Follow_Up_Responses_to_Questions_Received_Dated_12-28-2016.pdf

HSCEDM-16-R-00001

ICE Solicitation HSCEDM-16-R-00001

Mandatory Questions Template

1.

Solicitation Section/Subsection Number: C. 69 Understanding that all contractor personnel are required to participate in at least 8 hours of DCT training annually. Depending upon the facility and situation a DCT team may consist of 5 persons for a cell extraction or 14 persons plus a DCT supervisor for crowd control.

Understanding the DCT will respond equipped with ballistic helmet, eye protection, gloves, clear full body shields, ballistic vest, leg and arm protection, polycarbonate 36 inch batons with no steel tip, and full face protective mask (gas mask).

Question: In the event ICE a disturbance occurs at Florence SPC and ICE calls for a DCT response team, while the contractor is still maintaining all other post, would the Government please advise what is the minimum number of DCT members that ICE is mandating respond to the barricaded subject, hostage situation or disturbance?

ICE Response

(For ICE use only) ICE is requiring a minimum of 5 DCT members be ready to activate for each shift.

Any additions to this amount would be coordinated with ICE Management and/or the

COR.

2.

Solicitation Section/Subsection Number: C.69 Understanding that all contractor personnel are required to participate in at least 8 hours of DCT training annually. Experienced contractors providing an efficient DCT Team will be comprised of a limited number of specially selected personnel who have conducted initial training of up to 40 hours in order to develop team concepts actions including but not limited to team movement, take down tactics and crowd control. Additionally, this training is reinforced monthly or quarterly for a specific number of hours.

Question: In order to ensure adequate response to ICE situations and competitive and fair pricing in proposal evaluation, will the Government please dictate the minimum personnel and hours for initial training of DCT Teams and does ICE require any additional monthly or quarterly training for the DCT who will be responding to disturbances?

ICE Response

(For ICE use only) ICE requires all staff to be trained with 8 hours of DCT as part of their initial training and 8 hours of annual refresher training. Any additional training would be recognized but performed at the cost of the contractor.

3.

Solicitation Section/Subsection Number: Questions Question 146 stated: Paras C.23.4/C.38.1 require Officers to wear the same uniform as detention officers. Due to wear and tear and requirements to carry certain items on their person, Transport Officers have been allowed to wear BDU style uniform trousers. Will BDU trousers be acceptable in the new contract period?

The Government’s response was “Yes” Question: Is ICE confirming Transport Officers will be allowed to continue to wear BDU style uniform pants while the Detention Officers continue to wear uniform slacks?

ICE Response

(For ICE use only) Yes, with prior approval from the COR and Chief of Security.

4.

Solicitation Section/Subsection Number: C. 69 Question #236 asked, “Are the government’s answers to contractor questions during the RFP process considered part of the ultimate contract?” and ICE response was “No”.

Question: Considering many of the answers provided by ICE in the substantial number of Q&A drastically impact both pricing and technical responses, will the Government be issuing an amended RFP incorporating the ICE answers to questions?

ICE Response

(For ICE use only) No. The responses are not considered a part of the final contract. However, the responses are provided to provide clarity into the requirements of the solicitation.

5.

Solicitation Section/Subsection Number: C.7 Question:

Would the Government please provide:

1. Response to question 133: There are no exhibits to be provided.

2. Response to question 342: The corresponding DOL Occupation Codes are provided in the previously included Wage Determination.

3. Attachment Organizational Conflicts of Interest-Provided

4. Attachment Current Cycle Menu-Provided

5. Attachment Government Owned Property-Provided

6. “E” Attached Inspections-Provided

7. Attached Menus-Provided

8. Attached Meal Count-Provided

ICE Response

Answers have been provided next to each corresponding question within this question.

6.

Solicitation Section/Subsection Number: C82.25 Question: Question: In carrying collapsible steel baton or 36 inch riot baton does ICE require the mandated hours and annual training as per Arizona DPS?

ICE Response

ICE requires baton training to be in accordance with ICE policies.

7.

Solicitation Section/Subsection Number: Response to Question 41 In our experience with ICE DCT training, it typically includes a specific number of hours of training to ensure complete understanding of regulations and requirements, equipment training and utilization, tactics and methodology, and scenario and drill training. This training is complemented with a specific number of hours of monthly or quarterly refresher training to maintain proficiency. To ensure an effective DCT training program and consistent pricing from all contractors will ICE require a similar approach?

ICE Response

(For ICE use only) If a contractor wishes to go above and beyond the ICE requirements for training that is up to the contractor at no additional cost to the Government.

8.

Solicitation Section/Subsection Number: Question 94 Question: Question 94, Item e., references the added cost of 5 ICE admin clerks.

Are these admin clerks, provided by the contractor, going to continue in their capacity to provide services directly to ICE as part of the contractor’s staffing?

ICE Response

Yes, these positions are required and must be staffed by the service provider.

9.

Solicitation Section/Subsection Number:

Question: For questions 530, 531, 532, and 533, ICE indicated the answers will be provided at a later date. Based on these responses, should potential bidders be expecting another Amendment?

530. Has the attached collective bargaining agreement been issued a CBA WD from the Department of Labor? If yes, what is the CBA WD number?

ICE Response: ICE has not received a CBA WD number from the Department of Labor.

531. Solicitation Section/Subsection Number: Amendment P0001 Attachment 17 Question: Is the Union health plan ACA compliant with minimum essential coverage? Yes.

Can we obtain a copy of the Union health plan SBC and SBD?

ICE Response: ICE has requested the documentation from the Union. The documentation will be provided when received.

532. Solicitation Section/Subsection Number: Amendment P0001 Attachment 17 Question: Is the Union retirement plan a qualified 401(k) (defined contribution) plan?

Is there also a qualified pension (defined benefit) plan? Can we obtain a copy of the Union retirement plan SBD?

ICE Response: ICE has requested the documentation from the Union. The documentation will be provided when received.

533. Solicitation Section/Subsection Number: Amendment P0001 Attachment 17 Question: What are the other Union-provided fringe benefits (other than health plan and 401k/pension plan), specifically pre-tax benefit offerings?

ICE Response: ICE has requested the documentation from the Union. The documentation will be provided when received.

Question: If another Amendment is forthcoming, will it include a revised Solicitation to account for all the changes provided in the Questions and Answers?

ICE Response:

(For ICE use only)

A revised solicitation was provided. However, the Government expects prospective offerors to incorporate changes provided for in responses to the questions posed.

C.23.9 The Contractor shall establish and maintain a fully operational communication system compatible with ICE communication equipment that has direct and immediate contact with all transportation vehicles and post assignments.

Q&A stated the equipment is government owned.

Question: Are the radios which will be installed in the contractor owned vehicles provided by the government?

ICE Response

(For ICE use only) Yes, the radios installed by the contractor in contractor vehicles are ICE property.

The facility base stations are ICE property. The hand held radios are provided by the contractor.

Page 46 of the CBA, Appendix A, has a column labeled “Current” and a column labeled “7/1/16-6/30/18.”

Question: When the Government states that “Current wages apply,” which column are they referencing?

ICE Response

7/1/16-6/30/18

Page 46 of the CBA, Appendix A, has a column labeled “Current” and a column labeled “7/1/16-6/30/18.”

Question: If it is the column labeled “Current,” would these wages be used for the initial base period and all option years?

ICE Response

No.

Question: Would the Government please advise what the minimum number of complete sets of DCT equipment are required?

Currently the minimum number is 10 sets or enough sizes to fit two 5 man teams per shift.