HRM II RFI 05MAR2026.pdf

UNCLASSIFIED

HRM II

REQUEST FOR INFORMATION

Human Resource Management (HRM) II

1.0 DESCRIPTION & PURPOSE

1.1 The National Geospatial-Intelligence Agency (NGA) in support of the Human

Development (HD) Directorate is seeking information on how an interested contractor could provide contractor support for human resources management services.

1.2 The purpose of this Request for Information (RFI) is to identify potential sources that may be capable of performing the required services.

1.3 THIS IS A REQUEST FOR INFORMATION (RFI) ONLY issued by NGA to conduct market research and identify sources capable of fulfilling the requirements detailed in the attached Performance Work Statement (PWS). This RFI is issued solely for information and planning purposes – it does not constitute a Request for Proposal (RFP) or a promise to issue an

RFP in the future. This RFI does not commit the Government to contract for any supply or service whatsoever. Further, NGA is not seeking proposals at this time and will not accept unsolicited proposals. Responders are advised that the U.S. Government will not pay for any information or administrative costs incurred in response to this RFI. All costs associated with responding to this RFI will be solely at the interested party’s expense. Not responding to this

RFI does not preclude participation in any future RFP, if any is issued.

1.4 This Request for Information (RFI) is a follow-up to the draft PWS initial notice posted in July 2025. The Government has incorporated industry feedback from that session to produce the attached Performance Work Statement (PWS). The Government is not seeking further recommendations on the PWS itself. The purpose of this RFI is to identify sources capable of performing the requirements as detailed in the attached PWS. Interested parties are required to complete all RFI document sections and provide a response to all of the questions in Attachment

2. The Government will evaluate responses to determine capabilities to support this requirement.

2.0 BACKGROUND

The National Geospatial-Intelligence Agency (NGA) has a mission-critical requirement for comprehensive Human Resources (HR) operational and consultative support for the Human

Development Directorate (HD). This requirement, known as Human Resources Management

(HRM) II, will provide services for NGA’s total workforce of over 8,500 government employees, military personnel, and contractors.

The scope of this effort is to deliver HR services across the entire employee lifecycle, from recruitment to retirement. Contractor personnel will be required to utilize NGA’s Human

Resources Information System (HRIS) as the principal tool for executing these functions, processing all civilian personnel actions in strict accordance with Office of Personnel Management

(OPM) guidelines.

The contractor shall provide all qualified personnel, supervision, and expertise necessary to perform the core functions described in the attached Performance Work Statement (PWS), which include, but are not limited to:

• Benefits and Entitlements

• Talent Acquisition

• Learning and Development

• HR Data and Systems Management

2.1 PLANNED ACQUISITION: see attached Performance Work Statement

2.2 PERFORMANCE:

2.2.1 PERIOD (POP): Estimated 12-Month Base

Option Year 1:12-Month

Option Year 2:12-Month

Option Year 3: 12-Month

Option Year 4:12-Month

2.2.2 LOCATION(S): NGA East (NCE) Washington, DC, NGA and West (N2W) St. Louis, MO

2.3 CONSTRAINTS AND LIMITATIONS: The following are anticipated to apply to this acquisition:

HRM II support shall be able to interface, replace, or update current established identified

Government processes in accordance with the technical tasks discussed in the draft PWS

Attachment 1.

2.4 SECURITY REQUIREMENTS: The following security requirements are anticipated to apply to this acquisition and elaborated within the PWS.

• Contractor personnel performing Top Secret/Sensitive Compartmented Information

(TS/SCI) work on the contract are required to have active TS/SCI clearances for access to

NGA facilities, when performing duties within TS/SCI environments, and for access to

TS/SCI NGA computer systems. Contractors are subject to a Counterintelligence Scope

Polygraph, as requested by the Government. All Contractor personnel shall possess a current Top-Secret Personnel Security Clearance and be eligible for favorable NGA adjudication for SCI access. The Government will be responsible for verifying security clearances/SCI eligibility of the Contractor personnel IAW Security Executive Agent

Directive (SEAD) 7: “Reciprocity of Background Investigations and National Security

Adjudications”. NGA will sponsor SCI accesses, NGA Badges, Common Access Cards

(CAC) and other items (e.g. parking hangtags) when applicable, for required contract personnel. All HR data must reside on U.S.-only servers. Contractor shall provide 24‑hour breach notification and conduct annual security assessments with Government-approved tools.

2.5 ORGANIZATIONAL CONFLICT OF INTEREST: In accordance with FAR Part 9.5, please discuss any performance which may lead to an OCI and how the Offeror would mitigate, avoid, or neutralize the conflict.

3.0 REQUESTED INFORMATION

Responses shall only contain UNCLASSIFIED information and be marked “UNCLASSIFIED” on all pages in both the header and footer. No classified information may be included in your response.

