A23 Attachment 04 - Questions and Answers.pdf

Question

No.

Page #

Section, Paragraph, or Attachment Question/Comment/Clarification Governments Response

SF 1449

1 1 Section 14

Is this solicitation a RFP or an RFQ? SF 1449 document says RFP. Attachments 3 and 4 say RFQ.

This is an RFP. See revised RFP

HQ0034-22-R-0003 Amendment 0001

Revised Attachments 03 and 04

2 3 Section 3 What is the projected Start Date for this contract, once awarded?

The estimated start date is June 14, 3-9 and

Attachment

Section B and

A23+Attachment

03+Pricing Template

Section B uses a Not to Exceed amount of $14,000 for Travel in the Base and each Option Period.

However, the Pricing Template has different values for Travel in each of the Option Years.

Please confirm that we should use the amounts included in the A23+Attachment+03+Pricing

Template.

See revised RFP HQ0034-22-R-0003

Amendment 0001 Section B.

3-9

Section B - Supplies or Services and Prices and Attachment 03

Pricing Template

In Section B – Supplies or Services and Prices, the

Not to Exceed (NTE) amount for travel for all periods (Base + Option Years [OY] 1-4) is $14,000 and there is no amount listed for Other Direct Costs

(ODC), which differs from the amounts provided in

A23 Attachment 03 Pricing.

Would the Government please confirm that the

Travel and ODC NTE amounts in A23 Attachment

03 Pricing, Tab 1- Pricing Summary are correct and subsequently revise Section B of the solicitation with those amounts?

5-9 Section B – Supplies or Services and Prices

Pricing: Can you confirm the total not to exceed amount for travel in Option Years 1 through 4. The amounts on pages 5–9 do not match the pricing template provided in Attachment 03 – Pricing.

4 13 RFP Section C -

4.1.1.2

Given the RFP is for a FFP contract, would the

Government please confirm that the contractor will not be required to include Level of Effort in each

Monthly Status Report?

IAW PWS 4.1.1.2, the Monthly Status

Report shall include, but is not limited to, a summary of accomplishments and work in progress for the reporting period; a listing of contractor employees, work assignments, and level of effort to support accomplishments and work in progress during the reporting period;

and identification of any issues or challenges with completed or proposed courses of action.

5 14

RFP Section C - 4.1.3

Data

Analytics/Metrics, first paragraph

This section states, “The contractor shall use

Advana, which is OUSD(C)’s big data platform, and other industry state-of-the-art tools to provide data analytics and metrics support.”

Would the Government please clarify if the contractor is required to procure licenses for Advana or other industry state-of-the-art tools? If so, would the Government please confirm if offerors may be charged as ODCs?

The contractor is not required to procure licenses for Advana or other industry state-of-the-art tools.

6 16

RFP Section C - 4.2.3

Written and Printed

Communications

The government states “The contractor shall develop, coordinate, deliver, and maintain communication products such as, but not limited to, briefing decks, talking points, remarks, newsletters, emails, brochures, slick sheets, pamphlets, posters, and tri-folds.

Focus should be placed on format, content, and graphic design. (Deliverable 2.3)”

Can the government confirm printing costs are within the government’s estimated ODCs?

There is no requirement for the contractor to deliver printed hardcopies using ODC. The intent of

PWS paragraph 4.2.3 is for the contractor to deliver work products in soft copy format.

7 17

RFP Section C - 4.4.2

DFMCP Customer

Support, 4.4.2.1

Can the government provide information on the current quantity of DFMCP help desk tickets?

As given in RFP Attachment 07, Workload Estimates, on average the

DFMCP Program Office addresses an estimated range of 600-1100 DFMCP

Help Desk emails per month.

8 17

RFP Section C - 4.4.2

DFMCP Customer

Support, 4.4.2.1

This section states, “The contractor shall provide a

DFMCP Help Desk to assist FM workforce members with DFMCP policy, program, and technical questions.” Would the Government please clarify if the help desk operations may be accomplished remotely?

IAW PWS paragraph 3.9, Location, the work associated with this contract may be performed Off-Site at contractor facilities or On-Site at

OUSD(C) facilities in the Pentagon and Mark Center. The Government may authorize contractor employees to telework when it is in the best interests of the Government. Help desk operations may be accomplished

Off-site or via telework.

9 17 RFP Section C - 4.4.1

Section 4.4.1 states that “All financial courses developed by the OUSD(C) and DoD Components must be accredited for” CPE by NASBA. Unless this is a new requirement of DFMCP, recommend that “and DoD Components” be deleted from this paragraph.

