Florence_Q&A_Responses.pdf

Florence RFP Questions and Responses

1.

Area within Facility (i.e., Housing Unit Bravo, Kitchen, Admin. Bldg, etc.):

ICE Admin. Bldg

Question: For subcontracting purposes, will the Government please provide a list of all site visit attendees and the corporations they represent?

ICE Response: The government will not make the attendees names available.

However, the organizations that signed the signed in at the site visit are Trinity,Ahtna, Selrico Services, ACI, Stellar Solutions of Georgia, CEC, GEO, ABL Management Inc., G4S, MTC, AGS, Asset, Trailboss, Artic Catering, Akal Group, CCA,and ABL.

(For ICE use only)

2.

Area within Facility (i.e., Housing Unit Bravo, Kitchen, Admin. Bldg, etc.):

Site Tour General

Question: During the site visit, the AFOD mentioned that parking was at a premium and also mentioned that ICE had an MOU with the National Guard in that regard.

Does the MOU address or extend parking for contractor personnel?

ICE Response: The new contractor will have the same parking as the current contractor, which includes space outlined in the MOU.

3.

Area within Facility (i.e., Housing Unit Bravo, Kitchen, Admin. Bldg, etc.):

C.42, General Training Requirements

Question: No specific facility was identified during the site visit for training purposes, will the Government provide a facility/location for conducting all required training of contractor employees?

ICE Response: The contractor will be responsible for obtaining sufficient training space. It will not be furnished by the government.

Kitchen, Admin. Bldg, etc.): Parking

4.

Question:

During the site visit, ICE/ERO stated that there is currently an MOU with the National Guard for contractor employee parking along the fence line. Please confirm that the MOU is between the National Guard and ICE.

ICE Response: There is a MOU, for parking, between ICE and the AZ National Guard.

5.

Parking

During the site visit, ICE/ERO stated that there is currently an MOU with the National Guard for contractor employee parking along the fence line. For how long is the MOU valid?

ICE Response: Until either the National Guard or ICE requests to terminate.

6.

Parking

During the site visit, ICE/ERO stated that there is currently an MOU with the National Guard for contractor employee parking along the fence line. Will the MOU transfer to the contractor that wins the new contract?

ICE Response: There is a MOU, for parking, between ICE and the AZ National Guard.

The parking space outlined in the MOU and designated along the fence line is expected to remain the same.

Kitchen, Admin. Bldg, etc.): Parking

7.

During the site visit, ICE/ERO stated that there is currently an MOU with the National Guard for contractor employee parking along the fence line. Will the new contractor need to negotiate a follow-on MOU?

ICE Response: No, the MOU is between ICE and the AZ National Guard.

8.

Solicitation Section/Subsection Number: Section L.6(C), Price/Cost Proposal (Factor 3)

Question:

The ceiling rate for CLIN XXX3 Overtime Detention Guards is $100,000. The QTY in Attachment 5 – Price Summary is 3,000 hours per year. This is a maximum hourly overtime billing rate of $33.33, which is not sufficient to cover the overtime pay of an overtime Guard. Please verify if this is correct or an error.

ICE Response: The ceilings for this Solicitation have been removed. However, ICE hopes that the amounts provided will serve to provide as guides to the prospective offerors.

9.

(Factor 3)

Question:

The ceiling rate for CLINs XXX4C/XXX4D of $13,890 for the six-month extension period appears to be too low relative to the amount in the prior 12-month period of $332,000. Is the ceiling rate for the six-month extension period correct?

ICE Response: The ceilings for this Solicitation have been removed. However, ICE hopes that the amounts provided will serve to provide as guides to the prospective

10.

(Factor 3)

Question:

If the Offeror’s proposed total price is under the total ceiling for all years and CLINs ($281,590,512), does that meet the requirement in Section L, Factor 3 Price/Cost Proposal?

ICE Response: The ceilings for this Solicitation have been removed. However, ICE hopes that the amounts provided will serve to provide as guides to the prospective

11.

(Factor 3)

Question:

If the Offeror's proposed price for a specific CLIN is under the total ceiling for that CLIN but is over the ceiling in one of the contract periods, does that meet the requirement in Section L, Factor 3 (for example, is an offeror that is over the target for one year and under the target for another year, but under the aggregate target, still considered affordable)?

ICE Response: The ceilings for this Solicitation have been removed. However, ICE hopes that the amounts provided will serve to provide as guides to the prospective

(Factor 3)

Question:

If the Offeror's proposed price for a specific contract period is under the total ceiling for that contract period but one of the CLINs is over the ceiling for that period, does that meet the

12. requirement in Section L, Factor 3?

ICE Response: The ceilings for this Solicitation have been removed. However, ICE hopes that the amounts provided will serve to provide as guides to the prospective

13.

Solicitation Section/Subsection Number: G.3, Invoice Requirements

Question:

Section G, page 119 describes invoicing for Stationary Guard Services. There does not appear to be a CLIN for stationary guard services. What CLIN should be used for pricing and billing stationary guard services?

ICE Response The billing for Stationary Guard Services should be included in CLIN

XXX4A.

14.

Solicitation Section/Subsection Number: Attachment 5, Price Summary

Question:

With regard to CLIN 8002A (Bed Day Quantity) on Attachment 5, should QTY be 6 months instead of 12?

ICE Response Yes. Attachment 5 has been corrected to indicate that the correct Quantity is 6 Months.

15.

