HQ003422R0003_Amend 0003.pdf

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print)

30-105-04EXCEPTION TO SF 30

APPROVED BY OIRM 11-84

STANDARD FORM 30 (Rev. 10-83)

Prescribed by GSA

FAR (48 CFR) 53.243

The purpose of this RFP HQ0034-22-R-0003 Amendment Number 0003, is to accomplish the follow ing:

1.Revise L(8)d Instructions to exclude Section B from the restrictions of providing price information in Volume I .

2. Update Contracting POC information

1. CONTRACT ID CODE PAGE OF PAGES

Y 1 12

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

16C. DATE SIGNED

BY 11-Feb-2022

16B. UNITED STATES OF AMERICA15C. DATE SIGNED15B. CONTRACTOR/OFFEROR

(Signature of Contracting Officer)(Signature of person authorized to sign)

8. NAME AND ADDRESS OF CONTRACTOR (No., Street, County, State and Zip Code) X HQ003422R0003

X 9B. DATED (SEE ITEM 11)

14-Jan-2022

10B. DATED (SEE ITEM 13)

9A. AMENDMENT OF SOLICITATION NO.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

X The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offer is extended, X is not extended.

Offer must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended by one of the following methods:

(a) By completing Items 8 and 15, and returning copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE

RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN

REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE

CONTRACT ORDER NO. IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(B).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor is not, is required to sign this document and return copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

10A. MOD. OF CONTRACT/ORDER NO.

2. AMENDMENT/MODIFICATION NO. 5. PROJECT NO.(If applicable)

6. ISSUED BY

3. EFFECTIVE DATE

11-Feb-2022

CODE

WHS - ACQUISITION DIRECTORATE

4800 MARK CENTER DRIVE, SUITE 09F09

ALEXANDRIA VA 22350-0002

HQ0034 7. ADMINISTERED BY (If other than item 6)

4. REQUISITION/PURCHASE REQ. NO.

CODE

See Item 6

FACILITY CODECODE

EMAIL:TEL:

HQ003422R0003

SECTION SF 30 BLOCK 14 CONTINUATION PAGE

SUMMARY OF CHANGES

SECTION G - CONTRACT ADMINISTRATION DATA

The following have been modified:

POINTS OF CONTACT

G.1 Procuring Contracting Officer

Brandon Mitchell

Contracting Officer/Branch Chief

Washington Headquarters Services

Acquisition Directorate (WHS/AD)

Email: Brandon.o.mitchell.civ@mail.mil

G.2 Contract Specialist

Staciellyn Chapman

Contract Specialist

Washington Headquarters Services

Acquisition Directorate (WHS/AD) staciellyn.chapman.civ@mail.mil

G.3 Contracting Officer Representative (COR)

Lorenzo Myrick

Contracting Officer Representative (COR)/WAWF Inspect/Accept

Address:

Phone: xxxxxx; Email: xxxxxxx

G.4 Prime Contractor (XXXXXXX)

XXXXXXX

G.5. The Contractor is advised that only the Contracting Officer can change or modify the contract terms or take any other action which obligates the Government on the contract. The authority of the COR for each contract is strictly limited to the specific duties set forth in his/her letter of appointment, a copy of which is furnished to the Contractor.

Contractors who rely on direction from other than the Contracting Officer do so at their own risk and expense. Such actions do not bind the Government contractually. Any contractual questions shall be directed to the Contracting

Officer. The COR will approve and coordinate all Contractor visits to a sponsor's agency and other DoD agencies necessary for performance under their contract. All security visit requests shall be submitted to the COR for approval.

G.6. No changes to the performance work statement are authorized without a written direction (to include modifications to the contract) by the Contracting Officer.

G.7. The COR monitors all technical aspects of the contract and assists in contract administration, and is authorized to perform the following functions: assure that the contractor performs the technical requirements of the task order;

perform inspections necessary in connection with performance under each contract, monitor contractor performance and notify both the Contracting Officer and the contractor of any deficiencies; coordinate availability of Government

Furnished Property (GFP), and provide site entry of contractor personnel. The COR is not authorized to change any of the terms and conditions of the contract. The COR is not authorized to re-delegate his/her authority.