Noted. The government will not delete “and DoD Components” from

PWS paragraph 4.1.1.

10 17

4.4.2, DFMCP

Customer Support, 4.4.2.2.

This section sates, “The contractor shall develop and maintain training aids…” Would the Government please confirm that training aids will be provided upon transition?

At its discretion, the Government may provide training aids during contract transition.

11 17

4.4.2.1 – The contractor SHALL provide a DFMCP

Help Desk to assist

FM workforce members with

DFMCP policy, program, and technical questions

What software is the Government currently using to support Help Desk duties?

The Government is currently using

MS Office to support help desk duties.

Help desk tickets are tracked manually, and ticket reports are generated using Excel.

12 18

4.4.3.4

Learning Management System (LMS): What LMS system/platform is currently in use? SAP SuccessFactors

13 18

4.4.3. DFMCP

Certification Online

Would the Government please clarify if contractor maintenance of the Learning Management System

Contractor maintenance of the

Learning Management System UI does not require security updates, Tools Support.,

4.4.3.4 LMS User

Interface (UI)

Maintenance

(LMS) UI will require security updates, programming, or software development?

programming, or software development.

14 18

“Special

Requirements”

Technical Response: Special Requirements section is listed, but no additional information is provided.

Should Special Requirements be included as part of our technical response?

Corrected: See revised RFP HQ0034-

22-R-0003 Amendment 0001 Section

C. Renumbered starting at “Special

Requirements is now 5.0”

RFP Section C - after

Section 4.4.2; Special

Requirements

In the PWS, in the Section after Section 4.4.2 is a paragraph titled “SPECIAL REQUIREMENTS.”

The text refers to “The following sub-sections provide details of various considerations on this effort.” A blank page follows. Are there any Special

Requirements and are any FTEs associated with those Special Requirements?

Corrected: See revised RFP HQ0034-

22-R-0003 Amendment 0001 Section

C. Renumbered starting at “Special

Requirements is now 5.0”

15 18 RFP Section C - 4.4.4

Section 4.4.4 states that “All financial courses developed by the OUSD(C) and DoD Components must be accredited for” CPE by NASBA. Currently, only the web-based courses developed by OUSD(C) must be accredited by NASBA. Unless this is a new requirement of DFMCP, recommend that “and DoD

Components” be deleted from this paragraph.

Noted. The government will not delete “and DoD Components” language from the PWS.

16 18

4.4.4. Course

Management

Support., 4.4.4.2

Academic Course

Alignment Database

Would the Government please clarify if contractor maintenance of the Academic Course Alignment

Database will require security updates, programming, or software development?

Contractor maintenance of the

Academic Course Alignment

Database does not require security updates, programming, or software development.

17 19 and 34

RFP Section C - 4.6.

Key Personnel and

TECHNICAL

EXHIBIT 2 LABOR

CATEGORY

DEFINITIONS

The Labor Categories (LCAT) and descriptions listed in Performance Work Statement (PWS)

Section 4.6 differ from the LCATs and descriptions provided in TECHNICAL EXHIBIT 2 LABOR

CATEGORY DEFINITIONS. Would the

Government please delete the Technical Exhibit 2

Labor Category Definitions pages, as the LCATs

See revised RFP HQ0034-22-R-0003

Amendment 0001 Section C.

Renumbered. The terms used in

Section C – 5.2 Key Personnel, such as Program Manager in paragraph

5.2.1, Strategic Communications

Manager in paragraph 5.2.2, Strategic seen in this section differ from the Request for

Proposal (RFP) LCATs provided in PWS Section

4.6 Key Personnel?

Workforce Manager in paragraph

5.2.3, and DFMCP Operations

Manager in paragraph 5.2.4, are titles.

The Government will not delete the

Technical Exhibit 2 Labor Category

Definitions pages

18 20

4.6.2. Task 2 –

Communications

Support

This section states that the Strategic

Communications Manager is preferred to have a

“Public Relations Society of America (PRSA) certification or similar industry standard communications professional certification.” Would the Government consider relevant strategic communications experience in support of the

Department of Defense (DoD) in lieu of the certification(s)?

For the specific evaluation preference referenced in the question, the Offeror must provide a PRSA or similar industry standard communications professional certification. The evaluation preference pertains to a certification, not experience.

