Conformed_copy_after_Amend_0002.pdf

PDF 475 KB Posted Dec 23, 2014

Attached to: Exhibits For International Trade Shows
Solicitation number: HQ0013-15-R-0005
Issued by: Defense Security Cooperation Agency

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File	Type	Posted
Amendment_0002.pdf	PDF	Dec 23, 2014
Past_Performance_Questionnaire_Amended.pdf	PDF	Dec 23, 2014
Amendment_0001.pdf	PDF	Dec 12, 2014
Conformed_copy_after_Amend_0001.pdf	PDF	Dec 12, 2014
HQ0013-15-R-0005.pdf	PDF	Dec 12, 2014
Past_Performance_Questionnaire.pdf	PDF	Dec 12, 2014

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HQ0013-15-R-0005

SEE ADDENDUM

(No Collect Calls)

HQ0013-15-R-0005 12-Dec-2014

b. TELEPHONE NUMBER

703-601-3728

8. OFFER DUE DATE/LOCAL TIME

02:00 PM 05 Jan 2015

5. SOLICITATION NUMBER 6. SOLICITATION ISSUE DATE

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

STANDARD FORM 1449 (REV. 2/2012)

Prescribed by GSA – FAR (48 CFR) 53.212

(TYPE OR PRINT)

(SIGNATURE OF CONTRACTING OFFICER)

ADDENDA ARE

26. TOTAL AWARD AMOUNT (For Gov t. Use Only )

23.

CODE 10. THIS ACQUISITION IS

SUCH ADDRESS IN OFFER

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT

BELOW IS CHECKED

TELEPHONE NO.

HQ00139. ISSUED BY

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a. UNLESS BLOCK

7. FOR SOLICITATION

INFORMATION CALL:

a. NAME

JANET SZATMARY

2. CONTRACT NO. 3. AWARD/EFFECTIVE DATE 4. ORDER NUMBER

(TYPE OR PRINT)

30b. NAME AND TITLE OF SIGNER 30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER

30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a.UNITED STATES OF AMERICA

0 27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1. 52.212-4. FAR 52.212-3. 52.212-5 ARE ATTACHED.

25. ACCOUNTING AND APPROPRIATION DATA

1. REQUISITION NUMBER

20.

ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED.

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, AND 30

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

F1ATDS4337A001

ARE NOT ATTACHED

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA ARE ARE NOT ATTACHED

(BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE

SET FORTH HEREIN, IS ACCEPTED AS TO ITEMS:

. YOUR OFFER ON SOLICITATION

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN

% FOR:SET ASIDE:UNRESTRICTED ORX

SMALL BUSINESS

WOMEN-OWNED SMALL

BUSINESS (WOSB)

17a.CONTRACTOR/ CODE FACILITY

OFFEROR CODE

DEFENSE SECURITY COOPERATION AGENCY-CON

JANET SZATMARY

201 12TH STREET SOUTH

SUITE 203

ARLINGTON VA 22202

18a. PAYMENT WILL BE MADE BY CODE

RATED ORDER UNDER

DPAS (15 CFR 700)

13a. THIS CONTRACT IS A

13b. RATING

CODE15. DELIVER TO CODE HQ0013 16. ADMINISTERED BY

12. DISCOUNT TERMS11. DELIVERY FOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

SEE SCHEDULE

14. METHOD OF SOLICITATION

RFQ IFB RFPX

DEFENSE SECURITY COOPERATION AGENCY-PGM

MR RAYMOND LYNN

WEAPONS (WPN)

201 12TH STREET SOUTH

SUITE 203

ARLINGTON VA 22201-5408

TEL: (703) 601-3862 FAX:

703-602-1671FAX:

TEL: 701-601-3728 SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

8(A)

HUBZONE SMALL

BUSINESS

ECONOMICALLY DISADVANTAGED

WOMEN-OWNED SMALL BUSINESS

(EDWOSB)

SIZE STANDARD:

$11M

NAICS:

561920

OFFER DATED

29. AWARD OF CONTRACT: REF.

DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND

EMAIL:

TEL:

31c. DATE SIGNED

SEE SCHEDULE

SCHEDULE OF SUPPLIES/ SERVICESITEM NO. QUANTITY UNIT UNIT PRICE AMOUNT

24.22.21.19.

