J7_FSD_Statement_of_Work_for_Paving_of_the_SAL.pdf

FOR OFFICIAL USE ONLY

Section - C

Statement of Work

For

Facilities Services Directorate Milling and Paving of the Secure Access Lane

10/9/2018

SOW Form - Version 5 (01/19/17)

FOR OFFICIAL USE ONLY

Table of Contents

Contents

STATEMENT OF WORK

1.0 PROJECT OVERVIEW

2.0 TECHNICAL REQUIREMENTS

3.0 THE SUBMITTALS TABLE

4.0 ATTACHMENTS

Facilities Services Directorate Milling and Paving of the Secure Access Lane 10/9/2018

FOR OFFICIAL USE ONLY SOW Form – Ver. 5 (01/19/17)

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STATEMENT OF WORK

1.0 PROJECT OVERVIEW

1.1 Administration of Contract

This Contract will be administered by the Washington Headquarters Services (WHS), Acquisition Directorate (AD), Contracting Officer (KO), and Contract Specialist (CS) with assistance from the WHS Facilities Services Directorate (FSD), Federal Facilities Division (FFD), and Pentagon Building Management Office (PBMO) Contracting Officer Representative (COR). For this Statement of Work (SOW), Government refers to the KO, the CS, or the COR/GPM.

1.2 Project Background and Objective

This project is the Seed Project as part of FSD’s Job Ordering Contract (JOC) for the Alterations Work Group (AWG) & Pentagon Building Management Office (PBMO) and will be issued as a Task Order (TO). All guidelines, requirements, and conditions set forth in the SOW for the JOC, including all Attachments and Addendums, shall apply to this SOW. Refer to “FSD Statement of Work for JOC”.

The Secure Access Lane (SAL) is a high‐demand mission‐critical roadway that provides the only point of entry to the Pentagon for any and all deliveries. The SAL pavement is beginning to show signs of asphalt deterioration related to aging such as Alligator cracking, Block cracking, and Weathering. To avoid potential hazardous conditions for vehicular traffic the SAL pavement should be restored as soon as possible. This project intends to use Virginia Department of Transportation (VDOT) standards for this work.

1.3 Project Location

The work will take place at RDF Access Ln, Arlington, VA 22202. The Remote Delivery Facility (RDF) Access Lane, also referred to as the Secure Access Lane (SAL), is located at the Pentagon Reservation in Arlington, Virginia. The SAL project starts where westbound VA‐27 (Columbia Pike) meets (N. Rotary Road) in Arlington, VA and ends at the RDF parking area referred to as PRK26‐01.

Refer to SOW Attachment A12: “Project Aerial Loc Pln‐Area of Wk pln – SAL Paving”.

1.4 Period of Performance

Due to the high demand status of the SAL during standard working hours, the work must take place on Friday starting at 1800, or after, and end no later than 0500 on Monday. The overall Period of Performance (PoP) for this project is sixty (60) calendar days.

1.5 Scheduling Work

Before any work is initiated, the Contractor must submit a Project Coordination Plan (PCP) for approval by the Government. The Contractor shall include details on the sequence of procedures; permitting plan;

submittal plan; waste management plan; means of access to the Pentagon Reservation; staging area for heavy equipment and materials; placement of temporary traffic signs; and position and number of flaggers to name a few.

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The Contractor shall refer to the SOW Attachment A2: “FSD Construction Management General Requirements”, section 2.2.2.D.1.f., for post award scheduling requirements.

2.0 TECHNICAL REQUIREMENTS

The Contractor shall provide all labor, equipment, materials, and management to produce a complete, useable, and code compliant project for the work detailed in this SOW. The Contractor shall develop and prepare a PCP that incorporates the technical and general requirements in this SOW. The Contractor shall validate all requirements presented in this SOW prior to contract award. The Contractor shall notify the Government by submitting a formal Request for Information (RFI) if any additional information (or detail) is needed and has not been identified in this SOW. Post contract award, the SOW shall prevail if any technical conflicts arise. The PCP is intended to clearly define all the events that will take place relative to this SOW including, but not limited to, existing conditions, workflow, permitting, work plan, and materials delivery plan. The PCP is intended to reflect a thorough understanding of the SOW requirements. The format of the PCP shall be in PDF or Word format. The PCP shall be transmitted to the Government for review as a submittal. The PCP must be approved by the Government prior to any work being performed. The Contractor may start the permitting process in order to expedite project requirements while the PCP is under review. See section 3.0 “The Submittals Table” below, subsection 1.1 for further details.

