A.15.01.05 Solicitation Questions and Government Response (09 JULY 2026).pdf

REQUEST FOR QUOTE

HQC010-26-Q-E013

Vendor Questions and Government Answers

QUESTION 1. (01 JULY 2026): Please provide the current / previous contract number?

ANSWER 1: (01 JULY 2026): Current Contract Number: HQC01022D0003

QUESTION 2. (01 JULY 2026): Is there an incumbent contract or contractor associated to the requirement? Please provide the current/previous contract number?

ANSWER 2: (01 JULY 2026): Yes. Current Contract Number: HQC01022D0003

QUESTION 3. (02 JULY 2026): Clarification compliance requirement regarding certification for works involving handling of refrigerant gases (Freon / F-Gas regulated activities):

A) Must the required F-Gas certification and Refrigeration Master Technician be held directly by the Prime

Contractor/Quoter?

B) Is it acceptable for the requirement to be fulfilled by a certified specialty subcontractor performing the refrigerant-related scope of work, provided that valid company and personnel certifications are submitted at bid stage?

ANSWER 3: (09 JULY 2026):

A) Yes, they must be directly owned by the Prime Contractor.

B) No, they must be made by the Contractor's certified personnel.

QUESTION 4. (06 JULY 2026): Will the Government consider the requirement satisfied if the key subcontractor holds both the ISO 9001 and ISO 14001 certifications, rather than the prime contractor holding both certifications?

ANSWER 4: (09 JULY 2026):

-No. They must be in the direct possession of the Prime Contractor

QUESTION 5. (06 JULY 2026): Can the Government please provide the specific (U.S. and/or Italy) qualifications necessary for the “Refrigeration Master Technician?

ANSWER 5: (09 JULY 2026):

-The Master Refrigeration Technician must be F-GAS certified. Furthermore, to carry out interventions on CO2 systems, at least one technician with certification for "Brazing Certification: Level 2” specific for silver alloy brazing welding on CO2 system K65 joint/fittings (UNI EN ISO 13585)” and a technician with certification “Specialist for

Non-destructive examination of brazed joints” (EN ISO9712 - ex EN 473)” are required.

QUESTION 6. (06 JULY 2026): Reference: Attachment B.

Questions:

6.1 Local Intrusion Alarm:

a. Please provide the manufacturer information and version of the IDS system.

b. Is the manufacturer or proprietary vendor required to maintain the IDS system

6.2 Personnel Safety Alarm

a. Restroom Alarms – Please indicate if the restroom alarms are comparable to a nurse call system and if they are connected to a main system or just standalone at each restroom.

b. Restroom Alarms – Please provide the manufacturer of the alarm system.

c. Cold Rooms – Please indicate what the cold room alarms are for? Are they temperature-based alarm systems and are they connected to a main system?

6.3 Warehouse Shelving

a. Please indicate what is meant by “Technical Certification” referenced in Attachment B.

b. Is this certification performed by the manufacturer or a third party?

6.4 Electrical Distribution Panels

a. Attachment B indicates an annual inspection of these panels. Please clarify if this includes a visual and thermographic inspection or just a visual inspection.

6.5 Fire Extinguishers

a. Wheeled Fire Extinguishers – please provide manufacturer and model number of the wheeled fire extinguishers.

6.6 Exhaust Hood

a. Please provide the estimated length of exhaust duct from the hood to the exterior (wall/roof) of the facility for each exhaust hood.

6.7 Boiler Plant

a. Attachment B indicates 5 Boiler Plants with bi-annual inspections, does this mean 5 Boilers are present?

b. Please provide the number of boilers and manufacturer/model/capacity information for each boiler.

6.8 Ventilation System

a. Please provide the manufacturer/model number of each Ventilation System (without heating or cooling coil).

6.9 Air Conditioning System

a. Please provide the manufacturer/model number of each AC System.

6.10 Forklift

a. Please provide manufacturer/model number of each Forklift.

6.11 Handicap Cart

a. Please provide manufacturer/model number of each Handicap Cart

6.12 Hydraulic Elevating Platform

a. Please provide manufacturer/model number of each Dock Leveler/Loading Ramp

6.13 Mobile Work Platform

a. Please provide manufacturer/model number of each Mobile Work Platform

6.14 Pallet Jack, High Lift Electric

a. Please provide manufacturer/model number of each High Lift Electric Pallet Jack

6.15 Ovens (Item Codes OA to OG)

a. Do any PM activities on the Ovens require third party vendors or the manufacturer to complete the

PM or can they be completed with in-house staff?