SECTION L - INSTRUCTIONS, CONDITIONS AND NOTICES TO BIDDERS

The following have been modified:

INSTRUCTIONS TO OFFEROR

Washington Headquarters Services (WHS)/ Acquisition Directorate (WHS/AD) is releasing this solicitation electronically only. This electronic version of the Request for Proposal (RFP) is the official version for this acquisition. No hard copy of this solicitation will be issued. Offerors will be notified of any and all applicable amendments to this solicitation electronically. Offerors shall submit their proposals electronically. Any proposal received after the due date and time specified for receipt will be considered late and will be rejected.

This RFP will result in the award of a Firm Fixed-Price and Time and Materials Hybrid contract for OUSD(C)

Human Capital and Resource Management Support. The Period of Performance (PoP) structure for the subsequent contract is for one (1) one - month transition period, one (1) 10- month base period and four (4) 12-month option periods.

All Offerors must comply with the following instructions for proposal format and content. Proposals that do not comply with these instructions may render the Offeror ineligible for award. The Offeror shall submit documentation illustrating its approach for satisfying the requirements of this solicitation. Proposals must be clear, coherent, and prepared in sufficient detail for effective evaluation of the offeror’s proposal against the evaluation criteria. The documentation shall address all aspects of this solicitation and include the offeror’s approach to performing and satisfying the requirements specified in the Performance Work Statement (PWS).

The Government intends to award without discussions, but reserves the right to conduct discussions if determined to be in the Government’s best interest. If discussions are held, the Government may establish a competitive range for efficiency purposes.

Offerors shall submit their proposal with the following documentation:

(1) In order to maximize efficiency and minimize the effort involved in the offeror evaluation process, all

Offerors must comply with the following instructions for proposal format, content, including applicable page limitations. Offerors that do not comply with these instructions may be considered non-responsive and may render the Offeror ineligible for award. The Offeror shall submit documentation illustrating their approach for satisfying the requirements of this solicitation. Proposal must be clear, coherent, and prepared in sufficient detail for effective evaluation of the offeror’s proposal against the evaluation criteria and for substantiating the validity of stated claims.

(2) The Government expects to award a single contract for the requirement entitled “Human Capital

Resource Management Program Support” to the responsible offeror who submits the best value proposal and is most advantageous to the Government based upon the factors contained in this request for proposal (RFP) accordance with FAR 12.6. The Government may also reject any proposal not substantially in compliance with the terms and conditions of the RFP.

(3) Proposals containing material exceptions, qualifications, conditions, assumptions or any other deviations from the RFP will be rejected by the Government and considered ineligible for award.

(4) This electronic version of the RFP is the official version for this acquisition. No hard copy of this RFP will be issued. Offerors shall submit their proposals electronically. Any proposals received after the due date and time specified for receipt will be considered late and may be rejected.

(5) Pages submitted in excess of the stated page limitations will be removed and not evaluated.

(6) Electronic Submission – All Offerors must submit their proposals electronically via email to the following points of contact and include the RFP number, “HQ0034-22-R-0003 “OUSD(C) Human Capital and

Resource Management Program Support” in the subject line of the email before the due date and time specified in the solicitation.

Staciellyn Chapman

Email:staciellyn.chapman.civ@mail.mil

Deborah Moore

Email: deborah.c.moore13.civ@mail.mil

Kimberly H. Darby

Email: kimberly.h.darby.civ@mail.mil

Brandon Mitchell

Brandon.o.mitchell.civ@mail.mil

(7) Offerors shall not simply rephrase or restate the Government’s requirements, but rather shall provide a convincing rationale to address how the Offeror intends to meet the requirements. Offerors shall assume that the Government has no prior knowledge of their experience or best practices, and that technical evaluation will be based only on the information presented in the Offeror’s proposal.

