HQ042324Q0035 Synopsis_Solicitation.pdf

SOURCE SELECTION INFORMATION FAR 2.101 & 3.104

Synopsis / Solicitation Defense Finance and Accounting Services

Carpet Cleaning for DFAS Rome, New York (DFAS-RO) Solicitation: HQ042324Q0035

INSTRUCTIONS TO VENDORS / EVALUATION FACTORS

Description: This is a combined synopsis/solicitation for commercial supplies/services prepared in accordance with the format in subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; proposals are being requested and a written solicitation will not be issued.

The solicitation number is HQ042324Q0035 and is issued as a request for quotation (RFQ).

The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2024-03.

This requirement is solicited as full and open competition. The associated NAICS is 561740 and the small business size standard is $8.5M.

The anticipated period of performance start date is a one-year base period and an additional four one-year option periods.

ISSUED BY:

Point of Contact: Cecilia McLaughlin DFAS Contract Services Directorate 3990 E. Broad Street, Bldg. 21 Columbus, OH 43213-1152 E-Mail address: cecilia.m.mclaughlin.civ@mail.mil

CONTRACTING OFFICER: Christina Rosen E-mail: christina.l.rosen.civ@mail.mil

All quotes should be emailed to the contacts below before the established closing date/time.

To: Contract Specialist: Cecilia McLaughlin cecilia.m.mclaughlin.civ@mail.mil Cc: Contracting Officer: Christina Rosen at christina.l.rosen.civ@mail.mil

Questions shall be submitted by May 22, 2024, at 3:00 PM EST.

Quotes shall be submitted by May 29, 2024, at 3:00 PM EST.

MANDATORY SITE VISIT:

Due to the need for the quoter to have a precise understanding of the requirement, a site visit shall be MANDATORY. The site visit will be held on May 21, 2024, at 10:00 AM EST. Quotes from quoters that fail to attend the site visit will not be evaluated and will be ineligible for award. All costs associated with the site visit will be at the quoter’s expense. Quoters shall be registered for the site visit, quoters shall provide names and driver’s license numbers for all members attending the site visit, and quoters shall comply with all security requirements for installation access. Contact James Seamans at james.m.seamans.civ@mail.mil to register. James Seamans is the POC for the site visit ONLY. All other questions must be submitted to the Contract Specialist and Contracting Officer listed above.

mailto:cecilia.m.mclaughlin.civ@mail.mil mailto:cecilia.m.mclaughlin.civ@mail.mil mailto:christina.l.rosen.civ@mail.mil mailto:james.m.seamans.civ@mail.mil

GENERAL INSTRUCTIONS:

Quotes shall include the RFQ number, date of submittal, the vendor’s name, address, CAGE, POC name, phone number, and email. Quotes shall also include attachments. The first attachment represents the vendor’s response to the Technical Certification Form. The second attachment represents the vendor’s response to price. The third attachment represents the vendor’s response to provision fill-ins. Vendors may use the body of the email as a cover letter. All emails shall include the RFQ number in the subject line.

SUBMISSION INSTRUCTIONS:

1. Technical Capability: Attached to the solicitation is a Technical Certification Form. The Technical Certification Form contains the Government’s minimum required specifications. The Technical Certification Form shall be completed, signed, and returned with the quote. Quoters that fail to provide the completed and signed Technical Certification Form will not be evaluated and will be ineligible for award.

2. Price Quote: Attached to the solicitation is a Schedule of Items Form. Quoters shall provide pricing on the Schedule of Items Form. The Schedule of Items Form shall be completed, signed, and returned with the quote. Price is to be provided as firm fixed price for the base period and all option periods. Price shall be inclusive of all requirements outlined in the Performance Work Statement (PWS), including all labor, personnel, equipment, tools, materials, supervision, travel expenses and other items and services necessary to perform.

3. Provision Fill-Ins: Attached to the solicitation is a Provisions Form. The Provisions Form contains four provisions that require fill-ins. The Provisions Form shall be completed, signed, and returned with the quote.

To permit a thorough and effective evaluation, all submissions shall be as concise, complete, and clear as possible so as to permit the Government to make an evaluation without further discussions.

The Government reserves the right to make a determination based solely on the information submitted and proceed without clarifications or discussions.

EVALUATION:

Quotes from quoters that fail to attend the Site Visit and/or fail to provide the completed and signed Technical Certification Form will not be evaluated further and will not be considered for award.

Quotes from quoters that attend the Site Visit and provide the completed and signed Technical Certification Form will be evaluated as follows:

The basis for award selection is Lowest Price Technically Acceptable (LPTA). To be technically acceptable, a quoter must receive a rating of Acceptable for Technical Capability. To be technically acceptable the quoter must also not take any exceptions to the RFQ.

1. Technical Capability: Technical Capability will be evaluated on an Acceptable/Unacceptable basis as follows:

Acceptable Quote included a completed and signed Technical Certification Form successfully demonstrating the ability to meet the minimum required specifications.

Unacceptable Quote did not include a completed and signed Technical Certification Form or did not successfully demonstrate the ability to meet the minimum required specifications.

2. Price: Price reasonableness will be determined in accordance with FAR 13.106-3.

The government has included 52.217-8, Option to Extend Services. For evaluation purposes, the Government will consider the price for the six-month Option to Extend Services as equal to half the price of the last option period quoted. The total evaluated price will include the base period and all options including the Option to Extend Services. Evaluation of options will not obligate the government to exercise the options.

Quotes shall remain valid for a minimum of 60 days.