2.1 Existing Conditions

Contractor shall protect existing features adjacent to or within the area of work, and shall repair any damages resulting from its work. Remove or alter existing work in such a manner as to prevent injury or damage to any portions of the existing work which remains. Repair or replace portions of existing work which have been altered or damaged during construction operations to match existing or adjoining work, as approved by the Contracting Officer. At the completion of operations, existing work shall be in a condition equal to or better than that which existed before new work started. Existing features include but are not limited to curb and gutter, trench drains, electrical/security enclosures, access gates, concrete barriers, concrete pads, and parking stops.

2.2 Cold Milling

Remove one and half inches (1.5”) of existing pavement by cold milling. Ensure that only bituminous pavement is removed and the base course is not disturbed unless defined otherwise in this SOW. Make sufficient passes so that the designated area is milled to the grades and cross‐sections indicated. The milling shall proceed with care so as not to damage the pavement below the designated grade. Repair or replace damaged manholes, valve boxes, utility lines, or pavement that is torn, cracked, gouged, rutted, broken or undercut. The milled material shall be removed from the pavement and loaded into trucks. Do not open the road for traffic until all milled material is removed. Removed materials shall have a minimum of one hundred percent (100%) by weight passing a 50 mm sieve when tested in accordance with ASTM C 136.

Demolished materials must be hauled away for disposal and transported to a local plant for hot mix or cold mix recycling. Asphalt disposal amounts shall be included in each payment request. Clean‐up shall consist of broom or vacuum truck and used over all disturbed surfaces. Contractor shall furnish trip tickets to the Contracting Officer’s Representative.

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2.2 Asphalt Works

The Contractor shall execute the work for the entire road section inside the area of work. Virginia Department of Transportation (VDOT), Road and Bridge Specifications, methods of construction of the surface course shall be in accordance with VDOT Section 315. Placement will not be permitted unless the Contractor has a working asphalt thermometer on site. Asphalt works ‐ curb to curb (and barrier to barrier) ‐ according to VDOT standards, surface mix SM‐ 9.5D is adequate for the surface layer. The Contractor is required to mill one and a half inches (1.5”) for the entire road section, remove debris off‐site, dispose, furnish and install one and a half inches (1.5”) SM 9.5D asphalt. The final surface must be smooth, stable, safe, and rigid. All surfaces must promote positive surface water drainage, free from ponding and settling.

Refer to Addendum B titled “VDOT R&B Guidelines 2016”.

2.3 Underground Facilities

The Contractor shall mark the surface of the ground where existing underground utilities are located. Verify the elevations of existing piping, utilities, and any type of underground obstruction not indicated or specified to be removed but indicated or discovered during scanning in locations where new work is to be installed.

Verify elevations before installing new work closer than nearest manhole or other structure at which an adjustment in grade can be made.

The Government is aware of the presence of trench drains, manholes, and underground piping for electrical utilities. This is not a comprehensive list and the Contractor shall confirm all underground facilities during their site survey.

2.4 Above Ground Facilities

The following above ground facilities will require coordination for removal before milling operations and re‐ installation upon completion of paving (and/or striping). The Contractor shall coordinate with the COR.

A. One (1) security vehicle barrier.

B. Four (4) parking stops.

C. Two (2) trench drain mesh covers and filter socks.

The following above ground facilities will require protection during construction activities.

