Combined Synopsis and Solicitaion_CCQP 062322.pdf

Combined Synopsis/Solicitation Notice Repair and Maintenance Services for Materiel Handling Equipment (MHE) and Commercial Cleaning Equipment

Solicitation Number: HQC011-21-R-0003 Response Date: Monday, July 25, 2022, 3:00PM JST POC: Kieko Ishikawa, Contract Specialist Email: Kieko.Ishikawa@deca.mil Phone: (804)734-8000 Ext. 87986 Place of Performance: Camp Kinser Commissary, Kadena Air Base Commissary, Camp

Foster Commissary, Camp Courtney Commissary, and the DeCA Central Distribution Center at Camp Kinser located in Okinawa, Japan

Set Aside: NA Classification Code: J039 – Maintenance and Repair of Materials Handling Equipment NAICS Code: 811310 Commercial and Industrial Machinery and Equipment

(except Automotive and Electronic) Repair and Maintenance Size Standard: $8.0M

i. This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; proposals are being requested and a separate written solicitation will not be issued.

ii. The solicitation number for this procurement is HQC011-21-R-0003 and is issued as a Request for Proposal (RFP).

iii. This solicitation document and incorporated provisions and clauses are those in effect through the Federal Acquisition Circular (FAC) 2021-07 and DFARS Supplement 20210830.

iv. This solicitation is being issued as full and open competition. Socio-economic considerations, such as set asides for small business, HUB-Zones, etc. do not apply to this acquisition since the resulting contract will be performed solely overseas (OCONUS). The associated North American Industrial Classification System (NAICS) code for this procurement is 811310.

v. Contract Line Item Numbers (CLINS):

CLIN 0001 EQUIPMENT MAINTENANCE FFP

Quarterly Maintenance and Repairs for 93 pieces of material handling equipment and commercial cleaning equipment. For details, see Performance Work Statement (PWS) Attachment 1.

Base Period: October 1, 2022 – September 30, 2023 QUANTITY 12 Months

CLIN 0002 RAYMOND EQUIPMENT MAINTENANCE FFP

Quarterly maintenance and repair of 4 Raymond Turret Trucks for details see Performance Work Statement (PWS) Attachment 1.

Base Period: October 1, 2022 - September 30, 2023 QUANTITY 12 Months

CLIN 0003 REIMBURSABLE ITEMS T&M

This is NOT a priced CLIN, it is a pre-determined amount where DeCA will pay actual costs for parts as evidenced by supplier invoice for direct materials and supplies used to accomplish preventive maintenance and repair services Base Period: October 1, 2022 – September 30, 2023 ESTIMATED QUANTITY 1,000,000 Each

CLIN 1001 EQUIPMENT MAINTENANCE FFP

Quarterly Maintenance and Repairs for 93 pieces of material handling equipment and commercial cleaning equipment. For details, see Performance Work Statement (PWS) Attachment 1.

Option1: October 1, 2023 – September 30, 2024

CLIN 1002 RAYMOND EQUIPMENT MAINTENANCE FFP

Statement (PWS) Attachment 1.

Option1: October 1, 2023 – September 30, 2024 QUANTITY 12 Months

CLIN 1003 REIMBURSABLE ITEMS T&M

This is NOT a priced CLIN, it is a pre-determined amount where DeCA will pay actual costs for parts as evidenced by supplier invoice for direct materials and supplies used to accomplish preventive maintenance and repair services Option1: October 1, 2023 – September 30, 2024 ESTIMATED QUANTITY 1,000,000 Each

CLIN 2001 EQUIPMENT MAINTENANCE FFP

Quarterly Maintenance and Repairs for 93 pieces of material handling equipment and commercial cleaning equipment. For details, see Performance Work Statement (PWS) Attachment 1.

Option 2: October 1, 2024 – September 30, 2025

CLIN 2002 RAYMOND EQUIPMENT MAINTENANCE FFP

Statement (PWS) Attachment 1.

Option 2: October 1, 2024 – September 30, 2025

CLIN 2003 REIMBURSABLE ITEMS T&M

This is NOT a priced CLIN, it is a pre-determined amount where DeCA will pay actual costs for parts as evidenced by supplier invoice for direct materials and supplies used to accomplish preventive maintenance and repair services Option 2: October 1, 2024 – September 30, 2025 ESTIMATED QUANTITY 1,000,000 Each

CLIN 3001 EQUIPMENT MAINTENANCE FFP

Quarterly Maintenance and Repairs for 93 pieces of material handling equipment and commercial cleaning equipment. For details, see Performance Work Statement (PWS) Attachment 1.

Option 3: October 1, 2025 – September 30, 2026

CLIN 3002 RAYMOND EQUIPMENT MAINTENANCE FFP

Statement (PWS) Attachment 1.

Option 3: October 1, 2025 – September 30, 2026 QUANTITY 12 Months

CLIN 3003 REIMBURSABLE ITEMS T&M

This is NOT a priced CLIN, it is a pre-determined amount where DeCA will pay actual costs for parts as evidenced by supplier invoice for direct materials and supplies used to accomplish preventive maintenance and repair services Option 3: October 1, 2025 – September 30, 2026 ESTIMATED QUANTITY 1,000,000 Each

CLIN 4001 EQUIPMENT MAINTENANCE FFP

Quarterly Maintenance and Repairs for 93 pieces of material handling equipment and commercial cleaning equipment. For details, see Performance Work Statement (PWS) Attachment 1.

Option 4: October 1, 2026 – September 30, 2027

CLIN 4002 RAYMOND EQUIPMENT MAINTENANCE FFP

Statement (PWS) Attachment 1.

