Amendment_0001.pdf

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print)

30-105-04EXCEPTION TO SF 30

APPROVED BY OIRM 11-84

STANDARD FORM 30 (Rev. 10-83)

Prescribed by GSA

FAR (48 CFR) 53.243

1. The purpose of this amendment is to incorporate changes made as result of responses to questions received from potential offerors.

The questions and answ ers w ill be attached to this amendment, as w ell.

2. The due date for proposals is extended to 2:00 pm EST, on 17 August 2016. This change is reflected at Paragraph 6.5.1, of the

Instructions to Offerors.

3. At Paragraph 6.2.4 of Instructions to Offerors, the w ord “Key” is added to the title.

4. Due to some OCONUS travel the follow ing Clauses have been added. 1) DFAR Clause 252.225-7043 Antiterrorism/Force protection Policy for Defense Contractors Outside the United States (JUN 2015); 2) 252.225-7994 Additional Access to Contractor and Subcontractor

Records in the United States Central Command Theater of Operations (DEVIATION 2014-O0020); 3) 5152.225-5908 Government Furnished

Contractor Support (MAY 2012); 5152.225-5904 Monthly Contractor Census Reporting (DEC 2011) and 5152.225-5903 Compliance w ith

Law s and Regulations (DEC 2011).

1. CONTRACT ID CODE PAGE OF PAGES

S 1 16

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

16C. DATE SIGNED

BY 09-Aug-2016

16B. UNITED STATES OF AMERICA15C. DATE SIGNED15B. CONTRACTOR/OFFEROR

(Signature of Contracting Officer)(Signature of person authorized to sign)

8. NAME AND ADDRESS OF CONTRACTOR (No., Street, County, State and Zip Code) X HQ0013-16-R-0011

X 9B. DATED (SEE ITEM 11)

20-Jul-2016

10B. DATED (SEE ITEM 13)

9A. AMENDMENT OF SOLICITATION NO.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

X The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offer X is extended, is not extended.

Offer must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended by one of the following methods:

(a) By completing Items 8 and 15, and returning copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE

RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN

REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE

CONTRACT ORDER NO. IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(B).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor is not, is required to sign this document and return copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

10A. MOD. OF CONTRACT/ORDER NO.

2. AMENDMENT/MODIFICATION NO. 5. PROJECT NO.(If applicable)

6. ISSUED BY

3. EFFECTIVE DATE

09-Aug-2016

CODE

DEFENSE SECURITY COOPERATION AGENCY-CON

WOODROW W. BELL JR

201 12TH STREET, SOUTH

SUITE 203

ARLINGTON VA 22202-5408

HQ0013 7. ADMINISTERED BY (If other than item 6)

4. REQUISITION/PURCHASE REQ. NO.

CODE

See Item 6

FACILITY CODECODE

EMAIL:TEL:

HQ0013-16-R-0011

SECTION SF 30 BLOCK 14 CONTINUATION PAGE

SUMMARY OF CHANGES

SECTION SF 30 - BLOCK 14 CONTINUATION PAGE

The following have been added by full text:

ATTACHMENTS AND EXHIBITS

Attachment /Exhibit Description Date No. of Pages

Attachment 01 Questions and Answers 9 August 2016 5

SECTION SF 1449 - CONTINUATION SHEET

SOLICITATION/CONTRACT FORM

The required response date/time has changed from 15-Aug-2016 02:00 PM to 17-Aug-2016 02:00 PM.

The following have been modified:

CLAUSES

CLAUSES INCORPORATED BY REFERENCE

52.202-1 Definitions NOV 2013

52.203-3 Gratuities APR 1984

52.203-5 Covenant Against Contingent Fees MAY 2014

52.203-7 Anti-Kickback Procedures MAY 2014

52.203-8 Cancellation, Rescission, and Recovery of Funds for Illegal or

Improper Activity

MAY 2014

52.203-10 Price Or Fee Adjustment For Illegal Or Improper Activity MAY 2014

52.203-12 Limitation On Payments To Influence Certain Federal

Transactions

OCT 2010

52.203-17 Contractor Employee Whistleblower Rights and Requirement

To Inform Employees of Whistleblower Rights

APR 2014

52.204-2 Security Requirements AUG 1996

52.204-4 Printed or Copied Double-Sided on Postconsumer Fiber

Content Paper

MAY 2011

52.204-9 Personal Identity Verification of Contractor Personnel JAN 2011

52.204-10 Reporting Executive Compensation and First-Tier

Subcontract Awards

OCT 2015

52.204-13 System for Award Management Maintenance JUL 2013

52.204-14 Service Contract Reporting Requirements JAN 2014

52.204-18 Commercial and Government Entity Code Maintenance JUL 2015

52.204-19 Incorporation by Reference of Representations and

Certifications.