A. Concrete barriers on either side of the SAL.

B. Six (6) trench drains.

C. Three (3) manholes.

D. Three (3) concrete pads.

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2.5 Vehicle Traffic and Pedestrian Access Barriers

Traffic and pedestrian access barriers shall be put in place and ready for operation as approved by the Contracting Officer's designated representative before any work which would interfere with normal operation of vehicular or pedestrian traffic. Barriers shall comply with VDOT regulations and Army Corps of Engineers Safety and Health Requirements EM385‐1‐1 standards, whichever is most stringent.

2.6 Striping

Provide paint striping in accordance with VDOT Road and Bridge Specifications Section 704 and Attachment “A16‐SDDCTEA Pamp 55‐17 Crosswalk Guidelines”. New striping shall replace existing striping in the exact locations, dimensions, colors, and thickness. Allow bituminous pavement to cure according to manufacturer’s recommendations before paint is applied, unless approved otherwise by the COR.

Pavement shall be thoroughly clean and entirely free of loose sand, stones, dust, oil, grease, water, and other substances that will be deleterious to the paint or will adversely affect the adhesion of the paint. Do not apply paint during high wind of over twenty four (24) kilometers per hour / fifteen (15) miles per hour.

Do not apply paint when high humidity conditions of over 70 percent (70%) occur. Apply paint only when ambient temperature is five degrees Celsius (5 °C) / forty one degrees Fahrenheit (41°f ) or above and rising but not more than thirty five degrees Celsius (35°C) / ninety five degrees Fahrenheit (95°f), unless otherwise approved by the COR. Apply paint to a wet film thickness of 0.38 mm (15 mils) by means of conventional traffic line striping equipment. Vehicle and pedestrian traffic shall not be permitted to use the painted areas until paint has been allowed to dry for the minimum manufacturer's recommended drying time (the Contractor shall confirm with the COR).

Striping is required for the following existing locations: crosswalks, lane dividers at concrete pad leading to screening area, lane labels at concrete pad leading to screening area, vehicle stop markers, parking dividers, parking numbers, and handicapped sign.

2.7 Car Stops

The Contractor shall remove and install existing car stops. In the event that any of the car stops is damaged at demolition, the Contractor shall provide car stops to the profile and size similar to existing car stops. Car stops shall be manufactured with one hundred percent (100%) recycled materials approved by Contracting Officer. Anchor with two (2) number five (No. 5) reinforcing rods located at mid‐point of its cross section and with two galvanized sleeves for anchoring or as recommended by the manufacturer.

2.8 Measurements and Quantities

The Contractor shall be responsible for all quantities and field measurements. All measurements, quantities, illustrations, drawings and documents provided by the Government are for illustrative guidance only and are required to be verified by the Contractor prior to beginning work. The area of work to be milled and paved is approximately thirty five thousand and four hundred and fifty square feet (35,450 SF).

Other quantities include:

A. Four (4) car stops, Facilities Services Directorate Milling and Paving of the Secure Access LaneSOW Page 5 of 12 10/9/2018

B. Four inches (4”) of seven hundred and fifty feet (750’) of striping, C. Sixteen inches (16”) of one hundred feet (100’) of striping, D. Twenty four inches (24”) of one hundred and fifty feet (150’) of striping, E. Twenty (20) painted parking numbers, F. One (1) painted handicapped sign, and

G. Thirty nine (39) eight foot (8’) painted letters at sixteen inches (16”) wide.

2.9 Coordination

Due to the mission‐critical aspect of the SAL, the Contractor is responsible to coordinate all aspects of this project with the CO or COR to ensure that work may only be completed over a weekend or Non‐Standard Work Hours, if necessary, so that vehicle traffic is never interrupted during Normal Work Hours. The Contractor is also responsible to coordinate with Pentagon Force Protection Agency (PFPA) for the vehicle barrier equipment removal and re‐installation.