(8) Proposals submitted in response to the RFP shall be formatted as follows:

a. Page / margin size – Single-spaced on 8½ x 11 inch paper format, with a minimum one-inch margin all around (excluding Attachment 02a Revised Past Performance Template). Pages shall be numbered consecutively. A page printed on both sides shall be counted as two pages.

b. Font Size – Minimum 11 point font size space. Bolding, underlining, and italics may be used to identify topic demarcations or points of emphasis.

c. Labeling – The number of pages shown in the table below should be submitted in separate electronic folders (files): Volume I Administrative; Volume II Small Business; Volume III Factor 1, Technical &

Management Approach and Capability; Volume IV, Factor 2 Staffing Plan and Key Personnel

Qualifications; Volume V, Past Performance; and Volume VI, Price.

d. Price information cannot be included in Volumes I (except for Section B of the SF1149), III, IV and V.

If price information is included in Volumes I (except for Section B of the SF1449), III, IV or V, the proposal may be deemed unawardable.

The Government will not pay any expenses incurred for the preparation and submission of a proposal in response to this RFP.

L.1 Proposal Volumes Requirements:

Please Note: Proposals shall only be submitted as described herein. Proposals submitted by any other means will not be evaluated.

Volume Section Maximum

Page Limits

I.

ADMINISTRATIVE VOLUME

SF1449,

Cover Letter, Table of Content, Organizational Conflict of Interest (if applicable), Completed FAR Clause 52.204-25 and FAR Provisions 52.204-24 and

52.204-26

No Page Limit

(excluding Cover

Letter, which is one page)

II.

PASS/FAIL: SMALL BUSINESS

Small Business Participation Commitment Document

Subcontracting Plan

No Page Limit mailto:kimberly.h.darby.civ@mail.mil

III. FACTOR 1: TECHNICAL & MANAGEMENT APPROACH, AND

CAPABILITY VOLUME

A. Technical & Management Approach - includes Draft Quality Control

Plan (maximum of eight (8) numbered pages)

B. Capability

Scenario #1 (maximum of three (3) numbered pages)

Scenario #2 (maximum of four (4) numbered pages)

Maximum of 15 numbered single-sided pages for Volume III:

Evaluation Factor 1

(includes, Technical

Approach and

Capability)

IV. FACTOR 2: STAFFING PLAN AND KEY PERSONNEL

QUALIFICATIONS VOLUME

A. Staffing Plan

Completed Attachment 01 Staffing Plan Template (excluded from

Maximum Page Limit)

B. Key Personnel

Key Personnel Resumes (maximum of two numbered pages per resume)

Maximum of 10 number single-sided pages for Volume IV:

Evaluation Factor 2

(excludes Attachment

01 Staffing Plan)

Resumes: Required for all Key Personnel.

V. FACTOR 3: PAST PERFORMANCE VOLUME

Up to three (3) Past Performance Projects

Attachment 02a - Completed Past Performance Template

Attachment 02b – Completed Past Performance Questionnaire

(excluded from Maximum Page Limit)

Maximum of six (6) numbered single-sided pages

Each past performance

Project shall not exceed two (2) Pages

VI. FACTOR 4 – PRICE VOLUME – Price

(1) Completed Pricing Template (Attachment 03)

No page limit

L.2 ADMINISTRATIVE VOLUME

Offerors must submit a one (1) page cover letter signed by an individual authorized to commit the company to the proposal. The cover letter shall identify all enclosures being transmitted as part of the offeror response. The cover letter shall reference the RFP number (HQ0034-22-R-0003 “OUSD(C) Human Capital and Resource

Management”) and acknowledge that it transmits a proposal in response to the RFP and amendment(s) and the following:

1. Proposals shall remain valid for a period of not less than 120 calendar days after the proposal due date;

2. Date of submission;

3. Name, job title, telephone number & email address of the person(s) authorized to conduct negotiations;

4. Name, job title, telephone number & email address of the official authorized to bind the offeror’s organization shall be clearly identified;

5. Company/Division Street Address; facility code; DUNS number, size standard, and Cage Code. If applicable, the Offeror shall identify any subcontractors/teaming partners and provide corresponding

CAGE Code in this volume;

6. Taxpayer ID number

7. Statement of offeror’s compliance with the RFP terms and conditions, and acknowledge receipt of any amendments;

8. Any exceptions to the RFP, Performance Work Statement. Completion of Clauses/Provisions such as FAR

Provision 52,204-24, FAR Clause 52.204-25; FAR Provision 52.204-26.

