Amend_0002.pdf

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print)

30-105-04EXCEPTION TO SF 30

APPROVED BY OIRM 11-84

STANDARD FORM 30 (Rev. 10-83)

Prescribed by GSA

FAR (48 CFR) 53.243

1. The purpose of this amendment is to complete changes and additions that were missed as part of Amendment 0001.

2. 5.12.2 Item 4 is changed from Logistics Support to Senior Events Planner.

3. DoD Foreign Clearance Manual/Guidance dtd 15 Aug 2015, has no Annex E. Therefore, the reference to Annex E is deleted.

4. Technical Exhibit 3 is added.

1. CONTRACT ID CODE PAGE OF PAGES

U 1 30

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

16C. DATE SIGNED

BY 25-Aug-2015

16B. UNITED STATES OF AMERICA15C. DATE SIGNED15B. CONTRACTOR/OFFEROR

(Signature of Contracting Officer)(Signature of person authorized to sign)

8. NAME AND ADDRESS OF CONTRACTOR (No., Street, County, State and Zip Code) X HQ0013-15-R-0007

X 9B. DATED (SEE ITEM 11)

11-Aug-2015

10B. DATED (SEE ITEM 13)

9A. AMENDMENT OF SOLICITATION NO.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

X The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offer is extended, X is not extended.

Offer must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended by one of the following methods:

(a) By completing Items 8 and 15, and returning copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE

RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN

REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE

CONTRACT ORDER NO. IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(B).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor is not, is required to sign this document and return copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

10A. MOD. OF CONTRACT/ORDER NO.

2. AMENDMENT/MODIFICATION NO. 5. PROJECT NO.(If applicable)

6. ISSUED BY

3. EFFECTIVE DATE

25-Aug-2015

CODE

DEFENSE SECURITY COOPERATION AGENCY-CON

WOODROW W. BELL JR

201 12TH STREET, SOUTH

SUITE 203

ARLINGTON VA 22202

HQ0013 7. ADMINISTERED BY (If other than item 6)

4. REQUISITION/PURCHASE REQ. NO.

CODE

See Item 6

FACILITY CODECODE

EMAIL:TEL:

HQ0013-15-R-0007

SECTION SF 30 BLOCK 14 CONTINUATION PAGE

SUMMARY OF CHANGES

SECTION SF 1449 - CONTINUATION SHEET

The following have been modified:

ATTACHMENTS AND EXHIBITS

Attachment/Exhibit Description Date No. of pages

01 Past Performance Questionnaire 1 July 2015 4

02 Annex A 1 July 2015 13

03 DD Form 254, Contract Security Classification

Specification

11 Jun 2015 2

04 Performance Requirements Summary 13 Aug 2015 1

05 Technical Exhibit 3 13 Aug 2015 4

PWS

PART I

GENERAL INFORMATION

1.0 GENERAL: The contractor shall provide qualified personnel to perform tasks in support of the Department of

Defense (DoD) Washington DC Regional Centers (Near East South Asia (NESA) Center for Strategic Studies, Africa Center for Strategic Studies (ACSS), and the William J. Perry Center(WJPC) in accordance with this PWS.

1.1 Description of Services/Introduction: Tasks under the contract will be performed at Government owned facilities or Government leased facilities in the continental United States (CONUS) and Outside CONUS

(OCONUS). The regional centers are currently located at the National Defense University. The contractor will perform support services and technical assistance at regional center offices and other sites as designated by program needs. Contractor offices must be located in the greater Washington, D.C., metropolitan area.

1.2 Background:

1.2.1 The Near East South Asia Center was launched in October 2000, the NESA Center’s mission is to enhance stability in the Near East and in South Asia by providing an academic environment where strategic issues can be addressed, understanding deepened, partnerships fostered, defense-related decision-making improved and cooperation strengthened between military and civilian leaders from the region and the United States.

1.2.1.1 The Center builds on the strong bilateral relationships between the United States and countries in the NESA region by focusing on a multilateral approach to addressing regional security concerns and issues. It is designed to meet the knowledge needs of national security professionals by providing a forum for rigorous examination of the challenges that shape the security environment of the region. The Center provides a focal point where national decision makers can gather to exchange ideas and explore tools for cooperative problem solving.

1.2.1.2 The core curriculum will examine four broad themes: regional strategic issues; the changing strategic environment; elements of security decision making; and tools for enhancing regional security.

1.2.1.3 Participation is open to military and official representatives from all countries in the NESA region with which the U.S. government maintains formal diplomatic relations, non-NESA countries that have strategic interests in the region and U.S. participants. Participants are nominated by their governments. The twenty-nine nations participating from the region include: Mauritania, Morocco, Algeria, Libya, Tunisia, Egypt, Israel, Jordan, Syria, Lebanon, Saudi Arabia, Yemen, Oman, United 1.2.4 Arab Emirates, Qatar, Bahrain, Kuwait, Afghanistan, Pakistan, India, Bangladesh, Sri Lanka, Nepal, the Maldives, Tajikistan, Turkmenistan, Uzbekistan, Kazakhstan, and

Kyrgyzstan. Further information about the NESA Center can be found at their website (http://nesa-center.org/).

