J8_Master_Answers_Sheet_-_Final_3.28.19.doc

FOUO

FACILITIES SERVICES DIRECTORATE JOB ORDERING CONTRACT

REQUIREMENT

Questions

HQ0034-19-R-0057

Please specify type of security vehicle barrier?

These are mobile security barriers that are placed in the area at the end of the security screening area before the security gate. These devices will be removed by the Pentagon Force Protection Agency before the work starts and returned after the work completes on every weekend the work is being performed. This needs to be reflected in the PCP by the contractor. None of the concrete barriers shall be removed.

If a Task Order requires historic/specific Pentagon Concrete Mix Design, the individual task order will specify that requirement. Any concrete mix that is specific to the Pentagon will be priced as NPI.

Yes, The deadline for the solicitation has been extended to April 22, 2019 by 5 PM EST

No photos will be provided. Offerors may price the Seed Project according to the information provided in RFP HQ0034-19-R-0057 and information obtained from the pre-bid site visit.

The area to be paved is detailed in J7_FSD_Statement_of_Work_for_Paving_of_the_SAL. While the work takes place over a weekend, the SAL will remain shut for commercial traffic. The work schedule and sequencing, and any all other items that require coordination, must be reflected in the PCP by the contractor.

No

Page 76 of Section C states: “The following are further descriptions of the information that shall be provided with the proposal. Administrative – Cover Letter, Tax Identification Number, CAGE Code and DUNS Number”. Include the Tax Identification Number, CAGE Code, and DUNS Number on the Cover Letter.

Each T/O will require pay and performance bonds

Up to 5 projects

could range between $2,001.00 to $499,999.99 concurrently and similar in scope to the effort required by the SOW” but in Volume II: Technical Proposal it states “Offeror shall submit a Past Performance Data Sheet, (Solicitation Attachment Past Performance Data Sheet), for up to three (3) Government or commercial contracts for services directly related or similar to the scope of work described in the SOW.” Please clarify if we need to submit 3 or 5 projects with the proposal.

See answer to RFI# 17

Where should the SF 1442 go?

Completed 1442 should be send to Edgar.L.Moso.civ@mail.mil and Stephanie.a.essiam.civ@mail.mil or see Block 10 of 1442

Does Past Performance have to reflect experience in SEED SOW (Milling and Paving) or SOW described in Section C (Tenant space renovations and build-outs)?

Past Performance can reflect your overall experience with the Job Ordering Contract.

Section C shows Key Personnel to include PM, DOR, QFPE, SSHO, QCM, Site Super, Scheduler, LEED professional, Mitigation Supervisor. Section L only shows Program Manager. Please clarify which Key Personnel to include.

Program Manager

In Block 12 of Past Performance Data Sheet Attachment J4, it states “Relevance shall address Pentagon Snow and Ice Removal Services”. However, this does not coincide with SOW discussed in Section C or in Statement of Work Attachment J7 for the Seed Project. Please clarify.

Should state: “Facilities Services Directorate Job Ordering Contract”

The CLINS shown on the Section B do not coincide with Attachment J2 JOC Coefficients. Please clarify.

Offerors are not required to submit a completed Section B.

Please clarify statement "… limited to HUBZone firms in the geographical area serviced by the following states…". Does the home office that counts as the HUBZone qualifier need to be in these states, or can a regional office be in these states?

The office whether home office or regional office has to be certified as a HUBZone to those geographical areas (Maryland, Virginia, Washington DC)

How are the prices for CLINS 0001 - 0005 to be calculated?

See answer to RFI #26

Please verify that engineering and design should be included in the coefficient.

The cost of Engineering and Design, including the LEED Professional and QFPE, shall be applied to the Design Coefficient.

Please confirm that the Mitigation Supervisor be an ICD 705 certified installer.

The Mitigation Supervisor no longer needs to be ICD 705 certified installer. .

