HQ0034-11-D-0031.doc

Section B - Supplies or Services and Prices

Base Period (12 months)

FFP

The Contractor shall provide design-build or bid-build construction services in accordance with the Statement of Work. Individual requirements are definitized by issuance of Task Orders.

PURCHASE REQUEST NUMBER: JHK031720111619

MAX

NET AMT

$6,000,000.00

FFP

The Contractor shall provide design-build or bid-build construction services in accordance with the Statement of Work. Individual requirements are definitized by issuance of Task Orders.

MAX

$6,000,000.00

FFP

The Contractor shall provide design-build or bid-build construction services in accordance with the Statement of Work. Individual requirements are definitized by issuance of Task Orders.

MAX

$6,000,000.00

FFP

The Contractor shall provide design-build or bid-build construction services in accordance with the Statement of Work. Individual requirements are definitized by issuance of Task Orders.

MAX

$6,000,000.00

FFP

The Contractor shall provide design-build or bid-build construction services in accordance with the Statement of Work. Individual requirements are definitized by issuance of Task Orders.

MAX

$6,000,000.00

DELIVERY/TASK ORDER MINIMUM/MAXIMUM QUANTITY AND ORDER VALUE

The minimum quantity and order value for each Delivery/Task Order issued shall not be less than the minimum quantity and order value stated in the following table. The maximum quantity and order value for each Delivery/Task Order issued shall not exceed the maximum quantity and order value stated in the following table.

MINIMUM

QUANTITY

MINIMUM

AMOUNT

MAXIMUM

QUANTITY

MAXIMUM

AMOUNT

$2,001.00

$500,000.00

CLIN MINIMUM/MAXIMUM QUANTITY AND CLIN VALUE

The minimum quantity(s) and CLIN value(s) for all orders issued against the CLIN(s) on this contract shall not be less than the minimum quantity(s) and CLIN value(s) stated in the following table. The maximum quantity(s) and CLIN value(s) for all orders issued against the CLIN(s) on this contract shall not exceed the maximum quantity(s) and CLIN value(s) stated in the following table.

QUANTITY

MINIMUM

AMOUNT

MAXIMUM

QUANTITY

MAXIMUM

AMOUNT

$4,000.00

$6,000,000.00

$4,000.00

$6,000,000.00

$4,000.00

$6,000,000.00

$4,000.00

$6,000,000.00

$4,000.00

$6,000,000.00

CLIN DELIVERY/TASK ORDER MINIMUM/MAXIMUM QUANTITY AND CLIN ORDER VALUE

The minimum quantity and order value for the given Delivery/Task Order issued for this CLIN shall not be less than the minimum quantity and order value stated in the following table. The maximum quantity and order value for the given Delivery/Task Order issued for this CLIN shall not exceed the maximum quantity and order value stated in the following table.

QUANTITY

MINIMUM

AMOUNT

MAXIMUM

QUANTITY

MAXIMUM

AMOUNT

$2,000.00

$500,000.00

$2,000.00

$500,000.00

$2,000.00

$500,000.00

$2,000.00

$500,000.00

$2,000.00

$500,000.00

Section C - Descriptions and Specifications

STATEMENT OF WORK

1.0 BACKGROUND

The Alterations Work Group (AWG), a component organization within the Washington Headquarters Services Facitilies Support Directorate (FSD), mission is to provide minor construction, renovation, alteration, and engineering services in support of the Pentagon and other U.S. Department of Defense owned/leased facilities in the National Capitol Region (NCR) to include, but not limited to: Federal Office Building #2 (FOB #2/Navy Annex), Hybla Valley Federal Building, US Court of Appeals for the Armed Forces, Mark Center, and Raven Rock Mountain Complex.

2.0 STATEMENT OF NEED

AWG requires design-build/bid-build construction services to support its mission. The work to be included under this contract will involve disciplines from a variety of trades such as carpentry, electrical, plumbing, HVAC, painting, demolition, and concrete masonry.

3.0 DESCRIPTION

3.1 The contractor shall provide all management, labor, material, equipment, transportation, and supervision to accomplish various design-build/bid-build construction services at the Pentagon and other leased/owned facilities in the NCR. The diversity and volume of projects necessitates expeditious response and efficient management of Task Orders (TO) placed against the SABER Contract, see Section H: Task Ordering Procedures. The types of facilities include, but are not limited to medical facilities, secure areas, SCIF’s, infrastructure, general office space, and pavements. Prompt response and execution of all TO’s is required.