WAGE DETERMINATION:

The Service Contract Act of 1965, as amended, applies to this acquisition, per the Federal Acquisition Regulation (FAR) clauses that have been incorporated by reference (FAR 52.212-5). Wage Determination Number 2015-4165 Revision #24, Last Revised Date December 26, 2023, is applicable to this contract and may be found at: https://SAM.gov/wage-determination/2015-4165/24.

PROTEST:

Companies protesting this procurement may file a protest 1) with the contracting officer, 2) with the General Accounting Office, or 3) pursuant to Executive Order No. 12979, with the Agency for a decision by the Activity’s Chief of the Contracting Office. A protest filed with the agency per # 3) should clearly state that it is an "Agency Level Protest under Executive Order No. 12979." Absent a clear indication of the intent to file an agency level protest, a protest will be presumed to be a protest to the contracting officer. Upon request, the agency will consider an independent review at a level above the contracting officer for protests filed with the agency per #3).

ATTACHMENTS:

Attachment 1 Technical Certification Form Attachment 2 Schedule of Items Form Attachment 3 Provisions Form

End of Instructions to Vendors / Evaluation Factors

PERFORMANCE WORK STATEMENT

1.SCOPE OF WORK.

The contractor shall provide all personnel, equipment, tools, materials, supervision, and other items and services necessary to perform Deep Cleaning by the hot water extraction method, of carpets at DFAS Rome.

1.1 Place of Performance: DFAS Rome, 325 Brooks Rd, Rome, NY, 13441.

1.2 Period of Performance: The period of performance will be one year with the start date being the date of the contract award. The contract will include four (4) one-year options.

1.3 Safety:

1.3.1 Hazardous Materials - When applicable, any chemicals used under provisions of this statement of work shall be identified and supplied with Material Safety Data Sheets (MSDS). MSDS shall be submitted for approval to the DFAS Contracting Officer Representative, COR, prior to use. Approved MSDS shall be available on site throughout the work performance period.

1.3.2 Worker Safety - During the course of the work as specified under this contract, the Contractor shall abide by all Federal, State, OSHA and AFOSH regulations and standards as they pertain to work safety.

1.4 Security Requirements.

Basic Criteria.

Age 18+ US Citizenship (verification documents required if foreign born) Social Security Number Selective Service Registration (Males born after 12/31/1959 only) - Status Information Letter from the Selective Service System is required if they have an authorized exemption.

Reside in the US.

Personnel Security Investigation (PSI) Requirements – Non-Sensitive (NS) Positions (Unescorted Access). Contractor personnel will require a favorably adjudicated Tier 1, or equivalent Non-Sensitive (NS) level or higher investigation. No access to classified information, CUI, to include Personally Identifiable Information (PII), or system access required.

Personnel Security Investigation Waivers. For those contractor personnel who do not already have the required background investigation and adjudication, an NS position may be occupied with a pre-investigative waiver from DFAS Personnel Security provided no issues of a security concern are identified by DFAS Personnel Security after a review of all information submitted by contractor personnel. Those contractor personnel who do not qualify for a pre-investigative waiver may not occupy a NS contractor position with DFAS until the background investigation is completed and favorably adjudicated by the

DoD-CAF (Department of Defense, Consolidated Adjudications Facility). It is important to note that while there is no set schedule for background investigations, as each one is different, this process can be lengthy and take several months to more than one year in some cases. Should a contractor company not wish to wait for the entire process to be completed, they may withdraw the contractor applicant from further consideration by notifying DFAS Personnel Security within sixty (60) days from the date DFAS Personnel Security determines the applicant to be ineligible for a waiver. The contractor company may then submit another contractor candidate for a background investigation.

Personnel Security Forms Required. Those requiring NS clearance must complete and submit an OF306, Declaration for Federal Employment, to the Contracting Officer Representative (COR). The COR will then submit the OF306 and a DFAS Form 9035, Contractor Request for Investigation (CRI), for each person who will be working on the contract to DFAS Personnel Security at the earliest possible date but not less than ten (10) business days prior to the start of work on the contract.

Fingerprinting Requirements. All personnel on this contract, whether required to have a background investigation or not, are required to be fingerprinted and submit those fingerprints to the COR or DFAS Personnel Security Office at the earliest possible date but not less than ten (10) business days prior to the start of work on the contract.

*New fingerprints are not required if any of the following apply:

1.The person has been fingerprinted for the Office of Personnel Management (OPM) within the past 30 days;

2.The person is currently undergoing a background investigation, or reinvestigation, by OPM or any other Federal agency;

3.The person has a background investigation currently being adjudicated by the Department of Defense Consolidated Adjudications Facility (DoD-CAF) or another CAF;

4.The person has been favorably adjudicated within the past 30 days by the DoD CAF or a CAF from any other Federal agency;

5.The person is coming directly from another DoD agency, with no break in service. This includes any of the military branches as well as the U.S. Coast Guard; or 6.The DFAS Personnel Security Office otherwise determines that new fingerprints are not required.

Incident Reporting Requirements.

In all cases, whenever a DFAS contractor displays conduct, or is involved in any incident, which is in violation of any of the thirteen National Security Adjudicative Guidelines*, the contractor must immediately report the incident to the contractor company Security Office/Facility Security Officer, the DFAS Manager of the area to which they are assigned, the COR, and the DFAS Personnel Security Office. Reporting to DFAS Personnel Security may be made by phone to (317) 212-7888, by email to dfas.indianapolis-in.zh.mbx.dfas-inhrsecurity@mail.mil, or, in the case of personnel physically located at

DFAS Indianapolis Center, in person to the DFAS Personnel Security Office located on the third floor center hallway at Column 320T.