Contains spaces for JOC coefficients, Base plus Option periods 1-4. The option to extend lists coefficients "equal to …" Option Periods 4-9. Please clarify.

For the purpose of this solicitation, we will assume that your proposal for FAR 52.217-8 clause will be equal to the coefficients in Option Year 4 in our evaluations. The terms under this clause still applies.

Do we only Mill/pave where the RED is shown

Yes.

Is.Just around the Tent and the adjacent parking area

PRK26-01

The area highlighted in A12-Loc of Seed Project 5-23-2018 highlights the area to be milled and paved in red.

that was provided with the solicitation documents

Offerors should use the revised J2 Excel sheet provided in the RFP.

Any existing concrete, unless it is damaged by our operation Concrete work is not included in the scope of work for the Seed Project.

No .

Under the Key Personnel heading, the RFP states , “To be eligible for contract award, Offerors must submit resumes, completed qualification sheet, and commitment letters of their key personnel on the proposal due date.” Should this information be included within a specific volume or provided as a separate and distinct document outside and in addition to the four volumes required?

Please provide as a separate and distinct document outside and in addition to the four volumes.

Under the Key Personnel heading, the RFP states that “To be eligible for contract award, Offerors must submit resumes, completed qualification sheet, and commitment letters of their key personnel on the proposal due date.” However, requirements are only provided for one position, Program Manager. Furthermore, M-2 only specifies evaluation criteria for the Program Manager. Are offerors only required to submit a resume, completed qualification sheet, and commitment letter for the Program Manager position?

Yes

Volume I: Administrative requires offerors to include a cover letter: “The cover letter (letter of transmittal) shall identify all enclosures being transmitted and shall be used only to transmit the proposal and shall include no other information.” Additionally, the administrative volume also requires offerors to submit a TIN, DUNS and CAGE. Since this information is not to be included in the Cover Letter, should offerors include this information by submitting a SF1442 with Volume I or is another format preferred?

See RFI Question 15

Should offerors include Representations and Certifications within their proposal response? If so, should they be included within Volume I: Administrative1?

Yes, fill out Section K FAR 52.212-3 ALT I

Volume II: Technical Proposal, paragraph 2) specifies proposal length and format to include ”Each page shall be 8 ½ x 11 inches, double-spaced, no smaller than 12 point font, with one (1) inch margin requirements.” Please confirm that it is acceptable for the headers/footers of Volume II documents to include single-spaced text and a smaller font size than 12 point font.

No

Volume II: Technical Proposal, paragraph 2) specifies proposal length and format to include ”Each page shall be 8 ½ x 11 inches, double-spaced, no smaller than 12 point font, with one (1) inch margin requirements.” Is it acceptable for graphics to be provided as 10 point font and single spaced to aid in legibility?

No

In regards to Volume II Technical Proposal, Subfactor A – Technical Capability and Approach, should offerors assume the use of J12, Technical Approach Submission Template to respond to this subfactor? If so, is this template required to be double-spaced to match the required formatting of Volume II? Note the attachment J12 provided uses 11 point font and is single-spaced.

Please follow the template and the required formatting. Please change it to 12 point font.

The evaluation criteria (Section M) conflicts with submission criteria (Section L) for Volume III Past Performance. Section L states to include a maximum of 3 contracts while Section M references up to 5 total projects for the prime contractor and one (1) for each subcontractors. Please confirm offerors should submit a total maximum of 3 contracts for the prime and subcontractors?

See answer to RFI question #17

Section L references the Past Performance Data Sheet, shown as Attachment 4 in Section J. Section M references Past Performance Data Sheet (Attachment 7). Please confirm offerors should use Attachment J4.

Confirmed

Attachment J4 includes reference to Pentagon Snow and Ice Removal Services within block 12. Please confirm this scope of services should be disregarded or removed for this JOC.