32g. E-MAIL OF AUTHORIZED GOVERNMENT REPRESENTATIVE

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

(CONTINUED)

ACCEPTED, AND CONFORMS TO THE CONTRACT, EXCEPT AS NOTED: ______________________________________________________

32a. QUANTITY IN COLUMN 21 HAS BEEN

RECEIVED INSPECTED

32b. SIGNATURE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32c. DATE 32d. PRINTED NAME AND TITLE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32e. MAILING ADDRESS OF AUTHORIZED GOVERNMENT REPRESENTATIVE 32f . TELEPHONE NUMBER OF AUTHORIZED GOVERNMENT REPRESENTATIVE

37. CHECK NUMBER

FINALPARTIALCOMPLETE

36. PAYMENT35. AMOUNT VERIFIED

CORRECT FOR

34. VOUCHER NUMBER

FINAL

33. SHIP NUMBER

PARTIAL

38. S/R ACCOUNT NUMBER 39. S/R VOUCHER NUMBER 40. PAID BY

41a. I CERTIFY THIS ACCOUNT IS CORRECT AND PROPER FOR PAYMENT 41b. SIGNATURE AND TITLE OF CERTIFYING OFFICER 41c. DATE

42a. RECEIVED BY (Print)

42b. RECEIVED AT (Location)

42c. DATE REC'D (YY/MM/DD) 42d. TOTAL CONTAINERS

STANDARD FORM 1449 (REV. 2/2012) BACK

Prescribed by GSA – FAR (48 CFR) 53.212

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

SEE SCHEDULE

20.

SCHEDULE OF SUPPLIES/ SERVICES

21.

QUANTITY UNIT

22. 23.

UNIT PRICE

24.

AMOUNT

19.

ITEM NO.

Section SF 1449 - CONTINUATION SHEET

ITEM NO SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

0001 1 Job Aero India February 18-22, 2015

FFP

Contractor shall provide services in support of Aero India in India, February 18-22, 2015 as specified in the Performance Work Statement.

FOB: Destination

PURCHASE REQUEST NUMBER: F1ATDS4337A001

NET AMT

0002 1 Months ODC: Incidental

COST

Other Direct Costs (ODC) CLIN supports Travel and Incidental Cost in accordance with Section 2.4 of the Performance Work Statement. CLIN 0002 supports ODC costs incurred under CLIN 0001.

Travel costs will be reimbursed in accordance with Per Diem Rates in effect at the time of travel as set forth in the Federal Travel Regulations (FTR) and/or Joint Travel Regulations (JTR) as applicable as referenced in the Federal Acquisition Regulation (FAR) Part 31.205-46.

No G&As costs shall be applied to travel

ESTIMATED COST

0003 1 Job IDEX February 22-26, 2015

FFP

Contractor shall provide services in support of International Defense Exhibition (IDEX) in UAE, February 22-26, 2015 as specified in the Performance Work Statement.

0004 1 Months ODC: Incidental

COST

Other Direct Costs (ODC) CLIN supports Travel and Incidental Cost in accordance with Section 2.4 of the Performance Work Statement. CLIN 0004 supports ODC costs incurred under CLIN 0003.

No G&As costs shall be applied to travel

0005 1 Job Avalon-Australian Feb 24 - Mar 1, 2015

FFP

Contractor shall provide services in support of Avalon-Australian Air in Australia, February 24- March 1, 2015 as specified in the Performance Work Statement.

0006 1 Months ODC: Incidental

COST

Other Direct Costs (ODC) CLIN supports Travel and Incidental Cost in accordance with Section 2.4 of the Performance Work Statement. CLIN 0006 supports ODC costs incurred under CLIN 0007.

No G&As costs shall be applied to travel

0007 1 Job Paris Air Show June 15-21, 2015

FFP

Contractor shall provide services in support of Paris Air Show in France, June 15- 21, 2015 as specified in the Performance Work Statement.

0008 1 Months ODC: Incidental

COST

Other Direct Costs (ODC) CLIN supports Travel and Incidental Cost in accordance with Section 2.4 of the Performance Work Statement. CLIN 0008 supports ODC costs incurred under CLIN 0007.