9. Plan required by Special Contract Requirement “Organizational Conflicts of Interest” (OCI), If an offeror believes that an actual or perceived OCI does exist on the instant procurement, the offeror must submit an OCI plan with the proposal as an “Addendum”, explaining in detail how/what the OCI is and how it will be mitigated and/or avoided;

10. The SF 1449: Completed blocks 17a 30a (signed), 30b and 30c and must be executed by a representative of the Offeror authorized to commit the Offeror to contractual obligations.

11. Note: Page limits for each Volume exclude the following:

a) Standard Form 1449

b) Cover Letter

c) Table of Contents

d) OCI Plan (if applicable)

e) Attachment 01 – Revised Staffing Plan Template

f) Attachment 02a – Revised Past Performance Template

g) Attachment 02b - Past Performance Questionnaire

h) Attachment 03 - Revised Pricing Template

i) Employment Status – Letters of intent

j) Attachment 04 – Questions and Answers

k) Attachment 05 – Small Business Participation Commitment Document

l) Attachment 06 – Subcontracting Plan

m) Attachment 07 – Revised Workload Estimates

L.3 Pass/Fail Small Business Participation Commitment Document (Volume II)

The Government is requesting the following information, which will be evaluated on a pass/fail basis. If you receive a fail for any of the below criteria your proposal will not be evaluated any further and will be determined to be unawardable.

(1) The offeror shall submit a Small Business Participation Commitment Document (SBPCD)(Attachment 05) which includes completion of Section 1, Prime Contractor Size; Section 2 Minimum Quantitative

Requirement (MQR) –Small Business Participation percentage and also 2.1 Total Contract Value

(Awarded) and Section 3, Small Business Participants.

(2) The offeror (Other than Small Businesses only) shall submit a Subcontracting Plan with the offeror’s initial proposal.

L.3.1 Small Business Participation Commitment Document (SBPCD) (Attachment 05)

All Offerors (both other than small businesses and small businesses) shall provide the following SBPCD requirements and substantiating documentation to demonstrate how they will meet these requirements. This required information will be used to evaluate the extent of your proposed participation/commitment to use U.S. small businesses in the performance of this acquisition (as small business prime offeror or small business subcontractors) relative to Section M.2.1 Small Business Participation. These SBPCD requirements will be incorporated into any resulting contract(s) as specified below.

Small Business Commitment Participation Document Instructions: The Offeror shall provide a Small Business

Participation Commitment Document (SBPCD) that outlines the proposed small business subcontracting arrangements by dollar value and percentage of the total proposed price. Prime contractors must maintain a minimum of 20% of the total contract value to small business concerns throughout the life of the contract.

1. Small business concerns (SBC) as defined in FAR Part 19 are to be used in your proposed approach to satisfying the requirements of this solicitation for the entire performance period, including company name, business category

(ies), description of products or services and NAICS code to be provided by each SBC and the nature of the commitment with the SBC (i.e., letter of commitment, joint ventures, mentor protégé agreements, others). Binding commitments shall become enforceable, contractual requirements. Use Attachment 05, Small Business Participation

Commitment Document, in proposing this required information. (See Section M.2.0 Pass/Fail 1 Criteria). SBCs

(prime offerors and small business subcontractors) shall propose quantitative participation in terms of the value of the total acquisition (total contract value). Offerors shall provide detailed explanations/documentation to support quantitative small business participation.

2. All supporting documentation is excluded from the page count. Supporting documents will not be incorporated into any resulting contract.

3. The work to be performed directly by a small business prime offeror shall be evaluated as Small Business

Participation. Small business prime offerors shall include their information in Attachment 05, Small Business

Participation Commitment Document.

