SOW_-_ACE_Agile_Quick_Reference_Guide.pdf

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Operational Test and Evaluation (OT&E) Support Federal contract opportunity
Solicitation number
HSBP1013R0080
Issued by
Department of Homeland Security Customs and Border Protection

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OT&E

RRR Increment Timeline for each of the 12 ACE Increments

Each 2-Week Sprint

(Iteration)

Program Phase

Stage

Sprint Backlog Next Priorities that can be Done in 2 Weeks

Broken into Tasks of 4-6 Hours of Work per Person per Day

Operations & Maintenance Solution Engineering

Need Analyze/Select Obtain Deploy/Support

ADE

ADE

2A

5 Development Sprints (2 Weeks Each)

Definition of Done (DoD) Team Process Agreement (TPA) Product Backlog (PBK) = Hi-level

Requirements/User Stories & Estimates

• Increment Backlog (RBK) = Subset of

Product Backlog (PBK) for an Increment

• Increment / Release Planning Review

(RPR) Approval

• Documentation Updates

• Develop Team Process for Development, Test and Documentation

• Approve Test & Evaluation Master Plan

• Refine Product Backlog Estimate User Stories in Story Points

• Create Increment Backlog Sprint Review & Demo (SRD) for

Increment Planning

• Executive Steering Committee (ESC)

• Contract Negotiations (Labor Hours

Contract Type Recommended by OMB)

Ac tiv iti es

Ar tif ac ts

• Increment Backlog (RBK) Sprint Backlog (SBK) = Subset of Product Backlog (PBK) and Increment

Backlog (RBK) for a Sprint

• Sprint Review & Demo (SRD) Letter

• System Design Document (SDD)

• Security Artifacts (SR, SAR, POA&M) Information Radiators such as Taskboards, Burnup and Burndown Charts

[to Fulfill Similar Reporting Function to Earned Value Management (EVM)]

• Documentation Updates

Sprint Planning Meeting Daily Scrum Meetings

• Requirements Management

• Mock-ups, Use Cases, Simulations, and Prototyping (if needed)

• Develop, Test & Review Code, Test Cases and Test Scripts

• Compliance Bodies Participate as Defined in the TEMP, TPA Update Progress Reports for Transparency Sprint Review & Demo (SRD) Sprint Retrospective

• Acceptance Test Readiness Review (ATRR) / Integration Readiness

Review (IRR)

• Test Reports

• Deployment Plans

• Increment / Release Readiness Review

(RRR) Approval

• Updates to SDD, Security Artifacts

• Final Acceptance Testing (SAT, UAT, 508, ST&E)

• Regression Testing

• Deployment Planning and Preparation

• Data Migration or Setup

• POA&M

• Receipt of Authority to Operate (ATO)

• Release Readiness Review (RRR) /

RRR Increment (RRRi) / Production Readiness Review (PRR) at Executive Steering Committee (ESC)

• Operational Test & Evaluation (OT&E)

• Measure Performance and Results

• Post Implementation Review (PIR)

• Maintenance and Enhancements Feed Product Backlog

• Operational Plan

• Post Implementation

Review (PIR) Results and Report

• Update Artifacts as Necessary

Mission Need Statement (MNS) Executive Summary (EXS) Operation Requirements Doc (ORD) Concept of Operations (CONOPS) Cost Estimating Baseline Doc (CEBD)

• Life Cycle Cost Estimate (LCCE)

• Acquisition Program Baseline (APB)

• Acquisition Plan (AP) Program Oversight Plan (POP)

• PMP/IMS, ILSP, TEMP, Tailoring Plan

• Systems Engineering Plan (SEP)

• Identify Capabilities to Fulfill Mission Needs & Constraints

• Explore Possible Solutions

• Select Solution & Acquisition Strategy

• Develop Business Case

• Plan Oversight/Governance Approach

• Architecture Alignment & Assessment

(AAA)

• Acquisition Decision Event (ADE)-2A

• Acquisition Decision Event (ADE)-2B

ACE Agile Software Development Quick Reference Guide Rev Date: 06/05/2013

PIR

Individuals and Interactions over Processes and Tools Working Software over Comprehensive Documentation Customer Collaboration over Contract Negotiation Responding to Change over Following a Plan

Agile Manifesto Values

Faster Time to Market Reduced Cost (Streamlined Documentation, Fail & Catch Defects

