A10 - SSN - RMSS - 11MAR2025 - Revised 26 March 2025.pdf

Resource Management Support Services

SOURCES SOUGHT NOTICE

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SOURCES SOUGHT NOTICE – REVISED – 26 MARCH 2025

The Assistant Secretary of Defense for Sustainment and

The Assistant Secretary of Defense for Energy, Installations & Environment, Resource Management Directorate, This is not a solicitation for proposals, abstracts, or quotations. This Sources Sought Notice is solely for market research purposes and should not be interpreted as a Request for Proposal (RFP) or a commitment by the issuing party to procure any goods or services. If an RFP is released, it will be issued through the appropriate Government Contracting Office and posted on the designated Government Point of Entry

(GPE). The issuing party does not intend to compensate for the information requested herein. All submitted information is for Government planning purposes only. Proprietary information, if provided, should be clearly marked as “Proprietary – For Government Use Only.”

Responses are welcomed from all sources, including Small Businesses, 8(a) Small Businesses, HUBZone, Service-Disabled Veteran-Owned Small Businesses (SDVOSB), Women-Owned Small Businesses, and

Economically Disadvantaged Women-Owned Small Businesses (EDWOSB). While non-responsiveness to this notice does not preclude participation in any future Request for Proposal (RFP), interested and capable firms are strongly encouraged to respond to contribute to the market research and acquisition planning process.

I. INTRODUCTION

The Department of Defense (DoD), Washington Headquarters Services (WHS) Acquisition Directorate

(AD), is issuing this Sources Sought Notice on behalf of the Assistant Secretary of Defense for Sustainment

(ASD)(S) and ASD (Energy, Installations & Environment) (EI&E). This notice seeks to gather information and assist in identifying the most suitable acquisition method for support services related to Resource

Management. This acquisition is a follow-on to HQ003420F0241 on contract 47QTCA20D001A, awarded to Dimensional Concepts LLC, a small business. The estimated period of performance for this requirement is for one 12-month-base period, and four 12-month option periods. Please reference the draft Performance

Work Statement (PWS) for specific details as it pertains to the requirements of this request.

II. INSTRUCTIONS

SECURITY REQUIREMENTS: All submissions must include verifiable information about its firm’s ability to comply with the security requirements for this effort. Firms must have a SECRET

CLEARANCE at the time of proposal submission. Potential Proposed Personnel shall have a secret clearance to perform the tasks. Refer to the draft PWS for further information on the security requirements.

SUBMISSION REQUIREMENTS: Interested firms should submit responses to include a capabilities statement covering experience and staffing capabilities. Businesses having the capabilities necessary to perform the stated requirements may submit capability statements via email to the following email address:

1. Jasmine Sadat at jasmine.s.sadat.civ@mail.mil

Responses must be submitted not later than March 28, 2025, at 5:00 p.m. Eastern Time. Capability statements will not be returned. No phone calls related to this Sources Sought Notice will be accepted. All correspondence shall be via email. Respondents must submit documents in Word or PDF format. Neither

2:3 zipped files will be accepted, nor telephone requests be honored. Responses are limited to ten (10) pages, using a minimum font size of 12, left-justified, with one-inch margins.

CAPABILITY STATEMENT REQUIREMENTS: Provide responses to sections A: Administrative, B:

Small Business Subcontracting Opportunities, and C: Key Requirements in your capability statement:

A. ADMINISTRATIVE

1. Provide a three-to-five-page synopsis of similar work performed, demonstrating your ability to provide qualified staff with subject matter expertise.

2. Company Information:

a) Legal name and address.

b) Commercial and Government Entity (CAGE) Code.

c) North American Industry Classification System (NAICS) codes associated with the company.

d) Small business status under the identified NAICS code (e.g., 8(a), SDVOSB, HUBZone, SDB, VOSB, WOSB).

3. Confirm whether the proposed NAICS code 541512 (Computer Systems Design Services) is appropriate for this effort. If not, recommend an alternative NAICS code with justification.

4. Provide specific examples of prior efforts similar to the RESOURCE MANAGEMENT

SUPPORT SERVICES requirements outlined in the draft PWS.

5. Recommended contract type (e.g., FFP, Cost, T&M, LOE) based on the draft PWS.

6. Indicate whether these services are commercially available (Yes/No) and provide a rationale.

7. Provide details of any existing government contracts, including Federal Supply Schedules under GSA Advantage, that cover similar services.

8. Identify whether all items needed to fulfill this requirement are available on a GSA contract and, if applicable, provide the GSA contract number.

9. Recommend Government-Wide Acquisition Contracts (GWACs) under which these services can be procured. Provide contract numbers for reference.

10. Provide any feedback or questions regarding the draft PWS requirements.

11. Provide a point of contact (name, phone, and email) for individuals who can verify the capabilities identified in your response.

B. SMALL BUSINESS SUBCONTRACTING OPPORTUNITIES

12. Identify which specific sections (listed under the draft PWS sections 4.1, 4.2, 4.3, 4.4, 4.5, 5.1, and 5.2) that your firm will handle as the prime contractor and those where subcontracting

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(e.g., small business collaboration) will occur.

13. Explain the rationale for selecting certain areas to be performed as the prime contractor versus those handled through teaming arrangements or joint ventures.

14. If subcontractors are anticipated, specify:

a. The task areas they will perform.

b. The estimated percentage of subcontracting required.

c. How your firm will build necessary capabilities for areas where experience is lacking.

15. Provide details (including approximate total contract value) of at least two (2) contracts where your company has acted as the prime contractor (either solely or as part of a joint venture) within the past three years for similar requirements.

C. KEY REQUIREMENTS

16. Describe your firm’s capability and experience providing resource management support services to include program and financial management, reporting and analysis, data/records management, and website maintenance. Please specify any direct experience supporting DoD organizations with personal having minimum Secret clearance.

17. How much experience does the firm have in Financial Management (Budget, Execution and

Accounting Operations), Defense Planning, Programming, Budgeting, and Execution (PPBE) process? Briefly describe your experience with Financial Management and PPBE process including any direct experience supporting the DoD (Services, related agencies, Forth-Estate, etc.).

18. Describe your firm’s experience with tools and platforms utilized for financial management and PPBE process. Provide a list of tools (financial platforms and/or reporting tools) that your staff has utilized (or is currently using) with minimum 2 years of experience on current and/or previous client engagements? Specify any platforms used to support DoD organizations.

19. Describe your experience providing website and visual communication support services.

Please provide a list of DoD organizations supported and length of experience providing these services, including any experience maintaining websites and 508 compliances. What tools/platforms were used for developing and maintaining website(s)?

20. Briefly describe the team/resources (staff background, level of experience, etc.) that the firm will assemble to provide resource management support services.