A23.1 Attachment 1 - SOW_Video Wall Upgrade_14 July 2021.docx

STATEMENT OF WORK

Defense Security Cooperation Agency George C. Marshall European Center for Security Studies Plenary Video Wall Display Upgrade

14 July 2021

PART I

GENERAL INFORMATION

1.0 General: The George C. Marshall European Center for Security Studies Center (GCMC) maintains three lecture/conference halls in Buildings 105 and 109 of Sheridan Kaserne. Plenary 105 in Building 105 seats 250 people, Plenary 106 in Building 105 seats 100 people and Plenary 109 in building 109 seats 75 people all in support of trilingual lectures and conferences. The facility is used by the College of International and Security Studies (CISS), the Outreach Programs Directorate (OPD), and other internal and external organizations for conferences and academic programs. The lecture/conference facilities at the GCMC are unique and state-of-the-art. Classes, lectures and special events are conducted with simultaneous interpretation in up to four languages using the Philips/Bosch Digital Congress Network (DCN). Routings and control of all lecture/conference halls are conducted using the Crestron Control System, and all audio routings and distribution are handled by the Sound Web Control System. Lectures and events are recorded via 4k HD PTZ robotic cameras on a 10G fiber optic network and stored on a network attached storage server (NAS) and edited using Adobe Creative Cloud products. In addition, video and audio in multiple languages can be sent to the in house closed-circuit cable system via the fiber optic connection. Classes and presentations are conducted using computers, Power Point presentations, DVDs, digital media, and video-teleconferencing. Redundancy and backup are provided using a variety of switchers, patch panels and infra-red transmitters. This requirement provides for two (2) video walls in building 105’s plenary and one (1) video wall in building 106’s plenary to be upgraded.

1.1. Background:

1.1.1. Building 105. The plenary projection room contains four steel frame support structures that house the laser projectors and mirrors that reflect the projected images onto the four plastic video walls. Support structure approximate dimensions:

· 1 Each – 285cm height x 267cm wide x 40cm deep

· Mirror – 193cm high x 247cm wide

· 3 Each – 210cm high x 129cm wide x 45cm deep

· Mirror – 107cm high x 129cm wide

· 4 Each Rear Projector Video Walls – 235cm high x 315cm wide

1.1.1.1 The four projectors contained in the frames will be removed and retained by the Government.

1.1.1.2 All other structural components will be dismantled and disposed of by the Government.

1.1.1.3 The existing wall that contains the rear projection screens and their components shall be removed and disposed of by the Government allowing for an open workspace for the installation of the new video walls.

1.1.2. Building 106. The plenary projection room contains two steel pipes that are bolted to the wall and support the two laser projectors. The room also contains two rear projection screens that are mounted in the adjacent wall. Support structure approximate dimensions:

· 2 Each Pipes – 50cm in length

· 2 Each Rear Projection Screens – 158cm high x 255cm wide

1.1.2.1. The two projectors contained in the frames shall be dismantled by the contractor and retained by the Government.

1.1.2.2. All other structural components in the plenary of building 106 shall be dismantled by the contractor and collected in a Government-provided receptacle pre-positioned outside of the building.

1.2. Objectives: The contractor shall:

· Provide video wall equipment and supporting components in accordance with the salient characteristics outlined in Part 5 - Salient Characteristics of the SOW.

· Dismantle and remove the existing rear projection screens in the supporting wall, projectors and mounts in the plenary of building 106.

· Inventory and test functionality of new equipment to be installed.

· Assemble, install, configure, calibrate, integrate and ensure new equipment and supporting components function within the Marshall Center’s Crestron-based environment.

· Install wall finishing trim for display in building 106 to ensure plenary is presentation-ready.

· Install wall finishing panels to fill the gap from the floor up to the bottom of the displays in building 105 to ensure plenary is presentation-ready.

· Clean-up installation areas to ensure plenaries are presentation-ready.

· Provide equipment training to Government designated personnel.

· Provide list of all installed equipment by respective plenary with part number, model number, serial number (as applicable), quantity, and description (Deliverable 0001)

· Provide as-built drawings of all installed equipment for the plenaries in buildings 105 and 106 (Deliverable 0002)

· Provide an updated Schedule Plan inclusive of all Milestones’ start and end dates of the project factoring in an installation start date no later than 15 December 2021 and project completion date no later than 25 January 2022 (Deliverable 0003). Milestones and/or project steps include the following:

· Vendor receipt of equipment

· Vendor testing of equipment

· Delivery of equipment to Government facility

· Preparation of plenaries

· Removal of existing equipment in plenary 106

· Floor preparation in plenary 105

· Installation of equipment and supporting components in plenaries 105 & 106

· Cable laying and installation into control room

· Configuration of equipment into Government’s existing Crestron system

· Calibration of equipment

· Functional testing of installed equipment

· Clean-up of both plenaries

· Equipment training for Government personnel

· Provide signed Contractor’s Project Completion Report to the COR for counter-signature receipt and approval (Deliverable 0004)

1.3 Delivery: Equipment and components may be delivered to the Government’s or the Contractor’s facility.

1.4. Scope.

1.4.1. The Contractor shall provide all personnel, equipment, supplies, transportation, tools, materials, supervision, and other items necessary to provide the equipment, components and its installation as outlined in this statement of work (SOW), except for those items specified as Government-furnished property and services.

