SECTION C-CONTRACT CLAUSES.pdf

SECTION C

ADDENDUM to FAR 52.212-4 CONTRACT TERMS AND CONDITIONS--

COMMERCIAL ITEMS

The following clauses and terms and conditions are incorporated into 52.212-4 as an addendum:

CLAUSES INCORPORATED BY REFERENCE:

FAR Clause No. Title Date

52.202-1 Definitions JULY 2004

52.203-5 Covenant Against Contingent Fees APR 1984

52.203-7 Anti-Kickback Procedures OCT 2010

52.203-12 Limitation on Payments to Influence Certain Federal Transactions OCT 2010

52.212-4 Contract Terms and Conditions - Commercial Items JUN 2010

52.212-4 Contract Terms and Conditions – Commercial Items Alternate I OCT 2008

52.204-2 Security Requirements AUG 1996

52.204-4 Printed or Copied on Recycled Paper AUG 2000

52.204-7 Central Contractor Registry (CCR) APR 2008

52.204-9 Personal Identity Verification of Contractor Personnel JAN 2011

52.209-6 Protecting the Government's Interest when Subcontracting with Offeror's

Debarred, Suspended, or Proposed for Debarment

SEP 2006

52-211-11 Liquidated Damages – Supplies, Services or Research and Development SEP 2000

52.222-6 Davis-Bacon Act (Applicable to CLINs 0003, 1003, 2003, 3003, 0005, 1005, 2005, and 3005)

JULY 2005

52.222-7 Withholding of Funds FEB 1988

52.222-4 Contract Work Hours and Safety Standards Act-Overtime Compensation JULY 2005

52.222-40 Notification of Employee Rights Under the National Labor Relations Act DEC 2010

52.223-5 Pollution Prevention and Right-to-Know Information AUG 2003

52.223-6 Drug-Free Workplace MAY 2001

52.223-10 Waste Reduction Program AUG 2000

52.224-1 Privacy Act Notification APR 1984

52.224-2 Privacy Act APR 1984

52.227-14 Rights In Data – General DEC 2007

52.228-5 Insurance – Work on a Government Installation JAN 1997

52.228-7 Insurance – Liability to Third Persons MAR 1996

52.229-3 Federal, State, and Local Taxes APR 2003

52.232-9 Limitation of Withholding of Payments APR 1984

52.232-18 Availability of Funds APR 1984

52.232-23 Assignment of Claims JAN 1986

52.233-1 Disputes JULY 2002

52.237-2 Protection of Government Buildings, Equipment, and Vegetation APR 1984

52.237-3 Continuity of Services JAN 1991

52.242-13 Bankruptcy JUL 1995

52.244-6 Subcontracts for Commercial Items DEC 2010

52.244-16 Responsibility for Supplies APR 1984

52.245-1 Government Property AUG 2010

52.245-2 Government Property Installation Operation Services JUN 2007

52.246-19 Warranty of Systems & Equipment under Performance Specifications or

Design Criteria

MAY 2001

52.246-20 Warranty of Services MAY 2001

52.247-34 F.O.B. Destination NOV 1991

52.253-1 Computer Generated Forms JAN 1991

3052.222-70 Strikes or picketing affecting timely completion of the contract work DEC 2003

3052.222-71 Strikes or picketing affecting access to a DHS facility DEC 2003

3052.228-70 Insurance DEC 2003

3052.245-70 Government Property Reports [Deviation] AUG 2008

52.212-5 -- Contract Terms and Conditions Required to Implement Statutes or Executive

Orders -- Commercial Items. (Oct 2010)

(a) The Contractor shall comply with the following Federal Acquisition Regulation (FAR) clauses, which are incorporated in this contract by reference, to implement provisions of law or

Executive orders applicable to acquisitions of commercial items:

XX(1) 52.222-50, Combating Trafficking in Persons (FEB 2009) (22 U.S.C.

7104(g)).

____ Alternate I (AUG 2007) of 52.222-50 (22 U.S.C. 7104(g)).

XX(2) 52.233-3, Protest After Award (AUG 1996) (31 U.S.C. 3553).

XX (3) 52.233-4, Applicable Law for Breach of Contract Claim (OCT 2004)

(Pub. L. 108-77, 108-78).

(b) The Contractor shall comply with the FAR clauses in this paragraph (b) that the contracting officer has indicated as being incorporated in this contract by reference to implement provisions of law or Executive orders applicable to acquisitions of commercial items:

XX (1) 52.203-6, Restrictions on Subcontractor Sales to the Government (Sept 2006), with

Alternate I (Oct 1995) (41 U.S.C. 253g and 10 U.S.C. 2402).

XX (2) 52.203-13, Contractor Code of Business Ethics and Conduct (Apr 2010) (Pub. L. 110-

252, Title VI, Chapter 1 (41 U.S.C. 251 note)).

___ (3) 52.203-15, Whistleblower Protections under the American Recovery and Reinvestment

Act of 2009 (Jun 2010) (Section 1553 of Pub L. 111-5) (Applies to contracts funded by the

American Recovery and Reinvestment Act of 2009).

XX (4) 52.204-10, Reporting Executive compensation and First-Tier Subcontract Awards (Jul

2010) (Pub. L. 109-282) (31 U.S.C. 6101 note).

___ (5) 52.204-11, American Recovery and Reinvestment Act—Reporting Requirements (Jul

2010) (Pub. L. 111-5).

XX (6) 52.219-3, Notice of Total HUBZone Set-Aside (Jan 1999) (15 U.S.C. 657a). Clause only applicable to Region 5 (Headquarters Region) IDIQ.

___ (7) 52.219-4, Notice of Price Evaluation Preference for HUBZone Small Business Concerns

(Jul 2005) (if the offeror elects to waive the preference, it shall so indicate in its offer)(15 U.S.C.

657a).