Points of Contact

A. PBMO (703) 697‐7351

B. PBMO COR: Michael S. DeVillo

C. Quality Assurance Inspector: Name/phone to be provided upon award.

D. Pentagon Force Protection Agency (PFPA): (703) 697‐1001

E. Pentagon Fire Marshal (PFM): Name/phone to be provided upon award.

F. Building Operations Command Center (BoCC) (703) 614‐1597

2.11 Testing of Pavement Course

All testing requirements must follow federal, VDOT and WHS building requirements.

A. Density: Determine density of pavement by testing cores obtained from the binder and wearing course in accordance with AASHTO T230. Take three cores at location designated by Contracting

Officer's designated representative for each 181 metric tons, or fraction thereof, of asphalt placed. Deliver cores ¬undisturbed and undamaged to laboratory and provide test results within

48 hours of each day placement of paving materials. Testing shall be part of the unit cost.

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B. Thickness: Determine thickness of the binder and wearing course from cores taken for density test.

C. Straightedge Test: Test compacted surface of binder course and wearing course with a straightedge as work progresses. Apply straightedge parallel with and at right angles to centerline after final rolling. Variations in the binder course surface shall not be more than 6 mm from the lower edge of the 3.0 m straightedge; variations in wearing course surface shall not be more than 6 mm from the lower edge of the 3.0 m straightedge. Pavement showing irregularities greater than that specified shall be corrected as directed by Contracting Officer.

2.12 Alternate Testing of Pavement Course

Alternate Testing Method for Pavement Courses: The following testing method may be used to determine density and thickness in lieu of testing specified above. Frequency of testing shall be the same. When in place nuclear method to determine density is used, take two pavement cores at locations designated by

Contracting Officer's designated representative and turn over to Government to verify pavement thickness.

Coordination and approval from the Contracting Officer’s Representative and the Pentagon Force

Protection Agency shall be required for nuclear testing. Alternate testing method shall be part of the unit cost when used.

A. Density: Determine density of pavement by in place testing using Nuclear Method in accordance with ASTM D 2950.

2.13 Exceptions from the FSD Construction Management General Requirements

The following sections of the FSD Construction Management General Requirements do not apply to this Contract:

Section 1.4: Stormwater Management Section 1.14: Landscape Excavation/Damage Repair Requirements Section 3.1: Design Quality Control Plan (N/A for design‐bid‐build projects) Section 4.2: Historic Approval Documents Section 4.3: Design Intent Documents (DID) (tenant fit‐out only) Section 4.4: Design Document Submittals (N/A for design‐bid‐build projects) Section 4.6: Transfer & Acceptance of Military Real Property (DD Form 1354) Section 4.7: Sustainability Design Requirements Section 5.3: Training (N/A if no Cx) Section 5.4: Systems Operations and Maintenance Manuals (SOMMs) (N/A if no Cx) Section 5.5: Operation and Maintenance Manuals (O&Ms) Section 5.6: NFPA 72 Form Record of Completion (N/A if no Fire Alarms) Section 5.7: NFPA 13 Contractor’s Material and Test Certificate for Above‐Ground Piping Section 5.8: Design Master Equipment List (DMEL) Section 5.9: As‐Built Documents (N/A if design‐bid‐build or when DOR does As‐Builts) Section 5.10: Issue for Record As‐Built Drawings (N/A if design‐bid‐build or when DOR does As‐ Builts)

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Section 5.13: Elevator and Escalator Certificates of Operation Section 5.14: Attic Stock Delivered Inventory (only at customer’s request – rarely applies) Section 5.15: Certificate of Occupancy Section 5.16: Guiding Principles Checklist (for new construction & modernization) Section 5.20: Utility Room List Section 5.21: Joint Use Rooms List Section 10.1: Design Support during Construction (N/A for design‐bid‐build projects) Section 10.9: Soil Removal or Procurement Section 11.0: Commissioning

2.14 Enterprise Facility Information Center (eFIC) Requirements

Contractor shall refer to SOW Attachment A2: “FSD Construction General Requirements for Design Document compliance and requirements.