CLIN 4003 REIMBURSABLE ITEMS T&M

This is NOT a priced CLIN, it is a pre-determined amount where DeCA will pay actual costs for parts as evidenced by supplier invoice for direct materials and supplies used to accomplish preventive maintenance and repair services

ESTIMATED QUANTITY 1,000,000 Each

Description of Requirements: The Defense Commissary Agency, Pacific Contracting Branch (HQC011), located at Kadena Commissary, Unit 5156, Bldg. 407, APO, AP 96368-5156 is seeking to purchase Repair and Maintenance of Material Handling Equipment (MHE) and Commercial Cleaning Equipment Services at Camp Kinser Commissary, Kadena Air Base Commissary, Camp Foster Commissary, Camp Courtney Commissary, and the DeCA Central Distribution Center at Camp Kinser located in Okinawa, Japan. The services include the performance of preventive maintenance and repair service on MHE and Cleaning Equipment to ensure safe and continued operation.

vi. The period of performance is one (1) base year period (October 1, 2022-September 30, 2023) with the possibility of four (4) additional one-year option periods. Services shall be delivered IAW the PWS (Attachments 1). All deliverables will be FOB destination.

vii. Provision at FAR 52.212-1, Instruction to Offerors - Commercial Items applies to this acquisition along with the Addendum to 52.212-1

The following clauses and provisions are applicable to this acquisition and are hereby incorporated by reference:

52.203-3 Gratuities APR 1984 52.203-6 Alt I Restrictions On Subcontractor Sales To The

Government (JUN 2020) -- Alternate I

OCT 1995

52.203-12 Limitation On Payments To Influence Certain Federal Transactions

JUN 2020

52.203-13 Contractor Code of Business Ethics and Conduct JUN 2020 52.203-19 Prohibition on Requiring Certain Internal

Confidentiality Agreements or Statements

JAN 2017

52.204-4 Printed or Copied Double-Sided on Postconsumer Fiber Content Paper

MAY 2011

52.204-7 System for Award Management OCT 2018 52.204-9 Personal Identity Verification of Contractor

Personnel

JAN 2011

52.204-10 Reporting Executive Compensation and First-Tier Subcontract Awards

JUN 2020

52.204-13 System for Award Management Maintenance OCT 2018 52.204-19 Incorporation by Reference of Representations and

Certifications.

DEC 2014

52.204-23 Prohibition on Contracting for Hardware, Software, and Services Developed or Provided by Kaspersky Lab and Other Covered Entities.

JUL 2018

52.204-25 Prohibition on Contracting for Certain Telecommunications and Video Surveillance Services or Equipment.

AUG 2020

52.209-6 Protecting the Government's Interest When Subcontracting With Contractors Debarred, Suspended, or Proposed for Debarment

JUN 2020

52.209-9 Updates of Publicly Available Information Regarding Responsibility Matters

OCT 2018

52.209-10 Prohibition on Contracting With Inverted Domestic Corporations

NOV 2015

52.212-1 Instructions to Offerors--Commercial Items JUN 2020 52.212-4 Alt I Contract Terms and Conditions—Commercial

Products and Services

NOV 2021

52.222-3 Convict Labor JUN 2003 52.222-41 Service Contract Labor Standards AUG 2018 52.222-43 Fair Labor Standards Act And Service Contract

Labor Standards - Price Adjustment (Multiple Year And Option Contracts)

AUG 2018

52.222-50 Combating Trafficking in Persons OCT 2020 52.223-3 Hazardous Material Identification And Material

Safety Data

FEB 2021

52.223-5 Alt I Pollution Prevention and Right-to-Know Information (May 2011) Alternate I

MAY 2011

52.223-5 Alt II Pollution Prevention and Right-to-Know Information (May 2011) Alt II

MAY 2011

52.223-10 Waste Reduction Program MAY 2011 52.223-18 Encouraging Contractor Policies To Ban Text

Messaging While Driving

JUN 2020

52.225-13 Restrictions on Certain Foreign Purchases FEB 2021 52.225-14 Inconsistency Between English Version And

Translation Of Contract

FEB 2000

52.228-3 52.228-4

52.228-5 52.232-7

Worker’s Compensation Insurance (Defense Base Act) Workers’ Compensation and War-Hazard Insurance Overseas Insurance – Work On A Government Installation Payments Under Time-And-Materials And Labor Hour Contracts

JUL 2014

APR 1984

JAN 1997

NOV 2022

52.232-17 Interest MAY 2014 52.232-18 Availability Of Funds APR 1984 52.232-33 Payment by Electronic Funds Transfer--System for

Award Management

OCT 2018

52.232-40 Providing Accelerated Payments to Small Business Subcontractors

DEC 2013

52.233-3 Protest After Award AUG 1996 52.233-4 Applicable Law for Breach of Contract Claim OCT 2004 52.237-1 Site Visit APR 1984 52.237-2 Protection Of Government Buildings, Equipment, And Vegetation

APR 1984

52.237-3 Continuity Of Services JAN 1991 52.242-13 52.244-2

Bankruptcy Subcontracts

JUL 1995

JUN 2020

52.245-1 Government Property JAN 2017 52.245-9 Use And Charges APR 2012 52.247-64 Preference for Privately Owned U.S. - Flag

Commercial Vessels

FEB 2006

252.201-7000 Contracting Officer's Representative DEC 1991 252.203-7000 Requirements Relating to Compensation of Former

DoD Officials

SEP 2011

252.203-7002 Requirement to Inform Employees of Whistleblower Rights

SEP 2013

252.203-7005 Representation Relating to Compensation of Former DoD Officials

NOV 2011

252.204-7004 Antiterrorism Awareness Training for Contractors. FEB 2019 252.204-7008 Compliance With Safeguarding Covered Defense