DEC 2014

52.209-9 Updates of Publicly Available Information Regarding

Responsibility Matters

JUL 2013

52.209-10 Prohibition on Contracting With Inverted Domestic

Corporations

NOV 2015

52.215-2 Audit and Records--Negotiation OCT 2010

52.215-11 Price Reduction for Defective Certified Cost or Pricing Data--

Modifications

AUG 2011

52.215-12 Subcontractor Certified Cost or Pricing Data OCT 2010

52.215-13 Subcontractor Certified Cost or Pricing Data--Modifications OCT 2010

52.215-14 Integrity of Unit Prices OCT 2010

52.219-6 Notice Of Total Small Business Set-Aside NOV 2011

52.219-8 Utilization of Small Business Concerns OCT 2014

52.219-14 Limitations On Subcontracting NOV 2011

52.222-3 Convict Labor JUN 2003

52.222-21 Prohibition Of Segregated Facilities APR 2015

52.222-26 Equal Opportunity APR 2015

52.222-35 Equal Opportunity for Veterans OCT 2015

52.222-36 Equal Opportunity for Workers with Disabilities JUL 2014

52.222-37 Employment Reports on Veterans OCT 2015

52.222-50 Combating Trafficking in Persons MAR 2015

52.223-5 Pollution Prevention and Right-to-Know Information MAY 2011

52.223-6 Drug-Free Workplace MAY 2001

52.223-18 Encouraging Contractor Policies To Ban Text Messaging

While Driving

AUG 2011

52.225-13 Restrictions on Certain Foreign Purchases JUN 2008

52.228-5 Insurance - Work On A Government Installation JAN 1997

52.229-3 Federal, State And Local Taxes FEB 2013

52.232-18 Availability Of Funds APR 1984

52.232-20 Limitation Of Cost APR 1984

52.232-22 Limitation Of Funds APR 1984

52.232-23 Assignment Of Claims MAY 2014

52.232-25 Prompt Payment JUL 2013

52.232-33 Payment by Electronic Funds Transfer--System for Award

Management

JUL 2013

52.232-39 Unenforceability of Unauthorized Obligations JUN 2013

52.233-3 Protest After Award AUG 1996

52.233-3 Alt I Protest After Award (Aug 1996) - Alternate I JUN 1985

52.237-2 Protection Of Government Buildings, Equipment, And

Vegetation

APR 1984

52.242-1 Notice of Intent to Disallow Costs APR 1984

52.242-13 Bankruptcy JUL 1995

52.242-15 Stop-Work Order AUG 1989

52.242-15 Alt I Stop-Work Order (Aug 1989) - Alternate I APR 1984

52.242-17 Government Delay Of Work APR 1984

52.243-1 Changes--Fixed Price AUG 1987

52.243-1 Alt III Changes--Fixed Price (Aug 1987) - Alternate III APR 1984

52.243-2 Changes--Cost-Reimbursement AUG 1987

52.243-2 Alt I Changes--Cost-Reimbursement (Aug 1987) - Alternate I APR 1984

52.244-2 Subcontracts OCT 2010

52.244-5 Competition In Subcontracting DEC 1996

52.244-6 Subcontracts for Commercial Items DEC 2015

52.245-1 Government Property APR 2012

52.246-4 Inspection Of Services--Fixed Price AUG 1996

52.246-5 Inspection Of Services Cost-Reimbursement APR 1984

52.246-25 Limitation Of Liability--Services FEB 1997

52.249-4 Termination For Convenience Of The Government (Services)

(Short Form)

APR 1984

52.249-6 Termination (Cost Reimbursement) MAY 2004

52.249-8 Default (Fixed-Price Supply & Service) APR 1984

52.249-14 Excusable Delays APR 1984

252.201-7000 Contracting Officer's Representative DEC 1991

252.203-7000 Requirements Relating to Compensation of Former DoD

Officials

SEP 2011

252.203-7001 Prohibition On Persons Convicted of Fraud or Other Defense-

Contract-Related Felonies

DEC 2008

252.203-7002 Requirement to Inform Employees of Whistleblower Rights SEP 2013

252.203-7003 Agency Office of the Inspector General DEC 2012

252.204-7000 Disclosure Of Information AUG 2013

252.204-7002 Payment For Subline Items Not Separately Priced DEC 1991

252.204-7003 Control Of Government Personnel Work Product APR 1992

252.204-7004 Alt A System for Award Management Alternate A FEB 2014

252.204-7006 Billing Instructions OCT 2005

252.204-7012 Safeguarding Covered Defense Information and Cyber

Incident Reporting.