3.0 THE SUBMITTALS TABLE

3.1 Format: All documents shall be submitted in a PDF file format unless otherwise noted.

3.2 Review Periods: The period of review begins when the Government receives an approved submittal.

The period of review for each resubmission shall be the same as the initial submission. Any resubmissions shall be due 14 calendar days after transmittal response to the Contractor. All submittals received after 1400 hours will be considered the next business day.

3.3 Documenting Changes: Submittals that contain deviations from the SOW must be specifically identified and contain a detailed explanation for deviation. Government review or approval of any submittal, shop drawing, or plan shall not waive any SOW requirement unless expressly waived by the Government or release Contractor of its sole responsibility to fully comply with all contract requirements.

3.4 Contractor Responsibility: Government review or acceptance of any design submission under this contract shall not relieve the Contractor of its sole responsibility to perform all contract requirements and deliver a product that in all respects conforms to the contract requirements.

Acceptance/Review by the Government shall not constitute a waiver or change to the contract requirements unless that change or waiver is expressly approved in writing by the CO.

3.5 Submittal Sequence: The awarded Contractor is required to follow the schedule submittal sequence and flowchart. Contractor shall refer to SOW Attachment K: Schedule Requirements.

Section numbers in this submittal table refer to corresponding sections under SOW Attachment A2: “FSD Construction Management General Requirements”.

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Submittal

Due from Contractor

Format/

Quantity

Government

Review

Period

1.0 SITE

1.1

Project Coordination Plan

(PCP)

21 Calendar Days from

NTP & updated with

100% Design Submission

Electronically via

Email

14 Calendar

Days

1.1

Building Code Permit

Included with PCP submission (permit is issued once all design phases have been reviewed and approved)

1 Hard Copy &

1.1 Proof of Permit

Prior to start of

Construction

Electronically via

Email

1.2

Existing Conditions Report

Prior to first Design

Submission

2 Hard Copies &

Electronically via

Email

1.3

Dust Mitigation Plan

Included in Construction

Air Quality Management

Plan Submission

Electronically via

Email

1.4

Virginia Construction General

Permit (obtained through

Arlington County)

Concurrent with 65%

Design Submission

PDF & Source

Format;

1.5

Debris Removal

Documentation

Monthly during construction & Final at substantial completion

Electronically via

Email

Construction & Demolition

(C&D) Waste Management

Plan (WMP)

14 Calendar Days prior to construction activity

Electronically via

Email

Waste Recycling Reports

Monthly during construction & Final at substantial completion and on Pay App

1.6

Pre‐Construction Submittal

Register (N/A if Bid Build)

14 Calendar Days from

NTP

PDF and Source

Format;

days

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Quantity

Government

Review

Period

1.12

Access Request Forms

5 Business days prior to the requested dates of access

Electronically via

Email

5 Business

2.0 COST‐SCHEDULE‐INVOICE

2.2

Schedule of Values (SOV) ‐

AIA Form G703

Concurrent with 95% and

100% Design Submissions

(NTP + 30 Calendar Days)

2.2

Permitting Schedule

Concurrent with 95 % and 100% Design

Submissions

Electronically via

Email

14 Calendar

Days

3.0 QUALITY CONTROL & SAFETY

3.2 Construction Quality Control

Plan (CQC)

21 Calendar Days from

NTP

Electronically via

Email

14 Calendar

Days

3.3 Accident Prevention Plan

(APP)

21 Calendar Days from

NTP

Electronically via

Email

14 Calendar

Days

3.3 Initial ‐ Activity Hazard

Analysis (AHA)

21 Calendar Days from

NTP

Electronically via

Email

14 Calendar

Days

3.3 Activity Hazard Analysis

(AHA)