Neither proprietary or classified concepts, nor classified information should be included in the submittal. Input on the information contained in the responses may be solicited and reviewed by

NGA non-Government consultants or experts who are bound by appropriate non-disclosure agreements.

3.1 ADMINISTRATIVE

Information to include the following as a minimum:

3.1.1. Name, mailing address, overnight delivery address (if different from mailing address), phone number, fax number, company website, and e-mail of designated point(s) of contact.

3.1.2. BUSINESS TYPE.

Based upon North American Industry Classification System (NAICS) code 541612 – Human

Resources Consulting Services applicable to this acquisition, the responder is to provide answers to the following questions:

To be considered for a Small Business set-aside, at least 50 % of the cost of contract performance incurred for personnel shall be expended for employees of the responder.( FAR 52.219-14, Limitation of Subcontracting)

RESPONSE

Are you a Small Business? (FAR 19.102), If so, which type: ☐ YES ☐ NO

Small Disadvantaged small business? (FAR 19.304) ☐ YES ☐ NO

Service Disabled small business? (FAR 19.14) ☐ YES ☐ NO

8(a) Small Disadvantaged small business? (FAR 19.8) ☐ YES ☐ NO

HUBZone small business? (FAR 19.13) ☐ YES ☐ NO

Woman-Owned Small Business? (FAR 19.15) ☐ YES ☐ NO

Involved in a mentor and/or protégé program? (DFARS 219.71) ☐ YES ☐ NO

3.1.3 Recommendation for alternative NAICS Code? Provide rationale for any NAICS Code applicable to the planned acquisition other than the NAICS code identified above.

3.1.4 DUNS Number: _________________

http://www.census.gov/cgi-bin/sssd/naics/naicsrch?chart=2012 http://www.naics.com/naicsfiles/Size_Standards_Table2013.pdf http://www.acquisition.gov/far/current/html/Subpart%2019_1.html http://www.acquisition.gov/far/current/html/Subpart%2019_3.html http://www.acquisition.gov/far/current/html/Subpart%2019_14.html#wp1093836 http://www.acquisition.gov/far/current/html/Subpart%2019_8.html#wp1092796 http://www.acquisition.gov/far/current/html/Subpart%2019_13.html#wp1094801 http://www.acquisition.gov/far/current/html/Subpart%2019_15.html#wp1094868 http://www.acq.osd.mil/dpap/dars/dfars/html/current/219_71.htm

3.1.5 Commercial and Government Entity (CAGE) Code: ______________________________

3.1.6 Defense facility security clearance? What type? What level? _______________________

3.1.7 Accounting system, if applicable? Date of last audit? Audit performed by? Determined adequate/inadequate? ___________________________________________________________

3.1.8 Purchasing system? Date determined adequate or inadequate? ______________________

3.1.9 Timekeeping system? Date of last audit? Who performed? Determined adequate/inadequate? ___________________________________________________________

3.1.10 Do you hold a GSA Federal Supply Schedule (FSS) contract applicable to the NAICS code (s) identified above? If yes, provide contract number(s). _____________________________

3.1.11 Are you registered in SAM? _________________________________________________

3.1.12 Are you interested in: Prime contract? Teaming to include Joint Venture? Subcontractor opportunities? ____________________________________________________________3.1.13

Include additional details that are not already requested based on the constraints of the information request.

3.2 EXPERIENCE

3.2.1 COMMERCIAL.

Provide relevant details of the same or similar services offered or made to the general public or to non-governmental entities for purposes other than governmental purposes in the last three (3) years. Relevant details to NGA’s proposed acquisition should include, but not be limited to, information regarding the contract value, size and length of the effort, responder performing as a prime or subcontractor, customary practices (warranty, financing, discounts, contract types, etc.)

under which the sales of the service(s) are made, security details, the customary practices regarding customizing, modifying, or tailoring of a service(s) to meet customer needs and associated costs, the kinds of factors that are used to evaluate performance; the kinds of performance incentives used; the kinds of performance assessment methods commonly used; the common qualifications of the people performing the services; and requirements of law and/or regulations unique to these service(s), that can demonstrate the responder’s abilities and capacity to meet NGA’s statement of objectives.

3.2.2 GOVERNMENT.

Provide relevant details for the same or similar services offered or made to Government agencies other than NGA in the last three (3) years. Relevant details to NGA’s proposed acquisition should include, but not be limited to contract value, information regarding the contract number, agency, responder performing as a prime or subcontractor, size and length of the effort, type of pricing and/or cost, security details, the kinds of factors used to evaluate performance; the kinds of performance incentives; the kinds of performance assessment methods; the qualifications of the people performing the services; and any unique terms and conditions, that can demonstrate the responder’s abilities and capacity to meet NGA’s statement of objectives.

