J-6 WHS Project Standards Manual.doc

Washington Headquarters Services

Project Standards Manual

Version 9, 1/19/11

Project Standards Manual for Washington Headquarters Services

31. Introduction……….

32. Permits……..

43. Safety & Environmental Management Plan (S&EMP)

44. Specifications for Contracts

55. Authority Having Jurisdiction (AHJ) for Code Compliance

66. Quality Control Plan

77. Commissioning

88. Integrated Sustainable Requirements

89. Real Property Asset Management (RPAM)

910. Submissions

1011. Close Out Procedures

11Attachment 1. FSD Close Out Manual

12Attachment 2. Example SOMMS

21Attachment 3. Project Delivery Requirements Table

22Attachment 4. Air Quality (temporary boilers)

23Attachment 5. Asbestos Abatement

24Attachment 6. Cable Pulling

25Attachment 7. Confined Space Entry

26Attachment 8. Public Space Policy (Corridor Storage)

27Attachment 9. Excavation

28Attachment 10. Hazardous Material Storage

29Attachment 11. Hot Work (Welding, Cutting or Brazing)

31Attachment 12. Lead Exposure

32Attachment 13. Photo Permit

33Attachment 14. Reservation Installation Application (RIA)

34Attachment 15. Roof Work

35Attachment 16. Security Space Clearance

36Attachment 17. Space Use (to include land)

39Attachment 18. PBMO Access/Outage Permits

41Attachment 19. Pentagon Renovation & Construction Program Electronic Data Standards Revision 4.1, January 25, 2006

42Attachment 20. UFC 1-300-08, Criteria for Transfer and Acceptance of Military Real Property

1. Introduction This manual is intended to provide basic requirements for all projects under WHS responsibility within the National Capital Region and has language that can be altered to fit contract scopes of work or other contract vehicles for the types of submittals required by the Facilities Services Directorate (FSD) deemed necessary for it to properly operate and maintain the projects or work being turned over to them. While the requirements are extensive, size and complexity must be considered when determining the actual requirements for each project. It is therefore essential that projects be coordinated closely with the Project Management Office (PMO) Project Controls Section.

2. Compliance, Permits, and Licensing Applications Prior to execution, the Project Manager (PM) needs to determine what permits and licenses are required to meet WHS regulations and for complying with any Federal, State, and municipal laws, codes, and regulations applicable to the performance of the work per FAR 52.236-7. In addition, the PM is responsible for facilitating transportation, disposal and handling of hazardous waste, asbestos removal/abatement, PCBs, refrigerants, lead based paint, etc. These items must be properly manifested and coordinated through FSD.

Required permits/approvals:

a. Air Quality (temporary boilers) (ETSD/SEMB) (Attachment 4)

b. Access to utility spaces (PBMO) (Attachment 18)

c. Asbestos Abatement (Attachment 5)

d. Cable Pulling (ETSD/SEMB) (Attachment 6)

e. Confined Space Entry (ETSD/SEMB) (Attachment 7)

f. Public Space Policy (Corridor Storage) (PBMO) (Attachment 8)

g. Excavation (ETSD/FEB) (Attachment 9)

h. Hazardous Material Storage (Attachment 10)

i. Hot Work (Welding, Cutting or Brazing) (ETSD/SEMB) (Attachment 11)

j. Lead Exposure (Attachment 12)

k. Photo Permit (Attachment 13)

l. Reservation Installation Application (RIA) for installing antennas or frequency transmitting (Attachment 14)

m. Roof Work (Attachment 15)

n. Security Space Clearance (Attachment 16)

o. Space Use (to include land) (PBMO) (Attachment 17)

p. Utility Outage (PBMO) (Attachment 18)

3. Environmental, Health, and Safety Planning Compliance with Occupational Safety & Health Administration (OSHA) rules, regulations, and laws, and Corp of Engineers Safety and Health Requirements EM385-1-1 (15 Sep 2008) http://www.usace.army.mil/CESO/Pages/EM385-1-1.aspx is mandatory regardless of whether a formal plan is required or not.

4. Specifications for Contracts

a. Design specifications that comply with the Unified Facilities Guide Specifications (UFGS) (Attachment 21) shall be used as a guide for construction projects.

b. Universal Space Plan Universal space planning technical workbook (Attachment 22) shall to be utilized to the greatest extent possible and will not be deviated from unless approved by the Authority Having Jurisdiction (AHJ).

c. Governing Building Codes

All work shall be done in accordance with the Section 108 of the Pentagon Reservation Building Code (PRBC) (Attachment 23)

5. Authority Having Jurisdiction (AHJ) for Code Compliance

The Authority Having Jurisdiction (AHJ) on the Pentagon Reservation is the Director of the Facilities Services Directorate, Washington Headquarters Services. The AHJ shall render unilateral and final decisions on regulation requirements only when disputes regarding determinations, interpretations or exemptions cannot be reconciled by the Government Project Team and the Contractor. AHJ decisions are not subject to protest or dispute. Waivers shall only be requested in special circumstances where life safety is compromised, historic preservation could be impacted or major constructability difficulties would result. When a waiver is requested, if approved, the Contractor shall not commence such changes until written approval is provided by the AHJ. The Contracting Officer does not have authority to make such decisions and shall administer the decisions provided by the AHJ.