See RFI # 25

Section L states “Offerors shall submit no more than 1 page for each past performance data submission, Solicitation Attachment Past Performance Data Sheet.” However, directions within Attachment J4, block 14 state “Provide a summary description of contract work, not to exceed two pages in length…. Attach the explanation to this form.” Is the page limitation for each contract one total page or one Past Performance Data Sheet PLUS two attachment pages?

Keep the past performance data sheet at 1 page maximum. The summary which is separate from the data sheet, keep it at 2 pages maximum.

Paragraph M-4 (2) Past Performance (d) references a Past Performance Questionnaire (Attachment 6) and a Past Performance Data Sheet (Attachment 7). These attachment references do not match Section J. Please confirm these attachment references should be Attachment J5 Contractor Performance Evaluation Survey and J4 Past Performance Data Sheet, respectively?

Confirm Section J Exhibit Attachments J4 & J5 are correct.

Volume IV: Price states to acknowledge all amendments. Should offerors submit the SF1442 along with SF30s in Volume IV to acknowledge amendments or is a different method preferred?

See Block 19 on SF1442 to acknowledge amendments

Block 13, Item B is marked that an offer guarantee is not required and there is no mention of a bid guarantee in Section L or M of the solicitation. However, Section K - Representations, Certifications and Other Statements of Offerors states, “Bid guarantee shall be submitted electronically as part of Volume IV: Price Proposal, due by the date and time of the proposal submission. Bid guarantee shall be sent to the email address shown below.” Additionally, Attachment J1, paragraph 7.2 references submission of a letter of "bondability" on the Surety's letterhead stating the Offeror(s) has the bonding capacity available is required of each proposer responding to the order. Please clarify—Is a bid guarantee or a letter of bondability required as part of the proposal submission?

Bid quarantee is no longer required.

The RFP seems to reference the positions of Project Manager and Program Manager interchangeably. For example, RFP paragraph 1.6 Key Personnel (page 10) and Section L (page 76) both reference Program Manager however Attachment J1 and J6 list the position as Project Manager though the Minimum Qualifications Requirements are the same for both positions. Please clarify if this position should be referred to as Project Manager or Program Manager.

Program Manager

The licensing requirements for Project/Program Manager and Designer of Record vary between the solicitation, Attachment J6 and Attachment J1. Attachments J1 and J6 state professional registration is acceptable in Pennsylvania but the solicitation document does NOT list Pennsylvania as an acceptable state of professional registration. Please clarify if a Project/Program Manager or Designer of Record licensed in Pennsylvania will meet the minimum qualification criteria.

No, the Project/Program Manager or Designer of Record licensed in Pennsylvania will not meet the minimum qualification criteria.

Attachment J1 does not reference the Mitigation Supervisor position listed in the solicitation (Section C -page 11) and also in J6 Qualification Summary. Please confirm that offerors are required to include a Mitigation Supervisor as part of the key personnel team for this JOC.

No, the offerors are not required to include a Mitigation Supervisor as part of the key personnel team

Attachment J1 and the solicitation (Section C, pages 10-11) both reference minimum qualifications requirements for the Qualified Fire Protection Engineer position. However, Attachment J6 does not list this position. Is a Qualified Fire Protection Engineer required to be a part of the key personnel team for this JOC?

They are required as part of the terms and conditions of the IDIQ contract but will not be evaluated for the solicitation of this IDIQ Contract. J6 applies to the Program Manager only.

Are offerors expected to complete J6 Qualifications Sheet as part of their proposal response? If so, please clarify where J6 should be included within the proposal submission?

Yes, for the Program Manager only in front of Volume II separate or tab out before each sub-factor

In regards to J6 Qualifications Sheet, are offerors expected to provide resumes and commitment letters IN ADDITION to completion of this attachment for ALL positions listed? Please note the positions shown in J6 conflict with the sole position of Program Manager listed in Section L and Section M of the RFP.

J6 was revised to included the following language “ The contractor’s Program Manager should demostrate responsivnesess to project need and load similar to the size and complexity detailed in this SOW as well as ability to effectively manage and execute a program similar to the one detailed in this SOW.