No G&As costs shall be applied to travel

0009 1 Job Dubai Air November 8-12, 2015

FFP

Contractor shall provide services in support of Dubai Air in Dubai, UAE, November 8-12, 2015 (Subject to Availability of Funds) as specified in the Performance Work Statement.

0010 1 Months ODC: Incidental

COST

Other Direct Costs (ODC) CLIN supports Travel and Incidental Cost in accordance with Section 2.4 of the Performance Work Statement. CLIN 0010 supports ODC costs incurred under CLIN 0009.

No G&As costs shall be applied to travel

1001 1 Job OPTION Singapore Air February 11-16, 2016

FFP

Contractor shall provide services in support of Singapore Air in Singapore, February 11-16, 2016 as specified in the Performance Work Statement.

1002 1 Months OPTION ODC: Incidental

COST

Other Direct Costs (ODC) CLIN supports Travel and Incidental Cost in accordance with Section 2.4 of the Performance Work Statement. CLIN 1002 supports ODC costs incurred under CLIN 1001.

No G&As costs shall be applied to travel

1003 1 Job OPTION Farnborough Air July 11-17, 2016

FFP

Contractor shall provide services in support of Farnborough Air, London, England, July 11-17, 2016 as specified in the Performance Work Statement.

1004 1 Months OPTION ODC: Incidental

COST

Other Direct Costs (ODC) CLIN supports Travel and Incidental Cost in accordance with Section 2.4 of the Performance Work Statement. CLIN 1004 supports ODC costs incurred under CLIN 1003.

No G&As costs shall be applied to travel

1005 1 Job OPTION Africa Aero September 27-October 1, 2016

FFP

Contractor shall provide services in support of Africa Aero and Defense, Waterkloof, South Africa, September 27-October 1, 2016 as specified in the Performance Work Statement.

1006 1 Months OPTION ODC: Incidental

COST

Other Direct Costs (ODC) CLIN supports Travel and Incidental Cost in accordance with Section 2.4 of the Performance Work Statement. CLIN 1006 supports ODC costs incurred under CLIN 1005.

No G&As costs shall be applied to travel

PERFORMANCE WORK STATEMENT

PERFORMANCE WORK STATEMENT (PWS)

FOR

THE DEFENSE SECURITY COOPERATION AGENCY

INTERNATIONAL TRADESHOW EXHIBITS

DECEMBER 3, 2014

TABLE OF CONTENTS

1.0 DESCRIPTION

1.1 BACKGROUND INFORMATION

2.0 SUMMARY OF REQUIREMENTS

2.1 TRADESHOW LOCATIONS

2.2 REQUIREMENTS

2.3 TRANSPORTATION, SHIPPING, DELIVERY AND SUPPORT

2.4 OTHER DIRECT COSTS

2.5 PROJECT MANAGEMENT AND COORDINATION

2.6 DELIVERY SUMMARY

3.0 PERIOD OF PERFORMANCE

4.0 GOVERNMENT FURNISHED PROPERTY

1.0 DESCRIPTION

1.1 The Defense Security Cooperation Agency (DSCA) seeks to establish a contract between the DSCA and a contractor capable of providing an originally created, unique custom designed and constructed rental provided exhibit and accessories, with audio-visual (AV) equipment, dedicated, password protected Wi-Fi network to include router, custom graphics production, international and domestic shipping and delivery, electrical fees and installation, lighting, consumables, equipment, furniture, set-up and tear-down, cleaning during and after event thereof to promote the U.S. Department of Defense’s (DoD) Security Cooperation (SC) mission at international tradeshow events.

1.2 Security Cooperation encompasses the DoD activities that contribute to partner and regional security, enhance military-to-military cooperation, enable interoperability, and develop lasting relationships between the United States and foreign partners.

1.3 Security Cooperation includes all DoD interactions with foreign establishments, including all DoD-administered security assistance programs, that: build defense and security relationships that promote specific U.S. security interests, including all international armaments cooperation activities and security assistance activities; develop allied and friendly military capabilities for self-defense and multinational operations; and provide U.S. forces with peacetime and contingency access to host nations.

1.4 The most well-known security assistance program is Foreign Military Sales (FMS). FMS the primary means by which the U.S. Government sells defense articles, services, and training to partners. It allows partner nations to purchase defense articles and services.