Solicitation Section/Subsection Number: C.7, General

Question:

Transition is 60 days. However, the lead time to acquire contractor vehicles could be as long as 90 to 100 days. The Government has eight vehicles. Will the successful offeror be able to use the Government’s eight vehicles following the transition period while waiting for delivery of the contractor vehicles?

ICE Response: No. Government vehicles will not be made available for contractor use.

16.

Solicitation Section/Subsection Number:

L.6(C), Staffing Plan (Factor 1/Sub-factor 4) and List of Key Personnel/Resumes (Factor 1/Sub-factor 5)

Question:

Please confirm that “position description” means position title.

ICE Response: Factor 4 is referring to Position Title. Factor 5 is referring to the Government will evaluate key personnel resumes with position descriptions stated under 15.4 Key Personnel, 15.4.1, 15.4.2, 15.4.3.

17.

Section L.6(C), List of Key Personnel/Resumes (Factor 1/Sub-factor 5)

Question:

The third bullet states that, “For proposed Key Personnel, the Government will evaluate… [c]ommitment letters and resumes (no longer than 3 pages) with position descriptions for all key personnel.” If the position description requires more than a position title, please clarify whether 1) the position descriptions must be included in the resumes or 2) the position descriptions may be in the Factor 1 narrative, separate from the resumes.

ICE Response: Answered in Question 9.

18.

Question:

How many hours were incurred for stationary guard services during 2015?

ICE Response: None

19.

Solicitation Section/Subsection Number: C.81.3

Question:

The Motorola XTS 5000 is no longer being manufactured. What are the specifications for radios acceptable to meet this requirement (i.e., encryption, megahertz, frequency, etc.?

ICE Response: Encryption is not necessary. The frequency purchased by the contractor will be transferred onto the XTS 5000 in accordance with the MOU as stated in the RFP.

Solicitation Section/Subsection Number: Section L.6(C), List of Key Personnel/Resumes (Factor 1/Sub-

20.

factor 5)

Question:

The first bullet states that, “[t]he plan must clearly demonstrate the required experience and knowledge identified in the solicitation.”] Factor 1/Sub-factor 5 does not require a “plan.” To which plan is the government referring?

ICE Response: This refers to the contractors plan or rationale for selection of personnel to fill key positions.

21.

Question:

If stationary guard hours are to be billed to the day bed rate CLIN, which is fixed price, will the government waive the invoicing requirement in the RFP?

ICE Response: Stationary Guard Hours are NOT to be billed to the bed day rate CLIN.

22.

Solicitation Section/Subsection Number: 15.1, Facility Staffing Plan

Question:

Section 1, paragraph 1, states that “the Contractor shall utilize the position descriptions provided within this PWS.” The PWS does not list position descriptions for use by the offeror. Will the government provide a list of position descriptions or should the offeror use the position descriptions listed in the staffing plan provided for informational purposes on pages 45-47?

ICE Response: The offeror shall use the position descriptions provided within the PWS. The staffing plan provided on pages 45-47 is for informational purposes. It is up to the offeror to submit an innovative staffing plan which demonstrates conformance to the PWS, contract requirements and standards.

23.

Solicitation Section/Subsection Number: 15.1, Facility Staffing Plan

Question:

Section 1, paragraph 1, states that “the Contractor shall utilize the position descriptions provided within this PWS.” Is the offeror limited to the position descriptions provided in the

PWS?

ICE Response: Yes

24.

Solicitation Section/Subsection Number: Section L.5.3.8

Reference Standard Labor Categories (SLCs)

Question: Attachment #3, the CBA with SPFPA expires June 30, 2018. In light of this, will the Government accept offers to submit pricing based upon the CBA rates until June 30th, 2018 and then revert back to the established DOL WD rates until new CBA negotiations are complete?

ICE Response: No, the current CBA rates apply.

25.

Solicitation Section/Subsection Number: Section 15.1

Question: Will the contractor be required to provide ICE with personnel whose function will be ACA record keeping support and if so, how many positions?

ICE Response: Yes, personnel who will be working on ACA will need to be identified.

The number of positions is at the option of the contractor.

26.

Solicitation Section/Subsection Number: CBA Section 13.14 Employee parking

Question: The CBA calls for company provided adequate parking within walking distance of the Facility. Would the Government please provide the current location and cost of parking for company employees?

ICE Response: There is no cost for the parking on the outside of the fence line of the facility.

27.

Solicitation Section/Subsection Number: CBA Section 13.14

Question: Would the Government please advise what the current “adequate” number of six person electric carts that are being used at Florence?

ICE Response: There are no current six person electric carts assigned to the contractor.

28.

Solicitation Section/Subsection Number: 22.10 Food Service Accounting

22.10.1 States “The Contractor shall use standard accounting procedures, including inventory practices, and shall document all food received, issued and transferred between facilities.”

Question: Would the Government please advise what chemicals and paper products the contractor is responsible for purchasing throughout the life of the contract?

ICE Response: The Government will provide chemicals and paper products utilized in the food service facility.

29.

Solicitation Section/Subsection Number: C.80 Facility, Equipment Materials

Question: Currently the incumbent is using the National Guard parking location. Will this parking location be made available to the new contractor?

ICE Response: Yes, the new contractor will have the same parking as the current contractor.

30.

Solicitation Section/Subsection Number: Section 42.5

Reference: Basic First Aid, CPR and Automated External Defibrillator (AED) Training

The RFP states “All members of the Contractor’s security staff shall be trained in basic first aid and CPR.

Question: The requirements list Basic First Aid and CPR but do not require AED Training.

Does the Government require all staff to be trained and certified with the AED?

Solicitation Section/Subsection Number: Training Section C42

Question: Does the Government provide space within the facility for training of new employees and ongoing training?

