Amendment_0001.pdf

HQ0013-15-R-0005

F1ATDS4337A001

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print)

30-105-04EXCEPTION TO SF 30

APPROVED BY OIRM 11-84

STANDARD FORM 30 (Rev. 10-83) Prescribed by GSA

FAR (48 CFR) 53.243

1. The purpose of this amendment is to correct an error in the requirement.

2. The requirement for an outreach area has been added to the Aero India and Avalon-Australia events. See the listed requirements at 2.1.

3. At 2.2.1.12B, a note has been incorporated into the requirement that states, "The requirements at 2.2.1.12B are not required for Aero India in India, February 18-22, 2015 nor Avalon-Australian Air in Australia, February 24- March 1, 2015."

1. CONTRACT ID CODE PAGE OF PAGES

J 1 10

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

16C. DATE SIGNED

BY 12-Dec-2014

16B. UNITED STATES OF AMERICA15C. DATE SIGNED15B. CONTRACTOR/OFFEROR

(Signature of Contracting Officer)(Signature of person authorized to sign)

8. NAME AND ADDRESS OF CONTRACTOR (No., Street, County, State and Zip Code) X HQ0013-15-R-0005

X 9B. DATED (SEE ITEM 11)

12-Dec-2014

10B. DATED (SEE ITEM 13)

9A. AMENDMENT OF SOLICITATION NO.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

X The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offer is extended, X is not extended.

Offer must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended by one of the following methods:

(a) By completing Items 8 and 15, and returning copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE

CONTRACT ORDER NO. IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(B).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor is not, is required to sign this document and return copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

10A. MOD. OF CONTRACT/ORDER NO.

2. AMENDMENT/MODIFICATION NO. 5. PROJECT NO.(If applicable)

6. ISSUED BY

3. EFFECTIVE DATE

12-Dec-2014

CODE

DEFENSE SECURITY COOPERATION AGENCY-CON

WOODROW W. BELL JR

201 12TH STREET, SOUTH

SUITE 203

ARLINGTON VA 22202

HQ0013 7. ADMINISTERED BY (If other than item 6)

4. REQUISITION/PURCHASE REQ. NO.

CODE

See Item 6

FACILITY CODECODE

EMAIL:TEL:

SECTION SF 30 BLOCK 14 CONTINUATION PAGE

SUMMARY OF CHANGES

SECTION SF 1449 - CONTINUATION SHEET

The following have been modified:

PERFORMANCE WORK STATEMENT

PERFORMANCE WORK STATEMENT (PWS)

FOR

THE DEFENSE SECURITY COOPERATION AGENCY

INTERNATIONAL TRADESHOW EXHIBITS

DECEMBER 3, 2014

TABLE OF CONTENTS

1.0 DESCRIPTION

1.1 BACKGROUND INFORMATION

2.0 SUMMARY OF REQUIREMENTS

2.1 TRADESHOW LOCATIONS

2.2 REQUIREMENTS

2.3 TRANSPORTATION, SHIPPING, DELIVERY AND SUPPORT

2.4 OTHER DIRECT COSTS

2.5 PROJECT MANAGEMENT AND COORDINATION

2.6 DELIVERY SUMMARY

3.0 PERIOD OF PERFORMANCE

4.0 GOVERNMENT FURNISHED PROPERTY

1.0 DESCRIPTION

1.1 The Defense Security Cooperation Agency (DSCA) seeks to establish a contract between the DSCA and a contractor capable of providing an originally created, unique custom designed and constructed rental provided exhibit and accessories, with audio-visual (AV) equipment, dedicated, password protected Wi-Fi network to include router, custom graphics production, international and domestic shipping and delivery, electrical fees and installation, lighting, consumables, equipment, furniture, set-up and tear-down, cleaning during and after event thereof to promote the U.S. Department of Defense’s (DoD) Security Cooperation (SC) mission at international tradeshow events.

1.2 Security Cooperation encompasses the DoD activities that contribute to partner and regional security, enhance military-to-military cooperation, enable interoperability, and develop lasting relationships between the United States and foreign partners.

1.3 Security Cooperation includes all DoD interactions with foreign establishments, including all DoD-administered security assistance programs, that: build defense and security relationships that promote specific U.S. security interests, including all international armaments cooperation activities and security assistance activities; develop allied and friendly military capabilities for self-defense and multinational operations; and provide U.S. forces with peacetime and contingency access to host nations.

1.4 The most well-known security assistance program is Foreign Military Sales (FMS). FMS the primary means by which the U.S. Government sells defense articles, services, and training to partners. It allows partner nations to purchase defense articles and services.