1.5 The objective of the DoD SC exhibit is to promote awareness of the Department’s SC programs, in particular FMS, as well as host Senior Civilian and Military official bi-lateral meetings with invited Distinguished Visitors (DVs) of Foreign National Governments and Militaries regarding FMS. The exhibit must:

- Reflect the Defense articles and services the U.S. offers to its partners, as well as the U.S. foreign policy objectives SC aims to achieve;

- Portray the whole-of-DoD and whole-of-government nature of SC involving the various SC stakeholders including the Office of the Secretary of Defense, the Military Departments, and the Departments of State and Commerce;

- Appeal with high impact, top-level professional quality in design to portray the U.S. Government and its Military.

1.6 Participation at these events consists of a custom-designed and constructed exhibit that requires high visibility at the event for Exhibitor Identification and provides a means to fulfill the SC mission to inform audiences attending the events about the DoD, in general. Personal interaction at the exhibit is how the audience learns about the United States, its government, military, and people.

2.0 SUMMARY OF REQUIREMENTS

2.1 CONTRACTOR shall provide an original custom designed and constructed exhibit structure, to include all items listed below through paragraph 2.6 and related services for the four shows for fiscal year (FY)15 and one show for FY16 in the base period and three shows for the FY16 option year if exercised by the Government as follows:

Base Period

- Aero India in India, February 18-22, 2015 o 65 square meters (sqm) – Total Space (TS) o Two (2) meeting rooms (16 sqm each) o outreach area o storage room

- International Defense Exhibition (IDEX) in UAE, February 22-26, 2015 o 22.5 sqm – TS o One (1) meeting room (22.5 sqm)

- Avalon-Australian Air in Australia, February 24- March 1, 2015 o 54 sqm - TS o Two (2) meeting rooms (16 sqm each) o outreach area o storage room

- Paris Air Show in France, June 15-21, 2015 o 87 sqm - TS o Three (3) meeting rooms (1 x 23 sqm, and 2 x 15 sqm) o outreach area o storage room

- Dubai Air in Dubai, UAE, November 8-12, 2015(Subject to Availability of Funds for

FY16)

o 55 square meters (sqm) – Total Space (TS) o Two (2) meeting rooms (16 sqm each) o outreach area o storage room

FY16 Option Period

- Singapore Air in Singapore, February 11-16, 2016 o 55 sqm - TS o Two (2) meeting rooms (16 sqm each) o outreach area o storage room

- Farnborough Air, London, England, July 11-17, 2016 o 75 sqm TS o Three (3) meeting rooms (1 x 23 sqm, and 2 x 15 sqm)

- Africa Aero and Defense, Waterkloof, South Africa, September 27-October 1, 2016 o 55 sqm - TS o Two (2) meeting rooms (16 sqm each)

2.2 REQUIREMENTS - All costs are to be included in the firm fixed cost proposed for each event, other than unknown incidentals as addressed in paragraph 2.4(ODCs).

2.2.1 EXHIBIT SPECIFICATIONS

STRUCTURE and ACCESSORIES

2.2.1.1 The exhibit shall comprise an original, custom design that is not “structure intensive” (e.g. minimal structure and weight that meets the overall requirements but minimizes the footprint of the exhibit structure and maximizes the available floor space for the display of demonstration content and other exhibit accessories). The exhibit shall meet the objectives in section 1.5 and a minimum of one and not more than three line drawing perspectives are requested with each different EXHIBIT design. The Contractor shall furnish the proposed rendered drawing(s) perspectives for each tradeshow as follows:

Aero India, IDEX and Avalon-Australian: Within 5 days after contract award.

Paris Air Show: No Later Than 3 April 2015 Dubai Air: Within 5 days of notification that funds are available or have been programmed for the event.

Singapore Air: Within 5 days of option being exercised.

Farnborough Air and Africa Aero and Defense: No Later Than 5 April 2016

The drawings shall be submitted to the Contracting Officer Representative (COR) for review and approval of design concept. The Contractor shall modify the design concept as necessary in accordance with the specific requirements as detailed in the PWS until acceptance is reached by the Government. Any changes that require an increase in cost must have the approval of the Contracting Officer.