1.2.2 The Africa Center for Strategic Studies (ACSS): Launched in 1999, ACSS supports United States foreign and security policies by strengthening the strategic capacity of African states to identify and resolve security challenges in ways that promote civil-military cooperation, respect for democratic values, and safeguard human rights. The center engages African partner states and institutions through rigorous academic and outreach programs that build strategic capacity and foster long-term, collaborative relationships.

1.2.2.1 ACSS builds strong relationships between the United States and African nations by focusing on defense institution building initiatives through the execution of security cooperation programs focused on Africa. This includes engaging African partners, states, and institutions through focused and efficient academic programs, outreach, and research as a conduit for an African security policy dialogue. Additional information about ACSS can be obtained at http://www.africacenter.org.

1.2.3 The William J. Perry Center (WJPC) for Hemispheric Defense Studies was established as the Center for

Hemispheric Defense Studies in September 1997, by directive of the Secretary of Defense, to enhance civilian partner capacity in the Americas. WJPC is the premier Western Hemisphere forum for strategic-level defense and security education, outreach, analysis, research, and ongoing dialogue regarding the development of effective security and defense policies and strategies within the region.

http://nesa-center.org/ http://www.africacenter.org/

1.3. SCOPE: The contractor will perform tasks in the design and implementation of events that will enable the appropriate regional center to conduct its current programs and other programs that will be developed. The tasks listed are those that are currently identified. During the course of the contract these tasks may be adjusted in coordination with the contractor to encompass additional similar tasks or to reduce the scope of the contracted support services. The Government shall provide the contractor with 60 days written notice before significantly reducing the scope of the services or functions required under the contract. DC regional centers programs will include, but are not limited to those listed in Annex A.

1.3.1 Approach: The contractor will conduct business in a fashion that is consistent with Federal and DoD regulations. The contractor shall provide technically qualified personnel, who are experienced in international policy, operations, administrative, logistics and support analysis services to support the detailed planning, organizing, coordinating and execution of numerous conferences, seminars and international programs as well as operation of the ongoing policy and outreach missions as specified in this Performance Work Statement (PWS).

Experience working with senior government and military personnel, and with the Department of Defense is desirable. The contractor will respond to the designated center Contracting Officer’s Representative (COR), for policy and program guidance. CORs shall be designated at the task order level.

1.3.2. Objective: This Performance Work Statement (PWS) provides the Regional Centers extended and quick turnaround analytical research materials, seminar, conference, symposia, event, technical, logistical, and administrative support services. These tasks support RC seminars and other events from 1 August 2015 through 31

July 2016, and two one-year option periods, if exercised. The contractor will provide an experienced project manager, and appropriately skilled personnel as required to meet objectives. The contractor will also provide bilingual (where required), technically qualified, experience international policy, operations and support analyst to support the detailed planning, organizing, coordinating and execution of numerous research efforts, conferences, seminars and international travel programs as specified in the following tasks:

1.4 Period of Performance: The period of performance is for one 12 months base period and two 12 months options. Total contract period of performance including options is 36 months.

1.5 Operational Information:

1.5.1 Quality Control: The contractor shall develop and maintain an effective quality control program (QCP) to ensure services are performed in accordance with this PWS. The contractor shall develop and implement procedures to identify, prevent, and ensure non-recurrence of defective services. The contractor’s quality control program is the means by which it assures itself that work complies with the requirement of the contract. As a minimum, the contractor shall develop quality control procedures that address the areas identified in Technical Exhibit 3, “Performance Requirements Summary”. After acceptance of the quality control plan, the contractor shall receive the contracting officer’s acceptance in writing of any proposed change to the QC system. The QCP proposed in the solicitation shall be incorporated into the contract award.

1.5.2 Quality Assurance: The government shall evaluate the contractor’s performance under this contract in accordance with the Quality Assurance Surveillance Plan. This plan is primarily focused on what the Government must do to ensure that the contractor has performed in accordance with the performance standards. It defines how the performance standards will be applied, the frequency of surveillance, and the minimum acceptable defect rate(s).

The contractor shall develop and implement procedures to identify, prevent, and ensure non-recurrence of defective services.