Information Controls

OCT 2016

252.204-7012 Safeguarding Covered Defense Information and Cyber Incident Reporting

DEC 2019

252.204-7015 Notice of Authorized Disclosure of Information for Litigation Support

MAY 2016

252.205-7000 Provision Of Information To Cooperative Agreement Holders

DEC 1991

252.209-7004 Subcontracting With Firms That Are Owned or Controlled By The Government of a Country that is a State Sponsor of Terrorism

MAY 2019

252.216-7009 Allowability of Legal Costs Incurred in Connection With a Whistleblower Proceeding

SEP 2013

252.223-7008 Prohibition of Hexavalent Chromium JUN 2013 252.225-7012 Preference For Certain Domestic Commodities DEC 2017 252.225-7041 Correspondence in English JUN 1997 252.225-7048 Export-Controlled Items JUN 2013

252.226-7001 Utilization of Indian Organizations and Indian- Owned Economic Enterprises, and Native Hawaiian Small Business Concerns

APR 2019

252.232-7010 Levies on Contract Payments DEC 2006 252.243-7001 Pricing Of Contract Modifications DEC 1991 252.243-7002 Requests for Equitable Adjustment DEC 2012 252.244-7000 Subcontracts for Commercial Items JAN 2021 252.245-7001 Tagging, Labeling, and Marking of Government-

Furnished Property

APR 2012

252.245-7002 Reporting Loss of Government Property JAN 2021 252.245-7003 Contractor Property Management System

Administration

APR 2012

252.245-7004 Reporting, Reutilization, and Disposal DEC 2017 252.247-7023 Transportation of Supplies by Sea FEB 2019

The following clauses and provisions are applicable to this acquisition and are hereby incorporated in full text:

52.204-24 REPRESENTATION REGARDING CERTAIN TELECOMMUNICATIONS AND

VIDEO SURVEILLANCE SERVICES OR EQUIPMENT (OCT 2020)

The Offeror shall not complete the representation at paragraph (d)(1) of this provision if the Offeror has represented that it "does not provide covered telecommunications equipment or services as a part of its offered products or services to the Government in the performance of any contract, subcontract, or other contractual instrument" in paragraph (c)(1) in the provision at 52.204-26, Covered Telecommunications Equipment or Services--Representation, or in paragraph (v)(2)(i) of the provision at 52.212-3, Offeror Representations and Certifications- Commercial Items. The Offeror shall not complete the representation in paragraph (d)(2) of this provision if the Offeror has represented that it "does not use covered telecommunications equipment or services, or any equipment, system, or service that uses covered telecommunications equipment or services" in paragraph (c)(2) of the provision at 52.204-26, or in paragraph (v)(2)(ii) of the provision at 52.212-3.

(a) Definitions. As used in this provision-

Backhaul, covered telecommunications equipment or services, critical technology, interconnection arrangements, reasonable inquiry, roaming, and substantial or essential component have the meanings provided in the clause 52.204-25, Prohibition on Contracting for Certain Telecommunications and Video Surveillance Services or Equipment.

(b) Prohibition.

(1) Section 889(a)(1)(A) of the John S. McCain National Defense Authorization Act for Fiscal Year 2019 (Pub. L. 115-232) prohibits the head of an executive agency on or after August 13, 2019, from procuring or obtaining, or extending or renewing a contract to procure or obtain, any equipment, system, or service that uses covered telecommunications equipment or services as a substantial or essential component of any system, or as critical technology as part of any system.

Nothing in the prohibition shall be construed to--

(i) Prohibit the head of an executive agency from procuring with an entity to provide a service that connects to the facilities of a third-party, such as backhaul, roaming, or interconnection arrangements; or

(ii) Cover telecommunications equipment that cannot route or redirect user data traffic or cannot permit visibility into any user data or packets that such equipment transmits or otherwise handles.

(2) Section 889(a)(1)(B) of the John S. McCain National Defense Authorization Act for Fiscal Year 2019 (Pub. L. 115-232) prohibits the head of an executive agency on or after August 13, 2020, from entering into a contract or extending or renewing a contract with an entity that uses any equipment, system, or service that uses covered telecommunications equipment or services as a substantial or essential component of any system, or as critical technology as part of any system. This prohibition applies to the use of covered telecommunications equipment or services, regardless of whether that use is in performance of work under a Federal contract. Nothing in the prohibition shall be construed to--

(i) Prohibit the head of an executive agency from procuring with an entity to provide a service that connects to the facilities of a third-party, such as backhaul, roaming, or interconnection arrangements; or

(ii) Cover telecommunications equipment that cannot route or redirect user data traffic or cannot permit visibility into any user data or packets that such equipment transmits or otherwise handles.

(c) Procedures. The Offeror shall review the list of excluded parties in the System for Award Management (SAM) (https://www.sam.gov) for entities excluded from receiving federal awards for "covered telecommunications equipment or services."

(d) Representations. The Offeror represents that--

(1) It [] will, [] will not provide covered telecommunications equipment or services to the Government in the performance of any contract, subcontract or other contractual instrument resulting from this solicitation. The Offeror shall provide the additional disclosure information required at paragraph (e)(1) of this section if the Offeror responds "will" in paragraph (d)(1) of this section; and

(2) After conducting a reasonable inquiry, for purposes of this representation, the Offeror represents that--

It [] does, [] does not use covered telecommunications equipment or services, or use any equipment, system, or service that uses covered telecommunications equipment or services. The Offeror shall provide the additional disclosure information required at paragraph (e)(2) of this section if the Offeror responds "does" in paragraph (d)(2) of this section.