31. ICE Response: The contractor will be responsible for obtaining sufficient training

32.

Solicitation Section/Subsection Number: C.80 Facility, Equipment Materials

Question: If the Government does provide space for training of Detention and Transportation officers, how many students will the facility accommodate?

ICE Response: The contractor will be responsible for obtaining sufficient training

33.

Solicitation Section/Subsection Number: Staffing 15.1

Question: The Staff listing on page 45-47 list the number of FTE’s. Is this the current number of FTEs at each position?

ICE Response: No

34.

Question: The Staff listing on page 45-47 list number of FTEs with Transportation Supervisors listed at 5 but fails to list the number of FTE’s in Transportation Officers. Would the Government please advise how many FTEs in Transportation Officers?

ICE Response: Section C-23.1 lists the minimum required transportation teams, any amount over that, deemed necessary by the contractor, should be listed in the proposal by the contractor.

35.

Question: The Staff listing on page 45-47 list the number of FTEs with Transportation Supervisors listed at 5 but fails to list the number of FTE’s in Detention Officer Supervisors.

Would the Government please advise how many FTEs in DO Supervisors?

ICE Response: In section C, 15.1, Facility Staffing Plan pages 45-47 the Detention Officer Supervisors are listed under the position type as Security Supervisors. There are a total of 21 FTE’s for the post types listed.

36.

Solicitation Section/Subsection Number: C19.2

The RFP states, the RFP states, the contractor must “Have a suitable waste disposal and recycling program.”

Question: Will the Government be providing the waste disposal containers, liners for the containers, and service to repair and replace?

37.

Solicitation Section/Subsection Number: 22.6 Meal Service Satellite Service

The RFP states, (Refer to Exhibit 2 of the Performance Requirement Summary)

Question: Would the Government please provide Exhibit 2?

ICE Response: Exhibit 2 is referring to the estimated number of meals which is approximately 600 regular meals 3 times a day, satellite meals breakfast and dinner approximately 10-15, and lunch approximately 80 satellite meals.

38.

Solicitation Section/Subsection Number: 22.1.1 Food Service Personnel

Question: Would the Government please provide the GFE list of equipment used for Food Preparation in an effort to educate bidders of needed equipment?

i.e. Pots and Pans, Cooking and Serving Utensils, Paper Products, Chemicals, Prep Racks, Hot and Cold Boxes.

ICE Response: Attached is the GFE for food preparation. The government purchases all paper products and chemicals used at the facility.

39.

Solicitation Section/Subsection Number: 22.13 General Information

Question: The RFP states, “The Contractor shall maintain operating hours at the dining facility. The dining facility is open 365 days a year.” In order to ensure all contractors are on a level bidding effort, would the Government please advise what the “operating hours” are?

ICE Response: 0400 hours to 1900 hours.

40.

Solicitation Section/Subsection Number: Section L.6

Question: In order to fairly evaluate pricing amongst offerors, would the Government please advise what pay rates contractors are to base their pricing on for the remainder of the contract years past June 1, 2018?

ICE Response: The current CBA rates apply.

41.

Solicitation Section/Subsection Number: C. 69 Disturbances and Safety

Question: Would the Government please define the qualifications and number of the number of personnel required to fulfill a Disturbance Control Team (DCT)?

ICE Response: Per the ICE Disturbance Control policy, all contracted personnel are required to participate in at least eight hours of disturbance control training annually.

Managers and supervisors must complete an additional eight hours of training in disturbance management every year.

42.

Question: Would the Government please advise what the required equipment is for each member of the DCT that the contractor must purchase?

ICE Response: Ballistic helmet, eye protection, gloves, clear full body shields, ballistic vest, leg and arm protection, polycarbonate 36 inch batons with no steel tip, and full face protective mask (gas mask).

43.

Question: Would the Government please advise what the minimum number of hours for initial training and follow on monthly training will be required of the Disturbance Control Team?

ICE Response: Per the ICE Disturbance Control policy, all contracted personnel are required to participate in at least eight hours of disturbance control training annually.

Managers and supervisors must complete an additional eight hours of training in

44.

Solicitation Section/Subsection Number: C. 82 Firearms For Armed Detention

Question: Does the Government provide Firearms Clearing Barrels?

ICE Response: Yes, at required areas at the facility as designated by the Government.

45.

Question: For evaluation purposes, must all offerors use the CBA wage and benefit rates, through June 30, 2018 and use the expiring June 30, 2018 CBA wage and benefit rates for the subsequent periods through the end of the contract?

46.

Solicitation Section/Subsection Number: 22.10 Food Service Accounting

22.10.1 States “The Contractor shall use standard accounting procedures, including inventory practices, and shall document all food received, issued and transferred between facilities.”

Question: Other than Florence, what other facilities and locations is the Government referring to?

ICE Response: Florence, Florence Staging Facility, and sack lunches transferred or any other food items needed to support the Phoenix Field Office, Tucson, Williams Gateway (AROCC), etc.

47.

Solicitation Section/Subsection Number: C. 22.Food Service

The first paragraph states…. “and in the event of a contingency (see para 3.4.5.1.)”

Question: Would the Government please clarify where this paragraph is located within the

RFP?

ICE Response: Please refer to section C. 22.6.1 Emergency Contingency Plans

48.

Solicitation Section/Subsection Number: 22.13 General Information

Question: Who is responsible for selling meal tickets and collecting money for staff dining?

ICE Response: ICE is responsible for selling meal tickets, the contractor will collect and account for tickets exchanged for meals.