2.2.1.2 Configuration of the EXHIBIT will typically be one of four configurations: island, peninsula, end-of-aisle or in-line based on the display space dimensions provided in section 2.1. The exhibit height must take advantage of the 4 meter (4m) height usually permitted for international tradeshow exhibits. The exact exhibit location will be provided by the Department of Commerce certified U.S. Pavilion consolidator.

2.2.1.3 The Contractor shall provide carpet, padding, and installation for the entire exhibit space for each event;

carpet color(s) shall be selected by COR shortly after contract award with the default color being dark blue. The carpet is to be of good quality, according to industry commercial build standards, and durable enough to withstand constant audience foot traffic in the exhibit; padding is to be not less than ½ inch thick.

2.2.1.5 Electrical service installation shall be conducted by contractor and shall include: determining the amount of power required and safely installing the electric layout for each individual electric line from the electric main ordered from the approved source vendor for each event. Sufficient electrical power shall be provided to all elements of the exhibit that require electrical power to safely operate throughout the duration of the event.

2.2.1.6 Dedicated, password protected Wi-Fi network to include router for no less than five users with continual internet access to accommodate multimedia presentations.

MEETING ROOMS

2.2.1.7 The exhibit shall include meeting room(s) and at least one interior storage room/closet. One exception:

IDEX in the UAE does not have a discussion area or a storage room requirement, outside the one meeting room of

22.5 square meters.

2.2.1.8 Storage room(s)/closet(s) should be no less than approximately 1 meter wide by 3 meters long and include interior shelving, mirror, coat hooks, office style trash bin and a locking door.

2.2.1.9 Each meeting room shall have an interior finish that is corporate like in tone and appearance, appropriate for Senior Military or Civilian Government representatives meeting foreign Militaries and Civilian Governments. Each meeting room shall be appointed with a minimum of:

2.2.1.9A -- Corporate executive type table and chairs to seat: eight (8) at the table at India and Australia shows; ten (10) at UAE and France shows. For the option year, table and chairs for eight (8) at Dubai, Singapore, and South Africa and ten (10) for Farnborough;

2.2.1.9B -- At least two folding chairs;

2.2.1.9C -- Locking cabinet;

2.2.1.9D -- Small “dormitory-style/sized” refrigerator (approx. W20.8” x D20.7” x H32.7”);

2.2.1.9E -- A single-serve coffee/tea machine (i.e., Keurig or equal for use with single serve disposable pods to be provided by contractor);

2.2.1.9F-- Lighting fixtures of the appropriate types, number and wattage to enhance room;

2.2.1.9G -- Two free-standing fans (tower, variable speed and oscillation option, 3-4 ft in height) and air conditioners, where required (capable of interfacing with varying voltage and international power strips) to maintain a temperature of 65-70 degrees Fahrenheit;

2.2.19H -- Locking entrance door and a small sign will be attached to the exterior of each door that indicates whether or not the room is Occupied or Vacant;

2.2.1.10 Internal meeting room walls will display graphics approximately one graphic for each meter of horizontal open wall space. Graphics files will be provided by DSCA (ref section 2.2.1.13) to contractor for production and installation and will measure approximately 1 meter (32 inches) wide and 1.5(46 inches) meters high.

2.2.1.11 Each meeting room will be equipment with the following consumables:

-- 48 16oz bottles of water -- 24 12oz diet soda (Coke, Sprite, Pepsi products) -- 12 12oz regular soda (Coke, Sprite, Pepsi products) -- 48 individual coffee pods and 25 individual tea pods

OUTREACH AREA

2.2.1.12 The outreach area (all but the internal meeting spaces and storage) will reflect both the Defense articles and services the U.S. offers to its partners, as well as the foreign policy objectives SC aims to achieve. The outreach area must portray the whole-of-DoD and whole-of-government nature of SC with high impact, top-level professional quality in its design and layout using the most up-to-date industry best practices.

The Outreach area shall include:

2.2.1.12A-- A welcome/reception “desk” that shall be bar height and able to accommodate at least 2 individuals. The desk set up shall include two bar height stools/chairs, with enough spacing in the area to allow 2 individuals to stand and/or sit behind the desk.