6. Quality Control Plan

Projects require a Quality Control Plan (QCP) and/or a Design Quality Control Plan (DQCP) submitted by either the Contractor doing the project or the project manager in charge of the project.

d. The intention of the Quality Control Plan is to establish and maintain an effective quality control system in compliance with either contract clauses or project objectives if done by in-house forces. The QCP consists of the plans, procedures, and organization necessary to produce the product or project which complies with the contract requirements. The contents of the QCP shall include as minimum all work concerning the project, both onsite and offsite, by subcontractors, fabricators, suppliers, designers, A/E and others. Typically QCPs include the following information:

i. A description of the quality control organization, including a chart showing lines of authority and acknowledgment that the contractor’s quality control (CQC) staff will implement the three phase control system for all aspects of the work specified. Include a CQC System Manager who reports to the project superintendent.

ii. The name, qualifications (in resume format), duties, responsibilities, and authorities of each person assigned a CQC function.

iii. A copy of the letter to the CQC System Manager signed by an authorized official of the firm which describes the responsibilities and delegates sufficient authorities to adequately perform the functions of the CQC System Manager, including authority to stop work which is not in compliance with the contract. Letters of direction to all other various quality control representatives outlining duties, authorities, and responsibilities will be issued by the CQC System Manager. Copies of these letters must be furnished to the Government.

iv. Procedures for scheduling, reviewing, certifying, and managing submittals, including those of subcontractors, offsite fabricators, suppliers, and purchasing agents subcontractors, designers of record, consultants, architect engineers (AE), offsite fabricators, suppliers, and purchasing agents.

v. Control, verification, and acceptance testing procedures for each specific test to include the test name, specification paragraph requiring test, feature of work to be tested, test frequency, and person responsible for each test. (Laboratory facilities approved by the Contracting Officer must be used.)

vi. Procedures for tracking preparatory, initial, and follow-up control phases and control, verification, and acceptance tests including documentation.

vii. Procedures for tracking construction design and construction deficiencies from identification through acceptable corrective action. Establish verification procedures that identified deficiencies have been corrected.

viii. Reporting procedures, including proposed reporting formats.

ix. A list of the definable features of work. A definable feature of work is a task which is separate and distinct from other tasks, has separate control requirements, and may be identified by different trades or disciplines, or it may be work by the same trade in a different environment. Although each section of the specifications may generally be considered as a definable feature of work, there are frequently more than one definable features under a particular section. This list will be agreed upon during the coordination meeting.

e. Design Quality Control Plans (DQCP) are primarily used in conjunction with the design-build project delivery method as a means of providing and maintaining an effective quality control program which assures that all the services required by the design-build contract are performed and provided in a manner that meets professional architectural and engineering standards. Refer to UNIFIED FACILITIES GUIDE SPECIFICATIONS, SECTION 01 45 01, and QUALITY CONTROL, dated Jan 2008 for more information. The degree and complexity of the QCP needs to be tailored to the size and complexity of the project.

7. Commissioning

FSD may require the implementation of a commissioning process depending upon the type of project, size and complexity, degree of interface with FSD utility infrastructure, and whether or not equipment will be turned over to FSD for Operations and Maintenance. Commissioning is a proactive, systematic, and rigorous process of assuring by documentation, functional testing, and training, from the design phase to a minimum of one year after construction, all building facility systems perform interactively in accordance with the design documentation and intent, and in accordance with the Government’s operational needs. This process judges correct performance of both individual systems and systems operating interactively according to the project design intent. Ideally commissioning shall be incorporated in some degree into all projects. As a generally reference for to familiarize project managers with the commissioning process, the following web site can be accessed: http://www.wbdg.org/project/buildingcomm.php

8. Integrated Sustainable Requirements

It is a FSD requirement that sustainable design be incorporated to the greatest extent possible for all projects. The principles and practices of sustainable design support federal goals in energy and environmental initiatives, including energy efficiency improvements, enhanced Indoor Environmental Quality (IEQ), greenhouse gas reduction, water supply, waste prevention, commissioning and facility maintenance and operations. The intent of using an Integrated Sustainable Design approach is to create a culture where every element of work is examined as part of the process to reduce the impact on our natural resources of the local, regional, and global environments while enhancing the IEQ for the occupants. An excellent guide for sustainable design is the Whole Building Design Guide, located at http://www.wbdg.org/index.php, which is supported by such organizations as Greener Buildings and the Sustainable Buildings Industry.

It is a FSD requirement to use material, equipment, and parts common to the building’s systems. Further information can be obtained from the building manager’s office. The intent of this is to reduce repair parts inventories as well as to maintain standardization of systems.