3.2.3 NGA.

Provide relevant details for the same or similar services offered or made to NGA in the last three

(3) years. Relevant details to NGA’s proposed acquisition should include, but not be limited to contract value, information regarding the contract number, program name, size and length of the effort, responder performing as a prime or subcontractor, type of pricing and/or cost, security details, the kinds of factors used to evaluate performance; the kinds of performance incentives;

the kinds of performance assessment methods; the qualifications of the people performing the services; and any unique terms and conditions, that can demonstrate the responder’s abilities and capacity to meet NGA’s statement of objectives.

3.3 CAPABILITIES

The following is the responder’s capabilities to meet the proposed acquisition set forth on this

RFI including the Performance Work Statement.

3.3.1 Government requirements needed to support the RFI statement of objectives

3.3.1.1 Requirement capabilities that the responder currently possesses. Responses should include the relevant information regarding specific skills, experience, and security clearances that its employees, by labor category, currently possess in performing these services, and any needed hardware or software.

3.3.1.2 Detail the service capabilities that the responder currently does not possess in order to meet the SOO, SOW, or PWS.

3.3.2 Recommended type of pricing for this type of service (e.g. FFP, FPIF CPIF)

3.3.3 Extent to which the responder has the ability to meet the proposed acquisition

3.3.4 Notional schedule and type of plan for transition-in and transition-out (based on previous or similar work efforts).

3.3.5 Security capabilities and plans that demonstrate the ability to meet NGA’s security requirements beginning at contract award and throughout the POP.

3.3.6 Extent to which the responder is aware of any potential OCI issues in accordance with FAR

Part 9.5 or any non-mitigatable OCI related to current development work at NGA.

3.4 RECOMMENDATIONS

The responder is invited to provide information and recommendations for fashioning this proposed acquisition. Recommendation areas may include the type of contract, anticipated contract terms & conditions, incentives, variations in delivery schedule, price and/or cost proposal support, and data requirements, contract pricing, and any other areas that the responder believes is relevant for the Government to achieve its stated objectives. The responder may opine regarding what portion of the work could be set-aside for small businesses if all the required work cannot be provided by a small business. Details to support any recommendations for partial small business set-asides should be included.

4.0 RESPONSES

4.1 Interested parties are directed to respond to this RFI with a white paper.

4.2 White paper shall be in Microsoft Word for Office or compatible format and shall not exceed 20 pages. A page is defined as each face of an 8½” x 11” sheet with information contained within a one-inch margin on all sides. Font type shall be Times Roman 12 point.

4.3 Responses containing the white paper are due no later than 5:00 pm ET on Friday 20

March 2026. Responses shall be limited to and submitted via e-mail only as a message attachment to Contract Specialist, adrianne.m.crutchfield@nga.mil and Contracting Officer, haydee.l.sotocarreras@nga.milwith the message subject line “RFI Response - HRM II - insert company name”.

4.4 Proprietary information, if any, should be minimized and MUST BE CLEARLY

MARKED. To aid the Government, please segregate proprietary information. Please be advised that all submissions become Government property and will not be returned.

5.0 MEETINGS AND DISCUSSIONS

The Government representatives may or may not choose to meet with potential RFI service provider. Such meetings and discussions would only be intended to get further clarification of potential capability, especially any development and certification risks.

6.0 QUESTIONS

Questions and the whitepaper regarding this RFI should be submitted in writing by e-mail to the

Contract Specialist, adrianne.m.crutchfield@nga.mil and Contracting Officer, haydee.l.sotocarreras@nga.mil.

7.0 SUMMARY

This RFI is only intended for the Government to identify sources that can provide the needed services to fulfill the Government’s statement of objectives. The information provided in this

RFI is subject to change and is not binding to the Government. The Government has not made a commitment to procure any of the RFI requirements discussed, and release of this RFI should not be construed as such a commitment or as authorization to incur cost for which reimbursement would be required or sought. All submissions become Government property and will not be returned.

8.0 GOVERNMENT QUESTIONS

To ensure clarity and facilitate evaluation, respondents shall structure their submission by restating each question verbatim, followed immediately by their corresponding answer. The mailto:adrianne.m.crutchfield@nga.mil mailto:haydee.l.sotocarreras@nga.mil mailto:adrianne.m.crutchfield@nga.mil mailto:haydee.l.sotocarreras@nga.mil numbering of the responses shall align with the numbering used in Attachment 2. The answers to these questions and the proper completion of the RFI document are considered a critical component of the capabilities statement.

9.0 ATTACHMENTS

Attachment 1: HRM II- Performance Work Statement (PWS)

Attachment 2: HRM II- Government Questions