HQ0034-11-R-0043-0004.doc

SECTION SF 30 BLOCK 14 CONTINUATION PAGE

SUMMARY OF CHANGES

SECTION C - DESCRIPTIONS AND SPECIFICATIONS

The following have been modified:

STATEMENT OF WORK

1.0 BACKGROUND

The Alterations Work Group (AWG), a component organization within the Washington Headquarters Services Facitilies Support Directorate (FSD), mission is to provide minor construction, renovation, alteration, and engineering services in support of the Pentagon and other U.S. Department of Defense owned/leased facilities in the National Capitol Region (NCR) to include, but not limited to: Federal Office Building #2 (FOB #2/Navy Annex), Hybla Valley Federal Building, US Court of Appeals for the Armed Forces, Mark Center, and Raven Rock Mountain Complex.

2.0 STATEMENT OF NEED

AWG requires design-build/bid-build construction services to support its mission. The work to be included under this contract will involve disciplines from a variety of trades such as carpentry, electrical, plumbing, HVAC, painting, demolition, and concrete masonry.

3.0 DESCRIPTION

3.1 The contractor shall provide all management, labor, material, equipment, transportation, and supervision to accomplish various design-build/bid-build construction services at the Pentagon and other leased/owned facilities in the NCR. The diversity and volume of projects necessitates expeditious response and efficient management of Task Orders (TO) placed against the SABER Contract, see Section H: Task Ordering Procedures. The types of facilities include, but are not limited to medical facilities, secure areas, SCIF’s, infrastructure, general office space, and pavements. Prompt response and execution of all TO’s is required.

3.2 The contractor shall not perform any task until a Notice to Proceed (NTP) has been issued by the KO.

4.0 REQUIRED TASKS: The Contractor shall provide all labor and materials to successfully perform the following tasks--

4.1 Administrative:

4.1.1 Contractor Access: See section H—Pentagon Access Requirements

4.1.2 Invoicing: See section G—WAWF Invoicing instructions

4.1.3 Key Personnel – The Contractor shall provide staff members designated as key personnel in accordance with section 6 of this SOW. All staff members designated as key personnel shall meet or exceed the minimum required qualification and experience that corresponds with the position.

4.2 Task Orders: All task orders issued under this contract will either be a design-build construction project or a bid-build construction project. Sections 4.2.1 and 4.2.2 provide definitions for each. Attachment J-1 provides an estimate of the number of task orders expected to be issued annually.

4.2.1 Design-Build Construction: The Contractor shall provide all labor and material for developing architectural design, completing construction, and obtaining requisite permits in accordance with the Government’s requirement for each Task Order. All design documents shall be stamped and sealed by a licensed architect or a professional engineer certified/licensed in the state where the project is located. For projects performed at the Pentagon, the architect/professional engineer must be licensed and certified in Virginia.

4.2.2 Bid-Build Construction: The Contractor shall provide all labor and material for the construction and obtaining requisite permits in accordance with the Government’s requirement for each Task Order. Construction Design documents will be provided by the Government for all design-bid-build projects.

4.2.3 The Contractor shall have technical staff, design facilities, and muti-discipline experience, either in-house or in conjunction with an A/E firm, to complete designs and drawings to support all work under this SOW. The Contractor’s Technical Staff shall consist of architects and engineers, technicians, and specialists to support all work under this SOW. Designs and drawings shall include but not be limited to specifications, construction drawings, submittals, SOMM’s, and as-built drawings.

4.2.4 The Contractor shall complete the design and drawings as required to accomplish the work. The design and drawings will clearly show the architectural, civil, structural, mechanical, and electrical, or other work as required to satisfy the requirements of the TO. The Contractor’s design and drawings must comply with the Government’s concept of requirements outlined in the RFP/TO.

4.2.5 In the event of a conflict between Federal, State, and Local codes, references, standard guidelines, or publications the most stringent standard shall apply.

4.2.6 Throughout the life of this contract, the Program Manager shall be available to meet with the KO promptly after notification by telephone during regular business hours of the TO. The Program Manager shall be available to meet with the KO within 24 hours when there are no active TO’s. The contracting office shall be able to contact the Program Manager by phone at all times.