DEC 2015

252.205-7000 Provision Of Information To Cooperative Agreement Holders DEC 1991

252.209-7004 Subcontracting With Firms That Are Owned or Controlled By

The Government of a Country that is a State Sponsor of

Terrorism

OCT 2015

252.211-7007 Reporting of Government-Furnished Property AUG 2012

252.225-7048 Export-Controlled Items JUN 2013

252.228-7003 Capture and Detention DEC 1991

252.232-7003 Electronic Submission of Payment Requests and Receiving

Reports

JUN 2012

252.237-7023 Continuation of Essential Contractor Services OCT 2010

252.243-7001 Pricing Of Contract Modifications DEC 1991

252.243-7002 Requests for Equitable Adjustment DEC 2012

252.245-7002 Reporting Loss of Government Property APR 2012

CLAUSES INCORPORATED BY FULL TEXT

52.217-8 OPTION TO EXTEND SERVICES (NOV 1999)

The Government may require continued performance of any services within the limits and at the rates specified in the contract. These rates may be adjusted only as a result of revisions to prevailing labor rates provided by the

Secretary of Labor. The option provision may be exercised more than once, but the total extension of performance hereunder shall not exceed 6 months. The Contracting Officer may exercise the option by written notice to the

Contractor within 30 days of the expiration of the period of performance.

(End of clause)

52.217-9 OPTION TO EXTEND THE TERM OF THE CONTRACT (MAR 2000)

(a) The Government may extend the term of this contract by written notice to the Contractor within 30 days ;

provided that the Government gives the Contractor a preliminary written notice of its intent to extend at least

35 days before the contract expires. The preliminary notice does not commit the Government to an extension.

(b) If the Government exercises this option, the extended contract shall be considered to include this option clause.

(c) The total duration of this contract, including the exercise of any options under this clause, shall not exceed 42 months .

52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998)

This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this/these address(es):

http://farsite.hill.af.mil

252.225-7043 ANTITERRORISM/FORCE PROTECTION POLICY FOR DEFENSE CONTRACTORS

OUTSIDE THE UNITED STATES (JUN 2015)

(a) Definition. United States, as used in this clause, means, the 50 States, the District of Columbia, and outlying areas.

(b) Except as provided in paragraph (c) of this clause, the Contractor and its subcontractors, if performing or traveling outside the United States under this contract, shall--

(1) Affiliate with the Overseas Security Advisory Council, if the Contractor or subcontractor is a U.S. entity;

(2) Ensure that Contractor and subcontractor personnel who are U.S. nationals and are in-country on a non-transitory basis, register with the U.S. Embassy, and that Contractor and subcontractor personnel who are third country nationals comply with any security related requirements of the Embassy of their nationality;

(3) Provide, to Contractor and subcontractor personnel, antiterrorism/force protection awareness information commensurate with that which the Department of Defense (DoD) provides to its military and civilian personnel and their families, to the extent such information can be made available prior to travel outside the United States; and

(4) Obtain and comply with the most current antiterrorism/force protection guidance for Contractor and subcontractor personnel.

(c) The requirements of this clause do not apply to any subcontractor that is--

(1) A foreign government;

(2) A representative of a foreign government; or

(3) A foreign corporation wholly owned by a foreign government.

(d) Information and guidance pertaining to DoD antiterrorism/force protection can be obtained from [ ___

Contracting Officer to insert applicable information cited in PGI 225.372-1].

252.225-7994 Additional Access to Contractor and Subcontractor Records in the United

States Central Command Theater of Operations (DEVIATION 2014-O0020)

(a) In addition to any other existing examination-of-records authority, the Department of Defense is authorized to examine any records of the Contractor to the extent necessary to ensure that funds available under this Contract are not—

(1) Subject to extortion or corruption; or

(2) Provided, directly or indirectly, to persons or entities that are actively supporting an insurgency or otherwise actively opposing United States or coalition forces in a contingency operation.

(b) The substance of this clause, including this paragraph (b), is required to be included in subcontracts under this contract that have an estimated value over $100,000.

252.232-7006 WIDE AREA WORKFLOW PAYMENT INSTRUCTIONS (MAY 2013)

(a) Definitions. As used in this clause--

Department of Defense Activity Address Code (DoDAAC) is a six position code that uniquely identifies a unit, activity, or organization.

Document type means the type of payment request or receiving report available for creation in Wide Area

WorkFlow (WAWF).

Local processing office (LPO) is the office responsible for payment certification when payment certification is done external to the entitlement system.

