Solicitation Amendment HQC00826QE0050001 SF 30.pdf

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11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers is extended. is not extended.

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods:

(a) By completing items 8 and 15, and returning copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

or (c) By separate letter or electronic communication which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by letter or electronic communication, provided each letter or electronic communication makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NUMBER AS DESCRIBED IN ITEM 14.

CHECK ONE A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT ORDER

NUMBER IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation data, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor is not is required to sign this document and return copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print) 16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

15B. CONTRACTOR/OFFEROR

(Signature of person authorized to sign)

15C. DATE SIGNED 16B. UNITED STATES OF AMERICA

(Signature of Contracting Officer)

16C. DATE SIGNED

Previous edition unusable STANDARD FORM 30 (REV. 11/2016) Prescribed by GSA FAR (48 CFR) 53.243

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT 1. CONTRACT ID CODE PAGE OF PAGES

2. AMENDMENT/MODIFICATION NUMBER 3. EFFECTIVE DATE 4. REQUISITION/PURCHASE REQUISITION NUMBER 5. PROJECT NUMBER (If applicable)

6. ISSUED BY CODE 7. ADMINISTERED BY (If other than Item 6) CODE

8. NAME AND ADDRESS OF CONTRACTOR (Number, street, county, State and ZIP Code) (X) 9A. AMENDMENT OF SOLICITATION NUMBER

9B. DATED (SEE ITEM 11)

10A. MODIFICATION OF CONTRACT/ORDER NUMBE

10B. DATED (SEE ITEM 13)

CODE FACILITY CODE

SF 30 BLOCK 14 CONTINUATION PAGE

SUMMARY OF CHANGES

Solicitation/Contract Form

The following modifications were made:

INFORMATION FROM TO

Contract Issuing Office

HQC008

DEFENSE COMMISSARY AGENCY

COMMERCIAL SERVICES CONTRACTING DIV, 1300

EISENHOWER AVE ATTN DECA AMC

FORT GREGG ADAMS, VA 23801

UNITED STATES

HQC008

DEFENSE COMMISSARY AGENCY

COMMERCIAL SERVICES CONTRACTING DIV, 1300

EISENHOWER AVE ATTN DECA AMC

FORT LEE, VA 23801

UNITED STATES

Instructions, Conditions, & Notices to Offerors or Quoters

Header Miscellaneous Text (Modified):

Addendum to FAR clause 52.212-1 Instructions to Quoters - Commercial Products and Commercial Services

HQC00825QE001 - Custodial Services at the Fort Buchanan Commissary

(m) Additional instructions.

QUOTE SUBMISSION (FORMAT AND CONTENT)

Quotes should be submitted electronically through the solicitation module located within PIEE (https://piee.eb.mil). Mailed quotes will not be accepted.

A vendor registration guide for contractors on how to set up accounts in the system has been posted to the Defense Pricing and Contracting website at: https://www.

acq.osd.mil/dpap/pdi/eb/docs/PIEE/PIEE _Solicitation_ Module_ Vendor_ Access _ Instructions. pdf.

Further training for the Solicitation module is available at: https://pieetraining.eb.mil/wbt/.

A) GENERAL:

(1) Quotes that comply with the requirements in this solicitation will be evaluated in accordance with the evaluation criteria found within the solicitation section titled "Evaluation Factors for Award". Quotes that fail to comply with content or format requirements may be rejected without further evaluation.

(2) Submit quotes in three (3) distinctly severable parts consisting of the volumes listed in paragraphs (B), (C) and (D) of this document. To ensure consideration of all required information by the various evaluators, you may have to present the same information, in the same or different format, in more than one volume. Ensure information and statements on similar topics (e.g., number of work hours and productivity rates) are consistent throughout the quote.

(3) Page limits apply to volumes and sections as indicated below. Beginning with the first page, only the number of pages up to the specified limit will be considered. Pages in excess of the number specified for the volume will not be considered.

