Base Operation Support Services for Base Kodiak, AK

Added: Oct 14, 2016 4:56 pm Amendment #15:

This amendment is being issued for the following reason:

1. To revise page 52 of the solicitation to clarify that the electronic copy is only needed on a CD/DVD with Volume One of the written proposal; it is not to be emailed.

The due date for written proposals of close of business, Thursday 20 October 2016, remains unchanged.

Added: Oct 12, 2016 9:53 am Amendment #14:

This amendment is being issued for the following reason:

1. To attach the revised TE 26.3, GFE Inventory List, to this amendment which removes some duplicate equipment and cleans up and updates some other data in this TE.

The due date for written proposals of close of business, Thursday 20 October 2016, remains unchanged.

Added: Oct 07, 2016 7:40 pm Amendment #13

This amendment is being issued for the following reasons:
1. To update TE 1.5 explaining that the costs shown are unburdened hours/bare costs only. See the attached, updated TE 1.5.

2. To inform offerors that discrepancies were found in TE 26.3, GFE Inventory List. It is being updated and is expected to be reissued 13 OCT 2016 by follow on amendment. The Government will allow 5 work days for receipt of proposals after issuance of this updated TE.

The due date for written proposals has changed and is now due by close of business, Thrusday, 20 October 2016.

Added: Oct 06, 2016 12:53 pm Amendment #12:

This amendment is being issued for the following reason:

1. To correct a clerical error found on page 57 of the solicitation. An updated version has been attached.

The due date for written proposals remains unchanged at close of business, Friday, 14 October 2016.

Added: Oct 04, 2016 5:34 pm Amendment #11:

This amendment is being issued for the following reason:

1. Please see "RFI with Answers #4" for an answer to an additional question that was asked by a potential offeror.

The due date for written proposals remains unchanged at close of business, Friday, 14 October 2016.

Added: Sep 29, 2016 5:46 pm Amendment #10:

This amendment is being issued for the following reason:

1. Please see "RFI with Answers #3" for answers to additional questions.

The due date for written proposals remains unchanged at close of business, Friday, 14 October 2016.

Added: Sep 20, 2016 12:44 pm Amendment #9:

This amendment is being issued for the following reasons:

1. To extend the written proposal due date to allow potential offerors more time in preparing their proposals. The new written proposal due date is close of business, 14 October 2016.

2. To update/revise pages 1, 53, 56, and 58 of the solicitation. Please see the attached for the solicitation replacement pages with changes highlighted in Yellow.

3. Please see "RFI with Answers #2" for answers to a couple questions that a vendor had.

4. All other terms and conditions remain unchanged.

Added: Sep 09, 2016 2:23 pm Amendment #8:
This amendment is being issued for the following reasons:

1. To update/revise pages 42-43, 46, and 57 of the solicitation. Please see the attached for the solicitation replacement pages with changes highlighted in Yellow.

2. To add Letter of Agreements #6 and #7 to the CBA, which were omitted from the previous version. Please see pages 51-52 of the attached "Wage Determination with CBA - Amend 8" for these additions.

3. With the exception of #4, 66, 67, 122, 129, 159, 162, and 164 of the "PWS Questions" section of the RFI with Answers #1 from Amendment #7, all the questions that said, "this question is currently being researched and an appropriate answer will be released for it in a subsequent, forthcoming amendment," have been updated in PWS accordingly. Please see the attached, revised PWS. Also, please note a new section of the PWS was added for locksmith services, PWS section 5.26, in Amendment #7 but was not mentioned to the offerors. Other PWS changes and additions have been highlighted in Yellow.

4. Please see "RFI with Answers #1R" for updated answers to questions that were not answered from the previous RFI with Answers #1 from Amendment #7.

5. Please see the updated TE 5.2 which is attached.

6. The written proposal due date of 30 September 2016 remains unchanged.

Added: Sep 02, 2016 1:41 pm Amendment #7:
This amendment is being issued for the following reasons:


1. To extend the written proposal due date to close of business, Friday, 30 September 2016.
 

2. To update/revise pages Table of Contents, 1, 4-5, 22, 31-32, 36-37, 40, 42-46, 51-54, 57-59, 62-63, 71-94 of the solicitation. Please see the attached for the solicitation replacement pages with changes highlighted in Yellow.