(b) Electronic invoicing. The WAWF system is the method to electronically process vendor payment requests and receiving reports, as authorized by DFARS 252.232-7003, Electronic Submission of Payment Requests and Receiving Reports.

(c) WAWF access. To access WAWF, the Contractor shall--

(1) Have a designated electronic business point of contact in the System for Award Management at https://www.acquisition.gov; and

(2) Be registered to use WAWF at https://wawf.eb.mil/ following the step-by-step procedures for self-registration available at this Web site.

(d) WAWF training. The Contractor should follow the training instructions of the WAWF Web-Based Training

Course and use the Practice Training Site before submitting payment requests through

WAWF. Both can be accessed by selecting the “Web Based Training” link on the WAWF home page at https://wawf.eb.mil/.

(e) WAWF methods of document submission. Document submissions may be via Web entry, Electronic Data

Interchange, or File Transfer Protocol.

(f) WAWF payment instructions. The Contractor must use the following information when submitting payment requests and receiving reports in WAWF for this contract/order:

(1) Document type. The Contractor shall use the following document type(s).

_COMBO___

(Contracting Officer: Insert applicable document type(s). Note: If a “Combo” document type is identified but not supportable by the Contractor's business systems, an “Invoice” (stand-alone) and

“Receiving Report” (stand-alone) document type may be used instead.)

(2) Inspection/acceptance location. The Contractor shall select the following inspection/acceptance location(s) in

WAWF, as specified by the contracting officer.

(Contracting Officer: Insert inspection and acceptance locations or “Not applicable”.)

(3) Document routing. The Contractor shall use the information in the Routing Data Table below only to fill in applicable fields in WAWF when creating payment requests and receiving reports in the system.

Routing Data Table*

Field Name in WAWF Data to be entered in WAWF

Pay Official DoDAAC _F80100___

Issue By DoDAAC _HQ0013___

Admin DoDAAC _HQ0013___

Inspect By DoDAAC ____

Ship To Code _HQ0013___

Ship From Code ____

Mark For Code ____

Service Approver (DoDAAC) ____

Service Acceptor (DoDAAC) ____

Accept at Other DoDAAC ____

LPO DoDAAC ____

DCAA Auditor DoDAAC ____

Other DoDAAC(s) ____

(*Contracting Officer: Insert applicable DoDAAC information or “See schedule” if multiple ship to/acceptance locations apply, or “Not applicable.”)

(4) Payment request and supporting documentation. The Contractor shall ensure a payment request includes appropriate contract line item and subline item descriptions of the work performed or supplies delivered, unit price/cost per unit, fee (if applicable), and all relevant back-up documentation, as defined in DFARS Appendix F, (e.g. timesheets) in support of each payment request.

(5) WAWF email notifications. The Contractor shall enter the email address identified below in the “Send

Additional Email Notifications” field of WAWF once a document is submitted in the system.

_john.a.oswald2.civ@mail.mil___

(Contracting Officer: Insert applicable email addresses or “Not applicable.”)

(g) WAWF point of contact. (1) The Contractor may obtain clarification regarding invoicing in WAWF from the following contracting activity's WAWF point of contact.

_Not applicable___

(Contracting Officer: Insert applicable information or “Not applicable.”)

(2) For technical WAWF help, contact the WAWF helpdesk at 866-618-5988.

5152.225-5903

5152.225-5903 COMPLIANCE WITH LAWS AND REGULATIONS (DEC 2011)

(a) The Contractor shall comply with, and shall ensure that its employees and its subcontractors and their employees, at all tiers, are aware of and obey all U.S. and Host Nation laws, Federal or DoD regulations, and US Central Command orders and directives as applicable to personnel in Iraq and Afghanistan, including but not limited to USCENTCOM, Multi-National Force and Multi-National Corps or Chief of

Mission operations and fragmentary orders, instructions, policies and directives.

(b) Contractor employees shall particularly note all laws, regulations, policies, and orders restricting authority to carry firearms, rules for the use of force, and prohibiting sexual or aggravated assault.

(1) Afghanistan – Contractor employees are subject to General Orders Number 1, as modified from time to time, including without limitation, their prohibition on privately owned firearms, alcohol, drugs, war souvenirs, pornography and photographing detainees, human casualties or military security measures.

(2) Iraq – Contractor employees are not subject to General Order 1. Contractor employees will follow the policies or directives of the Office of Security Cooperation-Iraq (OSC-I) Installation Managers or Chief of

Mission policies and directives regarding consumption of alcohol or any prohibited items for sites that they are assigned.