49.

Solicitation Section/Subsection Number: Section C 81.3

“The Contractors radios shall be compatible with the Motorola XTS 5000.”

Question: It is our understanding this model radio has been discontinued, would the Government please provide the nomenclature and model which is now required?

ICE Response: Motorola radios or compatible that will allow the contractors frequencies to be installed onto the XTS 5000 radio’s as stated in the PWS and in compliance with the mentioned MOU.

50.

Reference Standard Labor Categories (SLCs)

Question: Regarding the newest CBA, effective 7/1/16 through 6/30/18, will the Government allow offerors to submit pricing based upon the CBA through June 30, 2018, and then revert back to the established DOL WD rates until the new CBA negotiations are complete?

51.

Question: Would the Government please advise what the actual training requirements are for the DCT, how many hours are required for initial training and how many hours are required monthly or annually?

ICE Response: Per the ICE Disturbance Control policy, all contracted personnel are required to participate in at least eight hours of disturbance control training annually.

Managers and supervisors must complete an additional eight hours of training in

52.

Question: Would the Government please advise who is responsible for developing the lesson plan, certifying the instructor and conducting the DCT training?

ICE Response: The Contractor/Offeror is responsible.

Solicitation Section/Subsection Number: Section L, Pricing, Standard Labor Categories

53.

Question: Please confirm that all offerors shall estimate and propose wage rates, shift differentials, allowances, health and welfare, and pension as described in the current CBA for the base year and all option periods.

ICE Response: This is to confirm that the current CBA applies.

54.

Solicitation Section/Subsection Number: Section K

Question: Can you provide a clean copy of Section K to make easier to fill out the required information?

ICE Response: Yes, attached.

55.

Solicitation Section/Subsection Number: Section L Price/Cost Factor 3

Question: The Extension ceiling for CLIN XXX4C and XXX4D Transportation Mileage of $13,890 looks to be a mistake and also matches the ceiling for CLIN XXX4E. We would expect it to be approximately $340,000 based on the full option year amount.

ICE Response The ceilings for this Solicitation have been removed. However, ICE hopes that the amounts provided will serve to provide as guides to the prospective

Solicitation Section/Subsection Number: C.22.7.10 Cleaning Chemicals

56.

Question: Is the Government furnishing all of the chemicals used for cleaning and sanitizing the kitchen and the rest of the facility?

ICE Response: The government will furnish cleaning supplies, and necessary chemicals for the upkeep of the kitchen, and other areas located within the facility.

57.

Solicitation Section/Subsection Number: C.22.7.10 Cleaning Chemicals

Question: Which chemicals is the contractor required to purchase, if any?

ICE Response: Chemicals is a broad term, The government will furnish cleaning supplies, and necessary chemicals for the upkeep of the kitchen, and other areas located within the facility.

58.

L.6.C,Price/Cost Proposal Factor 3, Standard Labor Categories (SLCs), Attachment 3

Will the government confirm that there is no current CBA for the food service staff?

ICE Response: Correct, there this no current CBA for the food service staff.

59.

Solicitation Section/Subsection Number: C.27.2 Administrative Duties

Question:

Please provide the frequency of trips to Honduran, El Salvadorian, and Guatemalan consulates.

ICE Response: The number of trips varies. Currently, there is one trip per week.

60.

Solicitation Section/Subsection Number: C.27.2 Administrative Duties

Question:

Is the vehicle used for consulate trips contractor or government provided?

ICE Response: Government provided.

61.

Solicitation Section/Subsection Number: 27.3 Administrative Duties

Question:

Will the government provide the average volume of travel documents issued (annually, monthly, or daily)? This is required to accurately estimate the manpower.

ICE Response: There is currently on trip per week, utilizing a Government vehicle to retrieve travel documents, the number of documents is not relevant.

Solicitation Section/Subsection Number: 27.4 Administrative Duties

62.

Will the government provide the volume of incoming official detainee correspondence?

ICE Response: The volume of correspondence varies and is one of the duties of the contract Admin Clerks.

63.

Solicitation Section/Subsection Number: C.19.5

Question:

Does the government or the contractor manage the inventory of detainee issued items (personal hygiene, linens, uniforms, shoes, etc.)?

ICE Response: The contractor must manage the inventory received from the government operated warehouse.

64.

Solicitation Section/Subsection Number: C.19.5

Question:

Does the government or the contractor buy the detainee issued items (e.g. personal hygiene, uniforms, linens, shoes, etc.)

ICE Response: The Government purchases detainee issued items.

Solicitation Section/Subsection Number: C.19.2 Waste Disposal and Recycling Program, C.22.7.9

65.

C.19.2 states “Have a suitable waste disposal and recycling program”.

C.22.7.9 states “Contractor shall be responsible for recycling in accordance with the local detention center guidelines.”

Please deconflict these requirements.

ICE Response: The current waste disposal and recycling program set by the detention center will be continued.

66.

Solicitation Section/Subsection Number: Staffing Plan and C.27

Question:

Assuming that the administrative clerks are not part of a bargaining unit, please confirm that the SCA labor category is General Clerk II.

ICE Response: ICE will not make this determination.

67.

Solicitation Section/Subsection Number: C.80.1 Facility, Equip, etc. Supplied by the Government

Question:

How much office space is provided for the contractor’s on site management team? Will you provide approximate square footage, number of desks, and describe general layout?

ICE Response: Modular trailer with one 21x16, one 23x13, and three 11x11 rooms, and one restroom.

68.