Early in Life Cycle, Avoid Unused Features - 43% Historically) Reduced Project Risk (Continual Customer/User Collaboration) Ability to Respond to Customer and Requirement Changes

Agile Benefits

• Hi-Level Descriptions of Requirements, Needs & Constraints

• In Everyday Business Language of the End User

• Features Decomposed into User Stories during Increment Planning

• User Story: As Role X, I want the System to do Y, for Value Z

• Independent, Negotiable, Valuable, Estimatable, Small, Testable

(INVEST) Requirements

• Expected and Encouraged to Emerge and Change

• Continually Prioritized in Order by the Product Owner (OT/ABO)

• Includes both New Functionality Changes and Break/Fix Problem

Reports (PRs)

Product Backlog of Themes & Features

• Defines Features of the Product in User Stories

• Prioritizes Features According to Mission Value

• Approves Shippable Increments for Release to Production

• Responsible for Product Value/Return on Investment (ROI)

• Empowered to Accept or Reject Work Products/Results

• Adjusts Features and Priorities after every Sprint (Iteration)

Product Owner / Capability Owners (OT/OFO)

• Facilitates Agile/Scrum Team Process, Values and Meetings

• Responsible for Coordination, Training and Documentation

• Removes Obstacles & Shields from External Interferences

Agile Team Lead (OIT Scrum Master)

Product Backlog 4-6 Hour Tasks Features

Sprint 2 Weeks

Working Software

Sprint Planning Meeting Review Product Backlog Establish and Estimate Sprint

Backlog for Priorities & Capacity Commit to 2-4 Weeks of Work

Daily 15-min Scrum Meeting Done Yesterday Plan for Today Obstacles, Interferences or Dependencies?

Sprint Review and Demo Definition of Done Achieved?

Demo “Done” Functionality Update Information Radiators Feedback for Backlog

Daily

P R I O R I T I Z E D

Product Owner (OT)

Customer/Stakeholders

Resulting in Production Ready Software

Enhancements Defects/PRs

User Stories to Product Backlog

Mission Needs & Constraints

Features & Requirements

ACE Agile Team (Self-Organizing)

Top User Stories

ADE

Gate

Executive Steering

Committee

ADE

In te gr at e

Sprint Retrospective What Worked?

What didn’t Work?

Improvements for Next Sprint?

Sprint 0 Sprint 1 Sprint 2 Sprint 3

SRD SRD

Sprint 4 Sprint 5

SRD

Sprint 6

SRD SRD SRD

Increment Planning (1 Week)

ADE

2B

Hardening

Sprint

ATRR

13-Week Increment Timeline

ESC

3 Production Ready Software Deployment Options:

1. Deploy after RRR

2. RRR + 13 Weeks (Trade Dependency)

3. RRR + 26 Weeks (Significant Security Testing)

Solution Engineering Sprint 0 – Increment Planning Sprints 1-5 – Development Sprints Sprint 6 – Hardening / Integration Operations & Maintenance

ATO

ACE Agile 101 Training

Production Ready Software

ADE

2C

Capability Owner (OT/OFO Govt.)

Agile Team Lead (OIT Govt.)

Cross-Functional Team 2 SMEs (Govt.)

3-5 Developers (Cont.)