6.16 Compound System with Compressors

a. Please provide a description of the components that comprise the compound system with compressors.

b. Please provide manufacturer/model number/size/capacity of each Compound System with

Compressors.

6.17 Condensing Unit

a. Please provide manufacturer/model number/size/capacity for each condensing unit

6.18 Condenser Fan Unit

a. Please provide manufacturer/model number/size/capacity for each condenser fan unit

6.19 Display Case with Evaporator

a. Please provide manufacturer/model number for each display case.

6.20 Self Contained Display

a. Please provide manufacturer/model number for each self-contained display

6.21 Bakery Retarder Refrigerated

a. Please provide manufacturer/model number for each refrigerated bakery retarder

6.22 Walk in Chill including Evaporator

a. Please provide manufacturer/model number/size/capacity of each walk-in unit including the evaporator

6.23 Bakery Cabinet, Self Service

a. Please provide manufacturer/model number for each bakery cabinet

6.24 Compound System with Compressors CO2

a. Please provide a description of the components that comprise the compound system with compressors for CO2.

b. Please provide manufacturer/model number/size/capacity of each compound system with compressors for CO2.

6.25 Condenser Fan Unit

a. Please provide manufacturer/model number/size/capacity for each condenser fan unit.

6.26 Walk in Freezer including Evaporator

a. Please provide manufacturer/model number/size/capacity of each walk-in unit including the evaporator

6.27 Baler

a. Please provide manufacturer/model number for each baler

6.28 Cabinet, Food Warming

a. Please provide manufacturer/model number for each food warming cabinet

6.29 Generator, Diesel

a. Please provide manufacturer/model number for each generator.

6.30 Grill Rotary Electric Rotisserie

a. Please provide manufacturer/model number for each rotary electric grill

6.31 Ice Maker

a. Please provide manufacturer/model number for each ice maker

6.32 Scale and Scale Labeler

a. Please clarify if contractor is responsible for obtaining the technical calibration certification or if this is performed by the government.

6.33 Scrubbing Machine

a. Please provide manufacturer/model number for each scrubbing machine

6.34 Panini Grill

a. Please provide manufacturer/model number for each panini grill

6.35 Video Monitoring System

a. Please provide manufacturer/model number of the system and identify components in the system.

b. Does this system require a third-party vendor to perform the PMs?

c. Is this system connected to a Building Automation System or is it a standalone system? If it is connected to a BAS, please provide the contact information for the building automation system.

6.36 Water Treatment System

a. Please provide a listing of the components that comprise this system.

b. Please provide the manufacturer/model number of the components of this system.

6.37 IBM Register Scale (technical calibration only)

a. Please provide manufacturer/model number of this scale

b. Does the calibration require the manufacturer to perform this action or are third-party vendors authorized to complete this action?

6.38 Labeler without scale

a. Please provide manufacturer/model number of each labeler

6.39 Battery Backup System

a. Please provide the number and size of batteries included in this system

b. When were the batteries last replaced?

c. Is contractor responsible for replacement of batteries under the fixed cost or is this a service order?

d. Please provide the manufacturer/model number of the components in this system

6.40 Pallet Scale

a. Is the contractor only responsible for the bi-annual calibration certification for the pallet scale?

b. Please provide manufacturer/model number of each pallet scale.

c. Does the calibration certification require the manufacturer to complete the certification or are third party vendors authorized to complete this?

6.41 Heat Reclaim System

a. Please provide a description of this system.

b. Please provide manufacturer/model number of each heat reclaim system

6.42 Fall Protection System

a. Please provide the last annual load test of each component of the fall protection system.

b. Do all components of the fall protection system have an active and valid certification for use?

c. Were any deficiencies identified in the last bi-annual inspection?

d. Are there any active deficiencies in the fall protection system?

6.43 Diagnostic Center for Remote Monitoring and Alarms

a. Please describe what the diagnostic center for remote monitoring and alarms consists of.

b. Is this a room inside the facility where the building automation system is located and where alerts are provided for all building activities?

c. Is this diagnostic center manned 24/7/365?