However, while the strategic communications experience referenced in the question would not fall within the referenced certification-based evaluation preference, such experience will still be considered by the Government. Section M states that in addition to the key personnel requirements and preferences listed in the solicitation, the Government will evaluate “the extent to which the resumes possess additional qualifications (education, experience, etc.) relevant to the tasks to which the individual is assigned.”

4.6.3. Task 3 –

Workforce Strategic

Management Support

This section states that the Strategic Workforce

Manager is preferred to have a “Strategic Workforce

Planning (SWP) certification or similar industry standard workforce planning professional certification.” Would the Government consider relevant strategic workforce management experience in support of the DoD in lieu of the certification(s)?

For the specific evaluation preference referenced in the question, the Offeror must provide a SWP or similar industry standard workforce planning professional certification. The evaluation preference pertains to a certification, not experience.

However, while the workforce management experience referenced in the question would not fall within the referenced certification-based evaluation preference, such experience will still be considered by the

Government. Section M states that in addition to the key personnel requirements and preferences listed in the solicitation, the Government will evaluate “the extent to which the resumes possess additional qualifications (education, experience, etc.) relevant to the tasks to which the individual is assigned.”

19 21

RFP Section C - 4.6.4

Task 4 – Defense

Financial

Management

Certification Program

(DFMCP) Operations

Support

This section states that the DFMCP Operations

Manager is required to be a “Certified Public

Accountant with an active CPA license”.

Would the Government accept an active Certified

Public Accountant (CPA) license or Project

Management Professional (PMP), Certified Defense

Financial Manager (CDFM), Certified Government

Financial Manager (CGFM), Defense Acquisition

Workforce Improvement Act (DAWIA), Department of Defense (DoD) Financial

Management Certification Program (DFMCP), or experience developing courses and obtaining approval with NASBA?

No. See revised RFP HQ0034-22-R-

0003 Amendment 0001 Section C.

Renumbered. IAW PWS paragraph

5.2.4, the DFMCP Operations

Manager must be a Certified Public

Accountant with an active CPA license.

20 22

RFP Section C - 4.9

Quality Control Plan

(QCP)

Would the Government please clarify in which volume offerors are to include their Draft QCP?

Additionally, would the Government please confirm that the Draft QCP is excluded from page limitations?

See revised RFP HQ0034-22-R-0003

Amendment 0001 Section C 5.5 –

Quality Control Plan and Section L.1

Proposal Volumes Requirements.

Offerors shall include their Draft QCP in Volume III. Offerors’ Volume III submissions, including their Draft

QCP, are limited to a maximum of 15 numbered single-sided pages.

Section 4.9

Section 4.9 states that “The draft QCP shall be submitted IAW PWS Section 6, Deliverables.” Is the draft QCP to be submitted as part of the Volume III, TECHNICAL AND MANAGEMENT

APPROACH?

See revised RFP HQ0034-22-R-0003

Amendment 0001 Section C 5.5 –

Quality Control Plan and Section L.1

Proposal Volumes Requirements.

Offerors shall include their Draft QCP in Volume III. Offerors’ Volume III submissions, including their Draft

22 - 23 RFP Section C.4.9.

Can the Government please clarify which proposal volume should include the draft Quality Control

Plan (QCP)?

See revised RFP HQ0034-22-R-0003

Amendment 0001 Section C 5.5 –

Quality Control Plan and Section L.1

Proposal Volumes Requirements.

Offerors shall include their Draft QCP in Volume III. Offerors’ Volume III submissions, including their Draft

21 22 & 105

RFP Section C - 4.8.

Security, first paragraph and L-5

Factor 2 – Staffing

Plan and Key

Personnel

Qualifications.

Section B. Key

Personnel

Qualifications

The government states “All contractor personnel must be United States citizens. The following personnel shall possess at least an active Secret security clearance at the time of proposal:

The Contractor Program Manager and one other

Task 1 employee

At least one contractor employee from Task 2, Task 3, and Task 4 shall possess an active

Secret security clearance

Additionally, any contractor identified to regularly work On-Site shall possess at least an active Secret security clearance. All other contractor personnel working

Off-Site shall possess at least a favorable Tier 1 investigation.”

However, the Evaluation Factor 2 states “The offeror shall submit resumes for all proposed Key

Personnel. Each resume shall include the following information:

Name of individual

Security Clearance…”

Can the government please confirm only the

Contractor Program Manager, one other Task 1 employee and one contractor employee from each

Task 2, Task 3 and Task 4 require an active Secret security clearance and not all Key Personnel?