4. SBPCD enforceable, contractual requirements shall require periodic progress reporting to facilitate government monitoring in the event of an award. Offerors are to propose semiannual reporting for the requirements above

(format as agreed upon between contractor and government) in accordance with Attachment 05, Small Business

Participation Commitment Document.

L.3.2 Subcontracting Plan

Small Business Subcontracting Plan Instructions (Other than Small Businesses Only).

In accordance with FAR Subpart 19.7, DFARS 219.7 and FAR 52.219-9, a Small Business Subcontracting Plan is required of all Offerors, unless the prime contractor is a small business. The Small Business Subcontracting Plan shall be submitted with the Offeror’s proposal submission. The Small Business Subcontracting Plan of the successful Offeror(s) will be reviewed and approved by the Contracting Officer prior to contract award. See FAR

19.702(a)(1) Statutory Requirements, regarding failure of the apparent successful Offeror to negotiate and submit a

Small Business Subcontracting Plan acceptable to the Contracting Officer. The successful Offeror’s approved

Subcontracting Plan will be incorporated into the resultant contract.

The Offeror is required to use the Subcontracting Plan format provided at Attachment 06 and must address all fifteen elements.

The Offeror shall provide a Small Business Subcontracting Plan to include the following information:

1. Offerors shall include a detailed approach to achieving and maintaining the small business goals throughout the life of the contract as established by the Offeror with its proposal in Attachment 05, Small Business

Participation Commitment Document (SBPCD).

2. Offerors shall identify all proposed subcontractors individually by name with addresses, business type

(Other Than Small Business, Small Business, Small Disadvantaged Business, Women-Owned Small

Business, Veteran-Owned Small Business, Service-Disabled Veteran-Owned Small Business, HUBZone

Small Business, and Historically Black Colleges and Universities and Minority Institutions) as determined by the Small Business Administration size standard for the specific work being subcontracted; the principal services being provided by the subcontractor; NAICS Code; and the complexity of the services provided.

3. Offerors shall provide evidence of meeting small business goals on prior contracts. If, historically, the

Offeror has not met small business goals or has never been previously required to implement a Small

Business Subcontracting Plan under a Federal Government contract, an explanation shall be provided on what actions will be taken to meet the small business goals of the contract.

4. Offerors shall include evidence, such as binding letters of commitment subject only to contract award, of the Offeror’s ability to meet the subcontracting goals.

L-4 Factor 1 – Technical & Management Approach, and Capability

A. Technical & Management Approach

1. The Offeror shall submit the means and methods expected to be utilized to achieve successful performance of the requirements set forth in the PWS.

2. The Offeror shall describe its approach to managing its team in order to ensure quality and timely performance of the required tasks.

3. The offeror shall describe its approach to recruiting, onboarding, and retaining qualified personnel throughout the life of the contract, to include its approach to rapidly filling vacancies in both key and non-key-positions

B. Capability

The Offeror shall demonstrate their capability to satisfy PWS requirements by responding to the scenarios described below.

Scenario 1: PWS Paragraph 4.3, Task 3 Workforce Strategic Management

PWS 4.3 Requirement

As the OSD FM Functional Community Manager, the Director requires a capability to provide guidance and oversight for the recruitment, retention, training, and professional development of the DoD financial management workforce. The contractor shall provide expertise with federal financial management workforce design, policy, procedure, and governance. The contractor shall integrate this capability with other PWS tasks for the effective and efficient achievement of HCRM Objectives.

Scenario #1

Congress members expressed concern to the Comptroller about the following finding from the GAO March

2021 Report 21-119 High-Risk Series to Congress: “. . . DOD continues to face financial management personnel capacity challenges in its efforts to mitigate competency gaps by adding personnel with the requisite financial management skills. For example, DOD acknowledges that succession planning across the department is inconsistent, it has to compete with industry for financial management talent, and that it has difficulty retaining millennials.” The HCRM Director has tasked the Offeror to develop a plan to investigate this finding, develop solutions, and communicate the strategy.