2.2.1.12B --Two interactive education “kiosks” that shall include applicable devices ( a minimum of a flat screen with applicable USB/HDMI ports, capability for wall mounted monitors with cabling, speakers and a DVD player, and touch screens for each “kiosks”, etc.) to enable attendees to easily interact with multimedia material provided by DSCA. All audio visual equipment is to be in excellent working condition, modern in appearance and must be programmed to operate, without interruption, each day of the event. The Contractor shall provide adequate security measures to ensure to prevent theft, damage, tampering, or other malicious action against any unit, computer, monitor or DVD player.

**NOTE: The requirements at 2.2.1.12B are not required for Aero India in India, February 18-22, 2015 nor Avalon- Australian Air in Australia, February 24- March 1, 2015.**

2.2.1.12C -- Table(s): At least one for Aero India and Avalon, two for Paris Air Show. Each table in the discussion area has two chairs. IDEX does not have a discussion area outside the meeting room. For the option year, at least one for all shows and two if space is appropriate based on final exhibit design configuration.

2.2.1.12D --Two free-standing, open face literature stands to hold and display 500 pages of flyers, pamphlets, and information sheets. Stands must accommodate 8.5” x 11” materials and be easily visible and accessible to the public.

2.2.1.13 Exhibit walls will include a professional, custom design to incorporate the following:

2.2.1.13A -- No less than six Security Cooperation graphics provided by DSCA for mounting as full panels (may include 30”x40” posters if best for proposed design)

2.2.1.13B -- Where graphics are not displayed, walls should be colored (or background graphic proposed) to match the exhibit.

2.2.1.13C -- “Title” panel shall be designed for the front of exhibit to include at a minimum, a back-lit sign incorporating 5-10 Federal seals (depending on which show) and text provided by DSCA

2.2.1.13D -- “U.S. Department of Defense Security Cooperation” headers for each side of the exhibit 2.2.1.13E – A minimum of two to four flats screens for streaming videos on exhibit walls 2.2.1.13F -- Lighting fixtures of the appropriate types, number and wattage to enhance room

SERVICES

2.2.1.14 Produce exhibit graphics and installation of the types and numbers as approved by the COR. The COR shall provide exhibitor identification and visual enhancement to the overall exhibit. Graphics files will either be created/designed by the vendor or provided by the DSCA Strategic Outreach, reference 4.0, when intended for a specific purpose. The final size of each graphic is to be planned in the exhibit design by the vendor based on the exhibit structure and placement of the graphics within the exhibit and must be approved by the COR.

2.2.1.15 Provide the daily vacuuming and cleaning of the exhibit, storage room and meeting rooms before the show opens each day. Trash removal and disposal shall be completed at the end of each day and as needed during the event.

2.2.1.16 Provide on-site, immediate resolution to any elements of the exhibit that are not operating as required to ensure full functionality of the exhibit at all times throughout the duration of each event. Immediate resolution is defined as: within 15 minutes if element failure occurs within the show operating hours and prior to next-day opening if failure occurs after show operating hours.

2.2.1.17 After each Event, dismantle and remove all Exhibit structures, electric lines, accessories and AV equipment. Area must be left in original condition and clean.

2.3 TRANSPORTATION, SHIPPING, DELIVERY AND SUPPORT

2.3.1 The Contractor shall, by the most efficient and economical means; provide the transportation, shipping and delivery of Exhibit structures and other related support equipment and supplies to and from the event in time to move in and unpack according to the deadlines as established by the host nation’s Event Coordinator for this purpose. The Government will provide the POCs for each separate event for coordination purposes. All costs for transportation, shipping, delivery and support should be included in the firm fixed cost for each event.

2.4 OTHER DIRECT COSTS (ODCs) (Cost Reimbursable)

2.4.1 The Government shall reimburse the contractor for incidental costs that arise in the performance of this contract due to any specific country requirements not covered in this PWS. Contractor’s costs shall be approved by the Government Representative and/or Contracting Officer prior to purchasing. A separate cost reimbursable CLIN will be established on the bid schedule. All discounts received for cost reimbursable items shall be credited to the Government. The Contractor shall not apply any burdened fees to ODCs. All invoices submitted for cost reimbursement shall be accompanied by final paid receipts.