(e) Disclosures.

(1) Disclosure for the representation in paragraph (d)(1) of this provision. If the Offeror has responded "will" in the representation in paragraph (d)(1) of this provision, the Offeror shall provide the following information as part of the offer:

(i) For covered equipment--

(A) The entity that produced the covered telecommunications equipment (include entity name, unique entity identifier, CAGE code, and whether the entity was the original equipment manufacturer (OEM) or a distributor, if known);

(B) A description of all covered telecommunications equipment offered (include brand; model number, such as OEM number, manufacturer part number, or wholesaler number; and item description, as applicable); and

(C) Explanation of the proposed use of covered telecommunications equipment and any factors relevant to determining if such use would be permissible under the prohibition in paragraph (b)(1) of this provision.

(ii) For covered services--

(A) If the service is related to item maintenance: A description of all covered telecommunications services offered (include on the item being maintained: Brand; model number, such as OEM number, manufacturer part number, or wholesaler number; and item description, as applicable); or

(B) If not associated with maintenance, the Product Service Code (PSC) of the service being provided; and explanation of the proposed use of covered telecommunications services and any factors relevant to determining if such use would be permissible under the prohibition in paragraph (b)(1) of this provision.

(2) Disclosure for the representation in paragraph (d)(2) of this provision. If the Offeror has responded "does" in the representation in paragraph (d)(2) of this provision, the Offeror shall provide the following information as part of the offer:

(i) For covered equipment--

(A) The entity that produced the covered telecommunications equipment (include entity name, unique entity identifier, CAGE code, and whether the entity was the OEM or a distributor, if known);

(B) A description of all covered telecommunications equipment offered (include brand; model number, such as OEM number, manufacturer part number, or wholesaler number; and item description, as applicable); and

(C) Explanation of the proposed use of covered telecommunications equipment and any factors relevant to determining if such use would be permissible under the prohibition in paragraph (b)(2) of this provision.

(ii) For covered services--

(A) If the service is related to item maintenance: A description of all covered telecommunications services offered (include on the item being maintained: Brand; model number, such as OEM number, manufacturer part number, or wholesaler number; and item description, as applicable); or

(B) If not associated with maintenance, the PSC of the service being provided; and explanation of the proposed use of covered telecommunications services and any factors relevant to determining if such use would be permissible under the prohibition in paragraph (b)(2) of this provision.

(End of provision)

52.204-4500 INSTALLATION ACCESS REQUIREMENTS (JAN 31 2012)

The contractor shall be responsible for ensuring full compliance with all installation access procedures. Installation access includes, but is not limited to, obtaining applicable installation passes and inspections for vehicles and personnel. Contractor employees may also be subject to background security checks/clearances in order to obtain credentials for passes. Some installations are using programs, such as RAPIDGate, which may result in a cost to the contractor. Any costs associated with such programs or with obtaining passes, will not be reimbursed separately and should be included in the contractor's proposed pricing for the product or services being acquired.

ADDENDUM TO 52.212-1 INSTRUCTION TO OFFERORS – COMMERCIAL ITEMS

INSTRUCTION TO OFFERORS- COMMERCIAL ITEMS

The following information is added to the respective paragraphs of FAR 52.212-1:

North American Industry Classification System (NAICS) code and small business size standard:

The applicable NAICS to this solicitation is 811310 and the Size Standard is $8 million. Your Representations and Certifications must include the NAICS applicable to this solicitation document and indicate your organization’s business size status.

SUBMISSION OF PROPOSALS:

Proposals must be submitted to The Defense Commissary Agency, Pacific Contracting Branch (HQC011), located at Kadena Commissary, Unit 5156, Bldg. 407, APO, AP 96368-5156.

Emailed copies will be accepted and are preferred. You may email Kieko.Ishikawa@deca.mil The complete proposal with authorized representative’s signature must be received by Monday, July 25, 2022, 3:00PM JST annotated within this solicitation. Adobe PDF and Microsoft Excel files are the only accepted forms of files to be submitted. Offeror complete proposal shall be returned to DeCA in the following format:

Tab 1: Completed Submission Checklist (Attachment 3)

Tab 2: Completed Combined Synopsis/Solicitation and Amendment(s) if applicable (signed by authorized representative on page 62)

Tab 3: Copy of Raymond Training Program Certification for Models 9600/9700

Tab 4: Brief narratives of Technical Capability (MHE, Commercial Cleaning Equipment, and Raymond Turret Trucks).

Tab 5: Past Performance Reference Information (Attachment 4) Tab 6: Completed Price Spreadsheet (Attachment 6) Tab 7: Verification of registration in PIEE, WAWF, EDA, MyInvoice and SAM

Tab 8: Completed FAR and DFARS Reps and Certs Tab 9: Subcontracting plan, if applicable

Tab 10: Period for Acceptance of Proposals (Attachment 7)

Failure by the offeror to submit all of the requirements may cause for the offer to be rejected with no further consideration given.

Due to government computer firewall security and file size limitations, please be advised that it is the prospective contractor’s responsibility to ensure that the Contracting Office receives ALL required documents on time, including acknowledgment of receipt from the Government, and in strict accordance with FAR 52.212-1(f).

TECHNICAL CAPABILITY INFORMATION The offeror is required to provide the information below for each of the following two (2) factors to explain their technical capability.

Subfactor 1 - Raymond Certification: Provide a Proof of Raymond Training Program certification for Models 9600/9700.