The Offeror shall provide a draft Deliverable 3.1, Workforce Design Document that outlines their approach to investigate and address the GAO finding, and communicating the strategy. The Offeror’s draft

Deliverable 3.1 cannot exceed three (3) pages and must:

1. Define the problem statement

2. Identify the stakeholders

3. Describe key aspects of the Offeror’s approach

4. Describe how the Offeror would monitor and measure progress

5. Describe the Offeror’s communication strategy

Scenario 2: PWS Paragraph 4.2, Task 2 Communications

PWS 4.2 Requirement

The Director requires a capability to ensure the development and dissemination of information throughout

DoD and the federal Government to communicate with stakeholders at all levels. The contractor shall provide multidisciplinary expertise for both strategic and operational communications and integrate this capability with other PWS tasks for the effective and efficient achievement of HCRM Objectives.

Communications shall be with both internal and external stakeholders to include, but not limited to, Office of the Comptroller, Components, FM Workforce community members, federal partners, and private industry. The contractor shall conduct research and assist the Government in making and maintaining contact with appropriate entities to ensure timely, relevant, and accurate communications. The contractor shall be well versed in contemporary communications strategies and techniques, as well as graphic design.

Scenario #2

The new Comptroller was just confirmed. At his first senior leadership meeting, he introduces several goals and initiatives for his tenure - many of which require significant support from all OUSD(C) programs and multiple components across DoD. These initiatives vary in complexity from building support on budget priorities, to information awareness campaigns, workforce strategies, audit initiatives, and FM modernization. The Comptroller requires a communication strategy that increases OUSD(C) transparency, drives public interest, garners support for initiatives, documents progress, attracts talent, and positions DoD as a thought leader within the FM community.

The Offeror shall describe their approach to developing a draft Deliverable 2.1 Strategic Communications

Plan (SCP). The Offeror shall identify the key elements of a successful SCP. The Offeror shall describe how they would measure the success of their SCP. The Offeror’s response to Scenario #2 shall not exceed four (4) pages in length.

Note: Receipt of a “Marginal” or “Unacceptable” rating for Evaluation Factor 1 will make the proposal unawardable and the Offeror will be ineligible for award and not evaluated further.

L-5 Factor 2 – Staffing Plan and Key Personnel Qualifications

A. Staffing Plan

The Offeror shall complete the Staffing Plan template (Attachment 01), showing its proposed labor mix. For each contract period (transition, base, and option periods), the Staffing Plan shall list all proposed positions and hours.

For each listed position, the Staffing Plan shall specify the individual’s PWS-defined LCAT (see Technical Exhibit

2) and the number of hours allocated to each of the task areas. The Offeror shall list the proposed individual’s name for Key Positions only. (The solicitation does not request resumes for non-key positions and does not evaluate the individual qualifications of the proposed non-key personnel. As such, names are not required—and shall not be submitted—for non-key personnel.) The proposed labor mix listed in the Staffing Plan shall be consistent with the

Offeror’s labor mix in the Pricing Template.

B. Key Personnel Qualifications

The offeror shall submit resumes for all proposed Key Personnel. Each resume shall include the following information:

Name of individual

Security Clearance – In accordance with RFP Section C – 5.4 “Security”

Name of applicable Key Position defined at section 4.6 of the PWS (e.g., Strategic Communications

Manager).

Experience – For each listed experience, the offeror shall include the name of the employer, the position held, the date range, and a description of the duties and responsibilities. The offeror may also provide additional explanation as to how the experience is relevant to the key personnel position for which the resume is submitted.

Education – Name of institution, degree conferred (including, if applicable, any specialization), and year that degree was conferred.

Certifications, professional licenses, and professional affiliations – For certifications and professional licenses, specify the issuing institution and the year obtained. For each certification, professional license, or professional affiliation listed, provide an explanation of how the listed qualification is relevant to the individual’s proposed Key Position.

Employment status:

--Specify whether the proposed individual is currently employed by the prime or by a subcontractor.