(c) Contractor employees may be ordered removed from the US Embassy, Chief of Mission sites, OSC-I sites, secure military installations or the theater of operations by order of the Chief of Mission (Iraq) or senior military commander of the battle space (Afghanistan) for acts that disrupt good order and discipline or violate applicable laws, regulations, orders, instructions, policies, or directives. Contractors shall immediately comply with any such order to remove its contractor employee.

(d) Contractor employees performing in Iraq or the USCENTCOM Area of Responsibility (AOR) may be subject to the jurisdiction of overlapping criminal codes, including, but not limited to, the Military

Extraterritorial Jurisdiction Act (18 U.S.C. Sec. 3261, et al) (MEJA), the Uniform Code of Military Justice (10

U.S.C. Sec. 801, et al)(UCMJ), and the laws of the Host Nation. Non-US citizens may also be subject to the laws of their home country while performing in Iraq or the USCENTCOM AOR. Contractor employee status in these overlapping criminal jurisdictions may be modified from time to time by the United States, the Host

Nation, or by applicable status of forces agreements.

(e) Under MEJA, a person who engages in felony misconduct outside the United States while employed by or accompanying the Armed Forces is subject to arrest, removal and prosecution in United States federal courts.

Under the UCMJ, a person serving with or accompanying the Armed Forces in the field during a declared war or contingency operation may be disciplined for a criminal offense, including by referral of charges to a

General Court Martial. Contractor employees may be ordered into confinement or placed under conditions that restrict movement in Iraq or within the AOR or administratively attached to a military command pending resolution of a criminal investigation.

(f) Contractors shall immediately notify the BDOC (Iraq) or military law enforcement (Afghanistan) and the Contracting Officer if they suspect an employee has committed an offense. Contractors shall take any and all reasonable and necessary measures to secure the presence of an employee suspected of a serious felony offense. Contractors shall not knowingly facilitate the departure of an employee suspected of a serious felony offense or violating the Rules for the Use of Force to depart Iraq or Afghanistan without approval from the Chief of Mission (Iraq) or the senior U.S. commander (Afghanistan).

(End of Clause)

5152.225-5904

5152.225-5904 MONTHLY CONTRACTOR CENSUS REPORTING (DEC 2011)

Contractor shall provide monthly employee census information to the Contracting Officer, by province, for this contract. Information shall be submitted either electronically or by hard-copy. Information shall be current as of the 25 th day of each month and received by the Contracting Officer no later than the first day of the following month. The following information shall be provided for each province in which work was performed:

(1) The total number (prime and subcontractors at all tiers) employees.

(2) The total number (prime and subcontractors at all tiers) of U.S. citizens.

(3) The total number (prime and subcontractors at all tiers) of local nationals (LN).

(4) The total number (prime and subcontractors at all tiers) of third-country nationals (TCN). (5) Name of province in which the work was performed.

(6) The names of all company employees who enter and update employee data in the Synchronized

Pre-deployment & Operational Tracker (SPOT) IAW DFARS 252.225-7040 or DFARS DOD class deviation

2011-O0004.

5152.222-5908

5152.225-5908 GOVERNMENT FURNISHED CONTRACTOR SUPPORT (MAY 2012)

The following is a summary of the type of support the Government will provide the contractor, on an “as-available” basis. In the event of any discrepancy between this summary and the description of services in the Statement of

Work, this clause will take precedence. These services are only provided at the following locations: International

Security Assistance Force Headquarters (ISAF HQ) and Bagram Air Force Base – Afghanistan. When contractor employees are in transit all checked blocks are considered authorized.

U.S. Citizens

__APO/FPO/MPO/DPO/ _X_DFACs _X_Mil Issue Equip

Postal Services

__ Authorized Weapon __ Excess Baggage _X_ MILAIR

_X_ Billeting __ Fuel Authorized ___ MWR

___ CAAF* _X_Govt Furnished Meals ___Resuscitative Care

_X_ Controlled Access Card (CAC) __ Military Banking _X_ Transportation

__ Badge __ Military Clothing ___ All

__ Commissary __ Military Exchange ___ None

__ Dependents Authorized ___ Embassy Housing, Meals**

__ Embassy Clinic–Afghanistan** ___ Embassy Air**

Third-Country National (TCN) Employees

__ N/A __ DFACs __ Mil Issue Equip

__ Authorized Weapon __ Excess Baggage __ MILAIR

__ Billeting __ Fuel Authorized __ MWR

__ CAAF* __ Govt Furnished Meals __ Resuscitative Care

__ Controlled Access Card (CAC) __ Military Banking __ Transportation

__ Badge __ Military Clothing __ All

__ Commissary __ Military Exchange __ None

__ Dependents Authorized

Local National (LN) Employees

__ N/A __ DFACs __ Mil Issue Equip

__ Authorized Weapon __ Excess Baggage __ MILAIR

__ Billeting __ Fuel Authorized __ MWR

__ CAAF* __ Govt Furnished Meals __ Resuscitative Care

__ Controlled Access Card (CAC) __ Military Banking __ Transportation

__ Badge __ Military Clothing __ All

__ Commissary __ Military Exchange __ None

__ Dependents Authorized

* CAAF means Contractors Authorized to Accompany Forces.