All incidents will be investigated by DFAS Personnel Security and, depending on the date of the subject’s most recent investigation, may need to have an updated background investigation initiated. Those that do not require a new investigation will have all relevant information regarding the incident forwarded to the Department of Defense, Consolidated Adjudications Facility (DoD-CAF) for review and re-adjudication.

*The thirteen National Security Adjudicative Guidelines are:

1.GUIDELINE A: Allegiance to the United States;

2.GUIDELINE B: Foreign Influence 3.GUIDELINE C: Foreign Preference 4.GUIDELINE D: Sexual Behavior 5.GUIDELINE E: Personal Conduct 6.GUIDELINE F: Financial Considerations 7.GUIDELINE G: Alcohol Consumption 8.GUIDELINE H: Drug Involvement and Substance Misuse 9.GUIDELINE I: Psychological Conditions 10.GUIDELINE J: Criminal Conduct 11.GUIDELINE K: Handling Protected Information 12.GUIDELINE L: Outside Activities 13.GUIDELINE M: Use of Information Technology

Some Examples of Incidents That Require Reporting to DFAS Personnel Security:

a. An arrest for any criminal offense, not including minor traffic violations, by any law enforcement agency. This does include the traffic offenses of Driving Under the Influence of Alcohol or Drugs, and Reckless Driving;

b. Violation of any court order;

c. Delinquencies on any debt for 180 days or longer;

d. Federal, State or Local tax issues or delinquencies;*

e. Delinquencies on any Federal debt;*

f. Child Support delinquencies;

g. Filing for Chapter 7 or Chapter 13 bankruptcy in any Federal Bankruptcy Court;

h. Civil judgements;

i. Having a close personal friendship with a Foreign National (person from a foreign country) with regularly occurring contact;

j. Being approached by a person know to be, or suspected to be, working as an agent of a foreign government or terrorist organization, or any other person, who seeks any information about DFAS, the Department of Defense, or the U.S. Government, especially if the person offers money or something of value to the contractor employee; and

k. Ownership of property or financial accounts in a foreign country.

* It should be noted that persons delinquent on Federal debt of any kind may not obtain or maintain favorable personnel security adjudication be considered for a contractor position with DFAS unless they can provide documentary proof that a payment plan has been established with the government agency to whom the debt is owed, and that regularly recurring payments are being made. Contractor personnel who cannot obtain and maintain a favorable personnel security adjudication may not have access to the government data, facility, and equipment required under the contract.

NOTE: This list does not cover every potential incident or offense; any incident in which a contractor is involved and a question exists as to whether it should be reported, should report the incident to DFAS Personnel Security, who will then determine if further action is warranted. Failure to report an incident is, in and of itself, an incident involving personal conduct, and may, in some cases, be more serious than the original incident.

Foreign Travel by DFAS Contractor Personnel

Official and Unofficial (Personal) Travel: Official U.S. Government Business: persons employed as contractor employees with DFAS, to include those with Noncritical Sensitive (formerly IT-II) access, Critical Sensitive (formerly IT-I) access, access to critical program information (related to Research, Development, Test, and Evaluation), sensitive compartmented information, and/or special access program information, in accordance with DoD Directive 5240.06, are required to complete a DFAS Form 9133, Notification of OCONUS Travel, not less than fourteen (14) calendar days prior to the scheduled travel.

One copy shall be sent the DFAS Personnel Security group box at dfas.indianapolis-in.zh.mbx.dfas-inhrsecurity@mail.mil and one copy shall be turned into the Site Security/Force Protection Office of the DFAS site where they are stationed.

Upon receipt of the completed Form 9133, the Site Security/Force Protection Office will contact the contractor employee and schedule a Foreign Travel briefing. Immediately prior to travel, contractor employees will check with the State Department at https://travel.state.gov/content/travel/en/traveladvisories/traveladvisories.html.html for any travel advisories for the country or region being traveled to and take the appropriate steps to ensure their safety for any location covered by a travel advisory or warning.

Security Requirements. Contractor personnel shall follow all host security requirements in accordance with Part 117 of Title 32, Code of Federal Regulations; paragraph 117.16. The contractor shall immediately report any occurrences of violation of stated regulations to the Contracting Officer (CO), COR, and the DFAS Personnel Security Office.

Security Education and Training. Contractor personnel shall follow all host training requirements.

Contractor personnel who require unescorted access into DFAS facilities shall receive applicable security training through the site Force Protection Office. To identify Site Force Protection Officers at each DFAS location consult the Agency Force Protection Portal Page:

https://dfasportal.dfas.mil/ddss/force_protection/Pages/SiteSpecificForceProtectionSecurityServices.aspx

Installation Entry and Common Access Card (CAC) Requirements.

The Contractor shall comply with established security procedures for entering government installations and facilities. Contractor employees shall be required to obtain and wear identification (ID) badges that will permit access into the facility.

All contractors who require unescorted access to DFAS facilities will be required to obtain a DoD CAC.

Contractor shall work with the assigned DFAS COR/Trusted Agent (TA) to obtain a CAC using the Trusted Associate Sponsorship System (TASS). Under no circumstances will a CAC be issued to any person unless that person has been cleared by the DFAS Personnel Security Office to work on the contract.

All CACs and badges issued to Contractor personnel are Government property and must be returned to the assigned DFAS COR/TA upon departure from the program or at the conclusion of the contract, whichever comes first. Contractors whose CAC is lost or stolen must report the loss as soon as possible to the assigned DFAS COR/TA and present documentation that the CAC is missing and describing the circumstances under which the loss occurred. The assigned DFAS COR/TA will follow agency CAC procedures in order to issue a new CAC.