--Resumes of any proposed personnel not currently employed by the Offeror, or by a subcontractor or teaming partner of the Offeror, must contain a statement signed by the individual, authorizing the Offeror to use their resume for this solicitation.

Each resume shall provide sufficient information to demonstrate that the individual meets all of the requirements listed for the applicable Key Position at PWS section 4.6. Each resume shall also demonstrate that the individual possesses the necessary skills and experience to successfully support the PWS tasks to which they are assigned.

Note: Security clearance is a PASS/FAIL. Required personnel in accordance with PWS 5.4 “Security” who cannot be verified as having an active DoD Security Clearance, at the SECRET level, at proposal due date, shall render the Offeror ineligible for award, and their proposal will not be considered by the Government.

Proposed Key Personnel who do not meet the requirements established in the PWS and the RFP shall receive a rating of “Unacceptable” for Evaluation Factor 2.

L.6 Factor 3 Past Performance

A. Offerors must submit up to three (3) recent and relevant Past Performance projects using Attachment 02a, Past

Performance Template. Offerors shall limit their Past Performance response to two (2) numbered pages per project.

“Recent” Past Performance is defined as projects that are on-going (no break in service) and/or were completed on or after March 1, 2017.

To be considered “relevant”, projects must be similar in size, scope, and complexity and must be performed by the Offeror as a prime or as a subcontractor. The “size” refers to the dollar value of the Past Performance on an average annual basis. The “scope” and complexity of the Past Performance refers to the range of the Offeror’s support with respect to the supported organization, the extend of services provided, the subject matter expertise and skills required, and the role the Offeror played, i.e. prime or subcontractor. For example, the scope of this requirement includes all of the services and supplies required by the HCRM Director to carry out responsibilities to manage DoD-wide Financial Management workforce development and to oversee

OUSD(C)’s internal management and administration functions including resource management, contracts, facilities, and correspondence.

Past Performance performed by the Offeror’s planned subcontractor or team member is Not Relevant.

For each project, identify the role performed as follows: the Offeror was the prime contractor for the project, or the

Offeror was a subcontractor for the project. For each project, demonstrate how the project is directly similar in size, scope, and complexity to each of the HCRM Program Support PWS Tasks (as applicable).

Each project must address the following for each past performance project reference:

1. Project title

2. Contract/task order/call number (as applicable)

3. Period of Performance (FROM: day, month, and year TO: day, month, and year).

4. Role as a prime or as a subcontractor

5. Customer reference: name, title, email, and phone number.

6. Type of customer (DoD, Federal Government (non-DoD), State or Local Government, private sector)

7. Dollar Value, contract type (FFP, Labor Hour, IDIQ, etc.)

8. Classification Level: Secret, Top Secret, etc.

9. Government Contracting Officer or Point of Contact (POC) with full address, phone number or email address for each reference.

10. Brief description of the project which addresses relevancy to this requirement and description of how the work performed was similar in size, scope, and complexity to each of the PWS tasks (as applicable)

B. Offerors are also required to forward the attached Past Performance Questionnaire (PPQ, Attachment 02b) to the respective contract administrator or Program Manager (PM) for each Past Performance Project submitted. The contract administrator or PM is required to forward the PPQ to the government contact listed in Section L.9 of the

RFP. The government is not responsible for ensuring receipt of PPQs.

The Government will assess the Offeror’s Past Performance as either a Prime contractor or as a Subcontractor on other similar contracts or programs.

The Government prefers projects based on the following descending order of preference:

Projects performed as the prime working with the DoD

Project performed as the prime working with the Federal Government (non-DoD)

Projects performed as a subcontractor working with the DoD

Projects performed as a subcontractor working with Federal Government (non-DoD)

Projects performed as a prime working with State or Local Government or private sector

Projects performed as a subcontractor working with State of Local Government or private sector

If an Offeror has no relevant past performance history of the same or similar size, scope, and complexity of this requirement, the Offeror shall affirmatively state that it possesses no past performance of the same or similar size, scope, and complexity.

Note: Failure to provide the correct/current telephone and/or email address for each customer reference point of contact listed may result in a lower rating for this factor.