___ (8) [Reserved]

XX (9) (i) 52.219-6, Notice of Total Small Business Aside (June 2003) (15 U.S.C. 644).

Applicable to IDIQ’s for Regions 1-4.

___ (ii) Alternate I (Oct 1995) of 52.219-6.

___ (iii) Alternate II (Mar 2004) of 52.219-6.

___ (10) (i) 52.219-7, Notice of Partial Small Business Set-Aside (June 2003) (15 U.S.C. 644).

___ (ii) Alternate I (Oct 1995) of 52.219-7.

___ (iii) Alternate II (Mar 2004) of 52.219-7.

XX (11) 52.219-8, Utilization of Small Business Concerns (May 2004) (15 U.S.C. 637(d)(2) and (3)).

____ (12) (i) 52.219-9, Small Business Subcontracting Plan (Oct 2010) (15 U.S.C. 637 (d)(4).)

___ (ii) Alternate I (Oct 2001) of 52.219-9.

__ (iii) Alternate II (Oct 2001) of 52.219-9.

___ (iv) Alternate III (July 2010) of 52.219-9.

___ (13) 52.219-14, Limitations on Subcontracting (Dec 1996) (15 U.S.C. 637(a)(14)).

____ (14) 52.219-16, Liquidated Damages—Subcontracting Plan (Jan 1999) (15 U.S.C.

637(d)(4)(F)(i)).

___ (15) (i) 52.219-23, Notice of Price Evaluation Adjustment for Small Disadvantaged Business

Concerns (Oct 2008) (10 U.S.C. 2323) (if the offeror elects to waive the adjustment, it shall so indicate in its offer).

___ (ii) Alternate I (June 2003) of 52.219-23.

____ (16) 52.219-25, Small Disadvantaged Business Participation Program—Disadvantaged

Status and Reporting (Apr 2008) (Pub. L. 103-355, section 7102, and 10 U.S.C. 2323).

___ (17) 52.219-26, Small Disadvantaged Business Participation Program—Incentive

Subcontracting (Oct 2000) (Pub. L. 103-355, section 7102, and 10 U.S.C. 2323).

___ (18) 52.219-27, Notice of Total Service-Disabled Veteran-Owned Small Business Set-Aside

(May 2004) (15 U.S.C. 657 f).

XX (19) 52.219-28, Post Award Small Business Program Rerepresentation (Apr 2009) (15

U.S.C. 632(a)(2)).

XX (20) 52.222-3, Convict Labor (June 2003) (E.O. 11755).

___ (21) 52.222-19, Child Labor—Cooperation with Authorities and Remedies (Jul 2010) (E.O.

13126).

XX (22) 52.222-21, Prohibition of Segregated Facilities (Feb 1999).

XX (23) 52.222-26, Equal Opportunity (Mar 2007) (E.O. 11246).

XX (24) 52.222-35, Equal Opportunity for Veterans (Sep 2010) (38 U.S.C. 4212).

XX (25) 52.222-36, Affirmative Action for Workers with Disabilities (Oct 2010) (29 U.S.C.

793).

XX (26) 52.222-37, Employment Reports on Veterans (Sep 2010) (38 U.S.C. 4212).

XX (27) 52.222-54, Employment Eligibility Verification (Jan 2009). (Executive Order 12989).

(Not applicable to the acquisition of commercially available off-the-shelf items or certain other types of commercial items as prescribed in 22.1803.)

___ (28) (i) 52.223-9, Estimate of Percentage of Recovered Material Content for EPA-

Designated Items (May 2008) (42 U.S.C. 6962(c)(3)(A)(ii)). (Not applicable to the acquisition of commercially available off-the-shelf items.)

___ (ii) Alternate I (May 2008) of 52.223-9 (42 U.S.C. 6962(i)(2)(C)). (Not applicable to the acquisition of commercially available off-the-shelf items.)

____ (29) 52.223-15, Energy Efficiency in Energy-Consuming Products (Dec 2007) (42 U.S.C.

8259b).

XX (30) (i) 52.223-16, IEEE 1680 Standard for the Environmental Assessment of Personal

Computer Products (Dec 2007) (E.O. 13423).

___ (ii) Alternate I (Dec 2007) of 52.223-16.

XX (31) 52.223-18, Contractor Policy to Ban Text Messaging while Driving (Sep 2010) (E.O.

13513).

XX (32) 52.225-1, Buy American Act--Supplies (Feb 2009) (41 U.S.C. 10a-10d).

___ (33) (i) 52.225-3, Buy American Act –Free Trade Agreements – Israeli Trade Act (Jun

2009) (41 U.S.C. 10a-10d, 19 U.S.C. 3301 note, 19 U.S.C. 2112 note, 19 U.S.C. 3805 note, Pub.

L. 108-77, 108-78, 108-286, 108-301, 109-53, 109-169, 109-283, and 110-138).

XX (ii) Alternate I (Jan 2004) of 52.225-3.

___ (iii) Alternate II (Jan 2004) of 52.225-3.

___ (34) 52.225-5, Trade Agreements (Aug 2009) (19 U.S.C. 2501, et seq., 19 U.S.C. 3301 note).

XX (35) 52.225-13, Restrictions on Certain Foreign Purchases (Jun 2008) (E.O.‘s, proclamations, and statutes administered by the Office of Foreign Assets Control of the

Department of the Treasury).

___ (36) 52.226-4, Notice of Disaster or Emergency Area Set-Aside (Nov 2007) (42 U.S.C.

5150).

___ (37) 52.226-5, Restrictions on Subcontracting Outside Disaster or Emergency Area (Nov

2007) (42 U.S.C. 5150).

___ (38) 52.232-29, Terms for Financing of Purchases of Commercial Items (Feb 2002) (41

U.S.C. 255(f), 10 U.S.C. 2307(f)).

