Attachment_20-_Florence_Transportation_Pricing_Additional_Instruction.pdf

Attachment 20

Florence SPC Transportation Pricing Instructions General Instruction Description Instruction

1) Supporting data required to support pricing for all transportation CLINs

• Each Transportation Labor Hours Rate CLIN (CLINs X004A, X004B) will require a the submission of a Basis of Estimate (BOE) that includes a detailed delineation of the methodology used to arrive at the blended hourly rate for Transportation Labor Hours (this methodology shall include a statement of the Transportation Guard Hours/Hourly Rate and the Stationary Guard Hours/Hourly Rate that were used to arrive at the Transportation Labor Hours Rate provided in the aforementioned CLINs.

Each Transportation Mileage Rate will require the submission of a BOE that includes the methodology used to arrive at the Transportation Mileage Rate provided in CLINs X004C, X004D, X004E. This methodology shall include a statement of the Operations and Maintenance costs, Amortization costs, Insurance costs, Fuel costs, Vehicle Registration Fees, and Miscellaneous Costs (Parking, tolls, towing, etc.) used to arrive at the Transportation Mileage Rates provided in the aforementioned CLINs.

The prospective offeror shall submit a full description of the costs associated with each Transportation CLIN in the form of a BOE for each Transportation CLIN.

2) The Solicitation hereby requires the submission of electronic G-391 summary trip report data in monthly invoices/reports

Prospective offerors are hereby instructed to include the submission of an electronic G-391 as a monthly deliverable.

In section G.3 (iv) the following changes in red:

“(iv) Transportation Services: For transportation CLINs without a GM, the supporting documentation must include:

• Mileage rate being applied for that invoice;

• Number of miles;

• Transportation routes provided;

• Locations serviced;

• Names of detainees transported;

• Itemized listing of all other charges; and,

• For reimbursable expenses (e.g. travel expenses, special meals, etc.) copies of all receipts.

• Electronic copy of government provided and contractor completed G-391 for each movement including a monthly summary report that includes all data fields at the trip level.” (Data fields provided below)

The awardee shall provide an electronic G- 391 as a monthly deliverable.

1. Basis of Estimate Required Sections

The following three required sections for the BOE are included and defined as follows:

Basis of Estimate Categories Description

1) Transportation Service – Labor

Hours An hourly wage rate for contractor hours driving or escorting detainees and waiting for detainees at airport/medical/court/other appointments. Example of transportation guard hour duties include:

Time spent operating a vehicle to pick up/transport/drop off a detainee.

Time spent as an escort on a vehicle to pick up/transport/drop off a detainee.

Time spent waiting at a facility during pick up/transport/drop off of a detainee (e.g. court, out-patient medical appointments, and other appointments).

Time spent on-call waiting for a transportation movement.

Time spent processing transportation related paperwork.

All time recorded on a government provided and contractor completed G-391 form.

2) Stationary Guard Service – Labor

Hours An hourly wage rate for contractor hours spent guarding as a stationary duty. Stationary guard hours are all hours that are not transportation guard hours. Examples of stationary guard hour duties include:

Time spent performing detention related guard duties (e.g.

front gate guard duty, facility patrols, interview escorts, detainee in/out processing, and other guard duties including remote post duties such as in-patient medical stays).

3) Contractor Vehicle Mileage A per mile rate for costs to maintain the contractor’s vehicle fleet (separate CLINs for each vehicle type e.g. bus, van) including:

Operations and Maintenance Amortization costs Insurance Fuel Vehicle Registration Fees Miscellaneous Costs (Parking, tolls, towing, etc.)

2. Transportation Contractor Data Collection (G-391) Attachment

Attachment for RFP

Data categories required for every alien transportation movement:

Data Categories Description

1) Date Date of the movement.

2) Vehicle Owner/Number The assigned vehicle owner (Contractor/ICE) and fleet number for the vehicle.

3) Vehicle Type The type of vehicle used during that movement (e.g. van, bus, sedan).

4) Start/End Location The location from where and to where aliens are transported.

5) Start/End Mileage The mileage reading at the start and end location.

6) Start/End Time The time at the departure and arrival of the movement.

7) # of Contract Officers The number of contract officers moving aliens, including their names.

8) # of ICE Officers The number of ICE Officers moving aliens, including their names.

9) # of Aliens Departing The number of aliens entering a vehicle at a location.

10) # of Aliens Delivered The number of aliens exiting a vehicle at a location.

11) Alien Description Gender, Juvenile, Family Unit, etc. that were transported.

12) Movement Types Select from list of movement types below

a. Transfers Transporting of aliens in custody from one ICE location to another.

b. Legal Transporting of aliens for legal appointments (i.e. court, lawyer or consulate visits).

c. Medical Transporting detainees to a hospital or clinic for medical reasons.

d. Ambulatory Chasing an ambulance

e. Air Transfers Transporting aliens in custody to or from an airport for domestic transfers.

f. Air Removals Ground transportation of aliens to an airport for final removal via air.

g. Land Removals Ground transportation of aliens to their country of origin for final removal. (e.g.

busing or walking aliens into Mexico).

h. Pick up Apprehension of an alien from a non-ICE location. (e.g. pick up from Jail / Prison).

i. Release Transporting aliens that have been released from custody to a U.S. domestic location (i.e. bus terminal).

j. Stationary Duty Any duty requiring the supervision of aliens by a guard staff that does not require a movement by vehicle.

k. Other Transportation for a reason other than moving aliens (e.g. vehicle maintenance, file transfers).

13) General Comments Use this space as a general comments field. Document any significant events, issues, instructions, etc. related to the movement.