Solicitation Section/Subsection Number: C.80.1 Government Furnished

Question: Does the government provide a computer and internet service for the Food Service Manager to communicate externally with government approved food vendors required to support the food services operations?

69.

Solicitation Section/Subsection Number: C.7 General Population

Question:

Will the government provide the last 12 months average daily population for the FSF?

ICE Response: Average population for the last year is 100. Note: This is the average population taken at midnight.

70.

Question:

Will the government provide the last 12 months average daily population for the FDC?

ICE Response: Average population for the last year is 269.

71.

Question:

Will the government provide the method used to invoice the daily count for the FSF (the time of the count used for billing)?

ICE Response: The midnight count is used for billing purposes.

72.

Solicitation Section/Subsection Number: 8. Subsection 8 Work Details

Question:

Are the supplies and products used for the detainee work details government or contractor provided?

ICE Response: The Supplies are government provided.

73.

Solicitation Section/Subsection Number: C.85 Satellite Television

Question:

The RFP specifies that the incumbent, Asset, will transfer the satellite television service to the new contractor, if not Asset. Will you confirm the current service meets the RFP requirements for satellite television?

74.

Solicitation Section/Subsection Number: C.85 Satellite Television

Question: Please confirm the amount on page 104 - $537.00/mo and 105 - $162.09/mo are the total monthly costs for all required satellite television services.

ICE Response: This is the current cost.

75.

Solicitation Section/Subsection Number: 4.1.3 Transition Plan

Question:

Does the government provide any temporary office space onsite at the facility for a small transition team?

ICE Response: The space provided is in the trailer designated as the contractor’s trailer.

76.

Solicitation Section/Subsection Number: Schedule B – CLIN X003 Overtime Detention Guards

Question:

Is 2500 hours the actual anticipated hours for OT detention guards or is this only a sampling for pricing purposes? If this is just for sampling, what is the historical annual average of OT detention guards?

ICE Response: The 2500 hours is given for pricing purposes.

77.

Solicitation Section/Subsection Number: C.30 Health Requirements for all Detention Officers

Question:

Can the requirement for pre-employment physicals be waived for incumbent staff hired on the new contract?

ICE Response: Staff that has already had pre-employment physicals and are currently employed on the contract will not be required to have a pre-employment physical.

78.

Solicitation Section/Subsection Number: Attachment 12, C.23 Armed Transportation Services

Question:

The government identifies several government owned vehicles in Attachment 12. Are these vehicles available for contractor use?

ICE Response: There are no government vehicles provided for armed transportation.

C.81.3 Fully Operational Communications Equipment and Radio Frequency compatible with ICE equipment

79.

Within this requirement is it the intent of the government to ensure all radios and frequencies used by the contractor are P-25 compliant and digital? If no, are analog systems compatible with ICE equipment?

ICE Response: Currently we are not requiring the offeror to be P-25 compliant. We are requiring the contractor to enter into a Memorandum of Agreement to allow the Government to install contractor frequencies onto Government radios.

80.

C.81.3 Fully Operational Communications Equipment and Radio Frequency compatible with ICE equipment

Question:

During the site visit it appeared the incumbent’s radios are not P-25 compliant. Does ICE view the incumbent’s radios to meet their requirements?

81.

Categories

Question:

Amendment 1 provided a new SPFPA CBA as Attachment 17. Please confirm that the language on Page 166 should change to say, “The applicable incumbent CBA(s) (Attachment 17) are to be used in estimating proposed labor rates for the base period”.

(Change “Attachment 3” to “Attachment 17”).

ICE Response: This is correct.

82.

Categories

Question: (Note that this is a 3 part question).

The in place SPFPA CBA wage and benefit provisions are controlling for wage determination purposes under Title 29 CFR 4.163 Section 4(c) and FAR Section 22.1012;

as such offerors have been instructed to use the CBA provided with the solicitation for estimating proposed labor rates for the “base” period.

Q1. The in place CBA (current wage determination) expires June 30, 2018. So as not to price any contingencies, upon expiration of the current CBA, does the standard DOL SCA Wage Determination for Pinal County become the prevailing WD to be used for pricing option years for officers’ wages, allowances, paid leave, and health and welfare?

Q2. If not, please clarify that all offerors shall estimate and propose wage rates, shift differentials, allowances, health and welfare, and pension as described in the current CBA and offerors will not be able to receive equitable adjustments for any delta proposed to the current CBA once a new CBA is negotiated?

Q3. If so, please clarify that offerors will be able to receive an adjustment of the full delta between the SCA Wage Determination amounts and a newly negotiated CBA?

The below table shows the differences between the base year CBA amounts and the SCA current rates. If offerors are allowed to use the SCA rates, their total price will be several million less than other offerors who will responsibly use the CBA rates for all option periods.

ICE Response: The current CBA rates apply for pricing purposes for the period after the expiration of the current CBA. The selected offeror will be able to submit a request for equitable adjustment in accordance with Far 52.222.44 if needed.

83.

Solicitation Section/Subsection Number: C.23.2

Question: Section C.23.2 of SOW says Contractor must furnish vehicles (25 total). Attachment 12 shows Gov’t owned vehicle list (8 total listed).

Is 23.2 intended to list the need for more vehicles than listed on Attachment 12? If so, does Contractor furnish the difference?

ICE Response: Section C23.2 lists the parking spaces the government has available for parking contractor vehicles. The contractor must provide all vehicles for detainee transportation and make the determination on how many vehicles that will require.

Solicitation Section/Subsection Number: CLIN 1002A

84.

Question: CLIN 1002A shows no transition period for food? Is there a transition period?