___ (39) 52.232.30, Installment Payments for Commercial Items (Oct 1995) (41 U.S.C. 255(f), 10 U.S.C. 2307(f)).

XX (40) 52.232-33, Payment by Electronic Funds Transfer—Central Contractor Registration

(Oct. 2003) (31 U.S.C. 3332).

___ (41) 52.232-34, Payment by Electronic Funds Transfer—Other Than Central Contractor

Registration (May 1999) (31 U.S.C. 3332).

___ (42) 52.232-36, Payment by Third Party (Feb 2010) (31 U.S.C. 3332).

XX (43) 52.239-1, Privacy or Security Safeguards (Aug 1996) (5 U.S.C. 552a).

___ (44) (i) 52.247-64, Preference for Privately Owned U.S.-Flag Commercial Vessels (Feb

2006) (46 U.S.C. Appx 1241(b) and 10 U.S.C. 2631).

___ (ii) Alternate I (Apr 2003) of 52.247-64.

(c) The Contractor shall comply with the FAR clauses in this paragraph (c), applicable to commercial services, that the Contracting Officer has indicated as being incorporated in this contract by reference to implement provisions of law or executive orders applicable to acquisitions of commercial items:

XX (1) 52.222-41, Service Contract Act of 1965 (Nov 2007) (41 U.S.C. 351, et seq.).

___ (2) 52.222-42, Statement of Equivalent Rates for Federal Hires (May 1989) (29 U.S.C. 206 and 41 U.S.C. 351, et seq.).

XX (3) 52.222-43, Fair Labor Standards Act and Service Contract Act -- Price Adjustment

(Multiple Year and Option Contracts) (Sep 2009) (29 U.S.C.206 and 41 U.S.C. 351, et seq.).

XX(4) 52.222-44, Fair Labor Standards Act and Service Contract Act -- Price Adjustment (Sep

2009) (29 U.S.C. 206 and 41 U.S.C. 351, et seq.).

___ (5) 52.222-51, Exemption from Application of the Service Contract Act to Contracts for

Maintenance, Calibration, or Repair of Certain Equipment--Requirements (Nov 2007) (41 U.S.C.

351, et seq.).

___ (6) 52.222-53, Exemption from Application of the Service Contract Act to Contracts for

Certain Services--Requirements (Feb 2009) (41 U.S.C. 351, et seq.).

___ (7) 52.226-6, Promoting Excess Food Donation to Nonprofit Organizations. (Mar 2009)

(Pub. L. 110-247).

___ (8) 52.237-11, Accepting and Dispensing of $1 Coin (Sep 2008) (31 U.S.C. 5112(p)(1)).

(d) Comptroller General Examination of Record The Contractor shall comply with the provisions of this paragraph (d) if this contract was awarded using other than sealed bid, is in excess of the simplified acquisition threshold, and does not contain the clause at 52.215-2, Audit and Records -- Negotiation.

(1) The Comptroller General of the United States, or an authorized representative of the Comptroller General, shall have access to and right to examine any of the

Contractor‘s directly pertinent records involving transactions related to this contract.

(2) The Contractor shall make available at its offices at all reasonable times the records, materials, and other evidence for examination, audit, or reproduction, until 3 years after final payment under this contract or for any shorter period specified in FAR Subpart 4.7, Contractor Records Retention, of the other clauses of this contract. If this contract is completely or partially terminated, the records relating to the work terminated shall be made available for 3 years after any resulting final termination settlement. Records relating to appeals under the disputes clause or to litigation or the settlement of claims arising under or relating to this contract shall be made available until such appeals, litigation, or claims are finally resolved.

(3) As used in this clause, records include books, documents, accounting procedures and practices, and other data, regardless of type and regardless of form. This does not require the Contractor to create or maintain any record that the Contractor does not maintain in the ordinary course of business or pursuant to a provision of law.

(e)

(1) Notwithstanding the requirements of the clauses in paragraphs (a), (b), (c) and

(d) of this clause, the Contractor is not required to flow down any FAR clause, other than those in this paragraph (e)(1) in a subcontract for commercial items.

Unless otherwise indicated below, the extent of the flow down shall be as required by the clause—

(i) 52.203-13, Contractor Code of Business Ethics and Conduct (Apr

2010) (Pub. L. 110-252, Title VI, Chapter 1 (41 U.S.C. 251 note)).

(ii) 52.219-8, Utilization of Small Business Concerns (May 2004) (15

U.S.C. 637(d)(2) and (3)), in all subcontracts that offer further subcontracting opportunities. If the subcontract (except subcontracts to small business concerns) exceeds $650,000 ($1.5 million for construction of any public facility), the subcontractor must include 52.219-8 in lower tier subcontracts that offer subcontracting opportunities.

(iii) [Reserved]

(iv) 52.222-26, Equal Opportunity (Mar 2007) (E.O. 11246).

(v) 52.222-35, Equal Opportunity for Veterans (Sep 2010) (38 U.S.C.

4212).

(vi) 52.222-36, Affirmative Action for Workers with Disabilities (Oct

2010) (29 U.S.C. 793).

(vii) [Reserved]

(viii) 52.222-41, Service Contract Act of 1965, (Nov 2007), (41 U.S.C.

351, et seq.)

(ix) 52.222-50, Combating Trafficking in Persons (Feb 2009) (22 U.S.C.

7104(g)).

___ Alternate I (Aug 2007) of 52.222-50 (22 U.S.C. 7104(g)).

(x) 52.222-51, Exemption from Application of the Service Contract Act to

Contracts for Maintenance, Calibration, or Repair of Certain Equipment--

Requirements (Nov 2007) (41 U.S.C. 351, et seq.)

(xi) 52.222-53, Exemption from Application of the Service Contract Act to Contracts for Certain Services--Requirements (Feb 2009) (41 U.S.C.

351, et seq.)