3.2 The contractor shall not perform any task until a Notice to Proceed (NTP) has been issued by the KO.

4.0 REQUIRED TASKS: The Contractor shall provide all labor and materials to successfully perform the following tasks--

4.1 Administrative:

4.1.1 Contractor Access: See section H—Pentagon Access Requirements

4.1.2 Invoicing: See section G—WAWF Invoicing instructions

4.1.3 Key Personnel – The Contractor shall provide staff members designated as key personnel in accordance with section 6 of this SOW. All staff members designated as key personnel shall meet or exceed the minimum required qualification and experience that corresponds with the position.

4.2 Task Orders: All task orders issued under this contract will either be a design-build construction project or a bid-build construction project. Sections 4.2.1 and 4.2.2 provide definitions for each. Attachment J-1 provides an estimate of the number of task orders expected to be issued annually.

4.2.1 Design-Build Construction: The Contractor shall provide all labor and material for developing architectural design, completing construction, and obtaining requisite permits in accordance with the Government’s requirement for each Task Order. All design documents shall be stamped and sealed by a licensed architect or a professional engineer certified/licensed in the state where the project is located. For projects performed at the Pentagon, the architect/professional engineer must be licensed and certified in Virginia.

4.2.2 Bid-Build Construction: The Contractor shall provide all labor and material for the construction and obtaining requisite permits in accordance with the Government’s requirement for each Task Order. Construction Design documents will be provided by the Government for all design-bid-build projects.

4.2.3 The Contractor shall have technical staff, design facilities, and muti-discipline experience, either in-house or in conjunction with an A/E firm, to complete designs and drawings to support all work under this SOW. The Contractor’s Technical Staff shall consist of architects and engineers, technicians, and specialists to support all work under this SOW. Designs and drawings shall include but not be limited to specifications, construction drawings, submittals, SOMM’s, and as-built drawings.

4.2.4 The Contractor shall complete the design and drawings as required to accomplish the work. The design and drawings will clearly show the architectural, civil, structural, mechanical, and electrical, or other work as required to satisfy the requirements of the TO. The Contractor’s design and drawings must comply with the Government’s concept of requirements outlined in the RFP/TO.

4.2.5 In the event of a conflict between Federal, State, and Local codes, references, standard guidelines, or publications the most stringent standard shall apply.

4.2.6 Throughout the life of this contract, the Program Manager shall be available to meet with the KO promptly after notification by telephone during regular business hours of the TO. The Program Manager shall be available to meet with the KO within 24 hours when there are no active TO’s. The contracting office shall be able to contact the Program Manager by phone at all times.

4.2.7 Performance and Payment bonds in accordance with FAR 52.228-15 is required for all task orders.

5.1 PRICING TASK ORDERS

5.2 UNIT BOOK PRICING: The Contractor shall use RS MEANS( as the primary device for estimating labor and material costs required to complete the work specified in Task Orders. RS MEANS( does not cover every task that might be accomplished by specific trades. If work requirements cannot be directly developed using RS MEANS(, then the Contractor shall provide an alternate means to determine cost upon KO’s approval.

5.3 The Contractor shall be responsible for obtaining this software and maintaining the most current version or update of RS MEANS( Cost Works, Facilities Construction Cost Data Estimating Program.

5.4 The “Bare Cost” unit price data provided by the RS MEANS( Company shall serve as the basis for establishing the value of the work performed on a unit price basis.

5.5 ECONOMIC COST ADJUSTMENTS: Economic cost adjustments for various project locations will be established through the use of RS MEANS( City Cost Indexes

5.5.1 The Contractor shall use the calculation methods as prescribed in RS MEANS( to adjust national average costs for specific geographic locations.

5.5.2 The Contractor shall use the city index that most accurately describe the geographic location of the project. For example, for task orders performed at the Pentagon, the Arlington, VA city index should be used. For task orders performed at the U.S. Court of Appeals for the Armed Forces, the Washington DC city index should be used. In the case where the location of the project is not expressedly identified in R.S. Means as a city index, the contractor shall utilize the index with the closest proximity to the task order being performed.

5.6 NON-PREPRICED ITEMS (NPI): NPI’s are labor, material, equipment, etc, costs that are required for performance of a Task Order, but are not represented (or only partially represented) in RS MEANS.

5.6.1 The contractor must include justification for any proposed non-prepriced items. The contractor shall first attempt to price all unit prices using the computerized database provided by RSMEANS( Cost Works. If an item is not included in this database or if the contractor’s computer system is not available, the contractor shall use the hard copy of the RSMEANS( Facilities Construction Cost Data to price the items. If the contractor cannot locate a particular item in either of these sources, the contractor shall then extend the search to the other RSMEANS( cost data guides before considering it a non-prepriced item.

5.6.2 When NPIs are proposed, the contractor shall submit three competitive quotes for same items.

5.6.3 In the event where obtaining three competitive quotes is not practicable, the contractor shall submit, in writing (as part of the task order proposal), documenting relevant reasons (e.g. market availability, sole-source, etc) why the submission of three competitive quotes was not performed.