ICE Response: The food is purchased by the government, there is no transition period.

85.

Solicitation Section/Subsection Number: Form 20

Question: Form 20, Transportation Pricing Instructions, where can we find CLIN X004A and X004B. We don’t see it on attachment 5 (Price Summary).

ICE Response: CLINs X004A and X004B is used to depict all CLINs ending 004A and 004B in Attachment 5 for the base period and all option periods.

86.

Solicitation Section/Subsection Number: 15.4

Question: Section 15.4 of SOW states resumes of key personnel must be provided as part of the solicitation process. Section E of the SOW states they are to be provided prior to Entry on Duty. Which is correct?

ICE Response: The resumes for key personnel are required for the solicitation process. Resumes for any subsequent changes to key personnel must be submitted prior to Entry on Duty.

87.

Solicitation Section/Subsection Number: Florence Seniority List

Question: If current officers are kept, do they need to be retrained?

ICE Response: Any current employees kept by the new contractor will only require any refresher training required by the contract and PBNDS 2011.

88.

Solicitation Section/Subsection Number: C.23.11

Question: Fixed Transportation Routes. Template states 2 guards per trip. Is that 2 with 1 of the 2 being a driver or 2 plus 1 driver?

ICE Response: Two officers total per vehicle.

89.

Solicitation Section/Subsection Number: C7

Question: Last paragraph of C7 states no parking available for contractor staff. During the tour they stated contractor parking was available at the back of the facility. They stated it was tight but available. Which is correct?

ICE Response: There is limited parking available for the contractor staff. The Government does not guarantee parking for contract staff.

90.

Solicitation Section/Subsection Number: Section L Page 163 Cost/Price

Question: Section L states:

“To be considered for award, the pricing for CLINS noted below must abide by the following guideline (emphasis added)” which is then followed by a table listing each CLIN with a dollar amount.

After the chart, it goes on to state:

Any proposal with CLINs exceeding these prices will be deemed unaffordable and will be removed from further consideration

Are the dollar amounts for each CLIN considered the maximum amounts that a contractor can bid and be considered to have submitted a proposal that will be considered?

hopes that the amounts provided will serve to provide as guides to the prospective offerors.

91.

Question: Section L states:

“To be considered for award, the pricing for CLINS noted below must abide by the following guideline (emphasis added)” which is then followed by a table listing each CLIN with a dollar amount.

After the chart, it goes on to state:

Any proposal with CLINs exceeding these prices will be deemed unaffordable and will be removed from further consideration

Is it the government’s intent to disqualify otherwise qualified and experienced detention contractors whose proposed costs exceed the limits stated for each CLIN in the Table in Section L?

hopes that the amounts provided will serve to provide as guides to the

92.

Question: Section L states:

“To be considered for award, the pricing for CLINS noted below must abide by the following guideline (emphasis added)” which is then followed by a table listing each CLIN with a dollar amount.

After the chart, it goes on to state:

Any proposal with CLINs exceeding these prices will be deemed unaffordable and will be removed from further consideration

Is the government going to review pricing first and simply discard any contractor’s proposal that does not conform to the CLIN limits?

ICE Response: The ceilings for this Solicitation have been removed. However, ICE hopes that the amounts provided will serve to provide as guides to the

93.

Solicitation Section/Subsection Number: Section L Page 163/164/15.1/CBA

Question: The government’s CLIN estimates appear to substantially understate the contractor’s costs to successfully operate (within PBNDS/ACA and other standards) the

FLO SPC.

The limits also appear to be substantially lower than current pricing considering the labor cost involved in complying with the CBA.

A conservative analysis that multiplies total detention hours (all unarmed and armed DO’s/Unarmed Supervisors only) for the posts listed in para 15.1 times the hourly average shift rate of $37.08 (average of all 3 shift rates + H&W $5.05, Pension $1.27, uniform, license, and hygiene $0.62 + .0765% FICA tax), when added to overhead hours for vacations, holiday pay, holiday premium pay, sick pay, and annual training, exceeds the CLIN xxx2A/2B limits for the base and the option years, and does not consider the contractor’s costs for other direct expenses and overhead and profit.

There is also to be considered the USDOL Wage Conformance of Supervisors to $3.00 per hour more than the DO’s, Transport Supervisors to $3.00 per hour more than Transport Officers, and the Captains to $5.00 per hour more than the DO’s all with CBA-matching benefits and allowances.

The RFP also demands new firearms, vehicles less than 10 years old, contractor-provided parking, training space offsite, radios, uniforms, physicals, drug screens, etc., as contractor other direct costs. When these costs are considered the CLIN limits appear to be even more understated.

Is it the government’s intent that the staffing chart in paragraph 15.1 be severely reduced to meet the mandatory CLIN limits?

ICE Response: The ceilings for this Solicitation have been removed. However, ICE hopes that the amounts provided will serve to provide as guides to the

94.