4.2.7 Performance and Payment bonds in accordance with FAR 52.228-15 is required for all task orders.

5.1 PRICING TASK ORDERS

5.2 UNIT BOOK PRICING: The Contractor shall use RS MEANS( as the primary device for estimating labor and material costs required to complete the work specified in Task Orders. RS MEANS( does not cover every task that might be accomplished by specific trades. If work requirements cannot be directly developed using RS MEANS(, then the Contractor shall provide an alternate means to determine cost upon KO’s approval.

5.3 The Contractor shall be responsible for obtaining this software and maintaining the most current version or update of RS MEANS( Cost Works, Facilities Construction Cost Data Estimating Program.

5.4 The “Bare Cost” unit price data provided by the RS MEANS( Company shall serve as the basis for establishing the value of the work performed on a unit price basis.

5.5 ECONOMIC COST ADJUSTMENTS: Economic cost adjustments for various project locations will be established through the use of RS MEANS( City Cost Indexes

5.5.1 The Contractor shall use the calculation methods as prescribed in RS MEANS( to adjust national average costs for specific geographic locations.

5.5.2 The Contractor shall use the city index that most accurately describe the geographic location of the project. For example, for task orders performed at the Pentagon, the Arlington, VA city index should be used. For task orders performed at the U.S. Court of Appeals for the Armed Forces, the Washington DC city index should be used. In the case where the location of the project is not expressedly identified in R.S. Means as a city index, the contractor shall utilize the index with the closest proximity to the task order being performed.

5.6 NON-PREPRICED ITEMS (NPI): NPI’s are labor, material, equipment, etc, costs that are required for performance of a Task Order, but are not represented (or only partially represented) in RS MEANS.

5.6.1 The contractor must include justification for any proposed non-prepriced items. The contractor shall first attempt to price all unit prices using the computerized database provided by RSMEANS( Cost Works. If an item is not included in this database or if the contractor’s computer system is not available, the contractor shall use the hard copy of the RSMEANS( Facilities Construction Cost Data to price the items. If the contractor cannot locate a particular item in either of these sources, the contractor shall then extend the search to the other RSMEANS( cost data guides before considering it a non-prepriced item.

5.6.2 When NPIs are proposed, the contractor shall submit three competitive quotes for same items.

5.6.3 In the event where obtaining three competitive quotes is not practicable, the contractor shall submit, in writing (as part of the task order proposal), documenting relevant reasons (e.g. market availability, sole-source, etc) why the submission of three competitive quotes was not performed.

NOTE: Although NPIs will be negotiated, this shall NOT be construed to include elements of work which are incidental to or customarily required for performance of a priced item of work.

5.7 EXCLUDED ITEMS: All items under Division 01–General Requirements shall be fully excluded from use as line items in pricing Task Orders issued under this contract. These costs shall be covered in the contract coefficients. In special circumstances, certain items under Division 01 may be utilized as line items in pricing task orders in accordance with section 5.6.2.

5.6.2 Items listed in the following paragraphs shall only be used in instances where special circumstances occur. Ordinarily, most of these items will be covered in the coefficient, but in some cases the expected incidental nature of such items of work becomes considerably more than incidental. For instance, cleanup and general housekeeping of the work area on a daily basis shall be included in the coefficient, but special cleanup procedures such as for highly specialized areas may be added as line items “above and beyond” what would normally be expected. Construction aids and facilities would normally be excluded, because line items in other parts of the Unit Price Book already cover them. Barriers and enclosures should usually be part of the coefficient, because contractors should own a certain amount of sawhorses, traffic cones, temporary fencing, etc., and when some of these are used, they can be re-used in other projects. However, when a delivery order calls for specialized traffic control devices, or barriers and/or fencing of an unusual type, then these line items are allowable to cover the special need. Paragraph g. concerning dewatering shall be handled as indicated.