NOTE: Although NPIs will be negotiated, this shall NOT be construed to include elements of work which are incidental to or customarily required for performance of a priced item of work.

5.7 EXCLUDED ITEMS: All items under Division 01–General Requirements shall be fully excluded from use as line items in pricing Task Orders issued under this contract. These costs shall be covered in the contract coefficients. In special circumstances, certain items under Division 01 may be utilized as line items in pricing task orders in accordance with section 5.6.2.

5.6.2 Items listed in the following paragraphs shall only be used in instances where special circumstances occur. Ordinarily, most of these items will be covered in the coefficient, but in some cases the expected incidental nature of such items of work becomes considerably more than incidental. For instance, cleanup and general housekeeping of the work area on a daily basis shall be included in the coefficient, but special cleanup procedures such as for highly specialized areas may be added as line items “above and beyond” what would normally be expected. Construction aids and facilities would normally be excluded, because line items in other parts of the Unit Price Book already cover them. Barriers and enclosures should usually be part of the coefficient, because contractors should own a certain amount of sawhorses, traffic cones, temporary fencing, etc., and when some of these are used, they can be re-used in other projects. However, when a delivery order calls for specialized traffic control devices, or barriers and/or fencing of an unusual type, then these line items are allowable to cover the special need. Paragraph g. concerning dewatering shall be handled as indicated.

a. Subdivision 01 11 31 - Professional Consultants

b. Subdivision 01 52 - Construction Facilities

c. Subdivision 01 54 - Construction Aids

d. Subdivision 01 55 - Vehicular Access and Parking

e. Subdivision 01 56 – Temporary Barriers and Enclosures

f. Subdivision 01 74 – Cleaning and Waste Management

g. Dewatering is partially excluded in that excavations that are called for in the task order that become filled with water due to inclement weather or that is resultant from the contractor’s negligence through rupturing utilities shall be dewatered at the contractor’s expense and not paid for as a separate line item

h. Additional quantities/items for waste, lap, damages due to delivery, protection of government property, license, certifications, etc. will not be allowed in the estimates . These costs shall be accounted for in the contractor’s coefficient. Line items in the UPG/UPB are installed prices, complete with material, labor and equipment cost, unless otherwise noted.

5.8 COEFFICIENTS: The coefficients will be applied to the total of all direct material and direct labor costs as identified in R.S. Means or non-prepriced items in order to reflect the Contractor’s indirect costs (as well as costs identified as excluded items in section 5.6) and profit. The coefficients for this contract are divided into “Main” and “Adjustment” categories. Attachment J-3 provides list of contractor’s coefficients that will be utilized for the base and all option periods.

5.8.1 Main Coefficients: This category of coefficient can be either “UNIT BOOK PRICING” or “NON-PREPRICED” Coefficients. For every task order under the SABER contract, one or a combination of these coefficients will apply.

5.8.1.1 UNIT BOOK PRICING: The Contractor shall apply this coefficient for R.S. Means line items used to develop prices for bid-build construction task orders being performed during standard construction work hours.

5.8.1.2 NON-PREPRICED: The Contractor shall apply this coefficient for Non-prepriced line items used to develop prices for bid-build construction task orders being performed during standard construction work hours

5.8.2 Adjustment Coefficients: This category of coefficients provides price adjustments that reflects special Task Order requirements. The adjustment coefficients are distinctly identified as “NON-STANDARD HOURS”, “SPECIAL SECURITY”, or “DESIGN-BUILD”. One or both adjustment coefficients may apply in accordance with the Task Order requirements.

5.8.2.1 NON-STANDARD HOURS: The Contractor shall apply this coefficient for construction projects that will be performed during non-standard work hours.

5.8.2.2 SPECIAL SECURITY: The Contract shall use this coefficient for bid-build construction Task Orders being performed during normal construction work hours where special security requirements apply (See Section H: Special Security Requirements)

5.8.2.3 DESIGN-BUILD: The Contractor shall apply this coefficient for design-build construction task orders requiring Architecture-Engineering services.

5.8.3 Sample Calculations: The following table shows sample calculations that demonstrates how the coefficients will be applied. The numerical values for the coefficients shown are examples only. The actual coefficients used during the contract for the base and all option periods are listed in attachment J-3.

Example 1: Task Order for a bid-build construction project to be performed during non-standard hours. All elements of the task order is priced using R.S. Means.

Example 2: Task Order for a design-build construction project to be performed during standard hours in a location where special security requirements apply. All elements of the task order is priced using non-prepriced items.

Example 3: Task Order for a design-build construction project to be performed during non-standard hours at a location where special security requirements apply. Task order requirements are priced using a combination of R.S. Means and non-prepriced items.