1.5 The objective of the DoD SC exhibit is to promote awareness of the Department’s SC programs, in particular FMS, as well as host Senior Civilian and Military official bi-lateral meetings with invited Distinguished Visitors (DVs) of Foreign National Governments and Militaries regarding FMS. The exhibit must:

- Reflect the Defense articles and services the U.S. offers to its partners, as well as the U.S. foreign policy objectives SC aims to achieve;

- Portray the whole-of-DoD and whole-of-government nature of SC involving the various SC stakeholders including the Office of the Secretary of Defense, the Military Departments, and the Departments of State and Commerce;

- Appeal with high impact, top-level professional quality in design to portray the U.S. Government and its Military.

1.6 Participation at these events consists of a custom-designed and constructed exhibit that requires high visibility at the event for Exhibitor Identification and provides a means to fulfill the SC mission to inform audiences attending the events about the DoD, in general. Personal interaction at the exhibit is how the audience learns about the United States, its government, military, and people.

2.0 SUMMARY OF REQUIREMENTS

2.1 CONTRACTOR shall provide an original custom designed and constructed exhibit structure, to include all items listed below through paragraph 2.6 and related services for the four shows for fiscal year (FY)15 and one show for FY16 in the base period and three shows for the FY16 option year if exercised by the Government as follows:

Base Period

- Aero India in India, February 18-22, 2015 o 65 square meters (sqm) – Total Space (TS) o Two (2) meeting rooms (16 sqm each) o outreach area o storage room

- International Defense Exhibition (IDEX) in UAE, February 22-26, 2015 o 22.5 sqm – TS o One (1) meeting room (22.5 sqm)

- Avalon-Australian Air in Australia, February 24- March 1, 2015 o 54 sqm - TS o Two (2) meeting rooms (16 sqm each) o outreach area o storage room

- Paris Air Show in France, June 15-21, 2015 o 87 sqm - TS o Three (3) meeting rooms (1 x 23 sqm, and 2 x 15 sqm) o outreach area o storage room

- Dubai Air in Dubai, UAE, November 8-12, 2015(Subject to Availability of Funds for FY16) o 55 square meters (sqm) – Total Space (TS) o Two (2) meeting rooms (16 sqm each) o outreach area o storage room

FY16 Option Period

- Singapore Air in Singapore, February 11-16, 2016 o 55 sqm - TS o Two (2) meeting rooms (16 sqm each) o outreach area o storage room

- Farnborough Air, London, England, July 11-17, 2016 o 75 sqm TS o Three (3) meeting rooms (1 x 23 sqm, and 2 x 15 sqm)

- Africa Aero and Defense, Waterkloof, South Africa, September 27-October 1, 2016 o 55 sqm - TS o Two (2) meeting rooms (16 sqm each)

2.2 REQUIREMENTS - All costs are to be included in the firm fixed cost proposed for each event, other than unknown incidentals as addressed in paragraph 2.4(ODCs).

2.2.1 EXHIBIT SPECIFICATIONS

STRUCTURE and ACCESSORIES

2.2.1.1 The exhibit shall comprise an original, custom design that is not “structure intensive” (e.g. minimal structure and weight that meets the overall requirements but minimizes the footprint of the exhibit structure and maximizes the available floor space for the display of demonstration content and other exhibit accessories). The exhibit shall meet the objectives in section 1.5 and a minimum of one and not more than three line drawing perspectives are requested with each different EXHIBIT design. The Contractor shall furnish the proposed rendered drawing(s) perspectives for each tradeshow as follows:

Aero India, IDEX and Avalon-Australian: Within 5 days after contract award.

Paris Air Show: No Later Than 3 April 2015 Dubai Air: Within 5 days of notification that funds are available or have been programmed for the event.

Singapore Air: Within 5 days of option being exercised.

Farnborough Air and Africa Aero and Defense: No Later Than 5 April 2016

The drawings shall be submitted to the Contracting Officer Representative (COR) for review and approval of design concept. The Contractor shall modify the design concept as necessary in accordance with the specific requirements as detailed in the PWS until acceptance is reached by the Government. Any changes that require an increase in cost must have the approval of the Contracting Officer.

2.2.1.2 Configuration of the EXHIBIT will typically be one of four configurations: island, peninsula, end-of-aisle or in-line based on the display space dimensions provided in section 2.1. The exhibit height must take advantage of the 4 meter (4m) height usually permitted for international tradeshow exhibits. The exact exhibit location will be provided by the Department of Commerce certified U.S. Pavilion consolidator.