XX(xii) 52.222-54, Employment Eligibility Verification (Jan 2009).

(xiii) 52.226-6, Promoting Excess Food Donation to Nonprofit

Organizations. (Mar 2009) (Pub. L. 110-247). Flow down required in accordance with paragraph (e) of FAR clause 52.226-6.

(xiv) 52.247-64, Preference for Privately-Owned U.S. Flag Commercial

Vessels (Feb 2006) (46 U.S.C. Appx 1241(b) and 10 U.S.C. 2631). Flow down required in accordance with paragraph (d) of FAR clause 52.247-64.

(2) While not required, the contractor may include in its subcontracts for commercial items a minimal number of additional clauses necessary to satisfy its contractual obligations. (End of Clause)

CLAUSES INCORPORATED IN FULL TEXT

52.209-8 – Updates of Information Regarding Responsibility Matters. (Apr 2010)

(a) The Contractor shall update the information in the Federal Awardee Performance and

Integrity Information System (FAPIIS) on a semi-annual basis, throughout the life of the contract, by entering the required information in the Central Contractor Registration database at http://www.ccr.gov (see 52.204-7).

(b) http://www.ccr.gov/

(1) The Contractor will receive notification when the Government posts new information to the Contractor‘s record.

(2) The Contractor will have an opportunity to post comments regarding information that has been posted by the Government. The comments will be retained as long as the associated information is retained, i.e., for a total period of

6 years. Contractor comments will remain a part of the record unless the contractor revises them.

(3) With the exception of the Contractor, only Government personnel and authorized users performing business on behalf of the Government will be able to view the Contractor‘s record in the system. Public requests for system information will be handled under Freedom of Information Act procedures, including, where appropriate, procedures promulgated under E.O. 12600. (End of clause)

52.216-18 Ordering (OCT 1995)

(a) Any supplies and services to be furnished under this contract shall be ordered by issuance of delivery or task order by the individuals or activities designated in the Schedule. The Department of Homeland Security (DHS), Immigrations and Customs Enforcement (ICE) is the sole authority to request services under this contract. The scope of this designation includes the award and administration of the Basic Contract and delegation of authority for the award and administration of the task orders. Task orders may be issued from effective date of notice to proceed through the 60 th month thereafter.

(b) All delivery orders or task orders are subject to the terms and conditions of this contract. In the event of conflict between a delivery order or task order and this contract, the contract shall control.

(c) If mailed, a delivery order or task order is considered "issued" when the Government deposits the order in the mail. TO may be issued orally, by facsimile, or by electronic commerce methods only if authorized in the Schedule. (End of clause)

52.216-19 Order Limitations (OCT 1995)

(a) Minimum order. When the Government requires supplies or services covered by this contract in an amount of less than $2,500.00, the Government is not obligated to purchase, nor is the Offeror obligated to furnish, those supplies or services under the contract.

(b) Maximum order. The Offeror is not obligated to honor:

(1) Any order for a single item in excess of CLIN/Sub-CLIN estimated per contract period;

(2) Any order for a combination of items in excess of

$2.5M for Region 1-East

$1.25M for Region 2-North

$1.75M for Region 3-West

$ 1.64M for Region 4-South/OCONUS

$ 1M for Region 5-Headquarters/Capitol

(3) A series of TOs from the same ordering office within 3 calendar days that together call for quantities exceeding the limitation in subparagraph (1) or (2) above.

(c) If this is a requirements contract (i.e., includes the Requirements clause at subsection 52.216-21 of the Federal Acquisition Regulation (FAR)), the Government is not required to order a part of any one requirement from the Offeror if that requirement exceeds the maximum-order limitations in paragraph (b) above.

(d) Notwithstanding paragraphs (b) and (c) above, the Offeror shall honor any order exceeding the maximum order limitations in paragraph (b), unless that order (or TO) is returned to the ordering office within 5 working days after issuance, with written notice stating the Offeror's intent not to ship the item (or items) called for and the reasons. Upon receiving this notice, the Government may acquire the supplies or services from another source. (End of clause)

52.216-22 Indefinite Quantity (OCT 1995)

(a) This is an indefinite-quantity contract for supplies or services specified, and effective for the period stated, in the Schedule. The quantities of supplies and services specified in the Schedule are estimated only and are not purchased by this contract.

(b) Delivery or performance shall be made only as authorized by TO issued in accordance with the

Ordering clause. The Offeror shall furnish to the Government, when and if ordered, the supplies or services specified in the Schedule up to and including the quantity designated in the Schedule as the

"maximum." The Government shall order at least the quantity of supplies or services designated in the Schedule as the "minimum."

(c) Except for any limitations on quantities in the Order Limitations clause or in the Schedule, there is no limit on the number of TO that may be issued. The Government may issue TO requiring delivery to multiple destinations or performance at multiple locations

(d) Any order issued during the effective period of this contract and not completed within that period shall be completed by the Offeror within the time specified in the order. The contract shall govern the Offeror's and Government's rights and obligations with respect to that order to the same extent as if the order were completed during the contract's effective period; provided, that the

Offeror shall not be required to make any deliveries under this contract after the date specified in the

Task/Delivery Order. (End of Clause)

52.217-8 Option to Extend Services (NOV 1999)

The Government may require continued performance of any services within the limits and at the rates specified in the contract. These rates may be adjusted only as a result of revisions to prevailing labor rates provided by the Secretary of Labor. The option provision may be exercised more than once, but the total extension of performance hereunder shall not exceed 6 months. The Contracting

Officer may exercise the option by written notice to the Offeror within 30 days prior to the expiration of the current period of performance. (End of clause)

52.217-9 Option to Extend the Term of the Contract (MAR 2000)

(a) The Government may extend the term of this contract by written notice to the Offeror within thirty (30) days; provided that the Government gives the Offeror a preliminary written notice of its intent to extend at least 30 days before the contract expires. The preliminary notice does not commit the Government to an extension.

