Presolicitation_-_Open_House_Site_Visit_Information.pdf

Commandant United States Coast Guard

ATTN: COMDT (CG-9121)

US COAST GUARD STOP 7828

2703 MARTIN LUTHER KING JR AVE SE

WASHINGTON DC 20593-7828

Staff Symbol: CG-9121

(202) 475-3706 Nate.Dolezal@uscg.mil

July 7, 2016

To: 8(a) Small Business Offerors (Posted to FedBizOps)

Subject: PRE-SOLICITATION NOTICE FOR OPEN HOUSE SITE VISITS

1. Overview. The United States Coast Guard (USCG) has a requirement to obtain security guard services.

The work will be performed at various USCG installations, units, bases, and facilities, within the United

States and U.S. Territories within the USCG’s area of responsibility (AOR). The specific places of performance are indicated in Attachment One (1), the “DRAFT Performance Work Statement” (PWS).

The Government’s intent is to award up to two, multiple award, Firm Fixed Price (FFP) commercial, IDIQ contracts that are anticipated to be set aside for eligible 8(a) concerns per FAR 52.219-18.

The anticipated period of performance for this support services requirement is a one-year base period from

01 April 2017 through 31 March 2018, with four one-year option periods. The North American Industry

Classification System (NAICS) code for this requirement is 561612.

There will be seven (7) “open-house” site visits between the period of Monday, July 18 th

, 2016, and

Friday, July 29 th

, 2016. The “open-house” format means that offerors who have pre-registered and have been cleared by security will be able to attend the site visit during the designated hours and days to examine the site. Each site visit will consist of a general tour around the sites themselves. Locations of all seven sites along with dates and times of the tour are provided in Attachment Two (2), “Location Tour

Chart”.

2. Registration. Only a representative from potential 8(a) prime offerors may request site visits. Each 8(a) prime offeror may bring up to three (3) people per site visit. The three (3) individuals may be affiliated with the potential 8(a) prime offeror itself or its planned subcontractor(s), but the overall number of people must be three (3) or less.

To request a site visit, the Facility Security Officer (FSO) from the potential 8(a) prime offeror must fill out the Attachment Three (3), “Visit Authorization Request Template” for the individuals attending and send it via email Password Protected to the CG Office of Security Management and Policy POC, Ms.

Breanna Palmer, at Breanna.Palmer@uscg.mil

On the Visit Authorization Request, the offeror should fill out only the following areas:

(a) “FROM: (COMPLETE ADDRESS OF REQUESTING ACTIVITY)”

(b) “PURPOSE OF VISIT”

(c) “NAME, RANK, TITLE OR POSITION, SOCIAL SECURITY NO.” (for each visitor)

(d) “DATE AND PLACE OF BIRTH” (for each visitor)

(e) “NATIONALITY (CHECK ONE)” (for each visitor)

(f) “LEVEL OF SECURITY CLEARANCE” (for each visitor mailto:Breanna.Palmer@uscg.mil

The site survey is a Sensitive But Unclassified (SBU) event. A security clearance is not required.

However, all participants shall complete Attachment Four (4), a Non-Disclosure agreement (DHS 11000-

06). The FSO shall submit these forms when submitting the Visit Authorization Request.

The representative must list which of the seven sites they will be participating in for the site visits.

Offerors do not have to attend any site visits. Offerors may attend some of the site visits or all of them.

The subject line of the email should begin with “Site Visit Request for [Insert Prime Offeror Name]”.

Both Attachment Three (3) Visit Authorization Request and Attachment Four (4) Non-Disclosure Agreement must be submitted to the POC, Mrs. Breanna Palmer no later than three business days prior to the tour date for each location indicated in Attachment Two (2) Location Tour Chart.

3. Clearance Once the completed security forms have been received, the contracting officer will be in touch with the representative who submitted the forms to provide updates and final confirmation (if applicable). Only cleared individuals will be allowed to attend site visits.

4. Parking Each site has limited on-site parking. Attendees are strongly encouraged to carpool and use (1) car.

5. Walking and Accessibility Each site visit will involve walking around the sites themselves. Should offerors need to make separate accommodations (e.g., handicap accessibility concerns), they should be brought to the attention of the contracting officer in the email requesting site visits.

6. Food and Drink USCG will not be providing food and drinks for offerors. Offerors are discouraged from bringing food to each site visit, but may bring water.

7. Start Times and End Times Offerors must be at each site and ready to begin the site visit at the time listed in the “Tour Start Time” column of the chart in Attachment Two (2). Offerors arriving after that time risk not being allowed to attend the site visit.

8. Questions and Answers. During the tour, offerors may ask site-specific, factual questions, such as the site layout, what a piece of equipment is and its purpose, etc. Offeror should not ask solicitation-specific questions, such as requests for proposal due date extensions, clarification on provisions and clauses, etc.

Solicitation-specific questions will not be answered during the site visit. Instead, offerors should use

Attachment Five (5), “Questions and Answers Excel File”, form to email those questions to the

Contracting Officer, Mr. Nathan Dolezal, at nate.dolezal@uscg.mil and Chief Warrant Officer (CWO) Joe

Tallent, at joe.b.tallent@uscg.mil.

9. Travel Costs. The offeror and its subcontractors shall bear the full travel costs for each site visit.

10. Attachments.

(1) DRAFT Performance Work Statement (PWS)

(2) Tour Location Chart mailto:nate.dolezal@uscg.mil mailto:joe.b.tallent@uscg.mil

(3) Visit Authorization Request

(4) Non-Disclosure Agreement (DHS Form 11000-06)

(5) Questions and Answers Excel File

This Presolicitation Notice does not constitute an RFP or a promise to issue an RFP in the future. This

Presolicitation Notice does not commit the Government to contract for any supply or service whatsoever.

Further, the USCG is not seeking proposals at this time and will not accept unsolicited proposals.

Respondents are advised that the USCG will not pay for any information or administrative cost incurred due to the posting of this Presolicitation Notice.

Not responding to this Presolicitation Notice does not preclude participation in any future RFP. If a solicitation is released, it will be issued via the Federal Business Opportunities website (www.fbo.gov). It is the responsibility of the potential offerors to monitor the website for any information that may pertain to this Presolicitation Notice or a future RFP. The information provided in this Presolicitation Notice and any future changes to the Presolicitation Notice are subject to change and are not binding on the USCG.