a. Subdivision 01 11 31 - Professional Consultants

b. Subdivision 01 52 - Construction Facilities

c. Subdivision 01 54 - Construction Aids

d. Subdivision 01 55 - Vehicular Access and Parking

e. Subdivision 01 56 – Temporary Barriers and Enclosures

f. Subdivision 01 74 – Cleaning and Waste Management

g. Dewatering is partially excluded in that excavations that are called for in the task order that become filled with water due to inclement weather or that is resultant from the contractor’s negligence through rupturing utilities shall be dewatered at the contractor’s expense and not paid for as a separate line item

h. Additional quantities/items for waste, lap, damages due to delivery, protection of government property, license, certifications, etc. will not be allowed in the estimates . These costs shall be accounted for in the contractor’s coefficient. Line items in the UPG/UPB are installed prices, complete with material, labor and equipment cost, unless otherwise noted.

5.8 COEFFICIENTS: The coefficients will be applied to the total of all direct material and direct labor costs as identified in R.S. Means or non-prepriced items in order to reflect the Contractor’s indirect costs (as well as costs identified as excluded items in section 5.6) and profit. The coefficients for this contract is divided into “Main” and “Adjustment” categories.

5.8.1 Main Coefficients: This category of coefficient can be either “UNIT BOOK PRICING” or “NON-PREPRICED” Coefficients. For every task order under the SABER contract, one or a combination of these coefficients will apply.

5.8.1.1 UNIT BOOK PRICING: The Contractor shall apply this coefficient for R.S. Means line items used to develop prices for bid-build construction task orders being performed during standard construction work hours.

5.8.1.2 NON-PREPRICED: The Contractor shall apply this coefficient for Non-prepriced line items used to develop prices for bid-build construction task orders being performed during standard construction work hours

5.8.2 Adjustment Coefficients: This category of coefficients provides price adjustments that reflects special Task Order requirements. The adjustment coefficients are distinctly identified as “NON-STANDARD HOURS”, “SPECIAL SECURITY”, or “DESIGN-BUILD”. One or both adjustment coefficients may apply in accordance with the Task Order requirements.

5.8.2.1 NON-STANDARD HOURS: The Contractor shall apply this coefficient for construction projects that will be performed during non-standard work hours.

5.8.2.2 SPECIAL SECURITY: The Contract shall use this coefficient for bid-build construction Task Orders being performed during normal construction work hours where special security requirements apply (See Section H: Special Security Requirements)

5.8.2.3 DESIGN-BUILD: The Contractor shall apply this coefficient for design-build construction task orders requiring Architecture-Engineering services.

5.8.3 Sample Calculations: The following table shows sample calculations that demonstrates how the coefficients will be applied. The numerical values for the coefficients shown are examples only. The actual coefficients used during the contract will be determined by the coefficients proposed by the succesful offeror.

Example 1: Task Order for a bid-build construction project to be performed during non-standard hours. All elements of the task order is priced using R.S. Means.

Example 2: Task Order for a design-build construction project to be performed during standard hours in a location where special security requirements apply. All elements of the task order is priced using non-prepriced items.

Example 3: Task Order for a design-build construction project to be performed during non-standard hours at a location where special security requirements apply. Task order requirements are priced using a combination of R.S. Means and non-prepriced items.

5.8.4 In the event the Government exercises its unilateral right under FAR clause 52.217-8 - Option to Extend Services, the coefficients for the performance of task orders during this period will be the latest coefficient(s) agreed upon in the contract or subsequent modifications..

6 KEY PERSONNEL: The contractor shall provide a staff to respond to the requirements of this contract. Prior to making changes in management staff, the Contractor shall notify the KO in writing 30 days prior to any changes in his proposed management staff as set forth in his original proposal. The Contractor shall maintain a management staff with comparable ability and experience to the staff listed in the management proposal

6.1 PROGRAM MANAGER: The Contractor shall designate a Program Manager that has overall responsibility for the contract execution. The Program Manager shall be responsible for the complete coordination of all administration and work under existing and proposed TO’s. The Program Manager shall be responsible for ensuring that internal controls and review procedures are followed in order to eliminate conflicts, errors and omissions, and for ensuring that all technical requirements are met. This individual shall serve as the single POC and liaison between the KO and the Contractor. The table below shows the minimum qualification and experience required for this position.