Subfactor 2 - General MHE Repair and Preventative Maintenance. Offeror must provide a brief narrative, not to exceed 10 pages (addressing MHE, Commercial Cleaning Equipment, and Raymond Turret Trucks), explaining how your service technicians have a sound mechanical aptitude and extensive working knowledge of troubleshooting, diagnosing and repairing the equipment listed in (APPENDIX D) of the PWS. Offeror must demonstrate the ability to provide the services detailed in (Paragraphs 1.1, 1.2, 4.2, 4.5.2, and 4.7) the Performance Work Statement (PWSs) (Attachment 1) and Preventive Maintenance (PM) task lists (Attachment 2). The narrative must be written in a clear, concise method, demonstrating a thorough understanding of the requirements - describing precisely HOW the offeror proposes to perform the requirements.

If you plan on subcontracting, provide information of your subcontractor(s) in the narrative.

PAST PERFORMANCE INFORMATION

Offerors shall provide Past Performance Reference Information Forms (Attachment 4) for each of the companies they will be sending Past Performance Questionnaires (Attachment 5). The forms include the following information:

(a) Name and address of the contracting activity (buying and administrative)

(b) Contracting Officer’s (or similar commercial agent) Name – including a verified email, phone., and fax number (if applicable).

(c) Contracting Officer’s Representative/Contract Manager Name – include a verified email, phone, and fax number (if applicable).

(d) Contract Number

(e) Contract/Effort Name

(f) Contract Type (Firm-Fixed Price, Cost Reimbursement, IDIQ, etc.)

(g) Total contract value including option years

(h) Description of work performed

(i) Performance Period - Base Year and number of Option Years

(j) Problems and Corrective Actions - The offeror shall include information on problems encountered and corrective actions taken on all contracts. Include a brief description of any dispute/claim. Be specific in identifying the problem and resolution.

Past performance references are due via email to Kieko.Ishikawa@deca.mil 7 days prior to the closing date of the solicitation (July 18, 2022).

Past Performance Questionnaires. Offerors are requested to submit three to five questionnaires for current/previous contract efforts that that are most similar to the work of this solicitation. The Offeror shall complete Section A of the Past Performance Questionnaire (Attachment 5) and send the forms to each agency/company listed in Past Performance Reference Information Form. The Past Performance Questionnaire shall be completed by the agency/company with which the Offeror contracted and shall be emailed directly to the Contract Specialist and Contracting Officer from that agency/company. Note: The Contracting Officer will not accept questionnaires emailed by the Offeror. Offerors should use every diligent effort to follow-up with each agency/company to ensure the Contracting Officer receives the past performance questionnaires no later than the offer due date/time.

The responsibility to send out the Past Performance Questionnaire rests solely with the offeror. Once the questionnaires are completed by your reference points of contact, the information therein shall be considered procurement sensitive and shall not be released to you, the offeror. Completed Past Performance Questionnaires should be submitted via email to Kieko.Ishikawa@deca.mil and roger.bessette@deca.mil.

DeCA also reserves the right to consider any other past performance information available to the Contracting Officer. Past performance information may also be obtained from any other sources available to the Government, to include, but not limited to, the Past Performance Information Retrieval System (PPIRS), Federal Awardee Performance and Integrity Information System (FAPIIS), Electronic Subcontract Reporting System (eSRS), or other databases/agencies.

PRICE This Tab is only for Attachment 6, Pricing Spreadsheet, which will be incorporated at award. No other documents shall be included in this tab.

Provide your best price for each line item and enter the total price for the maximum quantity for each line item on the price spreadsheet provided (Attachment 6) as attachment to the solicitation. Enter all pricing for the base and option years. Price spreadsheet should be submitted in Excel spreadsheet and Adobe format. If discrepancies are found in the Excel spreadsheet, figures on the Adobe version will be used for evaluation. DO NOT price Reimbursable Items CLINs (those ending with 003). DeCA will use a predetermined amount as a placeholder for system purposes once the contract is awarded. The vendor will be paid for actual Reimbursable Items costs as supported by a copy of the parts invoice.

The offeror is not required to submit pricing on the Synopsis/Solicitation. (Attachment 6) consists of pricing the Base Year, Pricing Option One, Pricing Option Two, Pricing Option Three, Pricing Option Four, and 5-Year Totals. These CLINs are required to be priced by the offeror as follows:

Pricing Base Year

CLIN 0001 - Offeror shall enter the all-inclusive price for the base period associated with the management, tools, supplies, equipment, and labor necessary for quarterly maintenance and repair of various models Materiel Handling Equipment (MHE) and Commercial Cleaning Equipment for all Defense Commissary Agency (DeCA) facilities located in Okinawa, Japan as outlined in the Performance Work Statement (PWS).

CLIN 0002 - Offeror shall enter the all-inclusive price for the base period associated with the management, tools, supplies, equipment, and labor necessary for quarterly maintenance and repair of four Raymond Turret Trucks for all Defense Commissary Agency (DeCA) facilities located in Okinawa, Japan as outlined in the Performance Work Statement (PWS).

CLIN 0003 – DO NOT PRICE THIS CLIN. This is NOT a priced CLIN, it is a pre-determined amount where DeCA will pay actual costs for reimbursable items as evidenced by supplier invoice for direct materials and supplies used to accomplish preventive maintenance and repair services.

Pricing Option Year One

CLIN 1001 - Offeror shall enter the all-inclusive price for the base period associated with the management, tools, supplies, equipment, and labor necessary for quarterly maintenance and repair of various models Materiel Handling Equipment (MHE) and Commercial Cleaning

CLIN 1002 - Offeror shall enter the all-inclusive price for the base period associated with the repair of four Raymond Turret Trucks for all Defense Commissary Agency (DeCA) facilities located in Okinawa, Japan as outlined in the Performance Work Statement (PWS).