9. Real Property Asset Management (RPAM) All projects over $20,000 require the submission of DD Form 1354, Transfer and Acceptance of Military Real Property, provided to the FSD Real Property Officer, in accordance with UFC 1-300-08, Criteria for Transfer and Acceptance of Military Real Property (Attachment 20). Three DD Form 1354’s will be submitted: Draft, Interim and Final.

f. The Draft DD Form 1354 will be completed early on in the project, preferably in the design stage to ensure the level of detail and the different components of a project are explained. The level of detail will go down to the category code level of detail for the project i.e. admin space, dining facility, sidewalk, exterior lighting etc. with costs and units of measure broken out accordingly.

g. The Interim DD Form 1354 shall be submitted prior to acceptance of property with auditable costs to a point and time. A complete interim DD Form 1354 must be signed by the transferring and accepting officials before the assets are placed in service. The interim includes actual costs that have been expended to date and are not estimated costs. Supporting documentation will be included with the interim DD Form 1354 to include work orders, DD Form 1391 (MILCON only), contract, modifications, statement of work (dollar amts, location, source of funds, parties to the contract and signature page required), approved invoices, indirect costs, material inspection and receiving reports, evidence of in-house labor, drawings. Direct and indirect costs are to be included. Costs are all amounts paid for work performed under contract to include items below if performed under contract, as well as any incentive fees paid to contractor to reward performance goals. Direct costs include salaries and other benefits for employees who work directly on the project; materials and supplies used for the project; various costs associated with office space, equipment, facilities, and utilities that are used exclusively to produce the output; and costs of goods or services received from other segments or entities that are used to do the project. Indirect costs include: supervision, inspection and overhead (SIOH); cost of transportation; cost of handling and storage; cost of injuries and damages; cost of legal and recording fees; cost of architecture and engineering studies; cost of facility and site preparation; cost of installed equipment; cost of installation government furnished equipment or material; cost of installation donated assets; engineering , architectural and other outside services for designs, plans specifications and surveys; and acquisition and preparation costs of buildings and other facilities. The interim will also include punch lists of items that will be corrected prior to final acceptance. The source of funds is also to be annotated i.e. O&M, NAF, other agency/service, and private donation.

h. The Final DD Form 1354 will be completed once all costs have been expended and the project is ready for close out. The final DD Form 1354 includes the total final cost for each real property asset in a project. Additional supporting documentation that provides an audit trail of costs will be included. The items included in the punch lists at the interim have been corrected. The final DD Form 1354 must be signed by the transferring and accepting officials for a project to be completed. The source of funds is also to be annotated i.e. O&M, NAF, other agency/service, and private donation.

10. Deliverables

a. All project deliverables and data shall be submitted to PMO Project Controls Section electronically and in hard copy as outlined in Attachment 3. Generally the number of electronic and hard copies will be in the form of (4) hard copies and (2) electronic copy of all design deliverables, coordination drawings and equipment submittals, all Systems Operation Maintenance Manuals (SOMM’s), O&M Manuals, and As-Built drawings on CD or DVD, data in this section refers to all drawings, documents, cataloging attributes, and databases used in the design, construction, and commissioning efforts. PMO Project Controls Section will forward one (1) of the electronic copies of all SOMMs, O&M Manuals, and As-Built drawings to the A/E Document Resource Center (DRC). This information will be used in the development of a Building Information Model. A BIM is a digital representation of physical and functional characteristics of a facility. As such it serves as a shared knowledge resource for information about a facility forming a reliable basis for decisions during its life-cycle from inception onward. Sources for information on BIM include http://www.wbdg.org/design/bim.php http://www.fiatech.org http://www.iai-international.org/index.html

b. Electronic Submission requirements:

i. All electronic data shall reproduce an exact reproduction of its respective hardcopy when printed.

ii. Provide 2D and 3D wire-frame drawing source files in Bentley’s Micro station Design ((DGN) format and include all drawing support. Provide dynamic links source files to database or other documents when beneficial.

iii. Provide document source files in Microsoft Office Professional formats. Provide each document in Portable Document Format (PDF) which is book-marked and fully-text retrievable. Provide coversheet containing key cataloging information and table of contents.

iv. Provide database source files in Microsoft Access format. Provide complete database schema (plan) and user manual with database applications. Provide PDF version of reports generated from database applications.

v. All CADD drawings shall comply with the Pentagon Renovation & Construction Program Electronic Data Standards Revision 4.1, January 25, 2006 (Attachment 23). The CADD Standards are also available through A/E Configuration Management Section who is responsible for all Master Record Drawings. PMO Project Controls Section will work with Project Managers for small projects to minimize the submission requirements commensurate with the size and complexity of the project.

11. Close Out Close Out procedures shall comply with the FSD Close Out Manual referenced in Attachment 1. Building systems and equipment to be turned over to FSD/FFD for continued operations and maintenance should be consistent with the guidance in the SOMM Specification in Attachment 2.

Attachment 1. FSD Close Out Manual Attachment 2. Example SOMMS

SECTION 01835

SYSTEM OPERATION AND MAINTENANCE MANUALS

PART 1 - GENERAL

1.1 SUMMARY

A. Description of Work: General requirements for system operation and maintenance manuals (SOMMs).

1.2 RELATED WORK SPECIFIED ELSEWHERE

A. 01330

SUBMITTIAL PROCEDURES

B. 01770

CLOSEOUT PROCEDURES

C. 01781

PROJECT RECORD DOCUMENTS

D. 01810

COMMISSIONING REQUIREMENTS

1.3 QUALITY ASSURANCE

A. Reference Documents:

1. The publication listed below forms a part of this specification to the extent referenced. The publication is referred to in the text by basic designation only.