The CAC contains PII and must be treated as a controlled item. Contractors’ must not share their CACs and passwords with any other staff members. The assigned DFAS COR/TA will report any violation or suspected violation to the Contracting Officer and DFAS Trusted Agent Security Manager (TASM). Any violators will be temporarily or permanently removed from the project. If a Contractor has a CAC issued from a previous engagement with another agency that CAC must be returned to that agency before issuance of a new CAC.

1.5 Quality Assurance. DFAS Contracting Officer Representative, COR, will evaluate the contractor's performance under this contract and in accordance with section 6.0 Performance Requirements Summary of this PWS. Performance will be monitored daily while Contractor personnel are on site. The COR is James Seamans, DFAS Rome, 325 Brooks Rd, Rome, New York, 13441-4516, phone

(315) 709-6075 fax (315) 709-6991, E-mail james.m.seamans.civ@mail.mil.

The COR is subject to change. Any changes will be provided to the contractor in writing.

1.6 Physical Security. The contractor shall be responsible for safeguarding all government property provided for contractor use. At the end of each work period, all government facilities, equipment, and materials shall be secured. Contractor shall immediately upon arrival at the facility notify Security 709- 6177 if the facility is found unsecured. Open exterior doors shall not be left unattended during cleaning operations which means the contractor is responsible for ensuring that a vetted employee is positioned at the door that equipment enters the building through.

1.7 Non-Smoking Facilities: All Government facilities are NON-SMOKING facilities. All Contractor personnel and visitors shall smoke in designated smoking areas only.

1.8 Normal Hours of Operation. The contractor shall perform most of the services required under this contract on weekends and outside the normal operating hours of the government activity occupying the facility where the services are to be performed. Normal operating hours of DFAS Rome are 0630 – 1800, Monday thru Friday.

1.9 Recognized Holidays. Unless stated otherwise in this SOW, the contractor is not required to provide service on the following US federal holidays:

New Year’s Day Jan 01 Martin Luther King’s Birthday 3rd Mon in Jan President’s Day 3rd Mon in Feb Memorial Day Last Mon in May Juneteenth June 19 Independence Day Jul 4 Labor Day 1st Mon in Sep Columbus Day 2nd Mon in Oct Veteran’s Day Nov 11 Thanksgiving Day 4th Thu in Nov Christmas Day Dec 25

1.10 Access to Rooms. Access to locked rooms in areas to be cleaned will be provided by the COR.

1.11 Conservation of Utilities. The contractor shall make sure employees practice utility conservation.

The contractor shall be responsible for operating under conditions that prevent the waste of utilities to include:

1.11.1 Lights shall be used only in areas where work is actually being performed.

1.11.2 Employees shall not adjust mechanical equipment controls for heating, ventilation, and air conditioning systems.

1.11.3 Water faucets or valves shall be turned off when not in use.

2. DEFINITIONS.

2.1 Deep Cleaning. A restorative technique using the hot water extraction or steam cleaning method of deep cleaning carpet fibers to extract dirt, dust, debris, soil, stains, and odor in the carpet. Method utilizes a commercial-type carpet cleaning equipment to heat and dispense hot water and cleaning solutions into the carpet, vacuum solution from the carpet, force clean water into the carpet fibers to rinse out all solution, and then vacuums all remaining moisture from the carpet. Equipment will have a PSI rating of 170 or higher.

2.2 Dirt. Particles of sand, soil, grit, pebbles, mud, dust, fuzz, tar, liquid stains, vomit, ashes, etc.

2.3 Easily Movable Items. Any furniture, waste/recycling receptacles, chairs, free-standing desks, tables, coat racks, carpet runners, chair runners etc., that weighs 250 pounds or less or can be moved by two persons. System furniture, furniture supporting electronic equipment, file cabinets, and fully loaded bookcases are not easily movable for purposes of this SOW.

2.4 Heavy Duty Spot Remover. Specialized cleaning agent used to treat and emulsify dirt, spots, and stains.

2.5 Professional. Conforming to the technical or ethical standards of a profession. Displaying the conduct, appearance, and qualities that characterize or mark a profession. Possessing skill, experience and competence in a profession.

2.6 Spot. Temporary mark on the carpet caused by spills or other substances.

2.7 Stain. Discoloration of the carpet caused by spills or other substances that is not easily removed.

3. GOVERNMENT FURNISHED UTILITIES.

The government will furnish existing utility services, for contractor personnel use, in government-furnished office space and in those areas receiving custodial services including water, sewer, and electric services.

4. CONTRACTOR FURNISHED EQUIPMENT.

The contractor's equipment shall be of commercial quality, size, and type suitable for accomplishing the various phases of work specified and operated from existing sources of government-furnished electrical power and water. All electrical equipment used by the contractor shall meet all safety requirements of this contract and shall be UL approved. It shall be the responsibility of the contractor to prevent the operation or attempted operation of electrical equipment, or combinations of equipment, which require power exceeding the capacity of existing building circuits. All equipment shall have bumpers and guards to prevent marking and scratching of fixtures, furnishings, or building surfaces. The contractor's equipment shall be in good repair and able to operate efficiently and safely. Equipment shall be maintained clean to present a neat, professional appearance. The contracting officer or representative may inspect the contractor's equipment and/or tools at any time and direct the removal of any improper or unsafe equipment/tools. These items shall be removed from the job by the contractor and replaced with satisfactory equipment.

4.1. Truck-Mounted Machine. Commercial-type truck-mounted extractor shall heat water to dispense hot water and cleaning solutions, recover the water, chemicals, and soil from the carpet.