1.5.3 Recognized Holidays: The contractor will not be required to work the below holidays:

New Year’s Day

Martin Luther King Day

President’s Day

Memorial Day

Independence Day

Labor Day

Columbus Day

Veteran’s Day

Thanksgiving Day

Christmas Day

1.5.4 Emergency Base or Government Office Closures: When contractor employees that are performing under firm fixed price CLINs are not allowed access to the worksite due to emergency closures, the contractor may invoice for the agreed upon amount, unless deliveries and schedule are affected. Should deliverables and schedule be affected the contractor and contracting officer will have to engage in discussion/negotiations to resolve. When contractor employees working under labor hour CLINs are not allowed access to the worksite due to emergency closures, the Government shall not be charged for the previously scheduled work hours, unless the contractor can show work was performed and the Government received a benefit. The contracting officer shall have the option of seeking remedies which permit the contractor to (a) reschedule the time lost due to base closure or (b) report to an alternate duty location.

1.5.5 Place of Performance: The contractor will perform support services and technical assistance at Regional

Center offices located at Fort Leslie McNair, in Washington D.C. on the campus of the National Defense University, with occasional domestic and international travel; and other sites as designated by program needs.

1.5.6 Type of Contract: A hybrid type of contract with the majority of the Contract Line Item Numbers (CLINs) being Firm Fixed Price with a few Labor Hour, Cost Reimbursable and Cost Plus Fixed Fee CLINs.

1.5.7 Special Qualifications. The Contractor shall provide qualified, experienced, and skilled employees, for tasks required under this contract. Individuals will be accepted for assignment to contract tasks based collectively on the qualifications stated in the contract, as required by the respective performance task, conforming to industry/government standards and related to the inherent requirements of the work to be done.

1.5.7.1 Categories of Services. The Government requires the following mix of contract services to perform this effort: (See detailed requirements under Part 5 Specific Tasks)

1.5.7.2 Administrative Support -- Performs a variety of administrative services/functions that are principally worked supporting the various departments at the RCs, such as report writing, program analysis, student affairs support, etc.

1.5.7.3 Technical Support -- Performs a variety of technical support services/functions, such as, logistical, budget, and accounting support.

1.5.7.4 Academic Support. Provide at the request of the government, qualified personnel support services to meet program requirements, for both programmed and un-programmed events, such as Facilitators, Guest Speakers, Panelist, and Adjunct Professors. These tasks will take place at the Regional Center facilities, and/or at other designated locations throughout the world. Academic support and facilitators must have a combination of practical experience and/or teaching experience in the required area of expertise.

PART 2

DEFINITIONS & ACRONYMS

2. DEFINITIONS AND ACRONYMS.

2.1 DEFINITIONS:

2.1.1 Contracting Officer (KO). A person duly appointed with the authority to enter into and administer contracts on behalf of the U.S. Government.

2.1.2 Contracting Officer’s Representative (COR). A representative from the requiring activity assigned by the

Contracting Officer to perform surveillance and to act as liaison to the contractor

2.1.3 Cross-Cultural. Combining, pertaining to, or contrasting two or more cultures or cultural groups;

Comparing or dealing with two or more different cultures. For example, experience with one or more countries in

Africa.

2.1.4 Defective Service. A service output that does not meet the standard of performance associated with it in the Performance Work Statement.

2.1.5 Government Furnished Property (GFP). Property in the possession of, or directly acquired by the

Government and subsequently made available to the contractor.

2.1.6 Government Property. All property owned or leased to the Government or acquired by the Government under the terms of the contract. Government property includes both Government furnished property and contractor acquired property as defined in FAR 45.101.

2.1.7 Government Furnished Material (GFM). Material in the possession of, or directly acquired by, the

Government and subsequently made available to the contractor.

2.1.8 Government Material. All material that may be incorporated into or attached to a deliverable end item or that may be consumed or expended in performing a contract, i.e., raw and processed materials, small tools, supplies component parts, raw and processed materials.

2.1.9 Interest. Organizational or financial interest.

2.1.10 Professional and Consultant Services. Services rendered by persons who are members of a particular profession or possess a special skill and who are not officers or employees of the contractor.

2.1.11 Quality Assurance Surveillance Plan (QASP). An organized written document specifying the surveillance methodology to be used for surveillance of contractor performance.

2.1.12 Quality Control. Those actions taken by a contractor to control the performance of services so that they meet the requirements of the PWS.

2.1.13 Quality Assurance. Those actions taken by the government to assure services meet the requirements of the

Performance Work Statement.

2.2 ACRONYMS:

ACSS Africa Center for Strategic Studies

AA Academic Affairs

CCA Communications and Community Affairs

OD Office of the Director

DCOSO

L Deputy Chief of Staff for Operations and Logistics

DCOSA Deputy Chief of Staff for Administration

DoD Department of Defense

RC Regional Center

IAW In Accordance With

OCI Organizational Conflict of Interest

ODC Other Direct Costs

PRS Performance Requirements Summary

PWS Performance Work Statement

QC Quality Control

UIC Unit Identification Code

Surge Periodic services that may be requested for tasks as shown in sections 5.4.1 - 5.4.7.