6.2 DESIGN ENGINEER: The Contractor shall designate a Design Engineer that has overall responsibility for all architecture-engineering functions required for task order execution. The table below shows the minimum qualification and experience required for this position.

and, at least one of the following certifications

- Active Certified Construction Manager (CCM) certified by the Construction Manager Certification Institute.

or

- Active Project Management Professional (PMP) certification issued by the Project Management Institute or

- Active Certified Professional Constructor (CPC) certified by the American Institute of Constructors & Constructor Certification Commission

- 5 years of construction engineering experience

7 AUTHORITY HAVING JURISDICTION (AHJ)

In the event where the differences in the interpretation of code cannot be resolved through discussion between the contractor and the contracting officer, the Director of the Defense Facilities Directorate/Washington Headquarters Services, shall be the the AHJ for providing interpretation of code. The AHJ shall function as an advising official to the Contracting Officer. Based on the AHJ’s recommendation, the Contracting Officer will issue a written determination in accordance with FAR 52.233-1.

Waivers for not complying with certain codes shall only be requested in special circumstances where life safety is compromised, historic preservation could be impacted, or major constructability difficulties would result. When a waiver is requested and approved, the Contractor shall not commence such changes until written approval is provided by the Contracting Officer.

7 PROTECTION OF CONTRACTOR’S EQUIPMENT AND GOVERNMENT PROPERTY

7.1 Contractor supplied equipment is the sole responsibility of the Contractor.

7.2 The contractor shall secure supplies, equipment, and property and protect same from damage. The Government shall not be liable for the theft, vandalism, or damage of contractor supplies, equipment, or property.

7.3 Material or equipment the Contractor removes and which requires reinstallation as part of the TO shall be the responsibility of the Contractor. Material or equipment damaged during construction shall be replaced with material or equipment of equal quality, value, and function by the Contractor at his expense. Replaced material or equipment shall be approved by the Contracting Officer (KO).

8 SCHEDULING WORK

8.1 The finalized design schedule and construction schedule shall be submitted to the KO within three days of the issuance of a TO

8.2 Before any work is initiated under a TO, the Contractor shall coordinate with the Government and agree on a sequence of procedures, means of access to premises and building, space for storage of material and equipment, delivery of material and equipment, use of approaches, corridors, stairways, and elevators.

8.3 When specifically requested by the Government, the work shall be completed in definite sections or areas and confined to limited areas that shall be completed before work in other areas. These areas shall be clearly annotated and noted in the TO or on the construction drawings.

8.4 Standard construction work hours are from 6am – 6pm Monday thru Friday, excluding Federal Holidays.

8.5 Non-Standard Construction Hours: Construction work that generates excessive noise, as determined by the KO, shall be accomplished outside the hours of 6am – 6pm Monday thru Friday excluding Federal Holidays. This may be modified depending on the section of the building work is to be completed.

8.6 Variations from the aforementioned hours in paragraphs 6.4 and 6.5 shall be established in the RFP and/or TO.

9 SUBMITTALS

9.1 The Contractor shall submit material information and shop drawings to the KO for approval, prior to ordering or invoicing for materials. No payment shall be made for materials that have not been approved prior to invoicing.

10 DELIVERABLES

10.1 The Contractor shall provide as-built drawings in support of and as required by each TO. As-built drawings shall be in sufficient detail to adequately describe and depict the completed work.

10.2 The System Operations and Maintenance Manuals (SOMM’s) shall be provided in a bound document which is clearly tabbed, indexed, and marked. The manuals shall include as a minimum the manufacturer’s name, model number, service manual, and parts list for each major system component and subcomponent.

10.3 As-built drawings and SOMM’s submission for review and approval shall be submitted to and approved by the KO prior to final disbursement.

10.4 Designs, construction drawings, specifications, submittals, SOMM’s, and as-built drawings shall be completed in accordance with the Pentagon Renovation and Construction Program Electronic Data Standards (EDS) and the Washington Headquarters Services Project Standards Manual (see Attachment J-5).