3. To attach update, revise, and include new attachments to the solicitation. This includes updated PWS, CLIN Schedule of Prices, Wage Determinations, Technical Exhibits, and References for example. For the complete list of updates, removals, additions, etc., please see pages 42-46 of the solicitation for a full list of changes.

4. To answer questions vendors had about the solicitation. Please see the attached "RFIs with Answers #1" document. Changes have been made accordingly to the solicitation and attachments. Please note that not all the questions have been answered at this time as the Government is still researching several answers. A follow up amendment will be posted shortly hereafter (no later than 16 September 2016) to address the outstanding questions.

Added: Aug 24, 2016 2:09 pm Amendment #6:
This amendment is being issued to extend the written proposal due date to close of business, Monday, 19 September 2016. The Government continues working on responses to vendor questions and updating/revising the requirements and exhibits accordingly. Due to the nature and extent of revisions/updates required, this amendment is taking longer than originally anticipated and it is not practical to send an interim amendment. Please note that the Government will provide offerors with enough time to review, prepare, and submit their written proposals after the amendment is issued (currently estimated to be posted the week of 29 August 2016). If the amendment is delayed any further, the due date will be revised accordingly to accommodate offerors.

Added: Aug 05, 2016 12:50 pm Amendment #5:
This amendment is being issued to extend the written proposal due date to close of business, Monday, 29 August 2016, and this may be changed again. The Government continues working on responses to vendor questions and updating/revising the requirements and exhibits accordingly. Due to the nature and extent of revisions/updates required, this amendment is taking longer than originally anticipated and it is not practical to send an interim amendment. Please note that the Government will provide the offerors with enough time to review, prepare, and submit their written proposals after the amendment is issued. As such, the due date may be revised accordingly to accommodate the offerors when the Q&A amendment is actually posted.

Added: Jul 15, 2016 2:52 pm Amendment #4:
This amendment is being issued to extend the written proposal due date to close of business, Monday, 15 August 2016. The Government continues working on responses to vendor questions and updating/revising the requirements and exhibits accordingly. Due to the nature and extent of revisions/updates required, this amendment is taking longer than originally anticipated. It is also not practical to send an interim amendment. Our current projection is to issue the next substantive amendment with attachments the week of 25 July 2016.

Added: Jul 05, 2016 3:22 pm Amendment #3:
This amendment is being issued to extend the written proposal due date to close of business, Friday, 29 July 2016. The Government is currently working on answering vendor questions and updating/revising the requirements and exhibits accordingly. The Government plans on issuing this amendment(s) with attachments in the coming week.

Added: Jun 21, 2016 10:08 pm Amendment #2:
This amendment is being issued for the following reasons:

1. Extend the written proposal due date to close of business, Friday, 15 July 2016.

2. To attach the site visit and pre-proposal conference attendance sign-in sheets and the pre-proposal PowerPoint slides shown at the conference.

3. To attach references/publications that the Government said it would provide located in Appendix D.

4. To replace Technical Exhibit 11.3 from the original solicitation posting with the version attached with this amendment.

5. To update/revise pages 1, 50, 52-53, and 56 of the solicitation. Please see the attached for the solicitation replacement pages with changes highlighted in Yellow.

Another amendment will be posted in the near future to address vendor questions, among other updates and revisions to the solicitation and requirements/technical exhibits.

Added: May 23, 2016 6:27 pm Amendment #1:
This amendment is being issued to change the site visit/preproposal conference registration POC from Larry Cornett to Michael Hassett, michael.t.hassett@uscg.mil. Please email him no later than close of business, Thursday, 2 June 2016 in order to attend.

This amendment also makes the deadline for any and all questions/comments about the solicitation/requirements to be sent to Michael Hassett via email no later than close of business, Wednesday, 22 June 2016. Questions/comments received after this deadline may not be entertained or answered.