(b) If the Government exercises this option, the extended contract shall be considered to include this option clause.

(c) The total duration of this contract, including the exercise of any options under this clause, shall not exceed 60 months. (End of clause)

52.222-49 Service Contract Act-Place of Performance Unknown (May 1989)

(a) This contract is subject to the Service Contract Act, and the place of performance was unknown when the solicitation was issued. In addition to places or areas identified in wage determinations, if any, attached to the solicitation, wage determinations have also been requested for the following: Buffalo, NY; Denver, CO; Phoenix, AZ; Orlando, FL, and Washington, D.C.

(See Attachment 12-Wage Determinations) . The Contracting Officer will request wage determinations for additional places or areas of performance if asked to do so in writing by NLT

4:00 pm, EST, June 6, 2011 to cableocio@dhs.gov.

(b) Offerors who intend to perform in a place or area of performance for which a wage determination has not been attached or requested may nevertheless submit bids or proposals.

However, a wage determination shall be requested and incorporated in the resultant contract retroactive to the date of contract award, and there shall be no adjustment in the contract price.

(End of clause)

52.232-19 -- Availability of Funds for the Next Fiscal Year. (Apr 1984)

Funds are not presently available for performance under this contract beyond 30 September

2011. The Government‘s obligation for performance of this contract beyond that date is contingent upon the availability of appropriated funds from which payment for contract purposes can be made. No legal liability on the part of the Government for any payment may arise for performance under this contract beyond 30 September 2011, until funds are made available to the Contracting Officer for performance and until the Contractor receives notice of availability, to be confirmed in writing by the Contracting Officer. (End of Clause) mailto:cableocio@dhs.gov

52.252-2 -- Clauses Incorporated by Reference (Feb 1998)

This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this/these address(es):

https://www.acquisition.gov/far/. (End of Clause)

HSAR 3052.204-70 Security Requirements for Unclassified Information Technology

Resources (JUN 2006)

(a) The Offeror shall be responsible for Information Technology (IT) security for all systems connected to a DHS network or operated by the Offeror for DHS, regardless of location.

This clause applies to all or any part of the contract that includes information technology resources or services for which the Offeror must have physical or electronic access to sensitive information contained in DHS unclassified systems that directly support the agency‘s mission.

(b) The Offeror shall provide, implement, and maintain an IT Security Plan. This plan shall describe the processes and procedures that will be followed to ensure appropriate security of IT resources that are developed, processed, or used under this contract.

(1) Within 10 business days after contract award, the Offeror shall submit for approval its

IT Security Plan, which shall be consistent with and further detail the approach contained in the

Offeror's proposal. The plan, as approved by the Contracting Officer, shall be incorporated into the task order as a compliance document.

(2) The Offeror‘s IT Security Plan shall comply with Federal laws that include, but are not limited to, the Computer Security Act of 1987 (40 U.S.C. 1441 et seq.); the Government

Information Security Reform Act of 2000; and the Federal Information Security Management Act of 2002; and with Federal policies and procedures that include, but are not limited to, OMB Circular

A-130.

(3) The security plan shall specifically include instructions regarding handling and protecting sensitive information at the Offeror‘s site (including any information stored, processed, or transmitted using the Offeror‘s computer systems), and the secure management, operation, maintenance, programming, and system administration of computer systems, networks, and telecommunications systems.

(c) Examples of tasks that require security provisions include—

(1) Acquisition, transmission or analysis of data owned by DHS with significant replacement cost should the Offeror‘s copy be corrupted; and

(2) Access to DHS networks or computers at a level beyond that granted the general public

(e.g., such as bypassing a firewall).

https://www.acquisition.gov/far/

(d) At the expiration of the task order, the Offeror shall return all sensitive DHS information and IT resources provided to the Offeror during the task order, and certify that all non-public DHS information has been purged from any Offeror-owned system. Components shall conduct reviews to ensure that the security requirements in the contract are implemented and enforced.

(e) Within 6 months after contract award, the Offeror shall submit written proof of IT Security accreditation to DHS for approval by the DHS Contracting Officer. Accreditation will proceed according to the criteria of the DHS Sensitive System Policy Publication, 4300A (Version 2.1, July

26, 2004) or any replacement publication, which the Contracting Officer will provide upon request.

This accreditation will include a final security plan, risk assessment, security test and evaluation, and disaster recovery plan/continuity of operations plan. This accreditation, when accepted by the

Contracting Officer, shall be incorporated into the task order as a compliance document. The

Offeror shall comply with the approved accreditation documentation. (End of Clause)

HSAR 3052.209-72 Organizational Conflict of Interest (JUN 2006)

(a) Determination. The Government has determined that this effort most likely will not result in an actual or potential conflict of interest, or most likely will not provide one or more Offerors with the potential to attain an unfair competitive advantage. The nature of any conflict of interest and the limitation on future contracting for the National Cabling Support and Services is unknown.

(b) If any such conflict of interest is found to exist, the Contracting Officer may (1) disqualify the

Offeror, or (2) determine that it is otherwise in the best interest of the United States to contract with the Offeror and include the appropriate provisions to avoid, neutralize, mitigate, or waive such conflict in the contract awarded. After discussion with the Offeror, the Contracting Officer may determine that the actual conflict cannot be avoided, neutralized, mitigated or otherwise resolved to the satisfaction of the Government, and the Offeror may be found ineligible for award.

(c) Disclosure: The Offeror hereby represents, to the best of its knowledge that:

___ (1) It is not aware of any facts which create any actual or potential organizational conflicts of interest relating to the award of this contract, or

___ (2) It has included information in its proposal, providing all current information bearing on the existence of any actual or potential organizational conflicts of interest, and has included a mitigation plan in accordance with paragraph (d) of this provision.