PART 3

GOVERNMENT FURNISHED PROPERTY, EQUIPMENT, AND SERVICES

3.1 GENERAL: The government shall provide, the facilities, equipment, materials, and/or services listed below.

3.2 Equipment and Information: When authorized by the COR to perform on-site at Government facilities, adequate workspace, including desks, computer workstation setup, telephone, and other necessary equipment will be provided by the Government. The government will provide the contractor access to regulations, directives or other policy documents required to complete this task.

PART 4

CONTRACTOR FURNISHED

4.1 General: Except for those items specifically stated to be government furnished in Part 3, the contractor shall furnish all other items necessary to perform the required services.

4.1.1 Other Direct Costs (ODC): In order to perform the services described in this PWS the contractor may incur direct costs to purchase supplies and services needed to carry out day-to-day operations, programs, seminars, and other events. The contractor may obtain, after approval from the COR, such goods and or services necessary to perform the work described in the PWS. The contractor will, at all times, endeavor to minimize such costs. ODC’s are reimbursable at the Contractor’s actual cost with no allowance for profit or fee, per FAR 16.601(b).

4.1.1.1 Contractor Travel - An amount will be designated in a separate CLIN to cover costs for contractor travel.

Travel ODC’s are reimbursable at the Contractor’s actual cost with no allowance for profit or fee, per FAR

16.601(b). Actual travel will be coordinated with the COR and pre-approved by the KO.

4.1.1.2 Research Program - Contractor may be reimbursed for necessary incurred direct costs to support ACSS

Research Program and other programs pre-approved by the government. An amount will be designated in a separate

CLIN to cover costs for the Research Program.

4.1.1.3 When Regional Centers conduct events outside of the Washington DC area, the contractor may be reimbursed for costs of items or services purchased directly for the contract that the Contracting Officer has pre-approved. This includes costs for supplies and other support services overseas, to include lodging services, when such items or services are not available through government logistics or procurement systems.

4.1.2 Other Reimbursable Costs: The contractor will be reimbursed for its allowable direct costs allocable to the contract. For the purpose of reimbursing allowable costs, the term “costs” includes only those recorded costs that, at the time of the request for reimbursement, the Contractor has paid by cash, check, or other form of actual payment for items or services purchased directly for the contract.

PART 5

SPECIFIC TASKS

5. BASIC SERVICES. The contractor shall provide qualified Administrative and Technical support personnel to perform the tasks set forth in Part 5 of the PWS. The contractual support personnel shall be already trained in their positions. The contractor must provide the resume of all personnel performing on this contract. Before filling any vacancies during the performance of this contract, the contractor contractor shall provide the candidate’s resume to the government.

5.1. PERFORMANCE OBJECTIVE 1: The contractor shall provide qualified administrative, technical, management, and academic support personnel to perform the tasks set forth in Part 5 of the PWS. The contractual support personnel will be already trained in their positions.

5.1.2 Academic support and facilitators must have the combination of academic degree (PhD or JD preferred), practical experience, and/or teaching experience in the required area of expertise. Administrative, technical and management support personnel will be already trained to perform their tasks. Personnel shall possess the highest standards of personal deportment and judgment; possess demonstrated organizational abilities, and outstanding interpersonal and communications skills.

5.1.3 Personnel must be able to travel internationally to perform the required tasks. Personnel with cross-cultural experience are preferred.

5.1.4 Tasks: Lecture and facilitate seminar instruction, organize academic events, develop curriculum, advise students and fellows, and design and conduct research on topics of context of designated regional center.

5.2 SPECIFIC REQUIREMENTS FOR THE NESA CENTER:

5.2.1 Events Program Planning Manager (1 Year/12 Months/1880 hrs.)

Tasks: The Program Planning Manager is responsible for overseeing the continuity of NESA Center programs and for managing the staff of the Events Program Planning Office. Works with internal/external resources to secure needed materials and services. Ensures that short and long term completion milestones are reached and requirements are met. Conducts research and recommend vendors to support programs. Evaluate current planning procedures, recommend improvements and implement modifications. Responsible for managing staff of Events

Program Planners and academic intern program; create assignment schedule for event program planners and updates as required; conduct performance evaluations of Event Program Planners and academic interns; create training materials for new event program planning employees and implement standardized training programs; investigate opportunities for event planner continuing professional education; manage and standardize execution of seminar components which are universal to NESA seminars. Develop and update standard operating procedures (SOP) for domestic and international events and conduct in-progress reviews (IPR) and after action reviews with event planners. Assist Event Program Planners with travel requirements; acquiring airline tickets, filing pre and post travel vouchers, compile security information and manage cable transmissions, when necessary. Travel in support of international programs and train staff to properly perform pre/onsite/post international event requirements.

Conduct programs as assigned.

Qualifications: To successfully perform this task, a Bachelor’s Degree from an accredited college is required.