Added: May 19, 2016 6:45 pm The US Coast Guard (USCG) Shore Infrastructure Logistics Center (SILC) has a requirement for Base Operation Support Services (BOSS) at Base Kodiak, Alaska in accordance with the attached Performance Work Statement (PWS), its attachments, and this solicitation package. These services are being solicited under Request for Proposal (RFP) HSCG84-16-R-PKC001. The USCG invites you to submit a proposal via the Acquisition of Commercial Items and Contracting by Negotiation procedures [cf. Federal Acquisition Regulation (FAR) Part 12, Acquisition of Commercial Items and FAR Part 15, Contracting by Negotiations, respectively].

This competitive solicitation is 100% set-aside for 8(a) Small Business Firms under the Small Business Administration's (SBA) Program in accordance with FAR Subpart 19.8 and the Department of Homeland Security's (DHS)/SBA Partnership Agreement. This is a Firm-Fixed-Price Indefinite-Delivery, Indefinite-Quantity contract which will have a base year ordering period with four one-year ordering periods.

The North American Industry Classification System (NAICS) code is 561210 (Facilities Support Services) and the size standard is $38.5 million.

Prospective offerors are cautioned concerning their responsibility to access the website for any amendments/modifications and/or solicitation postings related to this notice. Prospective offerors are advised to consult the website frequently to check for the issuance of amendments/modifications and/or solicitations. It is the offeror's responsibility to monitor the Internet site for the release of the solicitation and amendments (if any). Potential offerors will be responsible for downloading their own copy of the solicitation, attachments, and amendments (if any); paper copies will not be made available.

Any and all questions regarding this solicitation shall be submitted in writing to the Contract Specialist, at michael.t.hassett@uscg.mil.

SITE VISIT AND PRE-PROPOSAL CONFERENCE INSTRUCTIONS

The USCG SILC, Alameda, CA, invites all interested vendors to attend a site visit in preparation for the re-solicitation of the BOSS contract for USCG Base Kodiak, Alaska. This site visit is intended to give prospective offerors the opportunity to familiarize themselves with Base Kodiak and to gauge the scope of work required of the BOSS contract. In addition to the site visit, a pre-proposal conference will also take place in which the Government will review the solicitation with particular attention to the proposal preparation instruction and will answer as many general questions as time allows.

NOTE: It is the intention of the Government to reserve this acquisition for 8(a) companies; however representatives from any company are welcome to attend.

WHEN: Tuesday and Wednesday, 07-08 June 2016

WHERE: USCG Base Kodiak, Alaska, 99619. Base Kodiak personnel will meet attendees at the main entrance gate to Base Kodiak at 8:00 AM on each day. Government transportation will be provided while on Base Kodiak.

TIME: 8:00 AM - 3:30 PM both days

DEADLINE FOR REGISTRATION: THURSDAY, 02 June 2016, 4:00 PM ALASKA TIME.

REGISTRATION INSTRUCTIONS: Prospective attendees MUST email larry.cornett@uscg.mil with the attendee's full name as it appears on a Government-issued picture ID (which must be presented at the time of the site visit) and citizenship status; and their company name, CAGE code, physical address, email address, and phone number. Companies are limited to four (4) attendees each.

Failure to comply with the registration instructions above may result in denial of access to Base Kodiak and/or participation in site visit activities.

It is highly recommended that attendees provide an in-transit phone number and/or email address.

TENTATIVE ITINERARY: Current plans are to have a brief meeting with attendees Wednesday morning. The rest of the day Wednesday and Thursday morning will involve a vehicle tour of Base Kodiak facilities and other areas that fall under the purview of the BOSS contract. Walking tours of select facilities will be accommodated. Please wear safe/comfortable walking shoes. Thursday afternoon will be the pre-proposal conference to review the solicitation.

QUESTIONS: Please direct any questions, other than Registration for Site visit, via email to michael.t.hassett@uscg.mil.

TENTATIVE SCHEDULE

Tuesday, 07 June 2016:

08:00am-09:00am
Visitors arrive and meet in 3rd floor conference room of N-38. Welcome remarks by Elaine Rachko and LCDR Jeremy Hall.