2.2.1.3 The Contractor shall provide carpet, padding, and installation for the entire exhibit space for each event;

carpet color(s) shall be selected by COR shortly after contract award with the default color being dark blue. The carpet is to be of good quality, according to industry commercial build standards, and durable enough to withstand constant audience foot traffic in the exhibit; padding is to be not less than ½ inch thick.

2.2.1.5 Electrical service installation shall be conducted by contractor and shall include: determining the amount of power required and safely installing the electric layout for each individual electric line from the electric main ordered from the approved source vendor for each event. Sufficient electrical power shall be provided to all elements of the exhibit that require electrical power to safely operate throughout the duration of the event.

2.2.1.6 Dedicated, password protected Wi-Fi network to include router for no less than five users with continual internet access to accommodate multimedia presentations.

MEETING ROOMS

2.2.1.7 The exhibit shall include meeting room(s) and at least one interior storage room/closet. One exception:

IDEX in the UAE does not have a discussion area or a storage room requirement, outside the one meeting room of

22.5 square meters.

2.2.1.8 Storage room(s)/closet(s) should be no less than approximately 1 meter wide by 3 meters long and include interior shelving, mirror, coat hooks, office style trash bin and a locking door.

2.2.1.9 Each meeting room shall have an interior finish that is corporate like in tone and appearance, appropriate for Senior Military or Civilian Government representatives meeting foreign Militaries and Civilian Governments. Each meeting room shall be appointed with a minimum of:

2.2.1.9A -- Corporate executive type table and chairs to seat: eight (8) at the table at India and Australia shows; ten (10) at UAE and France shows. For the option year, table and chairs for eight (8) at Dubai, Singapore, and South Africa and ten (10) for Farnborough;

2.2.1.9B -- At least two folding chairs;

2.2.1.9C -- Locking cabinet;

2.2.1.9D -- Small “dormitory-style/sized” refrigerator (approx. W20.8” x D20.7” x H32.7”);

2.2.1.9E -- A single-serve coffee/tea machine (i.e., Keurig or equal for use with single serve disposable pods to be provided by contractor);

2.2.1.9F-- Lighting fixtures of the appropriate types, number and wattage to enhance room;

2.2.1.9G -- Two free-standing fans (tower, variable speed and oscillation option, 3-4 ft in height) and air conditioners, where required (capable of interfacing with varying voltage and international power strips) to maintain a temperature of 65-70 degrees Fahrenheit;

2.2.19H -- Locking entrance door and a small sign will be attached to the exterior of each door that indicates whether or not the room is Occupied or Vacant;

2.2.1.10 Internal meeting room walls will display graphics approximately one graphic for each meter of horizontal open wall space. Graphics files will be provided by DSCA (ref section 2.2.1.13) to contractor for production and installation and will measure approximately 1 meter (32 inches) wide and 1.5(46 inches) meters high.

2.2.1.11 Each meeting room will be equipment with the following consumables:

-- 48 16oz bottles of water -- 24 12oz diet soda (Coke, Sprite, Pepsi products) -- 12 12oz regular soda (Coke, Sprite, Pepsi products) -- 48 individual coffee pods and 25 individual tea pods

OUTREACH AREA

2.2.1.12 The outreach area (all but the internal meeting spaces and storage) will reflect both the Defense articles and services the U.S. offers to its partners, as well as the foreign policy objectives SC aims to achieve. The outreach area must portray the whole-of-DoD and whole-of-government nature of SC with high impact, top-level professional quality in its design and layout using the most up-to-date industry best practices.

The Outreach area shall include:

2.2.1.12A-- A welcome/reception “desk” that shall be bar height and able to accommodate at least 2 individuals. The desk set up shall include two bar height stools/chairs, with enough spacing in the area to allow 2 individuals to stand and/or sit behind the desk.

2.2.1.12B --Two interactive education “kiosks” that shall include applicable devices ( a minimum of a flat screen with applicable USB/HDMI ports, capability for wall mounted monitors with cabling, speakers and a DVD player, and touch screens for each “kiosks”, etc.) to enable attendees to easily interact with multimedia material provided by DSCA. All audio visual equipment is to be in excellent working condition, modern in appearance and must be programmed to operate, without interruption, each day of the event. The Contractor shall provide adequate security measures to ensure to prevent theft, damage, tampering, or other malicious action against any unit, computer, monitor or DVD player.

**NOTE: The requirements at 2.2.1.12B are not required for Aero India in India, February 18-22, 2015 nor Avalon- Australian Air in Australia, February 24- March 1, 2015.**

2.2.1.12C -- Table(s): At least one for Aero India and Avalon, two for Paris Air Show. Each table in the discussion area has two chairs. IDEX does not have a discussion area outside the meeting room. For the option year, at least one for all shows and two if space is appropriate based on final exhibit design configuration.