2 Testers (Govt./Cont.)

1 SE (Govt./Cont.)

SRD

15 ACE

Agile

Teams

ADE

3 OTRR

For Each Deployment https://cbpnetsecure.cbp.dhs.gov/sites/OIT/CSPO/PGC/PML/Sprint Backlog Tips.pptx https://cbpnetsecure.cbp.dhs.gov/sites/OIT/CSPO/PGC/PML/Definition of Done (DoD) Tips.pptx https://cbpnetsecure.cbp.dhs.gov/sites/OIT/CSPO/PGC/PML/ACE Team Process Agreement (TPA).docx https://cbpnetsecure.cbp.dhs.gov/sites/OIT/CSPO/PGC/PML/Product Backlog Tips.pptx https://cbpnetsecure.cbp.dhs.gov/sites/OIT/CSPO/PGC/PML/User Stories Tips.pptx https://cbpnetsecure.cbp.dhs.gov/sites/OIT/CSPO/PGC/PML/User Stories Tips.pptx https://cbpnetsecure.cbp.dhs.gov/sites/OIT/CSPO/PGC/PML/Sprint Review and Demo Meeting Tips.pptx https://cbpnetsecure.cbp.dhs.gov/sites/OIT/CSPO/PGC/PML/Sprint Backlog Tips.pptx https://cbpnetsecure.cbp.dhs.gov/sites/OIT/CSPO/PGC/PML/Information Radiators Tips.pptx https://cbpnetsecure.cbp.dhs.gov/sites/OIT/CSPO/PGC/PML/Agile Management Reporting Process.doc https://cbpnetsecure.cbp.dhs.gov/sites/OIT/CSPO/PGC/PML/Agile Management Reporting Process.doc https://cbpnetsecure.cbp.dhs.gov/sites/OIT/CSPO/PGC/PML/Sprint Planning Meeting Tips.pptx https://cbpnetsecure.cbp.dhs.gov/sites/OIT/CSPO/PGC/PML/Daily Scrum Meeting Tips.pptx https://cbpnetsecure.cbp.dhs.gov/sites/OIT/CSPO/PGC/PML/Agile Management Reporting Process.doc https://cbpnetsecure.cbp.dhs.gov/sites/OIT/CSPO/PGC/PML/Sprint Review and Demo Meeting Tips.pptx https://cbpnetsecure.cbp.dhs.gov/sites/OIT/CSPO/PGC/PML/Sprint Retrospective Meeting Tips.pptx https://cbpnetsecure.cbp.dhs.gov/sites/OIT/CSPO/PGC/ADE2A 2B/Mission Needs Statement_ACE.doc https://cbpnetsecure.cbp.dhs.gov/sites/OIT/CSPO/PGC/ADE2A 2B/Executive Overview (EXS)_Cargo Systems.docx https://cbpnetsecure.cbp.dhs.gov/sites/OIT/CSPO/PGC/ADE2A 2B/Executive Overview (EXS)_Cargo Systems.docx https://cbpnetsecure.cbp.dhs.gov/sites/OIT/CSPO/PGC/ADE2A 2B/Operational Requirements Document (ORD)_ACE.docx https://cbpnetsecure.cbp.dhs.gov/sites/OIT/CSPO/PGC/ADE2A 2B/Concept of Operations (CONOPS)_ ACE.docx https://cbpnetsecure.cbp.dhs.gov/sites/OIT/CSPO/PGC/ADE2A 2B/Cost Estimating Baseline Document (CEBD)_ACE.docx https://cbpnetsecure.cbp.dhs.gov/sites/OIT/CSPO/PGC/ADE2A 2B/Program Oversight Plan (POP)_Cargo Systems.docx https://cbpnetsecure.cbp.dhs.gov/sites/OIT/CSPO/PGC/PML/Cargo Systems Program Oversight Plan (POP).docx https://cbpnetsecure.cbp.dhs.gov/sites/OIT/CSPO/PGC/ADE2A 2B/Integrated Logistics Support Plan (ILSP)_ACE.docx https://cbpnetsecure.cbp.dhs.gov/sites/OIT/CSPO/PGC/PML/Product Backlog Tips.pptx https://cbpnetsecure.cbp.dhs.gov/sites/OIT/CSPO/PGC/PML/User Stories Tips.pptx https://cbpnetsecure.cbp.dhs.gov/sites/OIT/CSPO/PGC/PML/Sprint Execution Tips.pptx https://cbpnetsecure.cbp.dhs.gov/sites/OIT/CSPO/PGC/PML/Sprint Planning Meeting Tips.pptx https://cbpnetsecure.cbp.dhs.gov/sites/OIT/CSPO/PGC/PML/Daily Scrum Meeting Tips.pptx https://cbpnetsecure.cbp.dhs.gov/sites/OIT/CSPO/PGC/PML/Sprint Review and Demo Meeting Tips.pptx https://cbpnetsecure.cbp.dhs.gov/sites/OIT/CSPO/PGC/PML/Sprint Execution Tips.pptx https://cbpnetsecure.cbp.dhs.gov/sites/OIT/CSPO/PGC/PML/User Stories Tips.pptx https://cbpnetsecure.cbp.dhs.gov/sites/OIT/CSPO/PGC/PML/User Stories Tips.pptx https://cbpnetsecure.cbp.dhs.gov/sites/OIT/CSPO/PGC/PML/Sprint Retrospective Meeting Tips.pptx https://cbpnetsecure.cbp.dhs.gov/sites/OIT/CSPO/PGC/PML/Sprint Review and Demo Meeting Tips.pptx https://cbpnetsecure.cbp.dhs.gov/sites/OIT/CSPO/PGC/PML/Sprint Review and Demo Meeting Tips.pptx https://cbpnetsecure.cbp.dhs.gov/sites/OIT/CSPO/PGC/PML/Sprint Review and Demo Meeting Tips.pptx https://cbpnetsecure.cbp.dhs.gov/sites/OIT/CSPO/PGC/PML/Sprint Review and Demo Meeting Tips.pptx https://cbpnetsecure.cbp.dhs.gov/sites/OIT/CSPO/PGC/PML/Sprint Review and Demo Meeting Tips.pptx https://cbpnetsecure.cbp.dhs.gov/sites/OIT/CSPO/PGC/PML/Sprint Review and Demo Meeting Tips.pptx https://cbpnetsecure.cbp.dhs.gov/sites/OIT/CSPO/PGC/PML/Sprint Review and Demo Meeting Tips.pptx https://cbpnetsecure.cbp.dhs.gov/sites/OIT/CSPO/PGC/PML/Sprint Review and Demo Meeting Tips.pptx https://cbpnetsecure.cbp.dhs.gov/sites/OIT/CSPO/PGC/PML/ACE Agile 101 Overview.pptx https://cbpnetsecure.cbp.dhs.gov/sites/OIT/CSPO/PGC/PML/Sprint Review and Demo Meeting Tips.pptx