See revised RFP HQ0034-22-R-0003

Amendment 0001 Section L-5 Factor

2 Staffing Plan and Key Personnel

Qualifications. Section B. Key

Personnel Qualifications revised accordingly.

22 22 RFP Section C - 4.8

Security

Can the government confirm that contract personnel for this effort will NOT regularly work on-site (per section 3.9: majority of the work related to this contract will be performed Off-Site, with On- site presence required for occasional in-person meetings/briefs, special events, and projects that cannot otherwise be accomplished Off-site), thus only the specific individuals identified in the bulleted list 4.8 require active Secret security clearances?

Confirmed.

23 24 - 29 5

Deliverable Prioritization: Can the government define how work will be prioritized given limited staff and competing priorities?

See revised RFP HQ0034-22-R-0003

Amendment 0001 Section C – 6

Deliverables. The contractor is required to deliver all of the deliverables IAW the due dates specified in PWS paragraph 6

Deliverable.

24 34 RFP Section C

Technical Exhibit 2

The government states “the contractor shall use the following labor categories in the performance of all tasks in this PWS.” Will the government allow for additional LCATs?

No, the government will not allow for additional LCATs.

25 48

H-6 SECURITY

REQUIREMENTS

This section states, “During the period of performance, all Contractor personnel performing work under this contract will be required to have and maintain a Secret Clearance in accordance with the

Performance Work Statement section 5.4 “Security”.

Since there is no PWS Section 5.4, would the

Government please modify this requirement to say, “During the period of performance, all Contractor personnel performing work under this contract will be required to have and maintain a Secret Clearance in accordance with the Performance Work Statement

Section 4.8 ‘Security’”?

Corrected: See revised RFP HQ0034-

22-R-0003 Amendment 0001 Section

C. Renumbered to read 5.4 “Security”.

26 50

Section I – Contract

Clauses, 252.204-

Section I includes, by reference, Defense Federal

Acquisition Regulation Supplement (DFARS)

252.204-7021, “Contractor Compliance with the

Cybersecurity Maturity Model Certification Level

Requirement.” On November 4, 2021, the DoD announced “CMMC 2.0”, an updated program structure and requirements of the Cybersecurity

Maturity Model Certification (CMMC) program.

The Office of the Under Secretary of Defense for

Acquisition and Sustainment (OUSD A&S) states on their website that “the changes reflected in

CMMC 2.0 will be implemented through the rulemaking process. While these rulemaking efforts are ongoing, the Department intends to suspend the current CMMC Piloting efforts and will not approve inclusion of a CMMC requirement in any DoD solicitation”. Would the Government please remove

DFARS 252.204-7021 from the solicitation?

DFARS 252.204-7021 will apply until formally changed.

27 50

Section I – Contract

Clauses, 252.204-

7019 and 252.204-

Section I includes by reference DFARS 252.204-

7019 and DFARS 252.204-7020. These clauses are specific to Controlled Unclassified Information

(CUI) on “Covered contractor information systems”.

Since it is expected that all work will be done on

Government Furnished Equipment (GFE), would the

Government please confirm that these clauses will only apply if GFE is not provided to Contractor employees?

Please read DFARS 252.204-7019 and

DFARS 252.204-7020 for applicability.

28 53

Section I, 52.212-2

EVALUATION –

COMMERCIAL

ITEMS

Clause 52.212-2 states, “(a) The Government will award a single, hybrid contract that consist of Firm

Fixed-Price, Time and Material, and Labor Hour resulting from this Request for Proposal (RFP).”

Would the Government please confirm that this is a

Firm Fixed Price (FFP) and Time and Materials

(T&M) Hybrid contract, as stated in 52.216-1, page

77, and Section B?

Corrected: See revised RFP HQ0034-

22-R-0003 Amendment 0001 Clause

52.212-2 revised accordingly.

29 100 Instructions to

Offeror

Proposal Font Size: Would the government consider the use of a smaller, legible font different from 11pt in graphics and tables?

Instructions to

Offeror

Will the government please consider allowing lower than 11pt font for tables and/or graphics? We have found that 10pt font is typically acceptable.

30 100

Section L, INSTRUCTIONS TO

OFFERORS, (8) –

general question

Would the Government please allow offerors to include a cover page on each volume? The cover page would not be evaluated, but instead used for labeling and clarity purposes (also to include any disclosure statements). If so, would the Government please confirm that they may be excluded from page count and one-inch margin requirements?