CLIN 1003 – DO NOT PRICE THIS CLIN. This is NOT a priced CLIN, it is a pre-determined amount where DeCA will pay actual costs for reimbursable items as evidenced by supplier invoice for direct materials and supplies used to accomplish preventive maintenance and repair services.

Pricing Option Year Two

CLIN 2001 - Offeror shall enter the all-inclusive price for the base period associated with the management, tools, supplies, equipment, and labor necessary for quarterly maintenance and repair of various models Materiel Handling Equipment (MHE) and Commercial Cleaning

CLIN 2002 - Offeror shall enter the all-inclusive price for the base period associated with the repair of four Raymond Turret Trucks for all Defense Commissary Agency (DeCA) facilities located in Okinawa, Japan as outlined in the Performance Work Statement (PWS).

CLIN 2003 – DO NOT PRICE THIS CLIN. This is NOT a priced CLIN, it is a pre-determined amount where DeCA will pay actual costs for reimbursable items as evidenced by supplier invoice for direct materials and supplies used to accomplish preventive maintenance and repair services.

Pricing Option Year Three

CLIN 3001 - Offeror shall enter the all-inclusive price for the base period associated with the management, tools, supplies, equipment, and labor necessary for quarterly maintenance and repair of various models Materiel Handling Equipment (MHE) and Commercial Cleaning

CLIN 3002 - Offeror shall enter the all-inclusive price for the base period associated with the repair of four Raymond Turret Trucks for all Defense Commissary Agency (DeCA) facilities located in Okinawa, Japan as outlined in the Performance Work Statement (PWS).

CLIN 3003 – DO NOT PRICE THIS CLIN. This is NOT a priced CLIN, it is a pre-determined amount where DeCA will pay actual costs for reimbursable items as evidenced by supplier invoice for direct materials and supplies used to accomplish preventive maintenance and repair services.

Pricing Option Year Four

CLIN 4001 - Offeror shall enter the all-inclusive price for the base period associated with the management, tools, supplies, equipment, and labor necessary for quarterly maintenance and repair of various models Materiel Handling Equipment (MHE) and Commercial Cleaning

CLIN 4002 - Offeror shall enter the all-inclusive price for the base period associated with the repair of four Raymond Turret Trucks for all Defense Commissary Agency (DeCA) facilities located in Okinawa, Japan as outlined in the Performance Work Statement (PWS).

CLIN 4003 – DO NOT PRICE THIS CLIN. This is NOT a priced CLIN, it is a pre-determined amount where DeCA will pay actual costs for reimbursable items as evidenced by supplier invoice for direct materials and supplies used to accomplish preventive maintenance and repair services.

Base Year, Option Year, and Grand Totals

Offeror shall not enter any pricing on this section. The Total Evaluated Price (TEP) will automatically calculate. Offerors should be aware that their TEP will be utilized in rendering a best value decision.

Authorized Signature

The last page of the Combined Synopsis/Solicitation must be signed by a representative of the Offeror that is authorized to negotiate on behalf of the Offeror, has signature authority, and is listed in the Points of Contact in the Entity Profile in SAM.gov.

Licenses/Certifications

License/certification to do business in the country of Japan, if applicable, and copies of other necessary licenses (including licenses to operate all equipment covered in the PWS), certifications, permits, resumes, as applicable, are required with the submission of proposal.

System Registrations (SAM, PIEE, WAWF, EDA and my Invoice)

By submission of a proposal, the offeror acknowledges the requirement to register in System for Award Management (SAM) at https://sam.gov/; Procurement Integrated Enterprise Environment (PIEE); and Wide Area Workflow (WAWF) prior to award. The successful awardee will be required to submit “combo invoices” in WAWF to facilitate the payment process. To obtain access to WAWF, EDA, and myInvoice, vendors have to first get their PIEE account established at https://piee.eb.mil/ and add the WAWF role. When a vendor registers for access to WAWF, they are automatically registered for a vendor role in EDA and myInvoice.

Validation of Representations and Certifications

Electronic Annual Representations and Certifications shall be completed for prospective contractors at SAM.gov | Home in conjunction with required registration in the System for Award Management (SAM) database prior to submission of the offer.

NOTE: North American Industry Classification System (NAICS) Code applicable to this solicitation is 811310 and the Size Standard is $8 million. Per FAR 4.1201(a): Prospective contractors SHALL complete electronic annual representations and certifications (FAR and DFARS Reps & Certs) at https://www.sam.gov. Your Reps and Certs must include the NAICS applicable to this solicitation document and indicate your organization's business size status. The offeror only needs to complete paragraph (b)(2) of FAR 52.212-3 Alt 1. If not in SAM, then the offeror must complete FAR 52.212-3 Alt 1in its entirety.

By submission of a proposal, the offeror acknowledges the requirement that a prospective awardee shall be registered in the SAM database at SAM.gov | Home prior to award, during performance, and through final payment of any contract resulting from this solicitation. If the Offeror does not become registered in the SAM database in the time prescribed by the Contracting Officer, the Contracting Officer will proceed to award to the next otherwise successful registered Offeror (refer to clause 52.204-7 System for Award Management (SAM) July 2013).

PERIOD FOR ACCEPTANCE OF PROPOSALS

The Government requires the offeror to agree to hold prices in the offer firm for a minimum acceptance period of 90 calendar days in lieu of the 30 calendar days as specified in FAR 52.212-1(c). Period of Acceptance of Proposal. The Government will not award a contract to an Offeror allowing less than the Government's minimum acceptance period.