Slide Number 1

OT&E

RRR

Increment

Timeline for each of the 12 ACE

Increments

Each

2-Week

Sprint

(Iteration)

Program Phase

Stage

Sprint Backlog

Next Priorities that can be Done in 2 Weeks

Broken into Tasks of 4-6 Hours of Work per Person per Day

Operations &

Maintenance

Solution Engineering

Need

Analyze/Select

Obtain

Deploy/Support

ADE

ADE

2A

5 Development Sprints

(2 Weeks Each)

Definition of Done (DoD)

Team Process Agreement (TPA)

Product Backlog (PBK) = Hi-level Requirements/User Stories & Estimates

Increment Backlog (RBK) = Subset of Product Backlog (PBK) for an Increment

Increment / Release Planning Review (RPR) Approval

Documentation Updates

Develop Team Process for Development, Test and Documentation

Approve Test & Evaluation Master Plan

Refine Product Backlog

Estimate User Stories in Story Points

Create Increment Backlog

Sprint Review & Demo (SRD) for Increment Planning

Executive Steering Committee (ESC)

Contract Negotiations (Labor Hours Contract Type Recommended by OMB)

Activities

Artifacts

Increment Backlog (RBK)

Sprint Backlog (SBK) = Subset of Product Backlog (PBK) and Increment Backlog (RBK) for a Sprint

Sprint Review & Demo (SRD) Letter

System Design Document (SDD)

Security Artifacts (SR, SAR, POA&M)

Information Radiators such as Taskboards, Burnup and Burndown Charts [to Fulfill Similar Reporting Function to Earned Value Management (EVM)]

Documentation Updates

Sprint Planning Meeting

Daily Scrum Meetings

Requirements Management

Mock-ups, Use Cases, Simulations, and Prototyping (if needed)

Develop, Test & Review Code, Test Cases and Test Scripts

Compliance Bodies Participate as Defined in the TEMP, TPA

Update Progress Reports for Transparency

Sprint Review & Demo (SRD)

Sprint Retrospective

Acceptance Test Readiness Review (ATRR) / Integration Readiness Review (IRR)

Test Reports

Deployment Plans

Increment / Release Readiness Review (RRR) Approval

Updates to SDD, Security Artifacts

Final Acceptance Testing (SAT, UAT, 508, ST&E)

Regression Testing

Deployment Planning and Preparation

Data Migration or Setup

POA&M

Receipt of Authority to Operate (ATO)

Release Readiness Review (RRR) / RRR Increment (RRRi) / Production Readiness Review (PRR) at Executive Steering Committee (ESC)

Operational Test & Evaluation (OT&E)

Measure Performance and Results

Post Implementation Review (PIR)

Maintenance and Enhancements Feed Product Backlog

Operational Plan

Post Implementation Review (PIR) Results and Report

Update Artifacts as Necessary

Mission Need Statement (MNS)

Executive Summary (EXS)

Operation Requirements Doc (ORD)

Concept of Operations (CONOPS)

Cost Estimating Baseline Doc (CEBD)

Life Cycle Cost Estimate (LCCE)