31 100

INSTRUCTIONS TO

OFFERORS, (8) –

general question

Would the Government please allow offerors to include a List of Exhibits (i.e., tables and graphics)?

If so, would the Government please confirm they will be excluded from page count?

32 100

INSTRUCTIONS TO

OFFERORS, (8), a.

Would the Government please confirm that information excluded from the page count (e.g., Table of Contents) may be designated by different numbering (i.e., Roman Numerals) to indicate that they are excluded from page count?

33 100

INSTRUCTIONS TO

OFFERORS, (8), b.

Would the Government please confirm that it will accept a smaller font size for the following, assuming the text is still easy-to-read:

Headers/footers

Tables

Figures

Cover page (i.e., disclosure language).

RFP Section L, paragraph 8.b.

Can the Government please confirm that graphics, tables, and exhibits can have a font size of 8pt or bigger?

34 100

INSTRUCTIONS TO

OFFERORS, (8), a.,

b. and A23

Attachment 02a Past

Performance

Template

Section L. (8) a states that pages shall have “a minimum one-inch margin all around” and Section

L, (8) b. states that font size shall be a “minimum 11 point”; however, A23 Attachment 02a Past

Performance Template has been provided to offerors with margins less than one-inch and in 10pt font.

Would the Government please confirm that A23

Attachment 02a Past Performance Template may be excluded from the one-inch margin and 11-point font requirements?

Corrected: See revised RFP HQ0034-

22-R-0003 Amendment 0001, Section

L, Instructions to Offerors, (8) a and revised Attachment 02a Past

Performance Template.

35 100

INSTRUCTIONS TO

OFFERORS, (8), c.

and d.

Item (8) d. states “if price information is included in

Volumes I, II, or III, the proposal may be deemed unawardable”; however, item (8) c. indicates that the price volume should be labeled Volume III Price.

Would the Government please clarify?

Corrected: See revised RFP HQ0034-

22-R-0003 Amendment 0001, Section

L, Instructions to Offerors, (8), c and d.

INSTRUCTIONS TO

OFFERORS, (8), c.

and L.1 Proposal

Volumes

Requirements

The labeling instructions provided in item (8) c. do not match the volume numbers and section titles included in Section L.1 Proposal Volumes

Requirements. Would the Government please clarify how offerors are to label, name, and number each volume and file?

Corrected: See revised RFP HQ0034-

22-R-0003 Amendment 0001, Section

L, Instructions to Offerors, (8), c.

INSTRUCTIONS TO

OFFERORS, (8), d.

Section L, (8), d. states that price information cannot be included in Volumes I, II, or III or the proposal may be deemed unawardable. However, Volume II is the Small Business information, which requires price information, such as the dollar value of the prime contract and dollar values of each subcontract.

Would the Government please revise the RFP to remove Volume II from Section L, (8), d. and confirm that price information is permitted in

Volume II?

Corrected: See revised RFP HQ0034-

L, Instructions to Offerors, (8), d.

36 100-101

Section L.1. Proposal

Volume

Requirements

Page Count: Would the government consider increasing the page count for the Factor 1: Technical

& Management Approach, and Capability Volume from 15 to 20 to allow for the bidder to demonstrate a through approach to all required elements.

37 101

L.1 Proposal

Volumes

Requirements

Would the Government please confirm the Offeror’s understanding that Factors 1, 2, and 3 are to be submitted as three separate volumes and are not to be included as three separate sections of the

Offeror’s Volume III Technical Approach? If not, would the Government please clarify?

Confirm. See revised RFP HQ0034-

L, Instructions to Offerors, (8), c.

38 100-101

Volumes

Requirements

Would the Government please allow offerors to include a two-page Executive Summary within

Volume III. Factor 1 - Technical & Management

Approach, and Capability? If so, would the

Government confirm that the Executive Summary may be excluded from page limitations?

39 100-101

Volumes

Requirements

Would the Government please allow offerors to include a List of Acronyms within Volumes III., IV., and V.? If so, would the Government please confirm that the List of Acronyms may be excluded from the page limitations?

40 100-101 Section L.1 and L.2

The table that starts at the bottom of page 100 indicates no page limited to any component of

Volume 1, including the cover letter, however the instructions on page 101 Section L.2 states:

“Offerors must submit a one (1) page cover letter signed by an individual…” Please clarify if there is or is not a page limit for the cover letter.