(d) Mitigation. If an Offeror with a potential or actual conflict of interest or unfair competitive advantage believes the conflict can be avoided, neutralized, or mitigated, the Offeror shall submit a mitigation plan to the Government for review. Award of a contract where an actual or potential conflict of interest exists shall not occur before Government approval of the mitigation plan. If a mitigation plan is approved, the restrictions of this provision do not apply to the extent defined in the mitigation plan.

(e) Other Relevant Information: In addition to the mitigation plan, the Contracting Officer may require further relevant information from the Offeror. The Contracting Officer will use all information submitted by the Offeror, and any other relevant information known to DHS, to determine whether an award to the Offeror may take place, and whether the mitigation plan adequately neutralizes or mitigates the conflict.

(f) Corporation Change. The successful Offeror shall inform the Contracting Officer within thirty

(30) calendar days of the effective date of any corporate mergers, acquisitions, and/or divestures that may affect this provision.

(g) Flow-down. The Offeror shall insert the substance of this clause in each first tier subcontract that exceeds the simplified acquisition threshold. (End of Clause)

HSAR 3052.209-73 Limitation of Future Contracting (JUN 2006)

(a) The Contracting Officer has determined that this acquisition may give rise to a potential organizational conflict of interest. Accordingly, the attention of prospective Offerors is invited to

FAR Subpart 9.5--Organizational Conflicts of Interest.

(b) The nature of this conflict related to the National Cabling Services and Support requirement is unknown.

(c) The restrictions upon future contracting are as follows:

(1) If the Offeror, under the terms of this contract, or through the performance of tasks pursuant to this contract, is required to develop specifications or statements of work that are to be incorporated into a solicitation, the Offeror shall be ineligible to perform the work described in that solicitation as a prime or first-tier SubOfferor under an ensuing DHS contract. This restriction shall remain in effect for a reasonable time, as agreed to by the Contracting Officer and the Offeror, sufficient to avoid unfair competitive advantage or potential bias (this time shall in no case be less than the duration of the initial production contract). DHS shall not unilaterally require the Offeror to prepare such specifications or statements of work under this contract.

(2) To the extent that the work under this contract requires access to proprietary, business confidential, or financial data of other companies, and as long as these data remain proprietary or confidential, the Offeror shall protect these data from unauthorized use and disclosure and agrees not to use them to compete with those other companies. (End of Clause)

HSAR 3052.211-70 Index for Specifications (DEC 2003)

If an index or table of contents is furnished in connection with specifications, it is understood that such index or table of contents is for convenience only. Its accuracy and completeness is not guaranteed, and it is not to be considered as part of the specifications. In case of discrepancy between the index or table of contents and the specifications, the specifications shall govern. (End of clause)

HSAR 3052.215-70 Key Personnel or Facilities (DEC 2003)

(a) The personnel or facilities specified below are considered essential to the work being performed under this contract and may, with the consent of the contracting parties, be changed from time to time during the course of the contract by adding or deleting personnel or facilities, as appropriate.

(b) Before removing or replacing any of the specified individuals or facilities, the

Offeror shall notify the Contracting Officer, in writing, before the change becomes effective. The

Offeror shall submit sufficient information to support the proposed action and to enable the

Contracting Officer to evaluate the potential impact of the change on this contract. The Offeror shall not remove or replace personnel or facilities until the Contracting Officer approves the change.

The Key Personnel under this Contract are:

Offeror‘s Program Manager and Offeror‘s Deputy Program Manager (Individual names will be inserted at time of award).

(End of clause)

HSAR 3052.242-71 Dissemination of Contract Information (DEC 2003)

The Offeror shall not publish, permit to be published, or distribute for public consumption, any information, oral or written, concerning the results or conclusions made pursuant to the performance of this contract, without the prior written consent of the Contracting Officer. An electronic or printed copy of any material proposed to be published or distributed shall be submitted to the

Contracting Officer. (End of clause)

HSAR 3052.242-72 Contracting Officer’s Technical Representative (DEC 2003)

(a) The Contracting Officer may designate Government personnel to act as the Contracting Officer's

Technical Representative (COTR) to perform functions under the contract such as review or inspection and acceptance of supplies, services, including construction, and other functions of a technical nature. The Contracting Officer will provide a written notice of such designation to the

Offeror within five working days after contract award or for construction, not less than five working days prior to giving the Offeror the notice to proceed. The designation letter will set forth the authorities and limitations of the COTR under the contract.

(b) The Contracting Officer cannot authorize the COTR or any other representative to sign documents, such as contracts, contract modifications, etc., that require the signature of the

Contracting Officer. (End of clause)

HSAR 3052.204-71 Contractor Employee Access. (JUN 2006)

(a) Sensitive Information, as used in this Chapter, means any information, the loss, misuse, disclosure, or unauthorized access to or modification of which could adversely affect the national or homeland security interest, or the conduct of Federal programs, or the privacy to which individuals are entitled under section 552a of title 5, United States Code (the Privacy Act), but which has not been specifically authorized under criteria established by an Executive Order or an

Act of Congress to be kept secret in the interest of national defense, homeland security or foreign policy. This definition includes the following categories of information:

(1) Protected Critical Infrastructure Information (PCII) as set out in the Critical

Infrastructure Information Act of 2002 (Title II, Subtitle B, of the Homeland

Security Act, Public Law 107-296, 196 Stat. 2135), as amended, the implementing regulations thereto (Title 6, Code of Federal Regulations, Part 29) as amended, the applicable PCII Procedures Manual, as amended, and any supplementary guidance officially communicated by an authorized official of the

Department of Homeland Security (including the PCII Program Manager or his/her designee);

(2) Sensitive Security Information (SSI), as defined in Title 49, Code of Federal

Regulations, Part 1520, as amended, ―Policies and Procedures of Safeguarding and Control of S SI,‖ as amended, and any supplementary guidance officially communicated by an authorized official of the Department of Homeland Security

(including the Assistant Secretary for the Transportation Security Administration or his/her designee);

(3) Information designated as ―For Official Use Only,‖ which is unclassified information of a sensitive nature and the unauthorized disclosure of which could adversely impact a person‘s privacy or welfare, the conduct of Federal programs, or other programs or operations essential to the national or homeland security interest; and

(4) Any information that is designated ―sensitive‖ or subject to other controls, safeguards or protections in accordance with subsequently adopted homeland security information handling procedures.