** Applies to US Embassy Life Support in Afghanistan

SPECIAL NOTE – US Embassy Afghanistan Life Support: The type and amount of support that the U.S. Embassy

Mission in Kabul, Afghanistan, provides to contractors, if any, must be coordinated in advance between the U.S.

Mission and the contracting agency in accordance with Department of State Foreign Affairs Handbook, 2-FAH-2.

Contractors are not authorized to deploy personnel requiring US Mission support prior to receiving clearance from the contracting officer.

INSTRUCTIONS TO OFFEROR

6. Instructions to Offerors

6.1 Proposal Submission

6.1.1 Offerors shall submit the proposal in three (3) volumes.

a. Volume I: Technical Capability

b. Volume II: Past Performance

c. Volume III: Price

6.1.2. Offerors shall submit five (5) hard copy versions of their proposal. Four (4) of the copies shall have the offeror’s name and any other identifiers redacted or removed.

6.1.3. Text shall be single-spaced, on 8½” x 11” paper (except as specifically noted), with a minimum one-inch margin all around. Pages shall be numbered consecutively. A page printed on both sides shall be counted as two pages. Submission as double-sided printing/copying on recycled paper is encouraged. Offerors may use 11” x 17” sized fold-out pages for tables, charts, graphs, or pictures that cannot be legibly presented on 8½” x 11” paper. An 11” x 17” is a two-sheet equivalent (with regards to the page count limitations). Print shall be of a minimum 12-point font size or a maximum 10 characters per inch spacing. Bolding, underlining, and italics may be used to identify topic demarcations or points of emphasis. Graphic presentations, including tables, while not subject to the same font size and spacing requirements, shall have spacing and text that is easily readable.

6.1.4 Each volume in the proposal shall include a copy of the cover letter (letter of transmittal), title page and table of contents. The table of contents shall list sections, subsections and page numbers. Each volume shall contain a glossary of all abbreviations and acronyms used. Each acronym used shall be spelled out in the text the first time it appears in each proposal volume.

6.1.5. In addition to the paper copies identified above, the offeror shall submit all proposal information in electronic format on a CD. Text and graphics portions of the electronic copies shall be in a format readable by Microsoft (MS) Word. Data submitted in spreadsheet format shall be readable by MS Excel. Oral presentation (if conducted) material shall be readable by MS

Office or MS PowerPoint. In case of conflict between the paper copy and the electronic copy of the proposals submitted, the paper copy shall take precedence.

6.1.6. Restriction of Disclosure/Proprietary Information. If the offeror wishes to restrict the disclosure or use of its proposal, use the legend permitted by FAR 52.215-1(e). Individual subcontractor/vendor proprietary information may be submitted via separate binders/CDs. The information contained in these binders/CDs must be referenced (by binder title, page and section number as appropriate) within the main proposal where the information would have been included if it were not subcontractor/vendor proprietary. The information in these separate binders/CDs is subject to all other requirements of the RFP and must be well-marked to clearly indicate any special handling instructions.

6.1.7. Cross Referencing. Each volume, other than the Cost volume, shall be written to the greatest extent possible on a stand-alone basis so that its content may be evaluated with a minimum of cross-referencing to other volumes of the proposal. Cross-referencing within a proposal volume is permitted where its use would conserve space without impairing clarity.

Hyperlinking of cross-references is permissible. Information required for proposal evaluation, which is not found in its designated volume or cross-referenced, is assumed omitted from the proposal.

6.1.8 Period for acceptance of offers. The Offeror agrees to hold firm the prices in its offer for

120 calendar days from the date specified for receipt of offers.

6.1.9 Acknowledgement of Solicitation Amendments. Should amendments be issued against this solicitation, the Offeror shall acknowledge by signing the Standard Form (SF) 30 entitled

Amendment of Solicitation/Modification of Contract and include it in the proposal submission.

6.1.10 Offerors shall submit questions no later than, 11:00 am, EST, on 2 August 2016. Offerors shall submit the questions and comments via email to Woodrow Bell at woodrow.bell@dsca.mil.

Title all emails, “Questions and or Comments in Response to HQ0013-16-R-0011”. This will make emails easier to find and hopefully none are overlooked.