2.5 PROJECT MANAGEMENT AND COORDINATION

2.5.1 The Contractor shall assign a Program Manager to be the main point of contact for COR throughout the planning and execution of the contract shows. The Program Manager should have demonstrated experience in the planning and execution of international trade shows.

2.5.2 The Contractor shall independently acquire the Exhibitors Manual or Handbook specific to each event & become familiar with and know any and all pertinent rules or regulations that apply to either all exhibitors in general or specific to the Exhibit. The Contractor shall ensure that the exhibit and its on-site support logistics meets or exceeds all technical and safety requirements as mandated by Event Management in its published “Rules & Regulations for Exhibiting.”

2.5.3 The Contractor shall independently acquire all credentials, Passes, Badges, etc, to gain access to the event sites for whatever duration is required to complete full performance; pre-event, event and post-event.

2.5.4 The Contractor shall provide coordination for all customs processing and documentation, shipment, delivery, unpacking, set-up, installation, re-packing and re-shipment of the exhibit to and from the event sites within scheduled timeframes of each event.

2.5.5 The Contractor shall provide an electric layout plan for review and approval by the COR and the Event Management for each event. Prepare Electric Order Forms for each event and submit the electric forms to Event

Management once the electrical layout plan is approved by the COR to gain approval of the plan by Event Management.

2.5.6 The Contractor shall complete and submit all required Event Forms to Event Management that directly pertain to the Exhibit, by the required dates as established by COR. For example: Exhibit Specifications and Design Drawings for exhibit approval by Event Management.

2.6 DELIVERY SUMMARY

Performance Objective PWS Paragraph Performance Threshold Exhibit Requirements (Size, Design, Construction)

2.1;

2.2.1 thru 5;

2.2.1.13;

2.3.1

Contractor shall meet all Exhibit specifications.

Meeting Room Requirements 2.2.1.7;

2.2.1.9A thru H;

2.2.10;

2.2.1.11;

2.2.1.13

Meeting Room specifications.

Exhibit Storage Area Requirements 2.2.1.7;

2.2.1.8

Storage specifications.

Outreach Area Requirements 2.2.1.12A-D;

2.2.1.13

Contractor shall meet all Outreach Area specifications.

Graphics/Display Requirements 2.2.1.10;

2.2.1.13;

2.2.1.14

Contractor shall meet all Graphic/display specifications.

Audio Visual 2.2.1.6;

2.2.1.12B;

2.2.1.13E;

Audio Visual specifications.

Exhibit Support During Event 2.2.1.14;

2.2.1.15;

2.2.1.16 exhibit support services during event.

Exhibit Dismantling, and Removal 2.2.1.17 Contractor shall dismantle, and remove the Exhibit without damage within 24 hours of tradeshow closing.

Project Management and Coordination

2.5.1 thru 3 Contractor shall execute Project Management duties and requirements

3.0 PERIOD OF PERFORMANCE – January 15, 2015 – 14 January 2016

Option Year 15 January 2016 – 31 October 2016

4.0 GOVERNMENT FURNISHED PROPERTY

To facilitate the accomplishment of this service, the Government Representative may authorize the use of Government equipment. The Government Representative shall specify and approve contractor access to the equipment and graphics provided:

4.1 Display space (ref section 2.1)

4.2 Graphic files (ref section 2.2.1, 2.2.1.14 and 13.A)

4.3 Multimedia material for “kiosks” and flat screens (ref section 2.2.1.12.B)

QUESTIONS AND ANSWERS

1. Has a contractor performed similar work to this for the government in the past?

If available, please provide the incumbent contract number. If you are unable to provide a contract number, is it safe to assume this is a new requirement for the government?

Answer: This is new requirement for DSCA. However, other partner organizations have purchased exhibits, in the past. Most recently, the Air Force purchased exhibits for the trade shows, under Contract FA7014-13-C-1005.

2. Do you want an overall consistent design for all the shows or are you open to seeing different designs for different regions?

Answer: Since each show space is different size/shape, DSCA anticipates that the exhibit structure will be designed differently for each show. DSCA is open to seeing different design options that we can choose from for the different shows, after contract award.

3. Does our final presentation to you need to be mailed or can it be sent electronically (email)?

Answer: Proposal submissions are to be mailed or hand delivered to the address that follows. Proposal delivered through electronic means will not be accepted.