Acquisition Program Baseline (APB)

Acquisition Plan (AP)

Program Oversight Plan (POP)

PMP/IMS, ILSP, TEMP, Tailoring Plan

Systems Engineering Plan (SEP)

Identify Capabilities to Fulfill Mission Needs & Constraints

Explore Possible Solutions

Select Solution & Acquisition Strategy

Develop Business Case

Plan Oversight/Governance Approach

Architecture Alignment & Assessment (AAA)

Acquisition Decision Event (ADE)-2A

Acquisition Decision Event (ADE)-2B

ACE Agile Software Development Quick Reference Guide

Rev Date: 06/05/2013

PIR

Individuals and Interactions over Processes and Tools

Working Software over Comprehensive Documentation

Customer Collaboration over Contract Negotiation

Responding to Change over Following a Plan

Agile Manifesto Values

Faster Time to Market

Reduced Cost (Streamlined Documentation, Fail & Catch Defects Early in Life Cycle, Avoid Unused Features - 43% Historically)

Reduced Project Risk (Continual Customer/User Collaboration)

Ability to Respond to Customer and Requirement Changes

Agile Benefits

Hi-Level Descriptions of Requirements, Needs & Constraints

In Everyday Business Language of the End User

Features Decomposed into User Stories during Increment Planning

User Story: As Role X, I want the System to do Y, for Value Z

Independent, Negotiable, Valuable, Estimatable, Small, Testable (INVEST) Requirements

Expected and Encouraged to Emerge and Change

Continually Prioritized in Order by the Product Owner (OT/ABO)

Includes both New Functionality Changes and Break/Fix Problem Reports (PRs)

Product Backlog of Themes & Features

Defines Features of the Product in User Stories

Prioritizes Features According to Mission Value

Approves Shippable Increments for Release to Production

Responsible for Product Value/Return on Investment (ROI)

Empowered to Accept or Reject Work Products/Results

Adjusts Features and Priorities after every Sprint (Iteration)

Product Owner / Capability Owners (OT/OFO)

Facilitates Agile/Scrum Team Process, Values and Meetings

Responsible for Coordination, Training and Documentation

Removes Obstacles & Shields from External Interferences

Agile Team Lead (OIT Scrum Master)

Product Backlog

4-6 Hour Tasks

Features

2 Weeks

Working Software

Sprint Planning Meeting

Review Product Backlog

Establish and Estimate Sprint Backlog for Priorities & Capacity

Commit to 2-4 Weeks of Work

Daily 15-min Scrum Meeting

Done Yesterday

Plan for Today

Obstacles, Interferences or Dependencies?

Sprint Review and Demo

Definition of Done Achieved?

Demo “Done” Functionality

Update Information Radiators

Feedback for Backlog

Daily

P

R

I

O

R

I

T

I

Z

E

D

Product Owner (OT)

Customer/Stakeholders

Resulting in Production Ready Software

Enhancements

Defects/PRs

User Stories to Product Backlog

Mission Needs

& Constraints

Features &

Requirements

Develop

Test

Design

ACE Agile Team (Self-Organizing)

Top User Stories

ADE

Gate

Executive

Steering

Committee

Integrate

Sprint Retrospective

What Worked?

What didn’t Work?

Improvements for Next Sprint?

Sprint 0

Sprint 1

Sprint 2

Sprint 3

SRD

SRD

Sprint 4

Sprint 5

SRD

Sprint 6

SRD

SRD

SRD

Increment

Planning

(1 Week)

2B

Hardening

ATRR

13-Week Increment Timeline

ESC

3 Production Ready Software

Deployment Options:

1. Deploy after RRR

2. RRR + 13 Weeks

(Trade Dependency)

3. RRR + 26 Weeks

(Significant Security Testing)

Solution Engineering

Sprint 0 – Increment Planning

Sprints 1-5 – Development Sprints

Sprint 6 – Hardening / Integration

Operations & Maintenance

ATO

ACE Agile 101 Training

Production

Ready Software

2C

Capability Owner

(OT/OFO Govt.)

Agile Team

Lead (OIT Govt.)

Cross-Functional Team

2 SMEs (Govt.)

3-5 Developers (Cont.)

2 Testers (Govt./Cont.)

1 SE (Govt./Cont.)

SRD

15 ACE Agile Teams

OTRR

For Each

Deployment image2.png image3.png image4.png image5.emf image1.png

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