R.S. MEANS COMPANY, INC. (RSM) RSM FMRCD Facilities Maintenance and Repair Cost Data, Current Edition Data, Current Edition.

1.4 MANUAL DESCRIPTION

A. Each System Operation and Maintenance Manual (SOMM) shall provide a comprehensive, organized library of as-built materials, equipment, lock out tag for new systems and equipment, and systems describing the efficient, economical, and safe operation, maintenance, and repair of equipment and associated systems.

B. Training requirements for facility personnel shall also be included as part of the SOMM. The manuals shall be factual, concise, comprehensive, and written so that they can be easily understood by maintenance personnel.

C. A separate SOMM shall be provided for the following systems:

1. Heating, Ventilating, and Air Conditioning (HVAC)

2. Lighting System

3. Electrical Distribution

4. Steam

5. Plumbing

6. Fire Protection

7. Fire Detection

D. Equipment that is not applicable to the respective SOMM is covered in Section 01781 OPERATION AND MAINTENANCE DATA.

E. Each SOMM shall be arranged as follows:

1. Front Matter.

2. Chapter 1--General Information

3. Chapter 2--System Description

4. Chapter 3--Theory of Operation

5. Chapter 4--System Operations

6. Chapter 5--Preventive Maintenance

7. Chapter 6--Trouble Analysis

8. Chapter 7--Corrective Maintenance and Checkout Procedures

9. Appendix A--Special Tools and Test Equipment List

10. Appendix B--Spare Parts List

11. Appendix C--Vendor Data

12. Appendix D--Warranty Information

13. Appendix E--Design Master Equipment List (DMEL)

14. Appendix F--Training Concept Report

F. Repetitive data may be cross-referenced from chapter to chapter. Electronic version of SOMM will utilize hyperlinks or similar technique for cross-referencing.

G. Submission of SOMM

1. SOMM(s will be submitted in both hardcopy and electronic.

2. Electronic submission will conform to the Electronic Data Standard (EDS).

3. One (1) electronic and six (6) hardcopies will be provided.

4. Submissions will be in accordance with the following:

5. Chapter 1, Chapter 2, and Chapter 3 will be available for review 120 days following the Final Design Document submission.

6. Chapter 4 will be available 60 days after associated equipment and control system submittals are approved.

7. Chapter 5 and Appendices will be available 60 days after associated O&M data is approved.

8. SOMM(s will be updated, where required with each review process

9. Final SOMM will be provided 30 days prior to the system turnover

H. Changes to Submittals:

1. Manufacturer originated changes or revisions to the submitted data shall be furnished by the Contractor if equipment is so affected subsequent to acceptance of the SOMM and prior to system turnover.

2. Electronic and hardcopy SOMMs will be updated to reflect manufacturer-originated changes.

1.5 SYSTEM OPERATION AND MAINTENANCE MANUAL (SOMM)

A. Provide the following data for each SOMM.

Chapter 1: General Information: Establishes the purpose of the manual and provides general information regarding layout of the manuals and each section(s content.

Chapter 2: System Description: Provides a descriptive overview of the design and layout of the systems and summarizes the respective functional characteristics.

Chapter 3: Theory of Operation: Provides a theory of operation for the systems.

Chapter 4: System Operations:

a. Include single line plans, functional diagrams, schematics, isometrics, and data as required, to explain the detailed operation and control of each individual piece of equipment. Incorporate a narrative description of normal operation requirements and special seasonal operation requirements of major equipment.

b. Data significant for proper operation of the system and the associated equipment shall be provided. The operators' data, where applicable shall contain the following:

1) Initial adjustment and control settings and operator commands related to system operation.

2) Precautions and pre-checks are to be executed prior to start-up or shutdown, including safety devices, monitoring devices, and control sequence.

3) Step-by-step sequential procedures for start-up and shutdown, and normal operation checks. Procedures shall include test, normal and automatic mode, if they differ. Instructions include any procedures necessary for placing system on standby or preparing systems for startup at a later time. Equipment specific requirements may be referenced to manufacturer provided operations and maintenance manual.

4) Procedures for emergency operations and shutdown of systems. Instructions include any procedures necessary for placing system on standby, in a reduced capacity, or preparing system for startup at a later time.

5) Guidance of emergency operations of all utility systems including valve settings.

6) Sequencing of isolating equipment from the system and bringing individual equipment on-line once the system is operating.

7) Operational requirements for the system and specific functions. Describe hardware and software functions, interfaces, and requirements for system operating modes.

8) Safety precautions to include hazards and equipment or product safety precautions for operating conditions.

c. HVAC System

1) Provide a single line on a floor plan showing the location of major ductwork, piping and system equipment.

2) Provide a valve schedule showing the function of major valves.

3) Describe the automatic temperature control system and HVAC system equipment and where applicable, include the following:

a) A fully labeled control diagram which shows:

b) Mechanical layouts showing controlled devices

c) Sequence of operations with applicable setpoints

d) Soft/hard point schedule

e) Point-to-point wiring details

f) Termination details

4) Step-by-step procedures required for system setup, operation, and shutdown.