Three or more years of experience planning both domestic and international events. Three or more years as a manager and knowledge of hotel and conferencing details are preferred. Must be able to work occasional evenings and weekends. Possess outstanding written and oral communication skills and attention to detail as well as the organizational and planning skills to manage multiple tasks and meet deadlines as required. Proven ability to contribute as a team player and strong interpersonal skills to negotiate problems in the US and in the NESA region.

Strong ability to work with minimal supervision. Experience working in a multi-cultural environment and interacting professionally and diplomatically is referred.

5.2.2 Senior Events Program Planners (2 people[1 Year/12 Months/1880hrs each])

Tasks: Senior Events Program Planner responsibilities include overseeing and directing the execution of NESA

Center programs through internal and external coordination with senior management, faculty, staff and external sources in coordination with the Events Program Planning Manager, Director of Program Support, Deputy Director, or Academic Dean. Works with internal/external resources to secure needed materials and services. Ensures that short and long term completion milestones are reached and requirements are met. Conducts research and recommend vendors to support programs. Evaluate current planning procedures, recommend improvements and implement modifications as required. Responsible for managing events; create operational assignment schedule for assigned NESA staff as required; creates detailed program timelines and milestones to execute; develops, manages and reports on program expenditures to achieve program objectives; standardize execution of seminar components which are universal to NESA seminars. Develop and update standard operating procedures (SOP) for domestic and international events and conduct in-progress reviews (IPR) and after action reviews with faculty and staff at the direction of the program course director. Assist supporting event personnel to plan travel requirements; acquiring airline tickets, filing pre and post travel vouchers, compile security information and manage security cable transmissions, as necessary. Travels in support of international programs and direct pre/onsite/post international event requirements. Conduct other duties as designated.

Qualifications: To successfully perform this task, a Bachelor’s Degree from an accredited college is required or 8 years of program planning experience in the NESA region. Three or more years of experience planning domestic and international events. Three or more years as a senior event planner and knowledge of hotel and conferencing details are required. Must be able to work occasional evenings and weekends. Possess outstanding written and oral communication skills and attention to detail as well as the organizational and planning skills to manage multiple tasks and meet deadlines as required. Proven ability to contribute as a team player and strong interpersonal skills to negotiate problems in the US and in the NESA region. Strong ability to work with minimal supervision. Experience working in a multi-cultural environment and interacting professionally and diplomatically is referred.

5.2.3 Registrar/Manager (1 Year/12 Months/1880 hrs.)

Tasks: (1) Manage the nomination, admission, and registration processes; (2) draft fund citation letters to the U.S.

Embassies and assist with sending these funding authorization letters to each Embassy as required on behalf of the

NESA Center; (3) maintain efficient organization of NESA’s Registrar inbox; (4) assist with registration in-processing at various meetings/events as necessary; (5) track and enter registration information into PeopleSoft student management database; (6) provide functional feedback on database requirements for the Registrar Office to the Data Systems Manager to ensure effective technical processing of Registrar functions; (7) update/send acceptance letters and participation letters, update contact information, and assist, as necessary, with other administrative duties pertaining to international and US personnel participation in NESA events in the US and abroad; and (8) perform other duties as specified by the Chief of Outreach.

Qualifications: Master’s or bachelor’s degree desired, proven work experience as a registrar manager working in the NESA Center region is required. Must have 4 - 5 years of experience as an academic registrar or equivalent experience at a regional center, think tank or governmental agency that interacts with the diplomatic and/or military community. Must have experience working with RCPAMS. Arabic language skills desired.

5.2.4 Registrar/Deputy (1 Year/12 Months/1880 hrs.)

Tasks: The Deputy Registrar serves as the primary back-up for the Registrar position. Assists Registrar with nomination, admission and registration processes. Assists the Registrar with Center communication with U.S.

Diplomats, Defense Attaches, and Military Group Leadership at U.S. Embassies in 30 plus countries. Will also assist the Registrar with drafting Fund Citation letters to the U.S. Embassies and will assist with sending these funding authorization letters to each embassy as required on behalf of the NESA Center. Responsible for responding to inquiries and maintaining efficient organization of NESA Registrar inbox. Responsible for all registration tasks associated with RNSSC events. Assists with registration in-processing at various meetings/events as necessary. Tracks and enters registration information into NESA database and programs. Updates and completes participant lists and manages integrity of input/output of appropriate information in the NESA database. Provides functional feedback on database requirements for the Registrar Office to the Data Systems Manager to ensure effective technical processing of Registrar functions. Other duties may include updating/sending acceptance letters and participation letters, updating contact information and assisting Registrar as necessary with other administrative duties pertaining to international and US personnel participation in NESA events in the US and abroad. Interacts with foreign and US military officers and civilians of varying levels. Part of a team that is responsible for the effective flow of information about participants and alumni across the Center.