See revised RFP HQ0034-22-R-0003

Amendment 0001, Sections L.1 and

L.2. The cover letter can only be one page.

100 and 101 RFP Sections L.1 and

L.2.

To accommodate the required information in Section

L.2 (on page 101), can the Government please confirm the Volume I Cover Letter does not have a page limit, per the table in L.1 (p. 100)?

See revised RFP HQ0034-22-R-0003

Amendment 0001, Sections L.1 and

L.2. The cover letter can only be one page.

41 100 and 101 RFP Sections L.1 and

L.2.

Can the Government please confirm the Table of

Contents in Volume I is a “master” table of contents for the entire proposal?

Confirm

42 100 and 101

INSTRUCTIONS TO

OFFERORS, (8), c.

and L.1 Proposal

Volumes

Requirements

Section L, (8), c. states that Volume II shall be labeled “Volume II Small Business Participation

Commitment document”; however, Section L.1 states that Volume II shall include the Small

Business Participation Commitment Document and

Subcontracting Plan. Would the Government please clarify if Offerors are to submit the two completed attachments in a single file or two separate files?

See revised RFP HQ0034-22-R-0003

Amendment 0001, Section L, Instructions to Offerors (8), c.

100 and 101

INSTRUCTIONS TO

OFFERORS, (8), c.

and L.1 Proposal

Volumes

Requirements

Section L, (8), c. refers to the price volume as

Volume III Price; however, Section L.1 refers to the price volume as Volume VI. FACTOR 4 – PRICE

VOLUME – Price. Would the Government please clarify?

See revised RFP HQ0034-22-R-0003

Amendment 0001, Section L, Instructions to Offerors (8), c.

43 101

Volumes

Requirements –

Volume IV

Volume IV asks for both the staffing plan and key personnel resumes. Can the government confirm the staffing plan template can be completed and submitted as an Excel spreadsheet separate from the

Key personnel resumes, which will be submitted as a PDF with a maximum of 10 single sided pages?

Confirm. See revised RFP HQ0034-

L.1

L-5 Factor 2 –

Staffing Plan and Key

Personnel

Qualifications, A.

Staffing Plan

Would the Government please confirm the Staffing

Plan template (Attachment 01) shall be submitted as a separate “.xslx” file? If not, would the

Government please clarify?

Confirm. See revised RFP HQ0034-

L.1

44 101

Volumes

Requirements, IV., A.

Staffing Plan

Would the Government please allow offerors to include a staffing narrative NTE five pages in addition to the existing 10-page volume limit within

Volume IV. Factor 2?

45 102 Section L.3 (2)

Please confirm that if the Prime offeror is a Small

Business, then there is no requirement to submit a

Subcontracting Plan.

46 102

L.3.1 Small Business

Participating

Commitment

Document (SBPCD)

Would the Government confirm that the small business subcontracting goal is limited to labor

Contract Line Item Numbers (CLIN) only?

47 102

L.3.1 Small Business

Participating

Commitment

Document (SBPCD)

Would the Government please consider reducing the small business subcontracting participation goal of

20% of total contract value to 10% of total contract value, which is more realistic and reasonable given the low number of FTEs and the complexity of the technical services that small businesses could perform?

The goal is set at 20% in the solicitation. See RFP Section L.3.1.

48 103 L.3.2 Subcontracting

Plan, 1. – 4.

Would the Government please confirm that offerors may include items 1. – 4. in an annex to the Small

Business Subcontracting Plan? If not, would the

Government please provide additional guidance as to where offerors are supposed to address these four items within the Small Business Subcontracting

Plan?

RFP Section L.3.2 Subcontracting

Plan items 1-2 must be submitted in accordance with RFP HQ0034-22-R-

0003. Items 3-4 can be provided as an addendum in Volume II Small

Business.

49 104

L-4 Factor 1 –

Technical &

Management

Approach, and

Capability, A., 1.

This section states, “The Offeror shall submit the means and methods expected to be utilized to achieve successful performance of the requirements set forth in the PWS.”

Given that the Technical & Management Approach is limited to eight pages, would the Government please confirm that offerors are only required to submit the means and methods expected to be utilized to achieve successful performance of PWS

Sections 4.1 – 4.4 within their Technical &

Management Approach?

Confirm.

50 106 L.6 Factor 3 Past

Performance

Will the government confirm that relevant affiliate past performance shall be considered in the proposal evaluation per FAR 15.305(a)(2)(iii) – Past

Performance Evaluation?

