HS005-A1_Executed.pdf

This is an executed Construction Engineering and Inspection (CE&I) Services Agreement between Escambia County, Florida and a selected consultant for three Hurricane Sally-related regional drainage improvement projects funded through the Community Development Block Grant-Disaster Recovery (CDBG-DR HS005) program. The agreement covers CE&I services for the Brickyard Road Drainage Improvements (estimated construction cost of $1.45 million), Monroe Avenue Drainage Improvements (estimated construction cost of $705,000), and Oakfield/Palafox Area Drainage Improvements (estimated construction cost of $14.9 million). The selected consultant will provide comprehensive inspection, project administration, field surveys, quality assurance, testing, progress payment documentation, and citizen interface services. A mandatory pre-solicitation meeting was scheduled for March 11, 2026 at 3:00 PM via Microsoft Teams or in-person at the Escambia County Office of Purchasing. Questions were required to be submitted by March 30, 2026 at 12:00 PM, with proposals due April 6, 2026 at 10:00 AM via the electronic procurement portal. The agreement was executed with DocuSign evidence of signatures dated October 23-24, 2025.

The County's preferred CE&I contract costs shall not exceed 7.5% of the estimated construction cost for each project, structured as a "Not to Exceed" agreement based on hourly rates for full-time onsite inspections, with total allowable CE&I service fees potentially ranging from $1.24 million to $1.28 million across all three projects. Required insurance includes General Liability ($1,000,000 per occurrence/$2,000,000 aggregate), Workers Compensation (statutory limits), Business Auto ($1,000,000), and Professional Errors and Omissions coverage ($1,000,000/$2,000,000 aggregate). Qualified consultants must demonstrate experience with a minimum of three similar CE&I projects completed within the past seven years. Any firm previously awarded solicitations for this project related to environmental assessment, design services, or owner's representative services is ineligible to submit proposals for the CE&I contract. No set-aside designations for disadvantaged enterprises or small business classifications were identified in the procurement documents. The evaluation process consists of two phases, with Phase 1 scoring based on experience and qualifications (30% weighting), similar project experience (40% weighting), and current workload capacity (30% weighting), followed by Phase 2 interviews for final ranking and award recommendation to the Board of County Commissioners.