6.2. Volume I: Technical Capability. The offeror should demonstrate at least all required minimum requirements for each specific technical capability proficiency as described under each sub-factor:

6.2.1. Offerors shall submit a technical capability proposal of no more than forty (40) pages. The offeror shall include any assumptions and constraints to achieving PWS objectives within this 40 page limit. Proposal contents that exceed the stated page limitations will be removed from the proposal by the Contracting Officer, prior to turning the proposal over to the Government evaluation teams, and will not be considered in the evaluation. This volume shall be sufficiently specific, detailed, and complete as to demonstrate clearly and fully that the Offeror has a thorough understanding and knowledge of the complexities inherent in the performance of this requirement. Statements that the Offeror understands, can, or will perform the listed functions without supporting information or narratives are inadequate. Paraphrasing the PWS or parts thereof, is similarly inadequate, as are phrases such as “standard procedures will be employed” or “well-known” techniques will be used.” This volume shall be written such as to enable evaluators to make a thorough evaluation as to whether the services proposed adequately respond to the specific Government requirements. The offeror should demonstrate at least all required minimum requirements for each specific technical proficiency as described under each sub-factor. (Notice: The Government reserves the right to reject any proposals that include any assumptions or conditions that impacts or affects the Government’s requirements.

6.2.2 Sub-Factor A – Performance Approach submission: In order to be evaluated in accordance with paragraph 7.6.1.1.a, the offeror shall submit a performance approach that details the methodology for accomplishing all the tasks at Section 5 of the PWS, to include the manpower reporting, and the methodology that will be employed to assist in the management of complex operations involving compliance with policy issues. Offeror should be sure to include the role of the contract manager, as it pertains to the performance approach.

6.2.3 Sub-Factor B – Management Approach of Overall Program Management submission: In order to be evaluated in accordance with paragraph 7.6.1.1.b., the offeror shall submit a

Management Approach that details the methodology for managing the contract, being sure to address approach to overall program management, program execution methodology, schedule, communication plans and to monitoring and adjusting program performance. The proposal shall address integrating internal processes and tools in order to effectively manage, technical performance, risk, and schedule.

6.2.4. Sub-Factor C – Staffing Plan and Key Personnel submission:

(a) In order to be evaluated in accordance with 7.6.1.1.c., the offeror shall submit a staffing plan that details the methods, tools, databases….etc, the offeror will use to identify and recruit SMEs that possess at least the minimum qualifications, experience and skills detailed at Section 1.5 of the PWS and the security requirements at Section 1.4.9 of the PWS. An offer that merely states the offeror intends to offer current contract employees the right of first refusal are not acceptable.

(b) The offeror shall submit resumes of the SMEs the offeror proposes to use in the performance of the contract. If the offeror is including the resume of SMEs that are performing under the current contractor, the offeror shall include a signed letter from those SMEs, in the submission package. An offer that merely states the offeror intends to offer current contract employees the right of first refusal are not acceptable. Resumes and the letters required at this paragraph do not count against the 40 page limit of the Technical Capability volume. Offerors should be sure to address years of general experience, in accordance with paras 1.5.2 and 7.6.1.1.c.(2)(a), of

Section 6 Evaluation of Proposals; general skills, in accordance with 7.6.1.1. c.(2)(c) of Section 6

Evaluation of Proposals; technical skills possessed, in accordance with para 7.6.1.1.c.(2)(d) of

Section 6 Evaluation of Proposals; and computer skills possessed in accordance with para

7.6.1.1.c.(2)(e) of Section 6 Evaluation of Proposals.

(c) Increased experience in related security cooperation areas and programs is a capability above threshold minimum requirements; such as BPC programs - military requirements development, Counter Terrorism, and Global Train and Equip funding through the FMS process. Increased experience in program management, project lead, and/or process improvements is a capability above threshold minimum requirements.

(d) Increased computer skills is a capability above threshold minimum requirements; such as

SharePoint, Access database, graphical arts, and media presentation.

6.2.5 Sub-Factor D – Quality Control Plan submission:

(a) In order to be evaluated in accordance with 7.6.1.1.d, the Quality Control Plan shall details the offeror’s methodology for providing oversight, measurements, and reporting processes to ensure compliance with all contract requirements. The Quality Control Plan shall include all elements in the PWS and Performance Requirements Summary; to include a comprehensive and effective program for quality control management. As part of the Quality control plan, the offeror shall those areas the contractor sees as critical to the customers for this contract, how they will monitor quality performance in those areas, and how they will maintain or exceed customer expectations, including identification and correction of problems.

(b) The Quality Control Plan does not count against the 40 page limit of the Technical Capability

Volume.