5) Functional description of each control component shown on the instruction documents and described in the specifications and a description of the generic performance and basic operating features of each component.

6) Location of energy management and control system interface equipment.

d. Steam System:

1) Provide a single line on a floor plan showing the location of all major steam system piping and equipment including pressure-reducing stations, condensate pumps, sensing devices, steam traps, valves and motor starters.

2) Provide a valve schedule showing the function of major valves.

e. Plumbing System

1) Provide a single line on a floor plan showing the location of all major plumbing system piping and equipment including valves, control devices, regulators, backflow preventers, sump pumps, water heaters, and plumbing fixtures.

2) Provide a valve schedule showing the function of major valves.

f. Fire Protection System

1) Provide a single line on a floor plan showing the locations of all control valves, alarm devices, drain and test connections, air compressors, hose valves, fire departments connections, and kitchen hood suppression equipment.

2) Show the location of all fire pump equipment, regulating valves, test equipment, and pump controllers, etc., on a separate fire pump room plan.

3) Functional diagrams, schematics, isometrics, and data to explain the detailed operation and control of each individual piece of equipment and system shall accompany the single line floor plans.

4) Include a valve schedule showing the function of each regulating and control valve.

5) Incorporate a narrative description of normal operation requirements and seasonal operation of major equipment and systems.

6) Describe the fire pump control system and miscellaneous equipment and include, where applicable the following information:

a) A fully labeled control diagram which shows wiring and includes all performance parameters, such as set points and other control components, adjustment or setting data. The control diagram must be drawn to a large enough scale to allow print that is readable.

b) A fully labeled elementary electrical ladder diagram.

c) A complete sequence of operation that is cross-referenced to the control diagram and the elementary electrical ladder diagram. Include step-by-step procedures required for system setup, operation, and shutdown.

d) Functional description of each control component shown on drawings. Describe the generic performance and basic operating features of each component.

e) Location of energy management and control system interface equipment.

7) Describe the pre-action sprinkler systems and include the following information:

a) A fully labeled control diagram which shows wiring and includes all performance parameters, such as set points and other control components, adjustment or setting data. The control diagram must be drawn to a large enough scale to allow print that is readable.

b) A fully labeled compressed air regulating and piping diagram.

c) A complete sequence of operation that is cross-referenced to the control diagram and the elementary electrical ladder diagram. Include step-by-step procedures required for system setup, operation, and shutdown.

d) Functional description of each control component shown on drawings. Describe the generic performance and basic operating features of each component.

e) Location of energy management and control system interface equipment.

8) Data important for proper operation of the equipment shall be provided. The operator data may be identical to posted data and framed instructions, but shall be included in this chapter. Included in the operator data shall be the following:

a) Initial adjustment and control settings.

b) Precautions and pre-checks to be executed prior to start-up or shutdown, including safety devices, monitoring devices and control sequence.

c) Step-by-step sequential procedures for start-up, shutdown, and normal operation checks for satisfactory operation. Procedures shall include test, normal and automatic mode.

d) Procedures for normal and emergency shutdown of equipment and/or systems. Instructions include any procedures necessary for placing equipment and/or system on standby or preparing equipment and/or system for startup at a later time.

e) Procedures for isolating equipment from system and bringing individual equipment on-line once the system is operating.

f) Operational logs and record requirements.

g) Operational requirements for the system and specific functions. Describe hardware and software functions, interfaces, and requirements for system operating modes.

g. Fire Detection System

1) Provide a single line on a floor plan showing the location of the major conduit; junction fixtures, and device back boxes.

h. Electrical Distribution System

1) Provide a single line on a floor plan showing the locations of all major electrical system distribution equipment, including; switchgear, panelboards, transformers, bus duct, network protectors, 13.8 kV fused load interrupter switch, and UPS systems.

2) Provide single line riser diagrams where applicable.

3) Describe the system equipment and include, where applicable the following:

a) A fully labeled control diagram that shows point-to-point wiring and include performance parameters, such as specific settings and other control components adjustment or setting data. The control diagram must be drawn to a large enough scale to allow print that is readable.

b) A fully labeled electrical ladder diagram.

c) A complete sequence of operation that is cross-referenced to the control diagram and the elementary electrical ladder diagram. Include step-by-step procedures required for system setup, operation, testing, and shutdown. Include all other information necessary to operate the system(s).

d) Functional description of each control component shown on the construction documents and described in the specifications. Describe the generic performance and basic operating features of each component.

e) Notation of terminal strip panels that are cross-referenced between the control and control schematic to facilitate troubleshooting and calibration.

f) List of alarm conditions and related alarm messages.

i. Lighting System

1) Provide a single line on a floor plan showing the locations of major equipment.

2) Describe the system equipment and include where applicable, the following:

a) A fully labeled control diagram. The control diagram must be drawn to a large enough scale to allow print that is readable.

b) A complete sequence of operation that is cross-referenced to the control diagram. Include all other information necessary to operate the system(s).

c) Functional description of each control component. Describe the generic performance and basic operating features of each component type.

d) Notation of terminal strip panels that are cross-referenced between the control and control schematic to facilitate troubleshooting.

e) List of alarm conditions and related alarm messages.