1.4.2 The contractor shall provide all necessary cabling, connectors, adapters, wall mounts, calibration and alignment equipment, tools and other technical items that may be necessary to complete the requirements.

1.4.3 The contractor shall provide adequate manpower for the dismantling and removal of existing equipment; assembly, installation, configuration, integration, calibration, and testing of new equipment; finishing trim installation of new video walls and wall finishing of existing walls’ infrastructure; clean-up of installation areas; and equipment familiarization / training for Government designated personnel.

1.4.4 The contractor shall ensure all equipment is Trade Agreements Act (TAA) certified, compatible within GCMC’s existing Crestron-based environment, conforms to the same high standards of operator functionality and characteristics of the current electronic and computer equipment, and configuration layout of the existing conference facilities in GCMC. To all extents possible, all equipment shall be installed, routed and placed in a manner similar to the current layout in the Plenaries located in Buildings 105 and 106, respectively. The installation end state is the following: the new video walls shall function within GCMC’s current Crestron-based environment; the GCMC shall be able to provide academic courses and other meetings for GCMC’s FY22 programs by the end of January 2022 using the new video walls; and, designated Government personnel shall be trained on the new equipment.

1.4.5 The contractor shall provide up to three (3) days of training for Government designated personnel.

1.5. Location: All work shall be performed at or within the premises of the plenaries in buildings 105 and 106 at GCMC. The exception is initial functionality testing of the new equipment which may occur outside of GCMC.

1.6. Schedule: All work and equipment training shall be completed no later than 25 January 2022.

1.7 General Information

1.7.1 Recognized Holidays: The contractor shall not perform work at the Government’s facilities on German and American holidays. The following are recognized German and American holidays.

1.7.2 Hours of Operation: The Government’s facility operates between the hours of 0730 -1630 Monday thru Friday except United States and German holidays or when the Government facility is closed due to local or national emergencies, administrative closings, or similar Government directed facility closings. The Contractor will be authorized access with Government escort during these hours.

1.7.3 Type of Contract: The government will award a single Firm Fixed Price (FFP) contract for this requirement.

1.7.4 Security: The contractor shall be responsible for safeguarding all government equipment, information and property provided for contractor use. At the close of each work period, government facilities, equipment, and materials shall be secured.

1.7.4.1 Contractor employees must be escorted by Government employees for all work conducted on GCMC premises. The contractor must coordinate escorts with the Contracting Officer Representative (COR).

1.7.4.2 Contractor employees will be required to comply with all Government security regulations and requirements. Initial and periodic safety and security training and briefings will be provided by Government security personnel. Failure to comply with Government security regulations and requirements shall require the company to provide the Government with a written remediation/corrective action plan; furthermore, failure to comply with such requirements can be cause for removal and the contractor will not be able to provide service on this contract/order.

1.7.4.3 The contractor and its employees shall comply with all base traffic regulations. Contractor employees are prohibited from using cellphones while driving on base in accordance with Executive Order 13513, “Federal Leadership on Reducing Text Messaging while Driving”, dated October 1, 2009.

1.7.4.4 Contractor employees are prohibited from possessing weapons, firearms, or ammunition, on themselves or within their contractor-owned vehicle or privately owned vehicle while on any Department of Defense (DOD) installation.

1.7.5 Post Award Conference/Periodic Progress Meetings: The Contractor agrees to attend any post award conference convened by the contracting activity or contract administration office in accordance with Federal Acquisition Regulation Subpart 42.5. These meetings shall be at no additional cost to the government.

PART 2

DEFINITIONS & ACRONYMS

2. DEFINITIONS AND ACRONYMS:

2.1. Definitions:

2.1.1. Contractor. A supplier or vendor awarded a contract to provide specific supplies or service to the government. The term used in this contract refers to the prime.

2.1.2. Contracting Officer (KO). A person with authority to enter into, administer, and or terminate contracts, and make related determinations and findings on behalf of the government. Note: The only individual who can legally bind the government.

2.1.3. Contracting Officer's Representative (COR). An employee of the U.S. Government appointed by the contracting officer to administer the contract. Such appointment shall be in writing and shall state the scope of authority and limitations. This individual has authority to provide technical direction to the Contractor as long as that direction is within the scope of the contract, does not constitute a change, and has no funding implications. This individual does NOT have authority to change the terms and conditions of the contract.

2.1.4. Deliverable. Anything that can be physically delivered, but may include non-manufactured things such as meeting minutes or reports.