(b) ―Information Technology Resources‖ include, but are not limited to, computer equipment, networking equipment, telecommunications equipment, cabling, network drives, computer drives, network software, computer software, software programs, intranet sites, and internet sites.

(c) Contractor employees working on this contract must complete such forms as may be necessary for security or other reasons, including the conduct of background investigations to determine suitability. Completed forms shall be submitted as directed by the Contracting Officer.

Upon the Contracting Officer's request, the Contractor's employees shall be fingerprinted, or subject to other investigations as required. All contractor employees requiring recurring access to

Government facilities or access to sensitive information or IT resources are required to have a favorably adjudicated background investigation prior to commencing work on this contract unless this requirement is waived under Departmental procedures.

(d) The Contracting Officer may require the contractor to prohibit individuals from working on the contract if the government deems their initial or continued employment contrary to the public interest for any reason, including, but not limited to, carelessness, insubordination, incompetence, or security concerns.

(e) Work under this contract may involve access to sensitive information. Therefore, the

Contractor shall not disclose, orally or in writing, any sensitive information to any person unless authorized in writing by the Contracting Officer. For those contractor employees authorized access to sensitive information, the contractor shall ensure that these persons receive training concerning the protection and disclosure of sensitive information both during and after contract performance.

(f) The Contractor shall include the substance of this clause in all subcontracts at any tier where the subcontractor may have access to Government facilities, sensitive information, or resources.

(End of clause)

ALTERNATE I (JUNE 2006)

Before receiving access to IT resources under the task order, the individual must receive a security briefing, which the Contracting Officer‘s Technical Representative (COTR) will arrange, and complete any nondisclosure agreement furnished by DHS.

The Offeror shall have access only to those areas of DHS information technology resources explicitly stated in the task order or approved by the COTR in writing as necessary for performance of the work under the task order. Any attempts by Offeror personnel to gain access to any information technology resources not expressly authorized by the Statement of Work, other terms and conditions in the task order or as approved in writing by the COTR, is strictly prohibited. In the event of violation of this provision, DHS will take appropriate actions with regard to the contract and the individual(s) involved.

Offeror access to DHS networks from a remote location is temporary privilege for mutual convenience while the Offeror performs business for the DHS Component. It is not a right, a guarantee of access, a condition of the task order, or Government Furnished Equipment (GFE).

Offeror access will be terminated for unauthorized use. The Offeror agrees to hold and save DHS harmless from any unauthorized use and agrees not to request additional time or money under the task order for any delays resulting from unauthorized use or access.

Non-U.S. citizens shall not be authorized to access or assist in the development, operation, management or maintenance of Department IT systems under the task order, unless a waiver has been granted by the Head of the Component or designee, with the concurrence of both the

Department‘s Chief Security Officer (CSO) and the Chief Information Officer (CIO) or their designees. Within DHS Headquarters, the waiver may be granted only with the approval of both the

CSO and the CIO or their designees. In order for a waiver to be granted:

The individual must be a legal permanent resident of the U.S. or a citizen of Ireland, Israel, the

Republic of the Philippines, or any nation on the Allied Nations List maintained by the Department of State;

There must be a compelling reason for using this individual as opposed to a U.S. citizen; and

The waiver must be in the best interest of the Government.

Offerors shall identify in their proposals the names and citizenship of all non-U.S. citizens proposed to work under the task order. Any additions or deletions of non-U.S. citizens after task order award shall also be reported to the Task Order Contracting Officer. (End of Clause)

ALTERNATE II (JUNE 2006)

Each individual employee working under the task order shall be a citizen of the United States of

America, or an alien who has been lawfully admitted for permanent residence as evidence by a permanent Resident Card (USCIS I-551). Any exceptions must be approved by the Department‘s

Chief Security Officer or designee. Offeror‘s shall identify in their task order proposals, the names and citizenship of all non-U.S. citizens proposed to work under the task order. Any additions or deletions of non-U.S. citizens after task order award shall also be reported to the Task Order

Contracting Officer. (End of Clause)

ADDITIONAL CONTRACT TERMS AND CONDITIONS

Contract Minimum & Maximum Amounts and Contract Value Indefinite-Delivery, Indefinite

Quantity (ID/IQ) for each of the five (5) operating regions.

The Government anticipates awarding a hybrid Indefinite Delivery - Indefinite Quantity (IDIQ) contract in each of the ICE NCSS five (5) operating regions (See Attachment 4-Regional Map for NCSS).

(a) The minimum guarantee for each of the five (5) operating regions are as follows:

Region Guaranteed Minimum

1 – East $50K

2 – North $50K

3 – West $50K

4 – South/OCONUS $60K

5 –HQ/Capitol Region $10K

(b) A combined maximum ceiling is established as the cumulative total of all TOs for each of the five (5) operating regions for the entire ordering period. The contract maximum represents the total requirement for the life of the contract (including options, if exercised). The maximum ceiling amount for each of the five (5) single-award IDIQ contracts are as follows:

Region Contract Maximum

1 – East $13.75M

2 – North $7M

3 – West $9.5M

4 – South/OCONUS $9M

5 –HQ/Capitol Region $1.75M

Ordering

(a) Only the ICE/OAQ CO is authorized to place orders under the five (5) IDIQ contracts.