Defense Security Cooperation Agency (DSCA) 201 12th Street South, Ste 116 Arlington, VA 22202

(703) 601-3728 Attn: Woodrow Bell

4. Is there any budget or price per square meter that we need to adhere too? We just want to make sure we deliver a design that fits the allocated budget so we do not over or under design any show.

Answer: DSCA cannot disclose any information regarding the budget for this requirement.

5. It states on page 51 that the contractor shall provide only, an example rendered drawing design for the Paris Air Show. Do you only want to see design renderings for the Paris Air Show only? We are in the process of designing renderings for all the shows inclusive of the RFP. Designs, layouts and features vary greatly from show to show as they are different space sizes and configurations. Therefore, it's essential to view designs for each event especially since pricing for each show will vary because of space size, configuration and region of the world.

6. Are rendered drawings required to be included in the offeror proposal for each show/booth mention in the solicitation? Are line drawings required to be included in the offeror proposal for each show/booth mentioned in the solicitation?

Answer: The RFP requires only the design rendering for the Paris Air Show. The delivery of the Paris Air Show rendering is the only one that will meet the requirement of the RFP. However, additional designs are welcome. The line drawings mentioned at 2.2.1. Exhibit Specifications are requirements of contract performance.

7. If rendered drawings are NOT required for all shows, can you clarify as to which one(s) they are required for?

Specifically in the solicitation, there are two mentions of "example rendered drawing designs" with regard to the offeror proposal.one for Paris Air Show in France (pg. 51) and one for Aero India in India (pg. 54).which of these should be included in proposal?

Answer: Only the design rendering for Paris Air Show is required. The solicitation shall be amended so that the requirement for the submission of a rendering for Aero India on page 54 shall be changed to a requirement for the Paris Air Show rendering (Now page 56.)

8. With regard to booth space and line drawings - while total booth space is given (in sqm) there is nothing to indicate the actual dimensions of the booth space (whether it's square, rectangular, etc.).is a floor plan or booth configuration information available for the shows which require a rendered drawing and/or line drawing?

The exact floor plan for “U.S DOD” exhibits are available from the following show consolidators, please contact:

For the IDEX show in the UAE:

The Association for the United States Army Michael Cerami

MCERAMI@AUSA.ORG

703.907.2413

For Aero India, Avalon-Australia, and Paris Air Kallman Worldwide, Inc Mike Petrassi mikep@kallman.com

201.251.2600 ext 105

9. In reviewing the solicitation referenced above, we had a clarification question regarding the Past Performance Questionnaire. On the actual PPQ form, it states the due date to be: NLT Friday, December 19, 2014; while in the solicitation packet, it states that the PPQ should be submitted by the closing date of the solicitation, which we understand to be January 5, 2015.

Answer: The Past Performance Questionnaire is amended to require submission NLT Monday, January 5, 2015.

INSPECTION AND ACCEPTANCE TERMS

Supplies/services will be inspected/accepted at:

CLIN INSPECT AT INSPECT BY ACCEPT AT ACCEPT BY

0001 Destination Government Destination Government 0002 Destination Government Destination Government 0003 Destination Government Destination Government 0004 Destination Government Destination Government 0005 Destination Government Destination Government 0006 Destination Government Destination Government 0007 Destination Government Destination Government 0008 Destination Government Destination Government 0009 Destination Government Destination Government 0010 Destination Government Destination Government 1001 Destination Government Destination Government mailto:MCERAMI@AUSA.ORG mailto:mikep@kallman.com

1002 Destination Government Destination Government 1003 Destination Government Destination Government 1004 Destination Government Destination Government 1005 Destination Government Destination Government 1006 Destination Government Destination Government

DELIVERY INFORMATION

CLIN DELIVERY DATE QUANTITY SHIP TO ADDRESS UIC

0001 POP 15-JAN-2015 TO

14-JAN-2016

N/A DEFENSE SECURITY COOPERATION

AGENCY-PGM

MR RAYMOND LYNN

WEAPONS (WPN)

201 12TH STREET SOUTH

SUITE 203

ARLINGTON VA 22201-5408

(703) 601-3862

HQ0013

0002 POP 15-JAN-2015 TO

14-JAN-2016