5.8.4 In the event the Government exercises its unilateral right under FAR clause 52.217-8 - Option to Extend Services, the coefficients for the performance of task orders during this period will be the latest coefficient(s) agreed upon in the contract or subsequent modifications..

6 KEY PERSONNEL: The contractor shall provide a staff to respond to the requirements of this contract. Prior to making changes in management staff, the Contractor shall notify the KO in writing 30 days prior to any changes in his proposed management staff as set forth in his original proposal. The Contractor shall maintain a management staff with comparable ability and experience to the staff listed in the management proposal

6.1 PROGRAM MANAGER: The Contractor shall designate a Program Manager that has overall responsibility for the contract execution. The Program Manager shall be responsible for the complete coordination of all administration and work under existing and proposed TO’s. The Program Manager shall be responsible for ensuring that internal controls and review procedures are followed in order to eliminate conflicts, errors and omissions, and for ensuring that all technical requirements are met. This individual shall serve as the single POC and liaison between the KO and the Contractor. The table below shows the minimum qualification and experience required for this position.

6.2 DESIGN ENGINEER: The Contractor shall designate a Design Engineer that has overall responsibility for all architecture-engineering functions required for task order execution. The table below shows the minimum qualification and experience required for this position.

and, at least one of the following certifications

- Active Certified Construction Manager (CCM) certified by the Construction Manager Certification Institute.

or

- Active Project Management Professional (PMP) certification issued by the Project Management Institute or

- Active Certified Professional Constructor (CPC) certified by the American Institute of Constructors & Constructor Certification Commission

- 5 years of construction engineering experience

7 AUTHORITY HAVING JURISDICTION (AHJ)

In the event where the differences in the interpretation of code cannot be resolved through discussion between the contractor and the contracting officer, the Director of the Defense Facilities Directorate/Washington Headquarters Services, shall be the the AHJ for providing interpretation of code. The AHJ shall function as an advising official to the Contracting Officer. Based on the AHJ’s recommendation, the Contracting Officer will issue a written determination in accordance with FAR 52.233-1.

Waivers for not complying with certain codes shall only be requested in special circumstances where life safety is compromised, historic preservation could be impacted, or major constructability difficulties would result. When a waiver is requested and approved, the Contractor shall not commence such changes until written approval is provided by the Contracting Officer.

7 PROTECTION OF CONTRACTOR’S EQUIPMENT AND GOVERNMENT PROPERTY

7.1 Contractor supplied equipment is the sole responsibility of the Contractor.

7.2 The contractor shall secure supplies, equipment, and property and protect same from damage. The Government shall not be liable for the theft, vandalism, or damage of contractor supplies, equipment, or property.

7.3 Material or equipment the Contractor removes and which requires reinstallation as part of the TO shall be the responsibility of the Contractor. Material or equipment damaged during construction shall be replaced with material or equipment of equal quality, value, and function by the Contractor at his expense. Replaced material or equipment shall be approved by the Contracting Officer (KO).

8 SCHEDULING WORK

8.1 The finalized design schedule and construction schedule shall be submitted to the KO within three days of the issuance of a TO

8.2 Before any work is initiated under a TO, the Contractor shall coordinate with the Government and agree on a sequence of procedures, means of access to premises and building, space for storage of material and equipment, delivery of material and equipment, use of approaches, corridors, stairways, and elevators.

8.3 When specifically requested by the Government, the work shall be completed in definite sections or areas and confined to limited areas that shall be completed before work in other areas. These areas shall be clearly annotated and noted in the TO or on the construction drawings.

8.4 Standard construction work hours are from 6am – 6pm Monday thru Friday, excluding Federal Holidays.

8.5 Non-Standard Construction Hours: Construction work that generates excessive noise, as determined by the KO, shall be accomplished outside the hours of 6am – 6pm Monday thru Friday excluding Federal Holidays. This may be modified depending on the section of the building work is to be completed.

8.6 Variations from the aforementioned hours in paragraphs 6.4 and 6.5 shall be established in the RFP and/or TO.

9 SUBMITTALS

9.1 The Contractor shall submit material information and shop drawings to the KO for approval, prior to ordering or invoicing for materials. No payment shall be made for materials that have not been approved prior to invoicing.

10 DELIVERABLES

10.1 The Contractor shall provide as-built drawings in support of and as required by each TO. As-built drawings shall be in sufficient detail to adequately describe and depict the completed work.

10.2 The System Operations and Maintenance Manuals (SOMM’s) shall be provided in a bound document which is clearly tabbed, indexed, and marked. The manuals shall include as a minimum the manufacturer’s name, model number, service manual, and parts list for each major system component and subcomponent.