7 Business days prior to construction activity

Electronically via

48 hours

3.4

Quality Control Daily Reports

Concurrent with

Construction Daily

Reports

Electronically via

Email

3 Calendar

4.0 DESIGN & CONSTRUCTION

4.5

Construction Submittal

Register

Concurrent with each

Design Submission &

Concurrent with Final

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Quantity

Government

Review

Period

4.9

Construction Daily Reports

The following work day &

Concurrent with QC Daily

Reports

Electronically via

Email

3 Calendar

Days

5.0 CLOSEOUT

5.2 Comprehensive Punch List

14 Calendar Days after

Final Inspection

Electronically via

Email

21 Calendar

Days

6.0 GENERAL PROJECT REQUIREMENTS

6.4 Meeting Agenda

24 hours in advance of meeting

Electronically via

N/A

6.4

Up‐to‐Date Pre‐Construction or Construction Submittal

Register

24 hours in advance of meeting

N/A

6.4 RFI Log (Closed & Opened)

24 hours in advance of meeting

Electronically via

Email N/A

6.4 Weekly Progress Meeting

Minutes

Within 48 hours after meeting

Electronically via

Email

3 Calendar

Days

6.7 Request for Information (RFI) As necessary

Electronically via

Email

4.0 ATTACHMENTS

The numbered items below with the “strikethrough” do not apply to this project and will not be included in the RFP package.

Attachment A: Project Requirements

1. WHS Building Code Rev. 5.0

2. FSD Construction Management General Requirements Ver. 4

3. Door Security Rough‐in Packet Ver. 2.0

4. Furniture KOP Prototypicals

5. Guidance Document for Land Disturbing Activity Permits (Jan 2017)

6. Guidance Document for Proper Handling of Excavated & Imported Soil at the Pentagon (2016)

7. Pentagon Electronic Security Typicals (02.22.15)

8. Pentagon Facility Guide Specs (PFGS) Ver. 1.2

9. Pentagon Historic Concrete Specifications Ver. 1.1

10. Pentagon Reservation Exterior Standards Manual Ver. 1.1

11. Pentagon Sign Types Ver. 1.1

12. Project Aerial Location Plan and Area of Work Plan(s)

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13. Reservation Finish Standards

14. Sample DID

15. Sample DID Meeting Agenda

16. SDDCTEA Pamphlet 55‐17: Better Military Traffic Engineering Crosswalk Guidelines

17. Sustainability Requirements Ver. 1.4

18. Technical Requirements Package

19. Type F ‐ Furniture Layout Ver. 1.1

20. Wedge 1 Universal Space Plan (W1 USP) Technical Workbook

21. Wedges 2‐5 Universal Space Plan (W2‐5 USP) Technical Workbook

22. WHS Fire Regulations Rev. 7.0

Attachment B: IT Requirements (DOES NOT APPLY)

Attachment C: Security Requirements (DOES NOT APPLY)

Attachment D: Commissioning (DOES NOT APPLY)

Attachment E: Equipment Labeling (DOES NOT APPLY)

Attachment F: Document Control

1. Document Control Transmittal Process Ver. 2.0

2. Submittal Form Ver. 3.0

3. Submittal Register Template Ver. 2

4. RFI Template Ver. 2.0

5. Sample Progress Meeting Agenda Ver. 1.0

6. Estimating Template ‐ Contractor Ver. 2.3

7. Pre‐Final and Final Inspection Form (11.05.15)

8. WHSBC Permit Application

Attachment G: Quality Control

1. UFGS 01 45 00.00 10 Quality Control

2. QC Control Process Ver. 1.2

Attachment H: Drawing Standards (DOES NOT APPLY)

Attachment I: Heating and Refrigeration Plant (DOES NOT APPLY)

Attachment J: Safety Requirements

1. EM‐385: Safety and Health Requirements

2. Asbestos Location OM Program (03.07.16)

Attachment K: Scheduling Requirements

1. P6 Project Schedule Template Ver. 2 (PDF)

2. P6 Project Schedule Template Ver. 2 (XER)

3. Permit Flowchart (Dec 2016)

4. ECM Scheduling Manual (Dec 2016)

5. WBS Template (Dec 2016)

6. WBS Template – Visio File (Dec 2016)

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7. WBS Dictionary Template (Dec 2016)

8. Schedule Template Instructions (Jan 2017)

ADDENDUMS:

1. ADDENDUM A ‐ VDOT R&B Guidelines 2016