If the completion of J6 Qualifications Sheet is required with proposals, please confirm that it will be excluded from page limitations due to the number of positions outlined within the attachment.

It is required and it is excluded from page limitation.

If the completion of J6 Qualifications Sheet is required with proposals, does Volume II double-spaced, 12 point font apply to this attachment. Note the attachment J6 provided uses 11 point font with single-spacing.

Yes and we will revise the qualification sheet to reformat.

Will a laydown area for contractor equipment be provided in close proximity to the SAL work area?

A laydown area will be provided to the contractor but proximity to the SAL cannot be guaranteed.

Can an aerial work plan be provided for the SAL work area?

For aerial work plans refer to the CD provided during the Pre-Bid Site Visit Attachment A – Project Requirements, A12-Loc of Seed Project 5-23-2018

Question: May we submit CPARS in lieu of Past Performance Questionnaires (PPQs), and will they be accepted?

Yes

Question: May we submit previously completed and signed PPQs from other agencies (such as GSA and NAVFAC), and will they be accepted?

No

Question: May projects that exceed $499,999 be submitted, and will they be accepted?

Yes

Question: May projects that are slightly over $499,999 (and less than $600,000) be submitted, and will they be accepted?

See RFI question #67

Volume III: Past Performance

# 2) Page 78 reads: “… for up to three (3) Government or commercial contracts …SOW.”

(2) Past Performance Factor (b), Page 8 reads: “…delivering up to 5 projects that could range between $2,000.00 to $499,999.99 concurrently…SOW”

And

(2) Past Performance Factor (c), reads: “…for up to five (5) total projects for the prime contractor and may submit one (1) for each subcontractor.”

Question: Please clarify if the prime contractor should submit 3 or 5 projects?

See answer to RFI question #17

Question: May any Bachelor degree be acceptable with all other qualifications? For example, may the candidate have a Bachelor degree in History?

No Bachelor Degree in History does not satisfy the requirements for a BS degree in construction management, architecture, or engineering related field.

Question: In which volume should the Key Personnel package for the Program Manager be placed?

The Program Manager and all supporting documents should be inserting in Volume II separate by a blank sheet before the Technical Sub-Factors

Question: Is the Technical Approach Submission Template specific to Technical Subfactor C – Seed Project?

No, It is specific to A. Technical Capability and Approach.

Instructions to Offerors:

Volume II: Technical Proposal (2) Proposal Length, Page 77 “…double-spaced, no smaller than 12 point font)

Question: Does the Proposal Length requirements for double spacing and 12 point font apply to the content in the Technical Approach Submission Template?

Double spacing and 12 point font requirement applies to the Technical Approach Submission Template.

Volume II: Technical Proposal - Technical Subfactor A. Technical Capability and Approach and B. Management Capability and Staffing, Page 77:

Question: Does the Technical Approach Submission Template apply to Volume II, A. Technical Capability and Approach and B. Management Capability and Staffing?

If so, which SOW sections are to be referenced when responding to Technical Subfactor A and Subfactor B?

No,

Question: During site visit on 2/25/2019, an existing steel plate was observed within the project area. Please advise what, if any, work is required for this existing steel plate.

See answer to RFI #3

We will evaluate and identify whether each element is an NPI at that point.

Question: What is the quantity of existing security vehicle barriers to be removed and re-installed? One (1) vehicle barrier is listed in the SOW; however two (2) vehicle barriers were identified during the site visit on 2/25/2019.

There are two vehicle barriers. These devices will be removed by the Pentagon Force Protection Agency before the work starts and returned after the work completes on every weekend the work is being performed. This needs to be reflected in the PCP by the contractor.

Question: The SOW does not mention any Electrical, Security etc - If applicable, please provide the location of the electrical panelboard and controls panelboard for the existing security vehicle barrier to be removed and reinstalled.

Electrical and Security work associated with the vehicle barriers will be by done others.