5. SPECIFIC TASKS.

5.1 Superintendence by Contractor. The contractor shall at all times provide adequate supervision of his employees to ensure complete and satisfactory performance of all work in accordance with the terms of the contract. The contract manager, or alternate representative, will be on the site and available at all times when the work of the contract is being carried out to receive instructions from the contracting officer or his representative. The contractor shall provide additional telephone and pager numbers where the contract manager and alternate can be reached during other than normal duty hours should the contracting officer deem it necessary.

5.2 Carpet Cleaning. The Contractor shall vacuum all carpets before cleaning the carpets. All cleaning shall be accomplished by the deep cleaning hot water extraction (Steam Cleaning) method. Apply a heavy duty spot remover in heavily soiled areas. Pre-treat the heavily soiled areas and traffic lanes with traffic lane cleaner and wait the recommended time before cleaning. Equipment capable of agitating the carpet to loosen ground in soil etc. and heavily stained areas will be utilized prior to carpet cleaning to insure removal of stains and ground in soil. Apply required amount of cleaning solution with the extractor machine, extract, and allow carpet to dry before use. After cleaning, the carpeted area shall be uniform in appearance and be free of spots, stains, streaks, and discoloration. All cleaning solutions shall be removed from baseboards, furniture, trash receptacles, chairs and other similar items. Easily movable items shall be moved to clean carpets underneath and returned to their original location.

5.2.1 Spots and Stains. All spots and stains shall be removed.

5.2.2 Drying time. Contractor shall allow sufficient time for cleaned carpets to dry before building occupants arrive for work. Normal operating hours of DFAS Rome are 0630 – 1800, Monday thru Friday.

5.3 Cleaning Schedule. Areas/Rooms to be cleaned are listed in TE-1 and also depicted in TE-2. There are approximately 1200 cubicles depicted in TE-2, and the carpet in each cubicle shall be cleaned. The entire "Shampoo Contracted Area" (approximately 198,00 square feet) depicted in TE-2 shall be cleaned twice per year in May and November. The approximately 198,000 square feet shall be cleaned in 30 days or less. The high traffic areas (approximately 29,636 square feet) listed in TE-1 shall be cleaned an additional two times in February and August. The approximately 29,363 square feet shall be cleaned in 7 days or less. Square footages are approximations only and contractors providing solicitations are required to verify square footage. All cleanings shall occur within the timelines identified above or other reasonable timeline mutually agreed to by the Contractor and DFAS.

5.4 Quarterly billing. The contractor shall submit a list of areas, rooms and square footages completed with the quarterly bill.

6. MINUMUM REQUIRED SPECIFICATIONS.

DFAS-Rome Carpet Cleaning Specifications

Please note: Square footages listed are approximations.

Vacuum all carpets before cleaning the carpet.

All carpet cleaning shall be accomplished by the deep cleaning hot water extraction (steam cleaning) method.

Heavy duty spot remover shall be applied in heavily soiled areas

Pretreat heavily soiled areas and traffic lanes with traffic lane cleaner and wait the recommended amount of time before cleaning.

To remove stains and ground in soil, utilize equipment capable of agitating the entire carpet (including heavily stained areas) to loosen ground in soil prior to cleaning.

Apply required amount of cleaning solution with the extractor machine. Extract and allow carpet to dry before use.

After cleaning, carpeted areas shall be uniform in appearance and free of spots, stains, streaks and discoloration.

All cleaning solutions shall be removed from baseboards, furniture, trash receptacles, chairs, and other similar items.

Easily movable items shall be moved to clean carpets underneath and shall be returned to their original location after cleaning.

Easily Movable Items include any furniture, waste/recycling receptacles, chairs, free-standing desks, tables, coat racks, carpet runners, chair runners etc., that weighs 250 pounds or less or can be moved by two persons. System furniture, furniture supporting electronic equipment, file cabinets, and fully loaded bookcases are not easily movable for purposes of this requirement.

All spots and stains are to be removed.

Contractor shall allow sufficient time for cleaned carpets to dry before building occupants arrive for work. (Normal operating hours are 0630- 1800 Eastern, M-F).

Reference Enclosure 1, Floor Plan: Approximately 1200 cubicles are shown in Enclosure 1 and the carpet shall be cleaned in each cubicle.

The entire area (approximately 198,000 square feet) shall be cleaned twice per year in May and November. This area shall be cleaned in 30 days or less. Or other reasonable timeline mutually agreed to by the Contractor and DFAS.

The high traffic areas (approximately 29,636 square feet) shall be cleaned two additional times per year, in February and August. This area shall be cleaned in 7 days or less. Or other reasonable timeline mutually agreed to by the Contractor and DFAS.

7. PERFORMANCE REQUIREMENTS SUMMARY.

Please note: Square footages listed are approximations.

Task Required Task Performance Outcome

Acceptable Quality Level

Method of Surveillance

5.2 Vacuum Vacuum all carpets Carpets shall be free 100% Inspection.

before cleaning. from debris prior to steam cleaning.

5.2 Carpet Cleaning All carpet cleaning

shall be accomplished by the deep cleaning hot water extraction (steam cleaning) method.

After cleaning, carpeted areas shall be uniform in appearance and free of spots, stains, streaks and discoloration.

100% inspection.

5.2 Heavy Duty Spot

Remover

Heavy duty spot remover shall be applied in heavily soiled areas.

All spots and stains shall be removed.

100% inspection.

5.2 Pretreat Pretreat heavily

soiled areas and traffic lanes with traffic lane cleaner and wait the recommended amount of time before cleaning.

All spots and stains shall be removed.

100% inspection.

