on its oral presentation. Responses to the Q&A session will be used to rate Factor 5. Any other information presented will be applied to the appropriate Factor.

For example, the offeror is required to expand on Factor 1 in oral presentations. Therefore, the information presented may serve to expound upon the offeror’s proposal for Factor 1.

FACTOR 6: Cost/Price Proposal (Written) For the purpose of evaluation only, the total evaluated price of this contract will be the sum of the totals for all CLINs, and all Ordering Periods, including the cost of a possible option to extend services for six (6) months (FAR 52.217-8), for these line items.

Intends to award without discussions

Should contain the offeror’s best terms from a cost or price standpoint

Reserves our right to conduct discussions

Competition expected to drive price reasonableness

Reserves use one or more price analysis techniques

A written notice of award or acceptance of an offer result in a binding contract without further action by either party.

The Government intends to evaluate proposals and award a contract without discussions with offerors (except possible clarifications). Therefore, the offeror’s initial proposal should contain the offeror’s best terms from a cost or price standpoint.

The Government reserves the right to conduct discussions if the Contracting Officer later determines them to be necessary.

It is expected that the competitive nature of this acquisition will drive price reasonableness; however, the government reserves the right, if it deems appropriate, to make these determinations by means of one or more price analysis techniques as described in FAR 15.404.

A written notice of award or acceptance of an offer shall result in a binding contract without further action by either party.

Questions and Answers

Thank you for attending this Site Visit and Pre-proposal Conference.

We look forward to your proposals!