6.44 Exhibit B (D, F, and H):

a. Please describe what licenses the government is requiring for ELIN B002 – Journeyman and

Master Facility Repair? Are these general trades licenses such as a Master Carpenter, Master

Electrician, etc?

b. Since Japan does not have “Master” licenses, they have Certified Skilled Worker. Please clarify if the government considers a Master to be equivalent to a Level 1 or 2 Certified Skilled Worker.

c. Will the government recognize traditional apprenticeship programs if a letter from the trainer/master or school is provided?

d. Please describe what licenses the government is requiring for ELIN B003 – Journeyman and

Master Equipment Repair?

ANSWER 6: (09 JULY 2026):

6.1 a) Example: Brand CIA, Model TM500P

b) The Contractor maintains the equipment; alarm management is handled from the base.

6.2 a-b) Standard type, standalone for each bathroom.

c) Man-in-Cell Sensor in all LV cells and CO2 detection sensor in cells with CO2 systems

6.3 a) Annual static load test certification

b) Must be performed by a specialized and certified company

6.4 a) Technical inspection of the condition of the various constituent components

6.5 a) Various types, the Contractor must be able to maintain them all

6.6 a) Maximum length 5 meters

6.7 a) 1 Boiler Plant for each store, with boilers and/or boilers inside

b) Example: SICC boiler, Model NSXX1500

6.8 a) Standard type 220V

6.9 a) Types: Rooftop and separate AHU, example: Clint brand, Model MHA/K/WP 51

6.10 a) Various types, Brands: Still/Hyster/Yale/Hyunday

6.11 a) Standard, Example: Amigo brand, Model Smartshopper

6.12 a) Standard, e.g., Hafa brand

6.13 a) Standard, e.g., Genie brand, Model GS-2032

6.14 a) Standard, e.g., Yale brand, Model M010

6.15 a) PM performed by specialized personnel certified by the manufacturer

6.16/6.17/6.18/6.19/6.21/6.22/6.24/6.25/6.26

There are 5 compound systems: 4 Freon and 1 CO2. Each system has at least 1 LV central unit and 1 MT central unit. A condenser is connected to each compound system unit. The various utilities (walk- in, display, etc.) are connected to the relevant central unit depending on their operating temperatures. There are also Condensing Units that operate individual alk-in. Systems and utilities are Brand

Arneg/Carrier/Linde/Criosbanc

6.20 a) Standard, for example Brand Mondial Framec Model E4225M0600

6.23 a) Standard

6.27 a) Standard, for example Brand Orwak Model COMPACTOR 3820

6.28 a) Various types, for example Brand CB Model PRESTIGE ECV 4143

6.29 a) Standard, for example Brand MILANTRACTOR Model GD VM 66

6.30 a) Standard, for example Brand CB Model GV-24/28

6.31 a) Standard, for example Brand Scotsman Model MF 36 AS 230/50/1

6.32 a) Calibration certification must be carried out by a specialized and certified company

6.33 a) Standard, for example Brand Karcher Model B60 W Bp Dose

6.34 a) Standard, for example Brand Bartscher Model GH-813°

6.35 a) Example, Vicon Brand, Kollector Model

b) PMs made by specialized and certified personnel

c) System connected to American Base System

6.36 a-b) Standard water softener system and accessories.

6.37 a) Standard, e.g., Royston brand, Model UL-4-220-4949-LH-2

b) Calibration certification must be performed by a specialized and certified company

6.38 a) Standard

6.39 a) Standard

b) 2 years ago

c) No

d) Example: Legrand brand

6.40 a-c) Calibration certification must be performed by a specialized and certified company

b) Example: Bizerba brand, Model ITC-3

6.41 a-b) Heat recovery from refrigeration compound system

6.42 a-b) Only standard maintenance is required c-d) No problems have been found or are currently present

6.43 a-b-c) Refrigeration/air conditioning/lighting units are connected to a centralized system in the mechanical rooms (Carel brand, Model Boss), whit which the various users are monitored and the alarms are managed which are remotely controlled in a control room of the Maintenance Company of contract 24/7/365

6.44 a-b-d) Technical certifications as per European legislation

c) No, technicians must have active certifications