5.2 Utilize equipment

capable of agitating

To remove stains and ground in soil, utilize equipment capable of agitating the entire carpet (including heavily stained areas) to loosen ground in soil prior to cleaning.

All spots and stains shall be removed.

100% inspection.

5.2 Cleaning solution, extraction, dry time

Apply required amount of cleaning solution with the extractor machine.

Extract and allow carpet to dry before use. (Normal operating hours are 0630- 1800 Eastern, M-F).

Carpets shall be clean, free from spots and stains, and dry before occupants arrive for work.

100% inspection.

5.2 Cleaning solution

overspray and residue.

All cleaning solutions shall be removed from baseboards, furniture, trash receptacles, chairs, and other similar items.

Items shall be free from cleaning solution.

100% inspection.

5.2 Move and replace All easily movable Carpets shall be 100% inspection.

items. items shall be moved to clean carpets underneath and shall be returned to their original location after cleaning.

clean underneath all easily moveable items and items shall be returned to their original location.

5.2.2 Dry time Contractor shall

allow sufficient time for cleaned carpets to dry before Building occupants arrive for work.

(Normal operating hours are 0630- 1800 Eastern, M-F).

Carpets shall be dry before occupants arrive for work.

100% inspection.

5.3 Clean carpets in

1200 cubicles

Reference Enclosure 1, Floor Plan:

Approximately 1200 cubicles are shown in Enclosure 1 and the carpet shall be cleaned in each cubicle.

Carpets shall be clean in each cubicle.

100% inspection.

5.3 Bi-annual cleaning The entire area

(approximately 198,000 square feet) shall be cleaned twice per year in May and November within 30 days or less or other reasonable timeline mutually agreed to by the Contractor and DFAS.

Carpets shall be cleaned in May and November within 30 days or less or other reasonable timeline mutually agreed to by the Contractor and

DFAS. .

100% inspection.

5.3 Quarterly cleaning The high traffic

areas (approximately 29,636 square feet) shall be cleaned two additional times per year, in February and August within 7 days or less or other reasonable timeline mutually agreed to by the Contractor and DFAS.

High traffic areas shall be cleaned an additional two times in February and August within 7 days or less or other reasonable timeline mutually agreed to by the Contractor and DFAS.

100% inspection.

Enclosure 1, Floor Plan

End of Performance Work Statement

PROVISIONS AND CLAUSES

The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular FAC 2024-03, Effective Date: 02/23/2024. The Government intends to include the following FAR and DFAR clauses and provisions, either by reference or in full text in the resulting award. NOTE: The FAR and DFARS clauses may be accessed in full text at www.acquisition.gov.

Provisions by Reference:

52.203-3 Gratuities (Apr 1984) 52.203-11 Certification and Disclosure Regarding Payments to Influence Certain Federal Transactions (Sep 2007) 52.204-7 System for Award Management (Oct 2018) 52.204-16 Commercial and Government Entity Code Reporting (Aug 2020) 52.204-17 Ownership or Control of Offeror (Aug 2020) 52.204-24 Representation Regarding Certain Telecommunications and Video Surveillance Services or Equipment (Nov 2021) 52.204-26 Covered Telecommunications Equipment or Services —Representation (Oct 2020) 52.204-29 Federal Acquisition Supply Chain Security Act Orders—Representation and Disclosures (Dec 2023) 52.212-1 Instructions to Offerors—Commercial Products and Commercial Services (Sep 2023) 52.212-3 Offeror Representations and Certifications—Commercial Products and Commercial Services—Alternate 1 (Feb 2024) 52.217-5 Evaluation of Options (Jul 1990) 52.222-22 Previous Contracts and Compliance Reports (Feb 1999) 52.223-22 Public Disclosure of Greenhouse Gas Emissions and Reduction Goals —Representation (Dec 2016) 252.203-7005 Representation Relating to Compensation of Former DoD Officials (Sep 2022) 252.204-7008 Compliance with Safeguarding Covered Defense Information Controls (Oct 2016) 252.204-7016 Covered Defense Telecommunications Equipment or Services —Representation (Dec 2019) 252.204-7017 Prohibition on the Acquisition of Covered Defense Telecommunications Equipment or Services — Representation (May 2021) 252.204-7019 Notice of NIST SP 800-171 DoD Assessment Requirements (Nov 2023) 252.204-7024 Notice on the use of the Supplier Performance Risk System (Mar 2023) 252.215-7007 Notice of Intent to Resolicit (Mar 2022) 252.215-7008 Only One Offer (Dec 2022)

Clauses by Reference:

52.203-12 Limitation on Payments to Influence Certain Federal Transactions (Jun 2020) 52.204-13 System for Award Management Maintenance (Oct 2018) 52.204-18 Commercial and Government Entity Code Maintenance (Aug 2020) 52.204-21 Basic Safeguarding of Covered Contractor Information Systems (Nov 2021) 52.204-25 Prohibition on Contracting for Certain Tlcommunications and Video Surveillance Services or Equipment (Nov 2021) 52.204-27 Prohibition on a ByteDAnce Covered Application (Jun 2023)