(4) Utilization of the solicitation module on PIEE provides the required forms and formats for submitting quotes in response to this solicitation. Some forms have protected formats and cells, however the necessary inputs are "unprotected" and may be changed as needed to adequately reflect your quote. Formulas are included where appropriate to automatically generate various computations.

The offeror is ultimately responsible for the accuracy of all calculations. The following items have been provided in the electronic formats indicated:

(a) XLSx Attachment 4 - Direct and Indirect Labor Summary Attachment 3 - Pricing Schedule and Cost Breakout

(b) DOCx Attachment 5 - Past Performance Information

(B) VOLUME I (PDF and XLSx): SOLICITATION CLIN STRUCTURE and COST BREAKOUT:

(1) Standard Form 1449 (SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL PRODUCTSAND COMMERCIAL SERVICES)

Boxes 17(a), 23, 24, 30(a), 30(b), and 30(c) need to be completed by the quoter, as well as any other section or block applicable toa specific quoter's quotation.

(2) Attachment 3 - Cost Breakout and Pricing Schedule (XLSx), (Supplies or Services and Prices/Costs) with pricing for each line item/unit of issue as shown.

Using the cost format at Attachment 3, provide details of your proposed costs. The format provides detail for the base period of work effort. If including escalation, a separate cost breakout shall be provided for each escalation period. The annual totals generated by using the prescribed format shall be consistent with the square footage found in Exhibit 4-2 within Attachment 1 of this solicitation. The total cost is automatically generated. Additionally, provide a loaded wage rate calculation for each labor category utilizing the embedded Loaded Wage Rate Template within Attachment 3. Files shall be named as follows:

Fort Buchanan Commissary Base Year Fort Buchanan Commissary Option Year One

HQC00826QE0050001

https://pieetraining.eb.mil/wbt/

Fort Buchanan Commissary Option Year Two Fort Buchanan Commissary Option Year Three Fort Buchanan Commissary Option Year Four

(C) VOLUME II (PDF and XLSx for the Direct Labor Summary): TECHNICAL INFORMATION and ATTACHMENT 4 - DIRECT AND INDIRECT LABOR SUMMARY

(1) TECHNICAL INFORMATION (PDF) This volume is limited to 15 pages, not including the "Direct and Indirect Labor Summary" forms. Pages in this volume shall be numbered sequentially beginning with page one (1).

For the purpose of this solicitation, a "page" is defined as one side of an8.5 x 11-inch sheet of paper with margins of at least one (1) inch on all sides (top, bottom, left, and right). All text shall be formatted using Times New Roman, 12-point font. Text may be either single or double-spaced.

This volume shall address the following:

(a) Technical Approach and Methodology

This section shall describe the offeror's methods for performing the work. It must include:

Floor Care Program: A description of the offeror's program for comprehensive floor care. This should outline the general approach, methods, and frequency for routine cleaning (e.g., mopping, vacuuming), periodic maintenance (e.g., buffing, scrubbing), and restorative care (e.g., stripping/waxing, carpet extraction) for all floor types in the facility.

Work Methodology & Proposed Schedule: A description of the intended workflow and a high-level schedule outlining the frequency (daily, weekly, monthly, etc.) for major cleaning tasks required by the PWS.

(b) Staffing and Management Approach

This section shall demonstrate the offeror's ability to provide a stable and qualified workforce. It must include:

Staffing Model: A description of the proposed staffing model, including the number of employees and the on-site supervision structure. The offeror must explain how their model ensures sufficient coverage for all required tasks and shifts.

Continuity of Service: A brief explanation of the offeror's method for covering employee absences to ensure there are no lapses in service.

Training: A summary of the company's training program for employees, covering cleaning procedures, safety, and equipment use.

(c) Quality Control Approach

This section shall describe the offeror's methodology for ensuring consistent, high-quality performance. It must describe:

Quality Process: The offeror's internal process for monitoring service quality, including how inspections are conducted, who performs them, and how often.