All questions of a technical and/or contractual nature concerning this solicitation shall be submitted in writing to Kieko Ishikawa, Contract Specialist at Kieko.Ishikawa@deca.mil no later than Thursday, June 30, 2022, 1:00 p.m. JST. Specify Solicitation No. HQC011-21-R- 0003, the page, section, and paragraph number(s) pertaining to your question. Note: Late inquiries/questions may not be entertained. A consolidated list of questions and answers, if applicable, will be provided to all prospective offerors as appropriate. Answers to questions will not alter the solicitation unless and until an amendment is made to the solicitation incorporating the answers.

Offeror’s are encouraged to arrange site visits to obtain detailed information regarding the equipment shown in the equipment list in the PWS. Arrangements should be made with the store director at each location. Store addresses and contact information can be found at http://www.commissaries.com/store_locator.cfm .

(End of provision).

52.212-2 EVALUATION--COMMERCIAL ITEMS (OCT 2014)

This is a commercial item requirement using Simplified Acquisition Procedures under FAR part 12 & 13, respectively. Evaluation will be conducted using simplified procedures in accordance with FAR 13.106.

The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation that provides the best value to the Government, when considering Technical Capability, Past Performance and Price. Tradeoffs may be utilized. While tradeoff provides the opportunity for a price/technical capability trade off and does not require that the award be made to the offeror submitting the lowest price or the highest technically rated offeror, the ultimate decision may be to select the lowest priced offer OR the highest technically rated offeror.

The evaluation criteria consist of three (3) evaluation factors: Technical Capability, Past Performance and Price. Offers will be evaluated at the Factor level. However, offers determined to be ‘no go’ for Raymond Certification in terms of its technical capability shall not be considered for Award. To receive consideration for award, a rating of “Acceptable” must be achieved for the Technical Capability and Past Performance factors.

Evaluation factors shall be the primary determinant of the detailed information requested in the solicitation’s instructions to offerors. Where sub-factors are used, they are to be evaluated separately.

Evaluation Factors: Offerors proposals will be evaluated against the following factors:

1. Technical Capability Subfactor: Tier 1 Raymond Certification Subfactor: Tier 2 General MHE Repair and Preventative Maintenance

2. Past Performance

3. Price

Factor 1 – Technical Capability

The technical rating reflects the degree to which the proposed approach meets or does not meet the minimum performance or capability requirements through an assessment of the strengths, weaknesses, and deficiencies of the proposal.

Sub-factor Tier 1: Raymond Training Program Certification. The Government will evaluate the offeror’s proof of Raymond Training Program Certificate for Models 9600/9700, which is necessary to assure the integrity of the equipment and maintain a valid warranty. The methodology used to evaluate the Certification will be on a Go/No Go basis as shown in Table 1.

Only those proposals determined to have Raymond Certification shall be considered for award.

The Government will not award to an Offeror that has a “No Go” rating for this subfactor.

If Certification is determined No Go, the evaluation of the proposal will cease, no other factors or subfactors will be evaluated. Offerors with a No Go rating will be notified of the cease of evaluation.

Table 1. Raymond Certification Rating Description Go Provides proof of Raymond Training Program Certification No Go Does not provide proof of Raymond Training Program Certification

Sub-factor Tier 2: General MHE Repair and Preventative Maintenance. Based on the narratives provided by the Offeror, the Government will evaluate Offeror’s mechanical aptitude and working knowledge of troubleshooting, diagnosing and repairing the equipment listed in APPENDIX D, DeCA Okinawa Equipment Listing, of the PWS as well as the ability to provide the services detailed in Paragraphs 1.1, 1.2, 4.2, 4.5.2, and 4.7 of the Performance Work Statements (PWSs) and Preventive Maintenance (PM) task lists. The methodology used to evaluate the Certification will be on an Acceptable/Unacceptable basis as shown in Table 2.

Only those proposals determined to be Acceptable shall be considered for award. The Government will not award to an Offeror that has an Unacceptable rating for this subfactor.

Minimum Requirement: Offeror provides evidence that service technicians have the training or experience to perform repair(s) and Preventative Maintenance of equipment listed in APPENDIX D, DeCA Okinawa Equipment Listing, of the PWS.

Table 2. General MHE Repair and Preventative Maintenance.

Rating Description Acceptable Quote meets the requirements of the solicitation.

Unacceptable Quote does not meet the requirements of the solicitation.

Offers will be evaluated at the factor level. Offers determined to be ‘unacceptable’ in terms of its technical capability shall not be considered for Award.

Technical Capability: Acceptable / Unacceptable Ratings Rating Description Acceptable Quote receives a Go rating for Tier 1 AND an Acceptable rating for Tier 2.

Unacceptable Quote does not meet the requirements of the solicitation.

Factor 2 - Past Performance:

a. The information presented in the Offeror’s Past Performance documentation, together with performance information from the referenced points of contact and other sources available to the Government will be the basis of evaluation for this factor. In accordance with the instructions in the Addendum to FAR 52.212-1, Offerors submit three to five questionnaires for current/previous contract efforts that that are most similar to the work of this solicitation.

b. The Government will evaluate the Offeror’s record of past and current performance to ascertain the probability of successfully performing the required efforts of the PWS. The Government will focus its inquiries on the Offeror’s record of performance as it relates to all of the solicitation requirements, including customer satisfaction, quality of services, timeliness of performance, compliance with the terms and conditions of contract, and business relations.

c. There are three aspects to the past performance evaluation: recency, relevancy and quality.

As a result of this evaluation and considering all efforts, an overall Performance Confidence Assessment will be assigned to each Offeror. The following adjectival ratings will be used to rate Past Performance:

1) Recency. The first aspect is to evaluate the recency of the Offeror’s past performance.

Recency is generally expressed as a time period during which past performance references are considered relevant, and is critical to establishing the relevancy of past performance information. For this requirement, recency is determined to be within five years from the issue date of this RFP.