Chapter 5 - Preventative Maintenance

j. Include maintenance procedures for each piece of equipment. Prepare in a format similar to RSM FMRCD. The maintenance procedures shall be based on the manufacturers' recommendations and sound engineering practice.

k. Include preventive maintenance schedules indicating time frames or operating hours for initiating operator maintenance and adjustments.

l. Repetitive data may be cross-referenced from chapter to chapter.

m. The preventative maintenance data will be provided in Excel format with the following headings:

1) Equipment Tag number – tag number should be per the building standard labeling protocol.

2) Equipment Description

3) Maintenance Procedure

4) Frequency / Year

5) Craft

6) Craft Quantity

7) Estimated Duration

8) Labor Hours Required / Task (Craft Qty x Duration)

9) Annual Labor Hours (Craft Qty x Duration x Frequency)

Chapter 6 - Trouble Analysis

n. Provide an inventory of common and/or probable troubles and breakdowns that may occur in the system. List the probable cause or causes of the breakdown, describe in detail the corrective action that should be taken, and note tools and parts necessary to rectify the concern.

Chapter 7 - Corrective Maintenance and Checkout Procedures

o. Provide step-by-step procedures for troubleshooting and isolation, replacement, checkout, and integration of equipment within the system. Include a list of tools and supplies needed for corrective maintenance. Test, adjustment, and checkout data, after replacement shall be listed. The troubleshooting guide shall start at the system level and taken to a level where the manufacturers' troubleshooting procedure for equipment and components can be referenced and used. The manufacturers' troubleshooting procedure shall be included. Identify the name, address, and telephone number of each subcontractor installing the equipment and the nearest qualified service representative of each piece of equipment. Information shall be in tabular form. Troubleshooting data and fault isolation techniques shall include the following:

1) Indication or symptom of the trouble.

2) Instructions including checks, test hookups, and conditions sought to determine the cause. Indicate any necessary tools and supplies.

3) Procedures for restoring the system to operating conditions. Indicate any necessary tools and supplies. Note the test and adjustment required after replacement and checkout data desired.

4) Note the manufacturer's troubleshooting procedure for the equipment and the projection of corrective maintenance work-hours, including craft requirements.

5) Note corrective maintenance that requires the participation of the equipment manufacturer.

6) Repetitive data may be cross-referenced from chapter to chapter.

Appendix A - Special Tools and Test Equipment List

p. Submit an inventory of all test and diagnostic measurement equipment required for system level maintenance. Equipment refers to all nonstandard tools and equipment designed and developed by the manufacturer and others to perform maintenance, test/calibration, diagnostic/prognostic analysis, and other related support and is required for installation, acceptance testing, and successful operation and maintenance at the system level. Frequency and methods of calibration shall be indicated for all special, equipment, and test equipment items that require calibration, necessary standards shall be listed immediately after each item that requires calibration.

Appendix B - Spare Parts List

q. Provide a complete list of manufacturer recommended spare parts and supplies required for maintenance and repair to ensure continued service or operation without unreasonable delays. The list shall include:

1) All parts and components of individual pieces of equipment and identify such items as nomenclature of part, model number, circuit, or component identification, etc.

2) The sources of supply for all parts and supplies, including name, address, and telephone number of the supplier/manufacturer. If the parts and supplies are not normally stocked locally.

3) A note on any special hardware requirements associated with any spare parts.

4) Repetitive data may be cross-referenced from chapter to chapter.

r. The Spare Parts list will be provided in Excel format with the following headings:

1) Supplier / Manufacturer Name

2) Supplier / Manufacturer Address

3) Supplier / Manufacturer Phone

4) Description

5) Model No.

6) Quantity Required

7) Unit Cost

8) Equipment Type

Appendix C - Vendor Data

s. Provide a complete set of data, provided by the equipment manufacturer that is required for the operation, maintenance, and checkout. Data may consist of manufacturers' brochures, equipment operation and maintenance manuals, catalogs, drawings, service bulletins.

t. Repetitive data may be cross-referenced from chapter to chapter.

Appendix D - Warranty Information

u. Provide In addition to the general warranty required by the contract, specific warranties required by the sections of the technical specifications and other warranties normally provided with the particular piece of equipment or system shall be compiled. Warranties that are normally provided by manufacturers and which are beyond the warranty for construction shall be specifically noted. List and explain the various warranties and include the servicing and technical precautions prescribed by the manufacturer.

v. Repetitive data may be cross-referenced from chapter to chapter.

w. The Warranty Information list will be provided in Excel format with the following headings:

1) Warranty Item (System or Equipment)

2) Contact Name

3) Contact Address

4) Contact Phone

5) Warranty Period

6) Warranty Start Date

7) Warranty End Date

8) Extended Warranty Available? (Yes/No)

9) Service & Technical Precautions

Appendix E - Design Master Equipment List (DMEL)

x. The completed DMEL will create an as-built master equipment list. The DMEL will be provided in Excel format with the following headings:

1) System

2) Equipment Type

3) Equipment Abbreviation

4) Tag number

5) Description

6) Location (/Floor/Ring/Corridor/Room)

7) Specification Number

8) Manufacturer Name

9) Manufacturer Address

10) Manufacturer Phone

11) Model Number

12) Serial Number

1.6 TRAINING CONCEPT REPORT

A. A training concept report shall be provided for each system trained on.

B. The training concept report will provide a narrative describing the intent and concepts of the respective the training session.