No.

Past Performance must be submitted in accordance with RFP HQ0034-22-

R-0003, Section L Instructions to

Offerors – L.6.

The Government will evaluate Past

Performance in accordance with RFP

HQ0034-22-R-0003, Section M

Evaluation Criteria and Award - M.5

51 106 RFP Section L.6.A

Can the Government confirm that if an Offeror's subcontractor or team member will be leading a task, or their proprietary tools and approaches will be central to completion, that their past performance would be considered relevant?

The Government will consider past performance projects performed by the Offeror’s subcontractor. However, the Government cannot “confirm” or guarantee that the particular past projects of a particular subcontractor will be determined to be relevant to the solicited work. Whether a past project is relevant depends on the specifics of the project in question.

52 106

Performance, B

This section states, “The contract administrator or

PM is required to forward the PPQ to the government contact listed in Section L.9 of the

RFP.” Would the Government please confirm that the contract administrator or Project Manager (PM) is to send a completed Past Performance

Questionnaire (PPQ) to all three Points of Contact

(POC) listed in Section L.9? If not, would the

Government please clarify?

Confirm. PPQ(s) are to be sent to all three Points of Contact (POC listed in

RFP Section L.9. See revised RFP

HQ0034-22-R-0003 Amendment

0001, Section L.9, Proposal

Submission Due Date

53 106 RFP Section L.6.B

We assume that offerors do not need to include our clients’ completed PPQs with our proposal submission. Please confirm.

PPQ’s are to be submitted in accordance with RFP HQ0034-22-R-

0003 Section L.6.B

54 106

Performance

As a full and open competitive solicitation requiring a minimum of 20% small business participation, it would seem that teaming will be required in most cases. Therefore, we request that the government

No. See RFP HQ0034-22-R-0003, Section L.6 Factor 3 Past

Performance, A. Bullet three.

allow subcontractor or team member past performance to be evaluated.

55 106 Section L.6

What is the due date for PPQ to be received by

WHS CO?

See revised RFP HQ0034-22-R-0003

Amendment 0001, Section L.9

Proposal Submission Due Date.

Performance

Does the government require Past Performance

Questionnaires to be received at the time of the proposal submission?

See revised RFP HQ0034-22-R-0003

Amendment 0001, Section L.9

Proposal Submission Due Date.

56 107 L.7 Factor 4: Price

The government indicated the offeror shall provide pricing in Section B of the solicitation. However, Section B is not included in the Proposal Volume

Requirement for Factor 4 – Price Volume on page

101. Can the government confirm Section B should be part of Factor 4 Price Volume, also with no page limit?

No. Section B is a part of the

Solicitation (SF1449).

107 L.7 Factor: Price

The RFP states: “The offeror shall also provide pricing in section B of the solicitation.”

Does the government require a completed copy of

Section B in addition to the completion and submission of attachment #3 Pricing?

If so, please confirm whether this should be included as a stand-alone file within Volume IV.

Section B is a part of the Solicitation

(SF1449).

See RFP HQ0034-22-R-0003 Section

L.1 Proposal Volumes Requirements and L.2 Administrative Volume for

SF1449 submission requirement.

107 L.7 Factor 4: Price

This section states, “The offeror shall also provide pricing in section B of the solicitation.” Would the

Government please confirm offerors may include the completed Section B pricing pages in A23

Attachment 03 Pricing?

Section B is a part of the Solicitation

(SF1449). See RFP Section L.1

Proposal Volumes Requirements and

RFP Section L.2 Administrative

Volume for SF1449 submission requirement.

57 107 & Tab 1

L.7 Factor 4: Price and Attachment 03

Pricing

The government states “A. Firm Fixed Price (FFP)

CLINs: For evaluation purposes only, the total evaluated price is the sum of the total prices submitted for (a) transition period, (b) base period,

(c) all option periods, and (d) the six month extension authorized by FAR clause 52.217-8. For purposes of determining the evaluated price for the

Correct.

six month (clause FAR 52.217-8) extension, the total price is calculated as one-half of the total price of the fourth option period. Evaluation of options will not obligate the Government to exercise any options.” However, Attachment 03 Pricing does not require pricing for the six month extension.

Can the government confirm it does not want the

Offeror to include six month extension pricing?

58 110

M.3 Evaluation

Factor 1 Technical &

Management

Approach, and

Capability, A.

Technical and

Management

Approach, 3.