10.3 As-built drawings and SOMM’s submission for review and approval shall be submitted to and approved by the KO prior to final disbursement.

10.4 Designs, construction drawings, specifications, submittals, SOMM’s, and as-built drawings shall be completed in accordance with the Pentagon Renovation and Construction Program Electronic Data Standards (EDS) and the Washington Headquarters Services Project Standards Manual (see Attachment J-5).

11 WORK IN OCCUPIED AREAS

11.1 All work shall be coordinated by the Contracting Office and Contractor to minimize inconvenience to occupants. It shall be the Contractor’s responsibility to take whatever measures are necessary to assure the protection of occupants, their assets, furnishings, equipment, and to perform the work so as to cause minimum disruption of ongoing activities.

11.2 Appropriate noise control shall be employed at all times.

12 INAPPROPRIATE WORKER BEHAVIOR

12.1 The Contractor assumes responsibility for the actions of all of his employees, sub-contractors, and suppliers when on Government Facilities.

12.2 The Contractor shall comply with Title 32, CFR part 234 for work on the Pentagon Reservation Section E - Inspection and Acceptance

INSPECTION AND ACCEPTANCE TERMS

Supplies/services will be inspected/accepted at:

Section F - Deliveries or Performance

DELIVERY INFORMATION

07-SEP-2012

FOB: Destination

07-SEP-2013

07-SEP-2014

07-SEP-2015

07-SEP-2016

CLAUSES INCORPORATED BY REFERENCE

Section G - Contract Administration Data

CLAUSES INCORPORATED BY FULL TEXT

WHS A&PO WAWF INVOICING INSTRUCTIONS (Apr 2010)

To implement DFARS 252.232-7003, "Electronic Submission of Payment Requests and Receiving Reports (March 2008)", Washington Headquarters Services, Acquisition & Procurement Office (WHS A&PO) utilizes WAWF to electronically process vendor requests for payment. The web based system is located at https://wawf.eb.mil, and allows government contractors and authorized Department of Defense (DOD) personnel to generate, capture, process and track invoice and acceptance documentation electronically. The contractor is required to utilize this system when submitting invoices and receiving reports under this contract. Submission of hard copy DD250/Invoice/Public Vouchers (SF1034) is no longer permitted.

The contractor shall ensure an Electronic Business Point of Contract is designated in Central Contractor Registration at http://www.ccr.gov/ and register to use WAWF at https://wawf.eb.mil within ten (10) days after award of the contract or modification incorporating WAWF into the contract. Step by step instructions to register are available at http://wawf.eb.mil.

The contractor is directed to submit the following invoice type:

2-n-1 - Services Only, including Construction

**Do NOT use the WAWF Construction invoice type – it is not permitted for invoices paid in the MOCAS system

Combo - Supplies Only

Combo - combination of Supplies and Services

Cost Voucher - Cost Type/Reimbursable Contracts

**Cost Vouchers are only used when contracts/orders require invoices be sent to DCAA for approval.

Grant and Cooperative Agreement Voucher – requesting payment for a Grant or Cooperative Agreement

Back up documentation may be attached to the invoice in WAWF under the “Misc Info” tab.

Fill in all applicable information under each tab.

With the exception of extensions, the following required information should automatically populate in WAWF; if it does not populate, or does not populate completely or correctly, enter the following information as noted:

Delivery Order

Inspect By DoDAAC/Extension

Service Acceptor DODAAC/Extension or Ship to DODAAC/Extension or Service Approver DODAAC/Extension or Grant Approver DODAAC/Extension

DCAA Auditor DODAAC/Extension

The Contractor shall verify that the DoDAACs automatically populated by the WAWF system match the above information. If these DoDAACs do not match then the contractor shall correct the field(s) and notify the contracting officer of the discrepancy (ies).

The Contractor will need to enter a Shipment (or Voucher) Number in a specific format.

· The correct format for a shipment number for MOCAS invoices is AAAXNNN where

A = alpha, X = alphanumeric and N = numeric characters, followed by a “Z” suffix if it is a final invoice. (e.g. SER0001, BVN0002Z, SERA003)

· WAWF will affix the prefix “SER” for 2-in-1 invoices and prefix “BVN” for cost vouchers to the Shipment (or Voucher) Number fields. For Combo documents, the contractor may enter their own three letter prefixes.

Take special care when entering Line Item information . The Line Item tab is where you will detail your request for payment and material/services that were provided based upon the contract. Be sure to fill in the following items exactly as they appear in the contract:

· Item Number: If the contract schedule has more than one ACRN listed as sub items under the applicable Contract Line Item Number (CLIN), use the 6 character, separately identified Sub Line Item Number (SLIN) (e.g. – 0001AA) or Informational SLIN (e.g. – 000101), otherwise use the 4 character CLIN (e.g. – 0001).