11 WORK IN OCCUPIED AREAS

11.1 All work shall be coordinated by the Contracting Office and Contractor to minimize inconvenience to occupants. It shall be the Contractor’s responsibility to take whatever measures are necessary to assure the protection of occupants, their assets, furnishings, equipment, and to perform the work so as to cause minimum disruption of ongoing activities.

11.2 Appropriate noise control shall be employed at all times.

12 INAPPROPRIATE WORKER BEHAVIOR

12.1 The Contractor assumes responsibility for the actions of all of his employees, sub-contractors, and suppliers when on Government Facilities.

12.2 The Contractor shall comply with Title 32, CFR part 234 for work on the Pentagon Reservation

SECTION M - EVALUATION FACTORS FOR AWARD

The following have been modified:

EVALUATION FACTORS

EVALUATION FACTORS and METHODOLOGY

1. METHODOLOGY

Evaluation of all timely received proposals will be based upon an integrated assessment of the evaluation factors and subfactors listed below. Award selection will be made in accordance with FAR 15.101-1 (c) and section M of the RFP.

The offerors that satisfy the pass/fail criteria will be further evaluated using the following trade-off factors: Technical, Past Performance, and Price. The government evaluation teams will evaluate the Technical, Past Performance and Price factors simultaneously to facilitate an expeditious contract award (See the next section for a detailed description of the Evaluation Factors). After the trade-off factors have been evaluated for each proposal, the Source Selection Authority will perform a comparative assessment between all evaluated proposals to make a best value award decision.

2. EVALUATION FACTORS:

PASS/FAIL CRITERIA: KEY PERSONNEL (Volume II/Section A: Key Personnel) Prospective offerors are required to provide resumes and letters of commitment of personnel that meets or exceeds the following certifications and work experience:

The following table provides minimum qualifications:

and, at least one (1) of the following certifications

- Active Certified Construction Manager (CCM) certified by the Construction Manager Certification Institute.

or

- Active Project Management Professional (PMP) certification issued by the Project Management Institute or

- Active Certified Professional Constructor (CPC) certified by the American Institute of Constructors & Constructor Certification Commission

- 5 years of construction engineering experience

The positions referenced above are key personnel. This factor will be conducted on a “Acceptable /Unacceptable” basis; any offeror that fails to meet all minimum required certifications and work experience for each key personnel position will not be evaluated further.

TRADE-OFF FACTORS

Factor 1: Past Performance The Government will evaluate the offeror’s quality of performance using one or a combination of the following methods:

· Contacting references as provided in Volume 1/Section A: References

· Review of information provided in Volume 1/Section B: Past Performance Questionnaire

· Review of information available from U. S. Army Corps of Engineers Construction Contractor Appraisal Support System (CCASS), Architect/Engineer Contract Administration Support System (ACASS), Contractor Performance Assessment Reporting Systems (CPARS), Past Performance Information Retrieval System (PPIRS), and other commercial sources

· The Contracting Officer’s personal knowledge of the offeror’s past performance

The Government will focus its evaluation on the following areas:

- The offeror’s quality of construction and design

· The offeror’s track record for safety

· The offeror’s track record for completing projects within schedule

· The offeror’s track record for accurately estimating project costs using R.S. Means

· The referenced customer’s willingness work with the offeror again on similar, future projects

· The offeror’s track record of demonstrating innovation and flexibility when responding to change orders

Factor 2: Technical Subfactor A – Management Plan (Volume II/Section B: Management Plan) The Government will evaluate the degree to which the offeror’s process, resources, and personnel will ensure that the volume of task orders estimated to be awarded annually (see J-1: Annual Workload Estimate) will be successfully completed on time and within budget.

Subfactor B – Quality Control Plan (Volume II/Section C: Quality Control Plan) The Government will evaluate Volume II/Section C: Quality Control (QC) Plan in accordance with the following criteria:

*Organizational Structure: The degree to which the offeror’s QC plan is established in a manner that it minimizes potential conflicts of interest between the offeror’s personnel (or subcontractors) that performs the construction/design work and the personnel that inspects the construction/design work.