L.7 Factor 4: Price

The offeror shall submit its pricing information via the Attachment 03 Pricing Template. Attachment 03 shall contain no locked or hidden cells and all viewable formula access. Any technical information located in the price volume will not be considered for evaluation.

The offeror shall also provide pricing in section B of the solicitation.

For evaluation purposes only, the total evaluated price is the sum of the following for the firm-fixed price contract:

A. Firm Fixed Price (FFP) CLINs: For evaluation purposes only, the total evaluated price is the sum of the total prices submitted for (a) transition period, (b) base period, (c) all option periods, and (d) the six month extension authorized by FAR clause 52.217-8. For purposes of determining the evaluated price for the six month (clause FAR

52.217-8) extension, the total price is calculated as one-half of the total price of the fourth option period.

Evaluation of options will not obligate the Government to exercise any options.

B. For Travel CLINs and Other Direct Cost CLINs: The Offerors shall not propose price information, as they will be administered on a not-to-exceed basis. The Travel and ODC CLINs will be factored into the total evaluated price.

G&A and Overhead costs are not authorized for these CLINs.

L.8 Questions & Answers

(1) The cutoff date and time for Questions/clarifications pertaining to the official Request for Proposal (RFP) are due via email no later than (NLT) 9:00 AM Eastern Time (ET) on January 25, 2021.

(2) Questions/clarifications pertaining to this RFP shall be submitted in writing via email to Staciellyn Chapman at staciellyn.chapman.civ@mail.mil and Deborah Moore at deborah.c.moore13.civ@mail.mil with cc to Contracting

Officer, Brandon Mitchell at Brandon.o.mitchell.civ@mail.mil Kimberly Darby at kimberly.h.darby.civ@mail.mil.

Questions that are vague, illegible, irrelevant to the requirement, or submitted after the cut-off date may not receive a response. Responses to questions will be provided in the form of an amendment to the RFP and will be provided via email. No telephonic requests will be entertained.

All emails shall be clearly labeled in the subject line of the email with the “RFP HQ0034-22-R-0003 “OUSD(C)

Human Capital and Resource Management Program Support - Questions”. Offerors shall clearly identify the specific section of the solicitation to which each question relates when submitting questions. Reference should be made to the solicitation Section Heading, page number of the solicitation, and specific location on the page (e.g., third paragraph) in order to facilitate the Government’s response to each question. Questions shall be submitted via

Attachment 04: Questions & Answers.

L.9 Proposal Submission Due Date

Proposals shall be submitted via email to Staciellyn Chapman at staciellyn.chapman.civ@mail.mil, Deborah Moore at deborah.c.moore13.civ@mail.mil and Contracting Officer Brandon Mitchell at Brandon.o.mitchell.civ@mail.mil

Kimberly Darby at kimberly.h.darby.civ@mail.mil. Proposals and Past Performance Questionnaires (PPQs) must be received in the email box by 10:00 AM, ET, on February 14, 2022 and include in the subject line of the email

“RFP HQ0034-22-R-0003 OUSD(C) Human Capital and Resource Management Program Support – Proposal

Submission”. Proposals that are received late (i.e. after the date and time shown in the previous sentence) will be considered late and will not be accepted or evaluated by the Government.

mailto:staciellyn.chapman.civ@mail.mil

There is a 10 MB limit for all electronic submissions via e-mail. The 10 MB size limitation applies to a single e-mail. Offerors may submit multiple e-mails but all e-mails including attachments must be explicitly marked as part of the proposal submission and received before the closing date and time for proposals. When sending electronic files, the Offeror shall account for potential delays in file transfer. Offerors are encouraged to submit their responses early to avoid potential file transfer delays due to high demand or problems encountered in the course of the submission. All submissions shall be received in their entirety at the mailbox designated above before the due date and time in order to be considered.

E-mail transmission to a Government address is not instantaneous and delays in transmission often occur anywhere along the route. The Government takes no responsibility for any delays in the transmission of an e-mail proposal.

(End of Summary of Changes)