52.204-28 Federal Acquisition Supply Chain Security Act Orders—Federal Supply Schedules, Governmentwide Acquisition Contracts, and Multi-Agency Contracts (Dec 2023) 52.212-4 Contract Terms and Conditions—Commercial Products and Commercial Services (Nov 2023) 52.232-40 Providing Accelerated Payments to Small Business Subcontractors (Mar 2023) 252.203-7000 Requirements Relating to Compensation of Former DoD Officials (Sep 2011) 252.203-7002 Requirement to Inform Employees of Whistleblower Rights (Dec 2022) 52.253-1 Computer Generated Forms (Jan 1991) 252.201-7000 Contracting Officer’s Representative (Dec 1991) 252.204-7003 Control of Government Personnel Work Product (Apr 1992) 252.204-7009 Limitations on the Use or Disclosure of Third-Party Contractor Reported Cyber Incident Information (Jan 2023) 252.204-7012 Safeguarding Covered Defense Information and Cyber Incident Reporting (Jan 2023) 252.204-7015 Notice of Authorized Disclosure of Information for Litigation Support (Jan 2023) 252.204-7018 Prohibition on the Acquisition of Covered Defense Telecommunications Equipment or Services (Jan 2023) 252.204-7020 NIST SP 800-171 DoD Assessment Requirements (Nov 2023) 252.211-7003 Item Unique Identification and Valuation (Jan 2023) 252.223-7008 Prohibition of Hexavalent Chromium (Jan 2023) 252.225-7048 Export-Controlled Items (June 2013) 252.232-7003 Electronic Submission of Payment Requests and Receiving Reports (Dec 2018) 252.232-7006 Wide Area WorkFlow Payment Instructions (Jan 2023) 252.232-7010 Levies on Contract Payments (Dec 2006) 252.237-7010 Prohibition on Interrogation of Detainees by Contractor Personnel (Jan 2023)

By Full Text:

Provisions:

52.252-1 SOLICITATION PROVISIONS INCORPORATED BY REFERENCE (FEB 1998)

This solicitation incorporates one or more solicitation provisions by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. The offeror is cautioned that the listed provisions may include blocks that must be completed by the offeror and submitted with its quotation or offer. In lieu of submitting the full text of those provisions, the offeror may identify the provision by paragraph identifier and provide the appropriate information with its quotation or offer. Also, the full text of a solicitation provision may be accessed electronically at this/these address(es):

http://www.acquisition.gov/

(End of provision)

52.252-5--AUTHORIZED DEVIATIONS IN PROVISIONS (Nov 2020) The use in this solicitation or contract of any Federal Acquisition Regulation (48 CFR Chapter 1) clause with an authorized deviation is indicated by the addition of "(DEVIATION)" after the date of the clause.

The use in this solicitation or contract of any Defense Federal Acquisition Regulation Supplement (48 CFR Chapter

2) clause with an authorized deviation is indicated by the addition of "(DEVIATION)" after the name of the regulation.

(End of provision)

252.223-7997 PROHIBITION ON PROCUREMENT OF CERTAIN ITEMS CONTAINING

PERFLUOROOCTANE SULFONATE OR PERFLUOROOCTANOIC ACID — REPRES ENTATION—

REPRES ENTATION (DEVIATION 2022-O0010) (SEP 2022)

Effective April 1, 2023, in accordance with section 333 of the William M. (Mac) Thornberry National Defense Authorization Act for Fiscal Year 2021 (Pub. L. 116-283) the Department of Defense may not procure any covered items that contain perfluoro octane sulfonate (PFOS) or perfluorooctanoic acid (PFOA). A covered item includes:

Nonstick cookware or cooking utensils for use in galleys or dining facilities; and Upholstered furniture, carpets, and rugs that have been treated with stain resistant coatings.

Representation. By submission of its offer, the Offeror represents that it is not providing as part of its offer any covered items containing PFOS or PFOA.

(End of provision)

By Full Text:

Clauses:

52.212-5 Contract Terms and Conditions Required To Implement Statutes or Executive Orders—Commercial Products and Commercial Services. (Feb 2024)

(a) The Contractor shall comply with the following Federal Acquisition Regulation (FAR) clauses, which are incorporated in this contract by reference, to implement provisions of law or Executive orders applicable to acquisitions of commercial products and commercial services:

(1) 52.203-19, Prohibition on Requiring Certain Internal Confidentiality Agreements or Statements (Jan 2017) (section 743 of Division E, Title VII, of the Consolidated and Further Continuing Appropriations Act, 2015 (Pub. L. 113-235) and its successor provisions in subsequent appropriations acts (and as extended in continuing resolutions)).

(2) 52.204-23, Prohibition on Contracting for Hardware, Software, and Services Developed or Provided by Kaspersky Lab Covered Entities (Dec 2023) (Section 1634 of Pub. L. 115-91).

(3) 52.204-25, Prohibition on Contracting for Certain Telecommunications and Video Surveillance Services or Equipment. (Nov 2021) (Section 889(a)(1)(A) of Pub. L. 115-232).

(4) 52.209-10, Prohibition on Contracting with Inverted Domestic Corporations (Nov 2015).

(5) 52.232-40, Providing Accelerated Payments to Small Business Subcontractors (Mar 2023) ( 31 U.S.C.

3903 and 10 U.S.C. 3801).

(6) 52.233-3, Protest After Award (Aug 1996) ( 31 U.S.C. 3553).

(7) 52.233-4, Applicable Law for Breach of Contract Claim (Oct 2004) (Public Laws 108-77 and 108-78 ( 19 U.S.C. 3805 note)).