Qualifications: Bachelor’s degree or equivalent work experience required. Must have a working knowledge of

Microsoft Office Suite, especially Word and Excel. Must have experience working with RCPAMS. Prior database entry experience is required; experience with student administration software is desired; Attention to detail and the organizational and planning skills to manage multiple tasks and meet deadlines are required. Familiarity with government acronyms and military structure is helpful. Experience working in multi-cultural environments and interacting professionally with diplomacy is preferred.

5.2.5 Events and Program Planner (1 Year/12 Months/1880 hrs.)

Tasks: Coordinate, plan, execute, and oversee the day-to-day support of programs, in the US and abroad. Plan course of action to be implemented by the NESA Center staff and faculty, including all logistical requirements, for review by the government prior to execution of an event. Upon approval, implement the course of action and activities to ensure a well thought out and managed function for NESA. Assist the faculty course directors in developing academic programs; modify and keep up-to-date seminar schedule, guidebook, and planning checklists to maintain awareness of program components, including logistics, seminar materials and seminar deadlines; edit, publish and distribute seminar materials; and work directly with course directors to determine course requirements.

During program execution, provide executive summary reports to the events program planning manager and designated government representative (s). Maintain all financial records for an event and ensure services are provided in accordance with the contractor’s agreement. Closely monitor activities to ensure events are managed professionally with minimal disruptions to the event. Provide a written after action report that identifies suggestions for improvement as well as positive aspects about the event.

Qualifications: Bachelor’s degree required with two years of event planning experience preferred. Fluency in

English and Arabic and/or French language is preferred. Must be able to work occasional evenings and weekends.

Skills as well as a thorough understanding of regional issues and customs of the NESA region are desired.

5.2.6 Academic Resources Coordinator (ARC) (1 Year/12 Months/1880 hrs.)

Academic Resources Coordinator Tasks (Estimated 55%) -- This position serves as the Academic Resources

Coordinator at the Near East South Asia Center for Strategic Studies. In this capacity, the incumbent assists the

Academic Dean, faculty, fellows, research associates, and the Center’s leadership in the acquisition, production and distribution of research products. The ARC coordinates support for new topics of academic focus for the Center, including the development of workshops and symposium. The ARC acts as the primary support for the Academic, Course Directors, and faculty leads in supporting new programs and updating old curriculum (reading materials, maps, online resources) for seminars, workshops, etc. The ARC maintains all academic program files, updates information to the National Defense University SIGACT, coordinates the Center’s annual program plan and provides input to the Center’s Program Management Review Quarterly process with the Strategic Planner, and coordinates all activities with the faculty and senior staff. Provides input to RCPAMS for all faculty activities.

Research Associate Support Tasks (Estimated 35%) -- Provides research support for the Director, Dean of

Academics and a team of senior faculty to conceptualize, organize, and research to include planning and developing seminars and courses, obtaining economic and demographic historical statistics, creating maps and charts, reviewing and proofreading, and rapporteuring at various conferences and Think Tanks meetings.

Personal Research (Estimated 10%) -- Focuses on personal research, such as China-Muslim world relations.

Qualifications: Master’s degree preferred; Work experience as a Research Associate; Ability to coordinate web content between multiple websites, create web-based databases, and enable users to access information in a simplistic manner; Ability to work with a team; Must be a U.S. Citizen

5.2.7 Executive Officer: (1 Year/12 Months/1880 hrs.)

Tasks: In support of the NESA Director: Coordinate the internal and external integration of day-to-day and long range projects, actions and activities that require the involvement of the Director; coordinate and support Director’s participation and involvement in conferences, appearances, and presentations. Contact proponent parties, to include representatives of host governments and organizations, and research background information to provide the

Director. Responsible for managing: the Director’s calendar, proper handling of telephone calls, messages and daily details of the Directors travel. Compose a wide range of administrative correspondence for the Director to include invitation and thank you letters; catalogues and archives correspondence. Coordinates time and attendance, to develop a report for the NESA Director for Government approval. Prepare and send electronic Automatic

Message Handling System (AMHS) cables for the NESA Director. Utilize the AMHS for both NESA senior leadership travel and NESA events to US Embassies abroad. Must obtain a SIPRnet account to read secure traffic on security situations in various countries in the NESA region. Must access SIPRnet classified resources relating to

NESA Director’s correspondence and coordination with U.S. Embassy personnel abroad. Attend NESA conferences with or on behalf of the Director that will include classified discussions and classified document handling. Utilize Aircraft and Personnel Automated Clearance System (APACS) to request country clearances for classified and unclassified travel.

Qualifications: Bachelor’s degree or minimum of ten years work experience as an administrative assistant with at least five years at the executive assistant level is required. Shall be experienced with substantial knowledge and skills of administrative management. Must be proficient a Microsoft Word, Excel and PowerPoint. Must be able to obtain and maintain a Secret security clearance.