Ordering under the contract is authorized to meet the needs of the Immigration and Custom

Enforcement (ICE) Office of the Chief Information Officer, National Cabling Support

Services.

(b) Any request for deviation from the terms and conditions of this Contract must be submitted to the CO.

(c) All TO (‗s) issued under each of the five (5) IDIQ contracts are subject to the terms and conditions of this contract. The contract takes precedence in the event of conflict with any

TO.

(d) All services under this contract will be ordered by issuance of written TOs in accordance with FAR subpart 16.5, Indefinite Delivery Contracts as implemented by HSAM 3016.504, Indefinite Delivery Contracts. An appropriate order form (SF Form 347) shall be issued for each order.

(e) Performance under TO(s) shall commence only after receipt of an executed order via facsimile, e-mail, or by verbal direction from the CO. If verbal direction is given, written confirmation will be provided within five working days of the verbal order. The Government shall not be obligated to reimburse the Awardee for work performed, items delivered, or any costs incurred, nor shall the Awardee be obligated to perform, deliver, or otherwise incur costs except as authorized by duly executed TO.

Publications

All Contractors materials and equipment shall be manufactured, installed and tested as specified in the latest editions of applicable publications. The Contractor shall correct any deficiencies identified by the Government.

(b) ANSI – American National Standards Institute;

(c) ANSI/TIA/EIA-568B Commercial Building Telecommunications Cabling Standard;

(d) ANSI/TIA/EIA-569-A Commercial Building Standards for Telecommunications

Pathways and Spaces;

(e) ANSI/TIA/EIA-606 The Administrative Standards for the Telecommunications

(f) Infrastructure of Commercial Building;

(g) ANSI/TIA/EIA-607 Commercial Building Grounding and Bonding Requirements for

Telecommunications;

ANSI/TIA/EIA-TSB-67 Telecommunications System Bulletin Technical Systems

Bulletin, Transmission Performance Specifications for Field Testing of Unshielded

Twisted Pair Cabling Systems;

(h) BICSI – Telecommunications Distribution Methods Manual;

(i) BICSI – Cabling Installation Manual;

(j) Category 6 cabling;

(k) FCC – Federal Communications Commission;

(l) FCC Part 15 (addresses electromagnetic radiation); FCC Part 68 (connection of premises equipment and wiring to the network); ANSI/ICEA Insulated Cable

Engineers Association;

(m) NEC – National Electric Code;

(n) National Electrical Safety Code Handbook (NESC);

(o) NFPA-70 – National Fire Protection Association;

(p) TIA/EIA – Telecommunications Industry Association/Electronics Industry

Association;

(q) TIA/EIA-568-B.2-1, Transmission performance specification for 4 pair 100 Ohm

TIA/EIA-568-B.3 Fiber optic cable specifications and testing. The multimode fiber optic cables shall meet or exceed ANSI/EIA/TIA-492 AAAA specifications.

Administrative Reporting Requirements

The Contractor shall submit all deliverables on time and in the format specified. All deliverables shall be current, accurate and complete, and free of spelling grammatical and other errors

With the exception of formal deliverables in draft form, the Contractor shall make any and all work products available to the COTR and/or the CO, upon request. All contract/TO management deliverables shall be delivered to the CO and COTR for review and comment or approval. A report for ―no activity‖ is required via email message. The Contractor shall submit the proposed formats for all reports to the COTR for review and approval at the post award conference. The Government intends to move all reports to an XML format during the life of the contract/TO. The Contractor, when instructed by the Government, will provide all reports in

XML format, at no additional cost. Specific requirements include at a minimum:

If the Contractor discovers errors in content after delivery, the Contractor shall notify the

Government.

The Government shall have sole discretion to require an errata sheet or file or to require the Contractor to submit a corrected deliverable.

Electronic files shall bear filenames that clearly reflect the title of the deliverables.

All information contained in deliverables, items, equipment, and software, etc. acquired under this contract/TO shall become the property of the Government.

If deliverables include patent, intellectual property, financial, personal or other information that the Contractor believes is proprietary or otherwise restricted, the

Contractor shall inform the Government before delivery. Upon delivery, such documents, or portions thereof, shall be marked as ―PROPRIETARY DATA‖ as applicable and approved by the CO and COTR.

The Contractor shall make corrections as specified and resubmit the deliverable for review and approval for all deliverables that were late or requiring corrections.

Reports

All reports listed below shall be submitted to the COTR electronically in writeable Excel format unless otherwise indicated below.

Ad Hoc Reports

On occasion there may be a need for ad hoc reports at the request of the Government.

Monthly Travel Report

The Contractor shall provide the COTR an ODC Travel Report and Log per TO. The

Monthly Travel Report shall be provided to the COTR by 7:30 a.m. (Eastern Time) on the 15

TH

of the month. The listing shall include the travel request number, work area/location, individual traveling, estimated/actual cost (per diem, car rental), status, invoice number, ITSR Number, invoice date, amount paid, date requested, date started, date approved by last appropriate approver, and date completed. This report shall be submitted as a readable Excel spreadsheet.

Monthly Incurred Cost Financial Report for T & M or LH Type TOs

The Contractor shall provide a monthly incurred cost financial report to the COTR by

7:30 a.m. (Eastern Time) on the first Wednesday of every month for T & M or LH type

TO(s). The financial report shall be consistent with other reports, link the CLINs projects, and invoices by TO in a summary sheet for all TO‘s and shall include at a minimum:

Actual costs for the previous month to include the hours, labor, and travel. This shall be consistent with the invoice, (if applicable).

Identify the CLINS and projects and any other element required by the Government

All incurred costs by the Contractor for this contract and other costs the Contractor has committed for this contract by TO, (if applicable)

Invoice numbers

Clearly identifying any changes from previous reports and including a narrative of why the change occurred.

Tracking per TO will include the state, city, site address, site code (provided by

Government), IT…