6.2.6 Page Limitations. The cover letter, title page, table of contents, table of figures, list of tables, glossary of abbreviations & acronyms, resumes, resume consent documentation and QCP do not count against page count limitations.

6.3. Volume II: Past Performance

6.3.1 Offerors shall submit Contractor Performance Data Sheets on at the most three previous contracts in the last 5 years with similar scope and size. Offeror shall submit a past performance summary sheet describing its experiences.

6.3.2 The information shall include:

a. Name of (past) customer

b. Name/Number of contract

c. Description of work performed

d. Period of performance of contact

e. Price of the contract.

f. Name of Point of Contact for the customer

g. Phone number and email of POC.

6.3.3 A Past Performance Questionnaire is included in the solicitation package. Offerors shall send copies of the Past Performance Questionnaire to vendors. Offerors shall instruct the vendors to return the questionnaire directly to Mr. Woodrow Bell at the Defense Security Cooperation

Agency Contracting Office. Past Performance Questionnaires may be returned via email to woodrow.w.bell.civ@mail.mil or mailed or delivered to the addressed at paragraph 6.5.1 of this section. Offerors are to inform the vendors the questionnaires are due 11 Aug 2016.

6.3.4. The offeror may also submit relevant contracts performed by subcontractors that will perform under this contract, but under no circumstances may an offeror submit more than three contracts for review, regardless of whether the contracts were performed by the offeror, subcontractor(s), or any combination thereof. If subcontractor contracts are submitted, the offeror must also clearly indicate the percentage of work that the subcontractor(s) performed under each task/category of effort throughout the course of the contract.

6.3.5. The Government will choose the excluded contract(s) at random, or in any manner that the Government, in their absolute discretion, deems appropriate, without any consideration for the best interests of the offeror.

6.3.6. If the offeror possesses no relevant past performance, it should affirmatively state this fact in the Contractor Performance Data Sheets. Failure to submit the completed Contractor

Performance Data Sheets shall be considered certification (by signature on the proposal) that the offeror has no past performance for like or similar items for the Government to evaluate.

6.4. Volume III: Price Proposal.

mailto:woodrow.w.bell.civ@mail.mil

6.4.1. CLIN Type Chart and Instructions

CLIN Type Applicable CLINs Instructions

Firm fixed Price (FFP) 0001-0008; 0011-0015; 1001-

1008; 1011-1015; 2001-2008;

2011-2015

Enter the Unit price and the

Amount.

Cost Reimbursable (Travel) 0009, 1009 and 2009 An estimated ceiling price will be pre-filled by the

Government. There is nothing for offerors to enter.

No fees shall be added.

Manpower Reporting 0010, 1010 and 2010 Not Separately Priced

6.4.2. Offerors shall enter the UNIT PRICE and AMOUNT for each FFP and CLIN in the schedule of the solicitation.

6.4.3. Travel CLINs are Cost Type CLINs. No fee shall be added to Travel CLINs. The amount will be pre-filled. There is nothing for offerors to enter.

6.4.4 Manpower Reporting CLINs. This manpower reporting CLIN is not separately priced.

6.4.4. Should amendments be issued against this solicitation, the Offeror shall acknowledge by signing the Standard Form (SF) 30 entitled Amendment of Solicitation/Modification of Contract and include it in the proposal submission. The offeror include the signature page of the solicitation and acknowledgement of all amendments in volume III.

6.4.5. Each offeror shall provide, as part of their proposal, a copy of their letter from the office that grants their security clearance levels. Offerors shall include a statement certifying that all personnel employed to perform under the resultant contract meet the qualifications in the DD

Form 254, Contract Security Classification Specification, at Attachment 04.

6.5. Submission Information

6.5.1. All submissions are to be received no later than 2:00 pm EST, on 17 Aug 2016.

All Mailed and Hand Delivered Submissions shall be delivered to:

Defense Security Cooperation Agency

ATTN: Mr. Woodrow Bell

201 12th Street South

Suite 203

Arlington, VA 22202

6.5.2. In accordance with contract provision 52.215-1, INSTRUCTIONS TO OFFERORS –

COMPETITIVE ACQUISITION (JAN 2004), the Government intends to award a contract without discussions, but reserves the right to hold discussions if necessary. Since Offerors may correct deficiencies, only through discussions, Offerors are cautioned to examine this solicitation in its entirety and to ensure that their proposal contains all necessary Information, provides all required documentation, and is complete in all respects. Failure to do so shall be at the offeror’s risk. The offeror’s initial proposal should contain the offeror’s best terms from a cost or price and technical standpoint. The government will not pay the Offeror for preparing the proposal.

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