Item 3. has a strikethrough. Would the Government please confirm that this was intentional? If so, would the Government please remove?

Removed.

59 110

M.4 Evaluation

Factor 2 Staffing Plan and Key Personnel

Qualifications, B.

Key Personnel

Qualifications

This sections states, “The Key Personnel resumes will be evaluated to determine whether they each meet the applicable minimum personnel requirements listed at section 5.2 of the PWS…”

Would the Government please confirm that “section

5.2” is a typo and this statement is intended to reference Section 4.6 of the PWS?

Corrected: See revised RFP HQ0034-

C - 5.2 now reads “Key Personnel”

60 111

M.6 Evaluation

Factor 4 Price, first paragraph

This section states that Offerors’ price quotes will be reviewed to determine fair and reasonable pricing.

Would the Government please consider also performing a cost/price realism on proposed LCATs and labor rates to ensure offerors do not propose rates or categories that are unrealistically low, which can decrease performance and quality of work?

No

61 111

M.6 Evaluation

Factor 4 Price, first paragraph

It is understood that this is not a General Services

Administration (GSA) Schedule procurement and there is no anticipated GSA Schedule award;

however, for the purpose of demonstrating price reasonableness only, would the Government please

Offerors are responsible for submitting proposals using their own business judgment.

confirm that Offerors may base their proposed pricing on the rates included in its GSA Multiple

Award Schedule (MAS), which have been deemed fair and reasonable by GSA?

Attachment 02a Past Performance Template

62 1 N/A

Can the Government please confirm that 10pt font is acceptable for this attachment, in accordance with the template?

See revised RFP HQ0034-22-R-0003

Amendment 0001, Section L, Instructions to Offerors, (8) a, and revised Attachment 02a Past

Performance Template.

Attachment 02b Past Performance Questionnaire

63 1 Section 8

If we were a subcontractor to another contractor, does that Prime contractor take the role of

Evaluating Organization?

Yes. Past Performance Questionnaire

(PPQ, Attachment 02b) should be forward in accordance with RFP

HQ0034-22-R-0003, Section L.6 B.

Attachment 03 Pricing Template

64 N/A

Attachment 03

Pricing Tab 2 – Labor

Summary

Can the government confirm rows 17-21 (and any added by the contractor to reflect labor mix) should be CLINS 0001 (not 1001 as currently noted)?

See Attachment 03 Revised Pricing

Template. Base Period CLINs should be 0001.

65 N/A

A23 Attachment 03

Pricing, Tab 2 –

Labor Summary

Would the Government please confirm that offerors may update the CLINs for the 10-month Base Period in Tab 2 – Labor Summary to “CLIN 0001”?

See Attachment 03 Revised Pricing

Template. Base Period CLINs should be 0001.

66 N/A

A23 Attachment 03

Pricing, Tab 1 and

Tab 2

Tab 1 shows the Transition-In Period under the Base

Period. However, Tab 2 shows the Transition-In

Period as a separate, additional Period (i.e., Transition-In Period, Base Period, Option Period 1, Option Period 2, Option Period 3, Option Period 4).

Additionally, Section B shows the Transition-In

Period under the Base Period. Would the

Government please confirm if the Transition-In

Period should be a separate period/CLIN?

The Transition-In period should be a separate CLIN. See Attachment 03

Revised Pricing Template to include

Transition-In under the Base Period on Tab 2.

Attachment 06 Subcontracting Plan Format

67 1+

A23 Attachment 06

Subcontracting Plan

Format

Would the Government please confirm that offerors should combine the Transition-In Period and the 10-month Base Period as “Base Contract – Year 1” for the purposes of calculating dollar values and percentages in the Subcontracting Plan?

Confirm.

General Questions

68 N/A Multiple attachments

Several attachments are marked as CUI, but given they are publicly available on SAM, we wanted to confirm that the marking is correct. If not, is it possible to remove the marking?

Attachments revised to remove CUI markings.

N/A Attachment 23 and

Attachment 04

Can the Government confirm that the RFP attachments are purely unclassified, or are unclassified containing CUI?

Attachments revised to remove CUI markings.

N/A N/A Would the government extend the proposal due date?

Yes

N/A General What is the name of the incumbent, the contract number, and current contract value?

This is a new requirement

N/A N/A Can the Government please confirm whether there is an incumbent for this RFQ?

This is a new requirement

N/A N/A Would the Government please confirm that Section

D was intentionally omitted from the solicitation?