2) Relevancy. The second aspect to the Past Performance evaluation is to evaluate the Offeror’s Past Performance to determine how relevant a recent effort accomplished by the Offeror is to the effort required under the current solicitation. Relevancy is not separately rated; however, the following criteria in the table below will be used to establish what is relevant in terms of similarity of services, complexity, and dollar value.

Past Performance Relevancy Ratings

Very Relevant Present/Past Performance effort involved essentially the same scope and magnitude of effort and complexities this solicitation requires.

Relevant Present/Past Performance effort involved similar scope and magnitude of effort and complexities this solicitation requires

Somewhat Relevant

Present/Past Performance effort involved some of the scope and magnitude of effort and complexities this solicitation requires.

Not Relevant Present/Past Performance effort involved little or none of the scope and magnitude of effort and complexities this solicitation requires.

3) Quality of Services. The third aspect of the past performance evaluation is to establish the overall quality of the Offeror’s past performance. The Past Performance evaluation will include a review of all past performance information collected to determine the quality of the Offeror’s performance, general trends in the quality of performance over time or with different types of customers, and usefulness of the information and will incorporate these into the performance confidence assessment. A separate quality assessment rating is not required; rather, the past performance confidence assessment rating is based on the Offeror’s overall record of recency, relevancy, and quality of performance.

d. Performance Confidence Assessment. The Government will evaluate Past Performance information in accordance with FAR 13.106-2 to ascertain the probability of successfully performing the required efforts of the PWS. As a result of the evaluation of the Offeror’s past performance, an overall Performance Confidence Assessment will be assigned to each Offeror using the criteria in the table below.

Performance Confidence Assessment

Substantial Confidence

Based on the Offeror’s recent/relevant performance record, the Government has a high expectation that the Offeror will successfully perform the required effort.

Satisfactory Confidence

Based on the Offeror’s recent/relevant performance record, the Government has a reasonable expectation that the Offeror will successfully perform the required effort.

Neutral Confidence

No recent/relevant performance record is available or the Offeror’s performance record is so sparse that no meaningful confidence assessment rating can be reasonably assigned. The Offeror may not be evaluated favorably or unfavorably on the factor of past performance.

Limited Confidence

Based on the Offeror’s recent/relevant performance record, the Government has a low expectation that the Offeror will successfully perform the required effort.

No Confidence Based on the Offeror’s recent/relevant performance record, the Government has no expectation that the Offeror will be able to successfully perform the required effort.

e. The Government may reject an offer if it is found that any information that has a negative impact on the Offeror’s past performance record has been deleted, misrepresented, or withheld.

f. It is at the Government’s discretion to determine whether past performance information furnished is or is not considered similar to the size and complexity of the present requirement.

Absent any recent and relevant past performance history or when the performance record is so sparse that no meaningful confidence assessment rating can be reasonably assigned, the Offeror will be assigned a “neutral confidence rating” and its offer will not be evaluated either favorably or unfavorably on past performance.

g. Offerors are cautioned that in conducting the past performance assessment, the Government may use data provided in the offer and data obtained from other sources.

h. The Government will evaluate only the Offeror’s recent and relevant past performance.

Factor 3 – Price:

Price will be considered in making the contract award decision. Price will be evaluated for completeness and reasonableness; however, price will not be rated. The Offeror’s proposed pricing will be evaluated using one or more of the techniques set forth in FAR 15.404-1(b)(2) to determine prices fair and reasonable. Proposed pricing will also be evaluated to determine that all prices are complete (all price fields in the Pricing Spreadsheet have been entered and/or extended as required).

Each offer must submit a fixed price for maintenance and repair services CLINs for each in the solicitation. The sum of the total evaluated price for the base and all option years for all FFP CLINs plus the Time and Materials (T&M) CLIN, which will be an estimated amount provided by the Government, will determine the total value for each proposal.

For options, the Government will evaluate offers for award purposes by adding the total price for all options to the total price for the basic requirement. The Government may determine that an offer is unacceptable if the option prices are significantly unbalanced. Evaluation of options shall not obligate the Government to exercise the options.

If the Government extends the contract pursuant to FAR 52.217-8, Option to Extend Services, such extension will be at the rates in effect under the contract when the option is exercised. For the Total Evaluated Price (TEP) calculation, pricing for a 6-month extension of services period will not be included.

ONLY ONE AWARD IS POSSIBLE. THE GOVERNMENT RESERVES THE RIGHT TO

AWARD WITHOUT DISCUSSIONS.

A written notice of award or acceptance of a quote, mailed or otherwise furnished to the successful offeror within the time for acceptance specified in the quote, shall result in a binding contract without further action by either party. Before the offer’s specified expiration time, the Government may accept an offer (or part of an offer), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award.

(End of clause).

52.212-3 OFFEROR REPRESENTATIONS AND CERTIFICATIONS--COMMERCIAL

ITEMS (FEB 2021) ALTERNATE I (OCT 2014)

The Offeror shall complete only paragraph (b) of this provision if the Offeror has completed the annual representations and certification electronically in the System for Award Management (SAM) accessed through https://www.sam.gov. If the Offeror has not completed the annual representations and certifications electronically, the Offeror shall complete only paragraphs (c) through (v) of this provision.

(a) Definitions. As used in this provision--

"Covered telecommunications equipment or services" has the meaning provided in the clause 52.204-25, Prohibition on Contracting for Certain Telecommunications and Video Surveillance Services or Equipment.

"Economically disadvantaged women-owned small business (EDWOSB) concern" means a small business concern that is at least 51 percent directly and unconditionally owned by, and the…