· Unit Price

· Unit of Measure

· ACRN: Fill-in the applicable 2 alpha character ACRN that is associated with the CLIN or SLIN.

Note – DO NOT INVOICE FOR MORE THAN IS STILL AVAILABLE UNDER ANY CLIN/SLIN/ACRN.

Before closing out of an invoice session in WAWF but after submitting your document or documents, the contractor will be prompted to send additional email notifications. Contractor shall click on “Send More Email Notification” on the page that appears. Add the following email james.kim@whs.mil in the first email address block and add any other additional email addresses desired in the following blocks. This additional notification to the government is important to ensure that all appropriate persons are aware that the invoice documents have been submitted into the WAWF system.

If you have any questions regarding WAWF, please contact the WAWF Help Desk at 1-866-618-5988.

Section H - Special Contract Requirements

TASK ORDERING PROCEDURES

The following picture provides a graphical representation of the process that will be used to issue task orders under this contract:

STEP 1 – Issuance of Request for Proposal (RFP)

The Contracting Officer (KO) will submit a RFP to the Contractor’s Project Manager, describing the Government’s requirement via E-Mail. At a minimum, the RFP package will include: (1) a Statement of Objectives (SOO); (2) the magnitude of construction.

Statement of Objectives: The SOO will contain a general description of the Government’s required objectives for a design-build or a bid-build construction project. At a minimum, the SOO will include--.

(1) Purpose;

(2) Scope or mission;

(3) Period and place of performance;

(4) Background;

(5) Performance objectives, i.e., required results; and

(6) Any operating constraints.

(7) POCs for the KO and the COR.

Note: The SOO will not become a part of the finalized Task Order.

Magnitude of Construction: The magnitude of construction will be expressed in term of the following estimated price ranges--

$2,000 - $10,000

$10,001 - $25,000

$25,001 - $50,000

$50,001 - $75,000

$75,001 – $100,000

$100,001 - $200,000

$200,001 - $500,000

As part of the RFP package, the Government may also provide any of the following information on an as-needed basis: concept-level design drawings (i.e. ≤35% design), construction design drawings (i.e. ≥65% designs), SOMMs, pictures, Statement of Work, required material specifications, etc.

STEP 2 – Contractor schedules Site Visit

As soon as practicable, but no later than 2 business days from submission of the RFP, the Contractor shall contact the KO and the COR in order to schedule a site visit (unless this requirement is waived in writing as part of the RFP package).

STEP 3 – Conduct Site Visit

The Government and the Contractor will conduct a site visit at the location of the work to be performed.

STEP 4 – Contractor Submits Proposal

The Contractor shall submit its proposal. At a minimum, the proposal shall include the Statement of Work, Project schedule, and the price proposal.

Statement of Work: The Statement of Work (SOW) submitted by the Contractor will be incorporated into the Task Order as the official requirement document. At a minimum, the SOW will include--

(1) General summary of the work to be performed;

(2) Detailed description of the work to be performed – divided into major task areas and the methods utilized to achieve each identified task area;

(3) Period and place of performance;

(4) Operating Hours;

(4) Deliverables;

(7) Special Considerations

(8) Contractor Points of Contact for the Design Team Manager (for design-build task orders), Project Superintendent, and Quality Control Manager that includes:

A. Office phone number.

B. Business cell phone number.

C. Business email address.

D. Business street address.

E. Business fax number.

Project Schedule: The project schedule shall identify and specify estimated duration for each major task area measured in terms of “days from issuance of task order”. The total duration of the project schedule must equal the duration of the period of performance referenced in the SOW.

Price Proposal: The price proposal shall be submitted in MS Excel format. The Contractor shall itemize each cost element in its price proposal. Each itemized cost element should include the R.S. Means line item number, description, unit, and quantity. Please see Section C-- Statement of Work/section 5 – Pricing Task Orders for a detailed guidance on developing price proposals.

Proposal Submission Time Requirements: The Contractor shall submit its proposal within the time limits set forth in the following guidelines—

Design-Build Task Order

Bid-Build Task Order

*Days are calendar days calculated from the date of the site visit.

The Government reserves the right to require shorter or longer deadlines for submission of proposals for unique requirements. The Government will indicate deviations to the above submission time requirements in the RFP.

STEP 5 – Government Reviews Proposal

The Government will review the Contractor’s proposal package. This step may involve communication and/or clarification between the Government and the Contractor.