09:00am
Depart on windshield tour of inside-the-fence areas of Base Kodiak and an interior tour of the steam plant. Tour of the contractor spaces (Bldg.26), laydown yard, shipping & receiving, exempt landfill, equipment storage facilities, air station area, taxiways, sports fields, etc.

11:30am
Lunch

12:30pm
Depart on interior tour of the water plant, windshield tour of the Communications Station.

01:30pm
Interior tour of the wastewater treatment plant.

02:30pm
Interior tour of Bldg 19, Pipe and Carpenter Shops, Bldg. A512 Fuels

Wednesday, 08 June 2016:

08:00am
Meet at the bus in the parking lot.

08:30am
Depart on tours of satellite housing areas, municipal dump, and the Spruce Cape facilities.

12:00pm
Lunch

01:30-03:30pm
Pre-proposal conference at location TBD.

Added: Apr 14, 2016 1:14 pm This amendment is being issued for the following reasons:

This is to notify all potential offerors that the RFP release date MUST be extended again. Based on updated milestone projections, the RFP release date is expected to be mid to late-May 2016. Thank you for your patience with this matter.

Added: Jan 07, 2016 6:20 pm This amendment is being issued for the following reasons:

1) This is to notify all potential offerors that the Request for Proposal (RFP) release date MUST be extended again. Based on updated milestone projections, the RFP release date is expected to be early to mid-April 2016.

2) This notice also provides a revision to our previous notice dated 9 November 2015. We have changed the location of a planned event due to vendor feedback. The pre-solicitation conference will now be held at Base Kodiak, Kodiak, Alaska soon after the release of the RFP and concurrent with the site visit. The oral presentations, for those who make the competitive range after evaluation of the offers, will still be held in Alameda, California. Dates for both of these events will be listed in the eventual solicitation.

3) In addition, as emphasized throughout this process, the USCG has several goals with this new solicitation. We have significantly updated/revised the PWS from the current contract to make it more performance-based, many of your previous comments resulted in revisions to the updated draft PWS (copy attached). Another goal with this upcoming contract is to make it as efficient as possible in managing the work requirements while still allowing for flexibility in our austere budget environment. To create this flexibility a revised (draft) Contract Line Item Number (CLIN) schedule has been developed. This is also attached for your comment. We need to make sure vendors can accurately and with certainty propose on our requirements.

As such, we appreciate if potential offerors would review and comment on our draft CLIN schedule of prices and draft PWS. Specifically we hope you will give us feedback on how easy is it to develop prices using this CLIN structure including how much confidence you can have in the accuracy of prices. Any feedback you provide is welcomed. If you have any questions, comments, recommendations, and/or suggestions about this CLIN schedule breakdown or PWS, please email Michael T Hassett at: michael.t.hassett@uscg.mil. No special forms or format are needed for these responses, however, please be detailed in your responses/questions to me and cite the section page(s) you are referring to. Send me those questions/comments no later than close of business 28 January 2016. We appreciate your patience and help with this matter.

Added: Nov 09, 2015 2:27 pm This amendment to the notice is being issued for the following reasons:

1) The Request for Proposal (RFP) was tentatively scheduled to be released in October 2015. However, this has been slightly delayed. The new tentative release of this RFP is set for mid-January 2016. If this is delayed again, we will post another amendment to this notice letting you all know the new timeframe for the release of the solicitation. In addition, historical data has been adjusted to reflect the revisions to the PWS and will be provided in the solicitation.

2) As a heads up, the site visit for this solicitation will be held at Base Kodiak, AK. However, the pre-solicitation conference and oral presentations (for offerors who make the competitive range) will be held in Alameda, CA. Dates and location addresses for all these events will be listed in the solicitation.

3) This is also to update the point of contacts for this solicitation. The new primary POC will be Michael Hassett, michael.t.hassett@uscg.mil. He can be contacted for any questions/comments about this solicitation. The Contracting Officer for this requirement remains unchanged.