*Effectiveness: The degree to which the offeror’s QC plan actively identifies and corrects performance failures during contract performance.

Factor 3: Price

Price, in terms of this contract will be the offeror’s coefficients. These coefficients establishes competitive cost adjustments, or multiplers, to the R.S. Means pricing structure or non-prepriced items for various projects to be anticipated under this contract.

Price analysis will be performed to determine the reasonableness of the offeror’s price proposal. For the purpose of performing price analysis, two prices will be calculated using the offeror’s proposed coefficients.

(1) Evaluated Price #1: The first evaluated price will be the calculated price based on the offeror’s coefficients for a project consisting of R.S. Mean items that total $90,000 and non-prepriced items that total $10,000. This project is a design-build project that will be performed during standard hours that does not have special security requirements. Calculation will be performed by applying the offeror’s coefficients for the base period and all option periods. The evaluated price will be the sum of prices from the base period and all option periods.

(2) Evaluated Price #2: The second evaluated price will be the calculated price based on the offeror’s coefficients for a project consisting of R.S. Mean items that total $90,000 and non-prepriced items that total $10,000. This project is a bid-build project that will be performed during non-standard hours that has special security requirements. Calculation will be performed by applying the offeror’s coefficients for the base period and all option periods. The evaluated price will be the sum of prices from the base period and all option periods.

Attachment J-5 provides a sample of how the two evaluated prices will be calculated.

The Government Reasonableness will be based on competition. For a price to be reasonable, it must represent a price to the government that a prudent person would pay in the conduct of competitive business. Normally, price reasonableness is established through adequate price competition, but may also be determined through cost and price analysis techniques as described in FAR 15.404. For additional information, see FAR 31.201-3.

3. Evaluation Rating

3.1 Factor 1 Rating Schemes: The Past Performance Evaluation Panel will assign a relevance rating and a confidence rating based on the offeror’s past performance information..

3.1.1 RELEVANCE RATING: The Government will evaluate the relevance of the offeror’s past performance prior to assessing the offeror’s confidence rating. This rating is a measure of how relevant a recent effort accomplished by the offeror is to the effort to be acquired through the source selection. Each project referenced in Volume I/Section A: References will be assigned one of the following ratings:

A referenced project that is “Not Relevant” will not be evaluated in determining the Government’s confidence rating. Failure to submit a minimum of three “Very Relevant” or “Relevant” past performance references will automatically receive a confidence rating of “Unknown Confidence”.

*A project submitted for past performance information must satisfy all of the following criteria in order to be considered “Very Relevant”:

(1) The contract value is between $2,000 - $500,000 for either design-build or bid-build construction project.

(2) The contract price is established by applying a coefficient to R.S. Means published pricing structure.

(3) The contract is a task order under an Indefinite-Quantity construction contract

(4) The offeror is the prime contractor

(5) The effective date of the contract performance is within 36 months from the date of the proposal submission deadline.

A referenced project that is “Not Relevant” will not be evaluated in determining the Government’s confidence rating. Failure to submit a minimum of three “Relevant” past performance references will receive an overall confidence rating of “Unknown Confidence”.

3.1.2 CONFIDENCE RATING: After assigning a relevance rating, the Government will evaluate how well the offeror has performed on relevant past performance by assigning a confidence rating. The following table provides description for each rating.

3.2 Factor 2 Rating Scheme: Factor 2 will be assigned a combined Technical/Risk rating. The combined technical/risk rating includes consideration of risk in conjunction with the strengths, weaknesses, and deficiencies in determining technical ratings. The following table provides a description for each rating scheme:

3.3 Factor 3 Rating Scheme: No adjectival ratings will be assigned for Factor 3. See section 2 - Factor 3: Price for a detailed explanation on how this factor will be evaluated.

4. RELATIVE IMPORTANCE OF THE EVALUATION FACTORS

Within Factor 2, subfactor A and B are of equal importance.

Within Factor 3, evaluated price 1 is more important than evaluated price 2.

Factor 1 is more important than Factor 2. Factors 1 and 2 combined are significantly more important than Factor 3.

(End of Summary of Changes)