(b) The Contractor shall comply with the FAR clauses in this paragraph (b) that the Contracting Officer has indicated as being incorporated in this contract by reference to implement provisions of law or Executive orders applicable to acquisitions of commercial products and commercial services:

[Contracting Officer check as appropriate.] _X_ (1) 52.203-6, Restrictions on Subcontractor Sales to the Government (Jun 2020), with Alternate I (Nov 2021) ( 41 U.S.C. 4704 and 10 U.S.C. 4655).

https://www.acquisition.gov/far/part-52#FAR_52_203_19 https://www.acquisition.gov/far/part-52#FAR_52_204_23 https://www.acquisition.gov/far/part-52#FAR_52_204_25 https://www.acquisition.gov/far/part-52#FAR_52_209_10 https://www.acquisition.gov/far/part-52#FAR_52_232_40 https://www.govinfo.gov/link/uscode/31/3903 https://www.govinfo.gov/link/uscode/31/3903 https://www.govinfo.gov/link/uscode/10/3801 https://www.acquisition.gov/far/part-52#FAR_52_233_3 http://uscode.house.gov/browse.xhtml;jsessionid=114A3287C7B3359E597506A31FC855B3 https://www.acquisition.gov/far/part-52#FAR_52_233_4 http://uscode.house.gov/browse.xhtml;jsessionid=114A3287C7B3359E597506A31FC855B3 https://www.acquisition.gov/far/part-52#FAR_52_203_6 http://uscode.house.gov/browse.xhtml;jsessionid=114A3287C7B3359E597506A31FC855B3 https://www.govinfo.gov/link/uscode/10/4655

__ (2) 52.203-13, Contractor Code of Business Ethics and Conduct (Nov 2021) ( 41 U.S.C. 3509)).

__ (3) 52.203-15, Whistleblower Protections under the American Recovery and Reinvestment Act of 2009 (Jun 2010) (Section 1553 of Pub. L. 111-5). (Applies to contracts funded by the American Recovery and Reinvestment Act of 2009.)

__ (4) 52.203-17, Contractor Employee Whistleblower Rights (Nov 2023) ( 41 U.S.C. 4712); this clause does not apply to contracts of DoD, NASA, the Coast Guard, or applicable elements of the intelligence community—see FAR 3.900(a).

_X_ (5) 52.204-10, Reporting Executive Compensation and First-Tier Subcontract Awards (Jun 2020) (Pub. L. 109-

282) ( 31 U.S.C. 6101 note).

__ (6) [Reserved].

__ (7) 52.204-14, Service Contract Reporting Requirements (Oct 2016) (Pub. L. 111-117, section 743 of Div. C).

__ (8) 52.204-15, Service Contract Reporting Requirements for Indefinite-Delivery Contracts (Oct 2016) (Pub. L.

111-117, section 743 of Div. C).

__ (9) 52.204-27, Prohibition on a ByteDance Covered Application (Jun 2023) (Section 102 of Division R of Pub.

L. 117-328).

__ (10) 52.204-28, Federal Acquisition Supply Chain Security Act Orders—Federal Supply Schedules, Governmentwide Acquisition Contracts, and Multi-Agency Contracts. (Dec 2023) ( Pub. L. 115–390, title II).

_X_ (11) (i) 52.204-30, Federal Acquisition Supply Chain Security Act Orders—Prohibition. (Dec 2023) ( Pub. L.

115–390, title II).

__ (ii) Alternate I (Dec 2023) of 52.204–30.

_X_ (12) 52.209-6, Protecting the Government’s Interest When Subcontracting with Contractors Debarred, Suspended, or Proposed for Debarment. (Nov 2021) ( 31 U.S.C. 6101 note).

_X_ (13) 52.209-9, Updates of Publicly Available Information Regarding Responsibility Matters (Oct 2018) ( 41 U.S.C. 2313).

__ (14) [Reserved].

__ (15) 52.219-3, Notice of HUBZone Set-Aside or Sole-Source Award (Oct 2022) ( 15 U.S.C. 657a).

_X_ (16) 52.219-4, Notice of Price Evaluation Preference for HUBZone Small Business Concerns (Oct 2022) (if the offeror elects to waive the preference, it shall so indicate in its offer) ( 15 U.S.C. 657a).

__ (17) [Reserved] __ (18) (i) 52.219-6, Notice of Total Small Business Set-Aside (Nov 2020) ( 15 U.S.C. 644).

__ (ii) Alternate I (Mar 2020) of 52.219-6.

__ (19) (i) 52.219-7, Notice of Partial Small Business Set-Aside (Nov 2020) ( 15 U.S.C. 644).

__ (ii) Alternate I (Mar 2020) of 52.219-7.

_X_ (20) 52.219-8, Utilization of Small Business Concerns (Feb 2024) ( 15 U.S.C. 637(d)(2) and (3)).

__ (21) (i) 52.219-9, Small Business Subcontracting Plan (Sep 2023) ( 15 U.S.C. 637(d)(4)).

__ (ii) Alternate I (Nov 2016) of 52.219-9.

__ (iii) Alternate II (Nov 2016) of 52.219-9.

__ (iv) Alternate III (Jun 2020) of 52.219-9.

__ (v) Alternate IV (Sep 2023) of 52.219-9.

__ (22)

(i) 52.219-13, Notice of Set-Aside of Orders (Mar 2020) ( 15 U.S.C. 644(r)).

__ (ii) Alternate I (Mar 2020) of 52.219-13.

__ (23) 52.219-14, Limitations on Subcontracting (Oct 2022) ( 15 U.S.C. 637s).

__ (24) 52.219-16, Liquidated Damages—Subcontracting Plan (Sep 2021) ( 15 U.S.C. 637(d)(4)(F)(i)).

__ (25) 52.219-27, Notice of Set-Aside for, or Sole-Source Award to, Service-Disabled Veteran-Owned Small Business (SDVOSB) Concerns Eligible Under the SDVOSB Program (Feb 2024) ( 15 U.S.C. 657f).

_X_ (26) (i) 52.219-28, Post Award Small Business Program Rerepresentation (Feb 2024) ( 15 U.S.C. 632(a)(2)).

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