Section L Page 163/164/15.1/42/CBA/ Seniority List Attachment/USDOL Wage Conformance

Question: The government’s CLIN estimates appear to substantially understate the contractor’s costs to successfully operate (within PBNDS/ACA and other standards) the FLO SPC. Did the government specifically consider the following CBA provisions, USDOL Wage Conformance, the seniority list, RFP staffing and equipment requirements in determining the CLIN limits for xxx2 and xxx4?

a. CBA:

-Average of approx. 170 hours vacation per FTE

-96 hours for sick leave per FTE

-8 hours of holiday pay x 10 holidays for each FTE

-Time and a half for working a holiday in addition to the 8 hours holiday pay

-H&W @ $5.05 per hour (payable for vacation/sick when taken as time off)

-Pension @ $1.27 per hour (payable for vacation/sick when taken as time off)

-Jury Duty Pay

-Bereavement Pay

-Paid breaks

b. RFP

- 174 hour pre-EOD and during first year training for new hires

- 40 hours annual refresher training

- Quarterly firearms training and certification

- Annual Baton/OC training

- Annual State Guard License Training

- DCT Training

- IT Security Training

- PREA training

- Food Service Training

- Post Relief Officer expense for break coverage

- Employee parking

- Off site training facility

- Physicals, drug screens, respirator fit testing, background checks, flu shots, hepatitis shots and other medical screening

- Office furnishings, computers, phone lines, office machines and supplies

- Uniform expense/replacement expense

- Facility Radios, base station, repeaters and related expenses

- Vehicle radios

- Providing vehicles less than 10 years old

- Firearms, ammunition, range fees, targets, safety gear

- Training equipment

- DCT gear/Riot Gear

- Restraint Gear

- PBNDS required vehicle equipment

- The cost of Transport Supervisors hours with respect to CLIN xxx4 billing.

c. USDOL Wage Conformance

- Supervisors = $3.00 more than detention officers plus matching benefits and allowance

- Transport Supervisors = $3.00 more than transport officers plus matching benefits and allowance

- Captains = $5.00 more than detention officers plus matching benefits and allowance

d. FMCSA insurance requirements of $1.5M for vans and $5M for buses?

e. The added cost for 5 ICE admin clerks and Satellite TV previously billed to separate CLIN

ICE Response: The ceilings for this Solicitation have been removed. However, ICE hopes that the amounts provided will serve to provide as guides to the

95.

Solicitation Section/Subsection Number: Section L – CLIN LIMITS

Question: Considering the implications of the new CBA, the CLIN limits appear to be 20% less than current pricing. The only way to meet these limits would be to cut staff at least 20%. Is that the government’s intent?

ICE Response: The ceilings for this Solicitation have been removed. However, ICE hopes that the amounts provided will serve to provide as guides to the

96.

Solicitation Section/Subsection Number: Attachment 2 Past Performance Questionnaire

Question: Attachment 2 currently has the following information in Part One:

“Please provide an honest assessment and return the questionnaire to the Vendor or the ICE POC (Brandon Harrell, Contract Specialist) via email at Brandon.Harrell@ice.dhs.gov no later than 2:00 PM Eastern March 31, 2016. “

Question: Currently, Section L, page 162-163 of the RFP lists Gregory Anderson as the contact for PPQ submittal, with the PPQ submission date being the closing date of the RFP (October 24, 2016). Does ICE intend to revise and release an amended Attachment 2 with the correct contact information and submittal date listed in the RFP?

ICE Response: A revised Attachment 2 that lists Gregory Anderson as the contact for PPQ submittal was issued with Amendment 2. The PPQ submittal date remains the closing date of the RFP. Note***The Government will accept all PPQ submittals that were sent to Brandon Harrell.

97.

Solicitation Section/Subsection Number: Section C. C.23

Question: Does the chart of available parking spaces at FLO SPC also indicate the desired/required number of vehicles for this contract?

ICE Response: The chart in section C-23.2 is the estimate of available parking for contractor vehicles, the contractor must determine the amount needed to provide transportation for the contract.

Solicitation Section/Subsection Number: C.15.1/C.15.2 mailto:Brandon.Harrell@ice.dhs.gov

98.

Question: In para 15.1 it states:

NOTE: This staffing plan is provided for informational purposes. Offerors shall submit an innovative staffing plan which demonstrates conformance with all PWS and contract requirements and applicable standards, including ACA and ICE PBNDS 2011 standards.

In para 15.2 it states:

The Contractor shall fully staff the facility to secure, control, and supervise detainees in custody regardless of the detainee population. Staffing must be sufficient to cover the positions as listed in the solicitation.

Is paragraph 15.2 “minimum staffing” referring to the positions listed on the informational staffing chart and therefore making the chart staffing list what is to be considered as minimum number of staff to provide?

ICE Response: The staffing chart is information for the contractors to base their staffing plan on. The minimum staffing is up to the contractor as long as they can provide the staff to fully staff the facility.

99.

Solicitation Section/Subsection Number: C.15.1/C.15.2

Question: If the staffing chart is the minimum number of staff provided daily, how is this consistent with the “innovative staffing chart” and the CLIN limits?

ICE Response: The staffing chart is information for the contractors to base their staffing plan on. The minimum staffing is up to the contractor as long as they can provide the staff to fully staff the facility and meet all standards.

Attachment 1 QASP/Performance Requirements Summary and

RFP Para 15

100.

Question: The PRS states that “Staffing Pattern Compliance within 10% of required (Contract) 4-ALDF-2A-14”. How does this reconcile with Para 15 of the RFP which states: Staffing levels shall not fall below a monthly average of 95% of the ICE-approved staffing plan based on man-hour requirements?

ICE Response: The staffing level listed in Para 15 applies.

101.

Solicitation Section/Subsection Number: C4; 4.1

Question: Paragraph C4-4.1 states: “All guard posts shall be fully staffed.” Since this is an objective-driven contract, and since this is not an “hourly rate” contract (for detention), and since the guiding document is “Performance Based” National Detention Standards, is this a “Performance Based Management” Contract?

102.

Question: Paragraph C4-4.1 states: “All guard posts shall be fully staffed.” Since the population of the facility varies from day to day, if housing units are not occupied, do posts in these areas need to be staffed daily, even if empty?