2.1.5. Shall. Mandatory.

2.1.6. Work Week. Monday through Friday, unless specified otherwise.

2.2. Acronyms:

PART 3

GOVERNMENT FURNISHED ITEMS

3.0 GOVERNMENT FURNISHED ITEMS:

3.1 Services. RESERVED

3.2. Facilities.

3.2.1. Access to plenaries within buildings 105 & 106.

3.2.2. Storage space for contractor’s use within buildings 105 & 106.

3.3. Utilities. Electrical.

3.4. Equipment. RESERVED

3.5. Materials. RESERVED

3.6. Property. RESERVED

3.7. Training. RESERVED

PART 4

CONTRACTOR FURNISHED ITEMS

4. CONTRACTOR FURNISHED ITEMS:

4.1. General. The Contractor shall furnish all supplies, equipment, non-government facilities and items required to perform work under this contract that are not listed under Section 3 of this SOW.

4.2. Secret Facility Clearance. A facility clearance is not required. All contractor personnel shall sign in each day it accesses the Government facilities and they will be escorted by Government personnel.

4.3. Materials & Equipment: The Contractor shall provide all materials and equipment necessary for the removal of existing equipment, for the procurement, delivery, testing, installation, configuration, calibration of new equipment and training of Government-designated personnel on the new equipment.

PART 5

VIDEO WALL SALIENT CHARACTERISTCS

5.0. SALIENT CHARACTERISTICS

5.1 Two (2) each Video Walls: Plenary, Building 105 – Side by side

· Current display dimensions are approximate; The dimensions specified are a representation of the approximate size of the space available. The precedent should provide a 16:9 aspect ratio while keeping, as close as possible, to the available space.

· 2.47m X 6.55m

· Each video wall display will be mounted into the sub-floor on individual support structures

· Gap from the floor to the bottom of the displays shall be filled with finishing trim panels which complement the existing interior design elements within the plenary. The wall plates should only be below the video wall(s), and finishing trim for the outer edges of the video wall(s)

· Each video wall will have its own video processor

· Government estimates a gap of approximately 142 inches (360cm) should be between the two walls upon final installation. Measurement of this gap is between the two walls’ inner edges’ screens.

5.2. One (1) each Video Wall: Plenary, Building 106

· Current display dimensions are approximate; The dimensions specified are a representation of the approximate size of the space available. The precedent should provide a 16:9 aspect ratio while keeping, as close as possible, to the available space. 1.74m X 6.55m

· The video wall display shall be installed to integrate with the existing structure.

· Finishing wall trim shall be installed to blend the display within the existing wall structure

· The video wall will have its own video processor

5.3. Per Wall:

· LED

· Resolution: 4K video - 3840 x 2160

· Pixel Pitch Range: 1.2mm – 1.6mm

· Video Input Resolution Maximum: 1920 x 1080@60Hz

· LED Refresh Rate: 3000Hz

· Video Inputs: 1x HDMI, 1X DVI, HDCP compliant

· Viewing Angle: Horizontal - 160° Vertical - 140°

· LED Lifetime: 100,000 hours

· Display Weight (per display): 34.2kg/m2

· Line Voltage: 100-240 AC, 50/60Hz

· Power Consumption, Maximum (watts): 632/ m2

· Power Consumption, Typical (watts): 209/ m2

· Power Supply: Single. Dual Optional

· Power Redundancy: Yes

· Acoustic Noise: Fanless Operation

· Operating Temperature/ Humidity (degrees F/C) 10-80% relative humidity, non-condensing: -0° – 40° C/ -14° – 104° F

· Storage Temperature/ Humidity (degrees F/C) 10-85% relative humidity, non-condensing: -20° – 60°C/ -4° – 140° F

· Operating Environment: Indoor

· Warranty Plan

5.4. Video Processor:

One each (1) processor per wall

· Crestron control compatible required

· Multiple window layout configurations

· 4K Capable

5.5. Preparation, Set-up, Installation, Configuration, Calibration, Finishing and Training:

· Dismantling and removal of existing display equipment in the plenary of building 106 (projection screens, projectors, support mounts and cabling)

· Inventorying and functionality testing of new equipment

· Equipment assembly, installation, configuration and calibration

· Wall finishing and finishing trim installation

· Clean-up

· Equipment familiarization & training for Government’s designated personnel

5.6. Equipment procured shall be installed by personnel who are certified or trained to install the equipment quoted.

PART 6

TECHNICAL EXHIBIT LIST

6.0. TECHNICAL EXHIBIT LIST

6.1. Technical Exhibit 1 - Deliverables Schedule

TECHNICAL EXHIBIT 1

DELIVERABLES SCHEDULE

All deliverables produced under this contract shall be provided to the COR, unless specified otherwise, in formats compatible with existing Government programs and systems. The following products shall be produced by the Contractor unless otherwise specified in writing by the Government.

FAR Clause 52.204-10