If the Government accepts the Contractor’s Proposal: The Contracting Officer will issue a task order for the Contractor’s review and signature. If the Contractor discovers ambiguities, mistakes, or inconsistencies made by the Government during its review of the Task Order, the Contractor shall notify Contracting Officer immediately and request any applicable changes. In the absence of such request, the Contractor signs the Task Order, indicating the signator’s acceptance of all terms and conditions of the Task Order. Once the Contractor submits the signed copy of the Task Order, the Contracting Officer will then sign the Task Order, thereby, legally binding the Government into a contractual relationship with the Contractor under the terms and conditions of the Task Order.

If the Government does NOT accept the Contractor’s Proposal: The Contracting Officer will submit its comments and/or requested changes to the proposal for the contractor’s review.

STEP 6 – Contractor Reviews the Government’s Comments and/or Requested Changes STEP 7 – Contractor Submits Revised Proposal

If the Contractor accepts all or some of the requested changes, the Contractor shall submit a revised proposal reflecting those changes. For requested changes not accepted by the Contractor, the Contractor shall indicate the reason why those changes were not accepted in its revised proposal.

If none of the requested changes are accepted by the Contractor, proceed to STEP 9.

STEP 8 – Government Reviews Revised Proposal

If the Government accepts the Contractor’s revised proposal: The Contracting Officer will issue a task order for the Contractor’s review and signature. If the Contractor discovers ambiguities, mistakes, or inconsistencies made by the Government during its review of the Task Order, the Contractor shall notify Contracting Officer immediately and request any applicable changes. In the absence of such request, the Contractor signs the Task Order, indicating the signator’s acceptance of all terms and conditions of the Task Order. Once the Contractor submits the signed copy of the Task Order, the Contracting Officer will then sign the Task Order, thereby, legally binding the Government into a contractual relationship with the Contractor under the terms and conditions of the Task Order.

If the Government does NOT accept the Contractor’s Proposal, proceed to STEP 9.

STEP 9 – Negotiation through Discussions The purpose of this step is to establish concurrence between the Government and the Contractor regarding issues could not be resolved in the prior steps through discussions. The Contracting Officer will establish a time, location, and the method of the discussion meeting. The Contracting Officer will determine the required participants for the Government and the Contractor. The Contractor may request additional or substitute attendees for the meeting, subject to the approval of the Contracting Officer.

If consensus is achieved through discussions: The Contracting Officer will issue a task order for the Contractor’s review and signature. If the Contractor discovers ambiguities, mistakes, or inconsistencies made by the Government during its review of the Task Order, the Contractor shall notify Contracting Officer immediately and request any applicable changes. In the absence of such request, the Contractor signs the Task Order, indicating the signator’s acceptance of all terms and conditions of the Task Order. Once the Contractor submits the signed copy of the Task Order, the Contracting Officer will then sign the Task Order, thereby, legally binding the Government into a contractual relationship with the Contractor under the terms and conditions of the Task Order.

If consensus is NOT achieved through discussions: The Government will reject the Contractor’s proposal. At this point, the Government may either procure the required construction services through other sources/methods or unilaterally issue a task order to the Contractor for performance incorporating the task order Statement of Work and all applicable terms and conditions of the contract.

WAGE DETERMINATIONS

The U.S. Department of Labor wage determinations applicable for all task orders during the effective period of the contract are as follows (Please see Attachment J-5 thru J-9 for wage determinations listed in this section):

Note: The wage determinations referenced above are current as of 8/12/2011. These wage determinations may be modified during the effective period of the contract to reflect changes in applicability and updates.

PENTAGON ACCESS REQUIREMENTS

ACCESS TO THE PENTAGON RESERVATION

a. All Prime and Sub-Contractor personnel shall be required to obtain and maintain a DOD Building Pass for access to the Pentagon. Personnel without a current background investigation (as verified through JPAS) shall provide the following personal identification information to allow the Government to conduct a records check through the National Crime Information Center (NCIC):

FULL NAME

SOCIAL SECURITY NUMBER

DATE OF BIRTH

PLACE OF BIRTH (Country if non-citizen)

RACE

SEX

HEIGHT

WEIGHT

CITIZENSHIP (Non-US citizens shall provide Immigration Number and Country of origin) Expiration Date

b. All requests for DOD Building Passes shall be submitted by the Prime Contractor and validated through the Contracting Officer’s Representative.

c. The employee shall be required to present at least one Government issued (State or Federal) Photo ID, original Social Security Card, and if non-citizen, current work authorization and Passport at the time of application. Each individual shall also be required to present two forms of identification when presenting for Building Pass issue.

d. Upon successful adjudication of the NCIC inquiry, the individual shall be issued the appropriate DOD Building Pass. Personnel that do are not favorably adjudicated shall be denied a DOD Building Pass and access to the Pentagon.