Question: Please advise if we should provide separate and different JOC Coefficients for the different project types, as listed below:

a) Design-Build Projects with a Designer of Record (DOR) required.

b) Design-Bid-Build Projects; DOR not required.

c) Emergency Response / Accelerated Scheduling Projects.

Provide coefficients as outlined in revised J2.

The DOR should only be factored into the Design-Build Construction projects’ coefficient.

Question: Is the Qualified Fire Protection Engineer (QFPE) to be included on all projects which also includes exterior and site work?

A QFPE shall only be required on projects that specifically require a QFPE.

Question: Is a separate and different JOC Coefficient to be submitted for projects located outside the National Capital Region, requiring travel, per diems for lodging and meals.

This contract will have no projects outside of the NCR.

Question: During site visit on 2/25/2019, an area of asphalt paving was observed within an area of concrete paving. Is any work required at this location?

No, the asphalt sections in the concrete aprons are not included in the cold milling and paving scope of work.

Question: Is the seven (7) -person team described in Part 1.6.9 to be included in the JOC Coefficient for “Emergency Response / Accelerated Scheduling Projects”?

See answer to RFI #78

Question: Two (2) different versions of ‘Part 4.0 ATTACHMENTS’ have been issued for this Seed Project RFP; one version is in the initial documents made available on FedBizOpps, and the second version is included on the compact disc given to Contractors by WHS during the site visit on 2/25/2019. Please provide one (1) updated and correct version of ‘Part 4.0 ATTACHMENTS’ The version PART 4.0 ATTACTMENTS provided on the CD during the site visit is the correct version

Question: If personnel with security clearances are required on any project, is the security clearance requirement to be priced by the Contractor as a “Non-Prepriced Item”, per SOW/Part 1.5.3?

See answer RFI #76

No

If so, who coordinates the barrier relocations?

See RFI answer 4

RSMeans provides quarterly pricing releases that take into consideration market conditions. In the event that a specific item is not covered by a corresponding RSMeans line item, the awarded contractor may refer to section C, 1.5.3 Non-Prepriced Items.

As the contractor is given 7 calendar days to resubmit after a submission is returned, may we consider the same standard, that submissions returned after 1400 hours will be considered received on the next business day?

Yes

Please confirm if the contract is limited to firms with their principal office as submitted to the SBA for HubZone certification in the areas of Maryland, Virginia, and Washington DC.

See answer to RFI # 27

http://dsbs.sba.gov/dsbs/search/dsp_searchhubzone.cfm

Is WHS prepared to absorb the cost of the full-time employees required for each task order and how is that to be contemplated by RS Means?

Is this to be blended into the coefficient?

Only the Program Manager is required on-site as a full-time employee for the JOC contract. Other Key Personnel requirement will be specified and detailed in each Task Order. The cost of each of the Key Personnel positions should be included in the contractor’s coefficient, except for the DOR who shall be included in the Design coefficient And the Mitigation Supervisior who shall be included in the Emergency Response Coefficient

No, we will not be evaluating the alternate project manager.

How long is the typical approval…..? Net 14. Net 10 with prompt payment discount offered

RS Means does not have pricing for delays for work stoppages, how would those costs be paid?

2.4.30 Work Stoppage now states” Work may be stopped at any time due to Pentagon Reservation Security Issues.

Refer to J1_Const_Mngmnt_Gen_Reqts_V6 found in the CD provided during Pre-Bid Site Visit for details on Government induced work stoppages in section 2.7 Project Schedule Constraints.

RS Means does not have pricing for delays entering the construction areas, how would those costs be paid?

All costs not related to the work itself should be captured in the offeror’s coefficient.

RS Means does not have pricing for the hire of LEED Professionals how would their costs be paid?

The LEED Professional cost should be included in the Design coefficient.

Qualified Fire Protection Engineer (QFPE) - Registered professional engineer (P.E.)

This employee is not listed in the HQ 0034-19-R-0057 Labor…