5.2.8 Participant Programs Manager (1 Year/12 Months/1880 hrs.)

Tasks: This position supports programs conducted at NESA Center and at overseas locations. This position facilitates and enhances communications between the participants and the greater NESA region communities regarding programs and handling of participants. It oversees the synchronization of NESA protocol requirements for domestic and international events. The incumbent provides management support to the NESA Center senior management regarding the handling and management of all participant program activities to include supervision of participant program support staff. The incumbent develops protocol and participant plans and programs to accomplish these efforts through effective and efficient business practices. The participant program manager supports the Director of Program Support. The Participant Programs Manager participates in integrating the international outreach program of NESA by enhancing relationships with academic institutions, think tanks and foreign governments as required; develops and maintains NESA’s international relationships with governmental, academic and private organizations abroad and in the U.S. as required; develops contacts with international representatives in Washington and counterparts in other countries to promote and expand NESA’s relationships with participating countries to facilitate program interaction, especially with priority countries as determined by the

Director, NESA; provides substantive guidance and advice to staff and faculty to prepare for visits of international delegations and officials to NESA; senior coordinator for all NESA top priority visits; works with staff and faculty to plan, organize and host conferences at NESA.

Qualifications: Master’s degree desired; bachelor’s degree required. Knowledge of NESA region protocol, participant management, outreach activities, and event planning and coordination; polished interpersonal skills to interact with senior personnel, diplomats and embassies is required; knowledge of management and organizational principles and practices to implement technical aspects of programs is necessary; effective verbal and written communication skills is required; Arabic is highly desired.

5.2.9 In Country Events and Alumni Affairs Coordinator (1 Year/12 Months/1880 hrs.)

Tasks: Perform administrative, programmatic and logistical support for NESA Center events by planning, scheduling, coordinating workshops, seminars and classes conducted by NESA Center in the NESA region and domestically, to include events associated with the Regional Network of Strategic Studies Centers and other designated oversees events. Work with staff members throughout the Center and US Embassy personnel to ensure administrative and logistical support are timely to maintain scheduled activities. Coordinate logistical support for the NESA activities to include publications, research support, meetings, and other products. Provide a written after action report that identifies suggestions for improvement as well as positive aspects about each event. Develop detailed logistical, budget, and operational plans to execute assigned programs by the Deputy, Academic Dean, or

Director to achieve NESA Center objectives. As the primary alumni office representative, manage the alumni office programs and any assigned personnel to build, sustain and leverage relationships with NESA graduates. Develop strategic plan for alumni office through coordination with Academic Dean in establishing audio‐visual and in‐person interfaces with NESA graduates. Coordinate with the NESA Media Officer to develop media outreach to alumni networks. In support of the Academic Dean, lead the processes of design, planning and evaluation of NESA’s alumni office programs in the US and in‐region in collaboration with staff and faculty.

Qualifications: Bachelor’s degree is required. Fluency in English and Arabic and/or French language is required.

Four years of work experience in logistical planning and international coordination in the NESA region is desired.

Must be able to work occasional evenings and weekends. Skills as well as a thorough understanding of regional issues and customs in the NESA region are desired.

5.2.10 Program Support (As required)

NESA Center conducts numerous programs OCONUS for USCENTCOM, USAFRICOM, OSD Policy, and other

US Government entities that requires travel, hotels, interpretation and conference support. All programs support achieving directed strategic objective set by DoD. Many programs are conducted in the CONUS. The majority of these programs are conducted OCONUS throughout the NESA Center geographic region to facilitate reduced travel costs, hotel and interpretation expenses, and facilitate attendance by senior government and civilian official that may not otherwise attend seminars, workshops, or conferences. In some cases, multilateral programs are conducted in neutral locations to facilitate dialogue and to engage senior officials of mutual strategic interest with limited time available that would not otherwise provide critical interaction with USG personnel to resolve or facilitate understanding of critical regional issues. Specific activities are only planned at this time and subject to change

(Reference Annex A Program Description Examples).

5.2.11 Distinguished Professor/Track II and Seminar Facilitator (Surge – 600 hrs. ceiling)

Tasks: Develop, coordinate, and execute multiple Track II programs (US-Pak Dialogue; India, Pakistan, and

Afghanistan Dialogue; Pakistan-India CBM Dialogue; India-Pakistan Nuclear Dialogue; and Strategic Futures --

Mediterranean Security Workgroup) with partner institutions, NESA Centers, and other USG agencies to increase emphasis on better relationships with Pakistan, India, and between India and Pakistan especially in the areas of counter proliferation, combating transnational threats, and confidence-building measures in areas of historical tensions; and with Arab Spring countries and countries of the Mediterranean.