SPECIAL SECURITY REQUIREMENTS

In addition to the general requirement for Pentagon Access, some DoD Facilities restrict access to US citizens only. The Contractor’s on-site staff designated to Task Orders with this Special Secuirty requirement shall all be U.S. citizens. Approximately three to five Task Orders per year may possess this requirement. The Government reserves the right to exceed three to five projects a year based on Government requirements.

CONTRACTOR ACCESS CONTROL POINT OF CONTACT

a. The Prime Contractor shall, within five calendar days after contract award, identify by name, a primary and alternate point of contact for coordination of Building Passes for Prime and Sub-Contractors.

b. Requests for DOD Building Passes from Sub-Contractors or persons other than the Prime Contractor POC or alternate POC will not be processed.

PARKING ON THE PENTAGON RESERVATION

a. Parking on the Pentagon Reservation is by permit only, and illegally parked and/or unregistered vehicles shall be towed at the owner’s expense. The Government will provide designated parking space(s) for the contractor.

b. Specific personal and commercial vehicle/truck parking for facilities other than Pentagon Reservation shall be defined per task order.

FEDERAL HOLIDAYS

THE FOLLOWING LEGAL HOLIDAYS ARE OBSERVED:

New Year Day

1 January

Martin Luther King Birthday

3rd Monday in January

President’s Day

3rd Monday in February

Memorial Day

Last Monday in May

Independence Day

4 July

Labor Day

1st Monday in September

Columbus Day

2nd Monday in October

Veterans Day

11 November

Thanksgiving Day

4th Thursday in November

Christmas

25 December

NOTE: Any of the above holidays falling on a Saturday will be observed on the preceding Friday; Holidays falling on Sunday will be observed on the following day. Any request to work on these days must be submitted in writing to the Contracting Officer a minimum of 3 working days in advance. Approval to work on holidays or other than standard hours of work will be at the Contracting Officer’s discretion.

SAFETY AND ENVIRONMENTAL MGMT

SAFETY & ENVIRONMENTAL (S&EM) MANAGEMENT PLAN

Project specific S&EM plans shall be defined per task order and submitted to and approved by the Government prior to commencement of work. Government approval does not relieve the Contractor’s responsibility of compliance with laws, rules, regulations, statutes or codes. Contractor is responsible for obtaining all S&EM-related permits from local and state jurisdictions where the work is performed.

Asbestos and Lead-Based Paint: When work is in areas suspected of containing asbestos or lead-based paint, the Contractor shall notify the COR immediately. If asbestos and/or lead-based paint are encountered during the course of a project, work shall cease immediately and the COR notified.

Historical, Archaeological, and Cultural Resources. The Contractor shall be responsible for the preservation of any historical, archaeological or cultural resources encountered during this contract. If such resources are discovered during the contract work, all activities that may damage or alter such resources shall be temporarily suspended and the Contractor shall immediately notify the Contracting Officer.

Monitoring of Water Resources. Monitoring of water areas affected by demolition activities shall be the responsibility of the Contractor. All water areas affected by demolition activities shall be monitored by the Contractor.

Odors. Odors shall be controlled at all times for demolition activities, processing, and preparation of materials.

Monitoring of Air Quality. Monitoring of air quality shall be the responsibility of the Contractor. All air areas affected by the demolition activities shall be monitored by the Contractor. Monitoring results will be periodically reviewed by the Government to ensure compliance.

Sound Intrusion. The Contractor shall keep demolition activities under surveillance, and control, to minimize the noise of the environment.

Dust Control: The amount of dust resulting from the Contractor's work shall be controlled to prevent the spread of dust and to avoid creation of a nuisance in the surrounding area. Wet mops using plain water may be utilized, but will not be permitted when it will result in, or create, hazardous or objectionable conditions such as flooding, pollution, or slipping hazard. Measures shall also be taken for dust control along haul routes and equipment parking areas. Method or methods of dust control shall be subject to the Contracting Officer's approval.

In the event the Contractor’s activities requires them to traverse into another Government Contractor’s construction zone, the Contractor and their subContractors shall be responsible for participating in the other Contractor’s safety training program.

HAZARDOUS MATERIAL IDENTIFICATION. The latest version of the Federal Standard No. 313 (Material Safety Data Sheet, Preparation and Submission of) includes criteria for identification of hazardous materials. Hazardous material data (Material Safety Data Sheets (MSDS)) are required---

(1) As specified in the latest version of Federal Standard No. 313 (including revisions adopted during the term of the contract);

(2) For any other material designated by a Government technical representative as potentially hazardous and requiring safety controls.

(3) MSDSs must be submitted by the apparent successful offeror prior to contract award, unless the offeror certifies that the supplies are not hazardous. Failure to provide MSDSs or certificate when requested could result in the offeror being considered non-responsive.

Section I - Contract Clauses

CLAUSES INCORPORATED BY REFERENCE