Added: Apr 27, 2015 1:18 pm Modified: Apr 27, 2015 2:22 pmTrack Changes AMENDED 27 APRIL 2015:  DRAFT PERFORMANCE WORK STATEMENT.

Attached is a DRAFT Performance Work Statement (PWS).  Prospective vendors are invited to review the PWS and provide suggestions that will assist the Coast Guard in improving efficiencies, eliminating unneccessary or duplicative efforts, reducing costs, etc. 

Vendors are cautioned that this draft PWS is not in its final form and should not be used in the preparation of proposals.

Please direct any questions or comments to the contracting officer, Elaine Rachko, at elaine.d.rachko@uscg.mil NLT COB 8 May 2015.

At the present time, the Coast Guard  expects to release the solicition in late summer, with proposals due in early fall.

Added: Apr 27, 2015 1:18 pm AMENDED 27 APRIL 2015:  DRAFT PERFORMANCE WORK STATEMENT.

Attached is a DRAFT Performance Work Statement (PWS).  Prospective vendors are invited to review the PWS and provide suggestions that will assist the Coast Guard in improving efficiencies, eliminating unneccessary or duplicative efforts, reducing costs, etc. 

Vendors are cautioned that this draft PWS is not in its final form and should not be used in the preparation of proposals.

Please direct any questions or comments to the contracting officer, Elaine Rachko, at elaine.d.rachko@uscg.mil NLT COB 8 May 2015.

Added: Apr 01, 2015 7:44 pm PRE-SOLICITATION SITE VISIT INSTRUCTIONS
The United States Coast Guard (USCG) Shore Infrastructure Logistics Center (SILC), Alameda, CA, invites all interested vendors to attend a site visit in preparation for the resolicitation of the Base Operations Support Services (BOSS) contract for USCG Base Kodiak, Alaska. This site visit is intended to give prospective offerors the opportunity to familiarize themselves with Base Kodiak and to gauge the scope of work required of the BOSS contractor. The Government also intends to distribute a draft copy of the Performance Work Statement (PWS) and solicit input from attendees as to how the BOSS contract can be run more efficiently and effectively, opportunities to cut costs, streamline operations, etc. Constructive comments regarding the PWS itself will also be welcome.

NOTE: It is the intention of the Government to reserve this acquisition for 8(a) companies; however representatives from any company are welcome to attend.

WHEN: Wednesday, 22 April 2015 and Thursday, 23 April 2015

WHERE: USCG Base Kodiak, Alaska, 99619. Base Kodiak personnel will meet attendees at the main entrance gate to Base Kodiak at 8:00 AM on each day. Government transportation will be provided while on Base Kodiak.

TIME: 8:00 AM - 4:00 PM Alaska time both days

DEADLINE FOR REGISTRATION: THURSDAY, 16 APRIL 2015, 6:00 PM EASTERN TIME
.
REGISTRATION INSTRUCTIONS: Prospective attendees MUST email daniel.t.sindorf@uscg.mil with the attendee's full name as it appears on a Government-issued picture ID (which must be presented at the time of the site visit) and citizenship status; and their company name, CAGE code, physical address, email address, and phone number. Companies are limited to two (2) attendees each.

Failure to comply with the registration instructions above may result in denial of access to Base Kodiak and/or participation in site visit activities.

It is highly recommended that attendees provide an in-transit phone number and/or email address.

TENTATIVE ITINERARY: Current plans are to have a brief meeting with attendees Wednesday morning. The rest of the day Wednesday and Thursday morning will involve a vehicle tour of Base Kodiak facilities and other areas that fall under the purview of the BOSS contract. Limited walking tours of select facilities may be accommodated time permitting, however complete access and visitation of facilities will be reserved for the pre-proposal site visit. Thursday afternoon we will have a meeting to field questions, comments, etc.

QUESTIONS: Please direct any questions via email to Mr. Daniel Sindorf, daniel.t.sindorf@uscg.mil or via phone at 907-487-5320 ext. 2207.

Added: Sep 02, 2014 6:21 pm This is a sources sought request only, no proposals are requested at this time. Solicition to follow in second quarter of FY 2015.