PART 2 - PRODUCTS

2.1 See Section 01800 for training requirements.

PART 3 - EXECUTION (Not Applicable)

END OF SECTION

Attachment 3. Project Delivery Requirements Table To assist in determining the number and type of copies required for various submittals, the following table is provided:

Attachment 4. Air Quality (temporary boilers)

INSTRUCTIONS:

To request the use of temporary generators and boilers for any activity, ceremony, special event or display, an application must be submitted to Program Manager, Safety and Environmental Branch for approval. If required, an application will be submitted to the Virginia Department of Environmental Quality (VADEQ) to obtain a temporary permit. The permit application must be submitted four weeks prior to the event.

CONDITIONS:

The application must include the following information:

· Describe the generator/boiler manufacturer, model number etc.

· The capacity of the generator/boiler

· Type of fuel used

DISTRIBUTION & PERMIT DURATIONS:

After the necessary coordination, the SEMB will:

· Prepare a formal application to VA DEQ to obtain a temporary permit to run the generators/boilers.

· If the temporary permit is approved, the SEMB will inform any additional requirements imposed the DEQ like testing for emissions, fuel usage or operation hours. The permit validity and conditions must be strictly followed to avoid penalties.

Attachment 5. Asbestos Abatement

Attachment 6. Cable Pulling

Attachment 7. Confined Space Entry

Attachment 8. Public Space Policy (Corridor Storage)

Attachment 9. Excavation

Attachment 10. Hazardous Material Storage

INSTRUCTIONS

1. Contractors are required to obtain prior approval from SEMB for all hazardous chemicals they bring on to the site (e.g. Pentagon Reservation). They must also have Material Safety Data Sheet’s (MSDS’s) for each of their chemicals they bring on site.

A Spill Prevention Control and Countermeasures Plan (SPCC Plan) may be required depending on the quantity and type of chemical(s).

2. The area liaison for the contractor shall ensure that the contractor’s employees are informed about any site specific chemical hazards in their work area as well as information on the Hazardous Material Control and Management and location of MSDS’s.

3. Contractors shall be informed that all chemical containers require labeling with the chemical name and hazard warning, and that the NFPA labeling scheme is the preferred method at the site. Contractors may have to provide approved storage of their chemicals on site during the project.

Attachment 11. Hot Work (Welding, Cutting or Brazing)

1 - Hot work and industrial cleaning permits must be issued prior to starting welding, cutting, brazing, soldering, roof hot work, steam cleaning or performing work that may cause nuisance dust/noise. Permit requests must define the entire area of work. If work is required outside the area identified in the approved permit, another permit request is required and work shall not commence until the new permit is approved.

2 - The requestor shall be required to provide proof of Government approval for all associated plans and permits prior to issuance of a hot work and industrial cleaning permit.

3 - Every item in the permit form must be completed. Blank signature block (s) or any items not completed are grounds to shut down work in-progress and/or disapprove the request.

4 - Approved permits shall be clearly posted at the work site.

5 - Upon completion of work, or when the expected stop time is reached (whichever comes first), the area shall be monitored by the fire watch for no less than 30 minutes. The completed permit shall be returned to the issuing authority at the end of each day for filing.

CONDITIONS

1 - The fire watch personnel shall not perform work and shall be dedicated to monitor the area at all times. Work performed without a fire watch shall be grounds to stop work and revoke the permit immediately. A second offense shall be grounds to deny permit requests for 30-days and third offense shall be ground to deny permit requests for 1 - year.

2 - The issuance of a hot work and industrial cleaning permit in no way relieves the requestor of the responsibility for an accident resulting from negligence while performing the work or as a result of the work provided. The Government reserves the right to request additional safety and protection measures at no additional cost to assure public safety to include shields, barriers, ventilation and working outside normal hours as deemed appropriate by the Pentagon Building Management Office.

DISTRIBUTION & PERMIT DURATIONS

1 - Permits to be distributed to PFPA (1B349), O&M (2D1032), PBMO (2E1040), Electric Shop (2E975B), IEOC (1B349) and Fire Alarm Shop (1B341) by the Government office issuing the permit.

2 - Hot work and industrial cleaning permit durations are as follows:

Attachment 12. Lead Exposure

CONDITIONS

DISTRIBUTION & PERMIT DURATIONS

Attachment 13. Photo Permit

Attachment 14. Reservation Installation Application (RIA)

Attachment 15. Roof Work

Attachment 16. Security Space Clearance Access to Controlled Areas: Controlling access to locations within the building and various surrounding related locations is a key component of maintaining our nation’s safety and security. In the event that a project team member or contractors needs access to a particular space or area that is not normally involved in the course of everyday duties, such a secure location currently or soon to be under construction as part of an official project, or one that for some reason needs to be accessed after normal business hours, it is necessary to obtain the proper swipe access clearance via the appropriate security channels.