ICE Response: Staffing has to be readily available to cover any post even if not occupied by detainees since they could be opened at any time.

Question: Paragraph C4-4.1 states: “All guard posts shall be fully staffed.” Is ICE requiring 100% staffing of all posts proposed on the contractor’s staffing chart on a daily basis?

ICE Response: All posts must be staffed on a daily basis, based on the post and

103. required staffing.

104.

Solicitation Section/Subsection Number: 6.19 and H.1

Question: Paragraph 6.19 states: comply with: “Applicable Federal, state and local motor vehicle laws and regulations”; Paragraph H.1 states: “Additionally, an automobile liability insurance policy providing for bodily injury and property damage liability covering automobiles operated in the United States shall provide coverage of at least $200,000 per person and $500,000 per occurrence for bodily injury and $20,000 per occurrence for property coverage.”

Do these regulations include the Federal Motor Carrier Safety Administration’s requirement that operators of passenger vehicles* carrying 16 or more people obtain and maintain at least $5,000,000 in insurance?

Ref: https://www.fmcsa.dot.gov/registration/insurance-requirements

*such as buses in this case

ICE Response Yes, you must comply with all applicable federal, state and local motor vehicle laws and requlations.

105.

Solicitation Section/Subsection Number: C.7

Question: Paragraph C.7 states: “Contractor vehicles must also be less than ten years old.” Did ICE consider the cost savings of using older model vehicles (buses) with new/reconditioned engines, air conditioners, etc. in requiring vehicles to be less than 10 years old?

https://www.fmcsa.dot.gov/registration/insurance-requirements

106.

Question: Paragraph C.7 states: “Contractor vehicles must also be less than ten years old.” Did ICE consider the average life span of an MCI 12 bus (approximately 15 years) in requiring vehicles to be less than 10 years old?

107.

Question: Para C.7 states: Parking at the facility is limited. No parking is available for Contractor staff. The Contractor shall provide parking accommodations for its employees/subcontractors according to its needs for the duration of the period of performance. ICE shall not be responsible for providing parking spaces or parking subsidies for Contractor or subcontractor staff.

Did ICE consider the implications of this requirement in setting the CLIN limits for CLIN xxx2?

ICE Response There is a MOU, for parking, between ICE and the AZ National Guard. The parking space outlined in the MOU and designated along the fence line is expected to remain the same.

108.

Solicitation Section/Subsection Number: C.7/C.23

Question: Is the government willing to allow bulk fuel storage for transportation vehicles in the allotted parking area?

109.

Question: Is the government willing to expand the transportation parking area to allow for larger vehicles (bigger buses such as 52-57 pax)?

ICE Response: There is parking located in the rear of the facility for these size/types of vehicles.

110.

Question: What maintenance will the government allow to be conducted in the back parking area, i.e. oil changes, fluid flushes, brake repairs, etc.?

ICE Response: General vehicle maintenance will be allowed, no vehicle fluid replacement and or flushes allowed.

111.

Question: Will the government allow the contractor to erect a building ON SITE that could be used to provide maintenance on the transportation vehicles?

Question: Would the government be willing to tie into the existing sewer system in order to provide bathrooms in the transportation parking area?

112. ICE Response: No.

113.

Question: If the cost of fuel was to increase back to the high ($4.00 per gallon) again, will the government consider a "fuel surcharge" program much like the one used in the trucking industry if the GSA/FTR rate change isn’t timely in changing?

114.

Question: Can the government install a "dump station" in the back parking area for the dumping of buses? (Current practices require over an hour to complete and a 25 mile round trip.)

115.

Solicitation Section/Subsection Number: C.8

Question: Para C.8 States:

Bed-Day - The total billable cost to the Government to maintain and house one detainee for one day. Bed-day means day in or day out and all days in between. The Contractor may charge for day of arrival or day of departure, but not both.

How does a contractor bill for a detainee who arrives at the facility in the morning prior to breakfast meal and departs in the evening after the dinner meal?

ICE Response: Since the contractor can bill for the day of arrival OR day of departure, that would be billed as one day.

116.

Question: Para C.8 States:

Man Hour - Man-hour means productive hours when the required services are performed. Only productive hours can be billed and invoiced.

Does this definition apply only to Transportation hours which are the only hourly billed hours in the contract?

ICE Response: This definition applies to all contracted staff.

117.

Question: Para C.8 states:

On-Call Post/Remote Custody Officer Post - These posts shall be operated on demand by the COR and shall include, but are not limited to, escorting and custody of detainees for hearings, ICE interviews, medical watches, and any other location requested by the COR.

Are these hours billed separately under CLIN xxx3?

ICE Response: No.

118.

Question: Para C.8 states:

If these hours are not billed under CLIN xxx3, how are they billed?

ICE Response: These hours should be invoiced/billed under CLIN X004A.

119.

Question: Para C.8 states:

Productive Hours - These are hours when the required services are performed and can be billed.

Since this is not an hourly billed contract, does “productive hours” apply only to the Transportation CLIN xxx4 and “overtime detention guard” hours in CLIN xxx3?

ICE Response: This definition applies to all contracted staff.

120.

Question: Para C.8 states:

Restraint Equipment - This includes but is not limited to handcuffs, belly chains, leg irons, straitjackets, flexi-cuffs, soft (leather) cuffs, and leg weights.

Is the contractor required to provide straightjackets and leg weights?

ICE Response: No, this is an explanation of terms.

121.

Question: Para C.8 states:

Tour of Duty - No more than 12 hours in any 24-hour period with a minimum of eight (8) hours off…