Track II program responsibilities must include being able to coordinate involvement and participation of senior level

USG and country specific former officials at the cabinet and general officer level. Support seminars, programs, curriculum development workshops, and researches related activities for senior governmental officials from the U.S.

and the NESA region. Research, identify and secure the services of cabinet and general officer level subject matter experts as adjunct faculty to the NESA Center to direct and facilitate seminars, provide expertise during curriculum development workshops, author papers, or speaker at NESA functions. Possess a contact list of USG and foreign experts, who have a proven record of senior government and academic service, excellent performance, and commitment to achieving NESA Center and OSD goals. Exercise responsibility for the conception, preparation and approval, and execution of new Track II initiatives or outreach programs regarding Pakistan, India, Afghanistan and the Mediterranean countries. Primary responsibility for the development and implementation of the Center’s highly successful monthly outreach program for local Washington-based senior diplomats and military attaches of NESA region countries; with the additional objective of raising NESA Center visibility with key policy think-tanks.

Undertake the responsibly to expand the scope and reach of NESA Washington Seminar series with an initiative to include senior officials and military officers from NESA countries assigned to the UN.

Qualifications: To successfully perform this task a minimum of a former Flag Officer, former Cabinet Member, former Member of Congress or former Ambassador who have distinguished themselves in active federal service is required. Must have extensive multiple Track II programs (US-Pak Dialogue; India, Pakistan, and Afghanistan

Dialogue; Pakistan-India CBM Dialogue; India-Pakistan Nuclear Dialogue; and Strategic Futures --Mediterranean

Security Workgroup) working experience. Must demonstrate the ability to develop and execute outreach programs;

especially programs with India, Pakistan, Afghanistan, and Mediterranean countries in the areas of combating transnational threats and counter proliferation. Secret clearance may be required.

5.2.12 Media and Communications Specialist (Surge - 940 hrs. ceiling)

Tasks: The Media and Communications Specialist develops a positive image of the organization and is expected to attend special events and to establish personal relationships with participants, alumni and diplomatic officials in the

United States and in the NESA region. The Associate Director of Media and Communications will support the

Director of Media and Communications while providing management, oversight and direction for embassy, ministry engagement, public information/relations and external communications activities. This management includes expanding the awareness of NESA, strengthening relationships with internal and external communities, and establishing strategies for advancing current engagement efforts. The Associate Director of Media and

Communications is responsible for assisting in the development and production of all print and electronic promotional and informational material for NESA, including, but not limited to, news releases; newsletters, reports and other publications; NESA Web sites, public and Blackboard; Face Book pages, public and alumni; NESA News broadcasts; special video projects, including informational presentations about NESA; director¹s messages and special reports.

Qualifications: A bachelor’s degree in media and/or communications or a related discipline is desired. Experience in media, communications, printing, graphic development, DRUPE, publication, and social media usage experience required.

5.2.13 Media and Communications Associate Specialist (Surge - 940 hrs. ceiling)

Tasks: Assist the Media and Communications Specialist to provide all print and electronic promotional and informational material for the Center, including, but not limited to, news releases; newsletters, reports and other publications; NESA Web sites, public and Blackboard; Face Book pages, public and alumni; NESA News broadcasts; special video projects, including informational presentations about NESA; director’s messages and special reports. Conduct media-related research and recommend various means to expand NESA Center awareness in the NESA region. Additional duties may be assigned, as required within the context of these duties to support surge requirements in the headquarters, other academic activities, or while traveling for programs and events.

Qualifications: A bachelor’s degree in media and/or communications or a related discipline is desired. Experience in media, communications, printing, graphic development, DRUPE, publication, and social media usage experience required.

5.2.14 Participant Programs Assistant (Surge – 940 hrs. ceiling)

Tasks: Provide all print and electronic promotional and informational material for the Center, including, but not limited to, news releases; newsletters, reports and other publications; NESA Web sites, public and Blackboard; Face

Book pages, public and alumni; NESA News broadcasts; special video projects, including informational presentations about NESA; director’s messages and special reports. Conduct media-related research and recommend various means to expand NESA Center awareness in the NESA region. Additional duties may be assigned, as required within the context of these duties to support surge requirements in the headquarters, other academic activities, or while traveling for programs and events.

Qualifications: Must possess a bachelor’s degree in media and/or communications or a related discipline; master's degree preferred. Must possess at least 4 years of experience in media; communications, printing, graphic development, publication, and social media usage; public relations and Arabic language skills experience desired.

5.2.15 Research Associate (RA) (Surge – 940 hrs. ceiling)

Tasks:

Research Associate Support (Estimated 80%) --

a. Counterterrorism: Provides research support for faculty members with a broad South Asia/ Near East regional focus to conceptualize, organize, and research topics concerning terrorism, WMD proliferation, and other transnational threats. Responsibilities include planning and developing seminars and courses; researching economic, demographic, social and political data; drafting position papers; rapporteuring at conferences, lectures, course seminars and independent organizations’ meetings; updating faculty on relevant regional developments; contributing to…