To gain access to a space the following information is needed.

· Full Name

· Social Security Number

· Office Telephone Number

· Name and location of space to be accessed, and reason why

For security reasons, this information should be given in person in order to protect against loss of personal information. In the event that email must be utilized, the email containing this information must be encrypted. Any information attempted to be submitted via telephone or a third party will be rejected immediately.

Once submitted, the normal turnaround time is 72 hours. However, due to unforeseen occurrences including but not limited to personnel absences, computer outages, and office closures, this process can take longer. Therefore, it is strongly recommended that requestors allow extra time when submitting requests to better prepare for such eventualities.

It is important to note that once a space changes ownership, requested access to that space will expire and continued access will require a resubmission of the appropriate information through the new owner.

Attachment 17. Space Use (to include land)

To request the use of space on the Pentagon Reservation for any activity, ceremony, special event or display, DD Form 2798, “Application/Permit for Use of Space on the Pentagon Reservation,” must be submitted to the Pentagon Building Management Office, Special Events-Room 2E122.

CONDITIONS:

The permit must include the following information on agency letterhead outlining any requirements associated with the application.

Describe how the activity relates to the agency’s mission, and would be of interest to a significant number of building occupants and visitors.

Certify that the agency will be responsible for any expenses associated with the activity.

Provide an agency point-of-contact.

Have a requesting agency located in the Pentagon that will:

Ensure the activity is in the best interest of the Government and should not advertise commercial (profit making) activities or promote political objectives.

Be responsible for any expenses associated with the request. If the applicant (requester and/or exhibitor) causes any damage to Government property, or requires any reimbursable services, the requesting agency is responsible for providing the funding. Recovery of funds from the applicant will be the responsibility of the requesting individual or organization.

Provide a responsible point-of-contact whose office is located in the Pentagon and is available for the purpose of making all necessary contacts and arrangements. The PBMO will not make direct contact with the applicant, unless the requesting agency is also the applicant.

The responsibilities of the requesting agency include, but are not limited to:

Escorting personnel associated with the activity. Security restrictions require that personnel who do not have a building pass be escorted at all times while in the Pentagon. Additionally, the requesting agency is responsible for making all parking, loading, and unloading arrangements.

Maintaining a list of names, telephone numbers, addresses, social security numbers, and any other pertinent data outside of non-agency data, so that the requesting agency may promptly contact individuals, as necessary.

Prior to approving the request, the PBMO may set up a meeting with the requesting agency and visit the proposed site to develop a clear understanding of what is planned, the location, and what logistical support is required. The PBMO will provide guidance on any unique or special conditions.

DISTRIBUTION & PERMIT DURATIONS:

After the necessary coordination, the PBMO will:

Notify the requesting agency as to whether or not the application/permit was approved.

If approved, the PBMO will return the original signed application/permit to the requesting agency, which will provide a copy of the application/permit to the applicant. The application/permit will identify the exact location, date, and time that has been approved.

The requesting agency will make arrangements for any additional support needed to include parking arrangements, access to the building, and transportation of equipment.

If the application/permit is disapproved, the reason will be stated on the permit.

DoD Form 2798 should be submitted as far in advance of the event as possible. It may not be submitted any later than two weeks prior to the event. Changes to requirements can be requested via e-mail to the PBMO Special Events Staff.

Attachment 18. PBMO Access/Outage Permits

Attachment 19. Pentagon Renovation & Construction Program Electronic Data Standards Revision 4.1, January 25, 2006

Attachment 20. UFC 1-300-08, Criteria for Transfer and Acceptance of Military Real Property

Attachment 21. Unified Facilities Guide Specifications (UFGS) Attachment 22. Universal space planning technical workbook

Attachment 23. SECTION 108.0 ADOPTION AND USE OF MODEL CODES AND STANDARDS

108.1. Adoption. The following documents are adopted and incorporated by reference to be an enforceable part of the PRBC:

The International Building Code (current version at time of work or award of contract, whichever is applicable), hereinafter referred to as "IBC," published by the International Code Council, Inc. (ICC). Included in the IBC as major referenced standards are the following model codes also incorporated by reference: ICC International Plumbing Code (IPC); ICC International Mechanical Code (IMC); National Electrical Code (NEC) as referenced in the ICC Electrical Code (EC); International Fuel Gas Code (IFGC); International Fire Code (IFC) and ICC International Energy Conservation Code (IECC) The Uniform Federal Accessibility Standard (current version at time of work or award of contract, whichever is applicable), hereinafter referred to as "UFAS," the Americans with Disabilities Act (ADA) Accessibility Guidelines and in compliance with Architectural Barriers Act, whichever is most stringent. The National Fire Codes (current version at time of work or award of contract, whichever is applicable); National Fire Protection Association (NFPA) Codes and Standards

108.1.1. Order of precedent. The IBC shall take precedent with the exception of the National Fire Code. The National Fire Code shall take precedence over IFC.

108.1.2. Supplements. The specifically identified changes contained in any Supplement to the International Codes shall be made to the IBC and its referenced codes and standards. The Unified Facilities Criteria (UFC) is a design and construction standardization initiative for DOD facilities that combines building codes, guide specifications and technical…