Problem Resolution: The offeror's standard procedure for identifying and correcting deficiencies, and for responding to any customer complaints or issues identified by Government personnel.

(2) ATTACHMENT 4 - DIRECT AND INDIRECT LABOR SUMMARY (XLSx). Complete the "Direct and Indirect Labor Summary" form at Attachment 4. When completing the form, enter all of the data requested, ensuring your data entries agree with the information provided in other parts of your quote and computations are correct.

(D) VOLUME III (DOCx): PAST PERFORMANCE INFORMATION

Offerors shall provide information on past contract performance in accordance with the instructions below. The purpose of this information is to allow the Government to assess the offeror's ability to perform the services required in the solicitation.

(1) REFERENCE REQUIREMENT:

Offerors shall provide a maximum of seven (7) past performance references. References shall be for contracts that are currently in process or have been completed within the past three years. Offerors should select references that are most relevant in terms of size, scope, and complexity to the requirements of this solicitation. References may include contracts with the Federal Government, agencies of state and local governments, and commercial customers.

(a) For Government References (Federal, State, Local): Complete and submit the "PAST PERFORMANCE DATA" form (Attachment 5) for each contract reference

(b) For Commercial (Non-Government) References:

Complete and submit the "PAST PERFORMANCEDATA" form (Attachment 5) for each contract reference.

For each commercial reference submitted, the offeror must also send the "SAMPLE LETTER FOR NON-GOVERNMENT CLIENTREFERENCES FOR RELEASE OF INFORMATION" to their client point of contact, authorizing them to release performance information to the Government.

A copy of each signed and dated notification letter sent to a commercial client must be included in this volume of the proposal.

(2) NEWLY FORMED ENTITIES/NAME CHANGES:

Offerors that are newly formed entities without prior contracts should list contracts as required above for all key personnel. Companies that have changed names are not considered "newly formed entities" and shall submit past performance information under any prior company names.

(3) JOINT VENTURES:

If quoter is a joint venture, it should submit past performance information for the joint venture. If the joint venture itself lacks sufficient past performance for evaluation, the joint venture shall submit past performance information from all companies forming the joint venture and indicate the estimated percentage of contribution being made by each company.

HQC00826QE0050001

(4) PAGE LIMITATIONS AND NUMBERING:

The following page limitations apply: Past Performance Data Forms are limited to one (1) page per reference, and Customer Notification Letters are limited to one (1) page per letter.

Pages in this volume shall be numbered sequentially beginning with page one (1). For the purpose of this solicitation, a "page" is defined as one side of an

8.5 x 11-inch sheet of paper with margins of at least one (1) inch on all sides (top, bottom, left, and right). All text shall be formatted using Times New Roman, 12-point font. Text may be either single or double-spaced.

Site Visit:

A formal site visit is scheduled for January 27, 2026 at 9:00 AM Local Time

Please contact the below POC in advance to register for attendance and for any base access:

Ashley Moats

Store Director

Fort Buchanan Commissary

689 N Terminal Road Fort Buchanan, PR 00934-4576 United Sates

Ashley.Moats@deca.mil

Please cc the following when requesting to attend:

Sarah.McCreary@deca.mil

Monica.Langford@deca.mil

Questions are due to the following by January 30, 2026 at 10:00 AM EDT:

Sarah.McCreary@deca.mil

Monica.Langford@deca.mil

HQC00826QE0050001

COMMERCIAL SERVICES CONTRACTING DIV, 1300 EISENHOWER AVE ATTN DECA AMC

FORT LEE, VA 23801

UNITED STATES

Monica Langford, Email: MONICA.LANGFORD@DECA.MIL Telephone: 8047348000 AdminBy:

SCD: PAS:

- Include a site visit date/time for prospective offerors, along with the appropriate contact information for attendance.

- Add the deadline for the submission of questions.