2.2.1.12D --Two free-standing, open face literature stands to hold and display 500 pages of flyers, pamphlets, and information sheets. Stands must accommodate 8.5” x 11” materials and be easily visible and accessible to the public.

2.2.1.13 Exhibit walls will include a professional, custom design to incorporate the following:

2.2.1.13A -- No less than six Security Cooperation graphics provided by DSCA for mounting as full panels (may include 30”x40” posters if best for proposed design)

2.2.1.13B -- Where graphics are not displayed, walls should be colored (or background graphic proposed) to match the exhibit.

2.2.1.13C -- “Title” panel shall be designed for the front of exhibit to include at a minimum, a back-lit sign incorporating 5-10 Federal seals (depending on which show) and text provided by DSCA

2.2.1.13D -- “U.S. Department of Defense Security Cooperation” headers for each side of the exhibit 2.2.1.13E – A minimum of two to four flats screens for streaming videos on exhibit walls 2.2.1.13F -- Lighting fixtures of the appropriate types, number and wattage to enhance room

SERVICES

2.2.1.14 Produce exhibit graphics and installation of the types and numbers as approved by the COR. The COR shall provide exhibitor identification and visual enhancement to the overall exhibit. Graphics files will either be created/designed by the vendor or provided by the DSCA Strategic Outreach, reference 4.0, when intended for a specific purpose. The final size of each graphic is to be planned in the exhibit design by the vendor based on the exhibit structure and placement of the graphics within the exhibit and must be approved by the COR.

2.2.1.15 Provide the daily vacuuming and cleaning of the exhibit, storage room and meeting rooms before the show opens each day. Trash removal and disposal shall be completed at the end of each day and as needed during the event.

2.2.1.16 Provide on-site, immediate resolution to any elements of the exhibit that are not operating as required to ensure full functionality of the exhibit at all times throughout the duration of each event. Immediate resolution is defined as: within 15 minutes if element failure occurs within the show operating hours and prior to next-day opening if failure occurs after show operating hours.

2.2.1.17 After each Event, dismantle and remove all Exhibit structures, electric lines, accessories and AV equipment. Area must be left in original condition and clean.

2.3 TRANSPORTATION, SHIPPING, DELIVERY AND SUPPORT

2.3.1 The Contractor shall, by the most efficient and economical means; provide the transportation, shipping and delivery of Exhibit structures and other related support equipment and supplies to and from the event in time to move in and unpack according to the deadlines as established by the host nation’s Event Coordinator for this purpose. The Government will provide the POCs for each separate event for coordination purposes. All costs for transportation, shipping, delivery and support should be included in the firm fixed cost for each event.

2.4 OTHER DIRECT COSTS (ODCs) (Cost Reimbursable)

2.4.1 The Government shall reimburse the contractor for incidental costs that arise in the performance of this contract due to any specific country requirements not covered in this PWS. Contractor’s costs shall be approved by the Government Representative and/or Contracting Officer prior to purchasing. A separate cost reimbursable CLIN will be established on the bid schedule. All discounts received for cost reimbursable items shall be credited to the Government. The Contractor shall not apply any burdened fees to ODCs. All invoices submitted for cost reimbursement shall be accompanied by final paid receipts.

2.5 PROJECT MANAGEMENT AND COORDINATION

2.5.1 The Contractor shall assign a Program Manager to be the main point of contact for COR throughout the planning and execution of the contract shows. The Program Manager should have demonstrated experience in the planning and execution of international trade shows.

2.5.2 The Contractor shall independently acquire the Exhibitors Manual or Handbook specific to each event & become familiar with and know any and all pertinent rules or regulations that apply to either all exhibitors in general or specific to the Exhibit. The Contractor shall ensure that the exhibit and its on-site support logistics meets or exceeds all technical and safety requirements as mandated by Event Management in its published “Rules & Regulations for Exhibiting.”

2.5.3 The Contractor shall independently acquire all credentials, Passes, Badges, etc, to gain access to the event sites for whatever duration is required to complete full performance; pre-event, event and post-event.

2.5.4 The Contractor shall provide coordination for all customs processing and documentation, shipment, delivery, unpacking, set-up, installation, re-packing and re-shipment of the exhibit to and from the event sites within scheduled timeframes of each event.

2.5.5 The Contractor shall provide an electric layout plan for review and approval by the COR and the Event Management for each event. Prepare Electric Order Forms for each event and submit the electric forms to Event Management once the electrical layout plan is approved by the COR to gain approval of the plan by Event Management.

2.5.6 The Contractor shall complete and submit all required Event Forms to Event Management that directly pertain to the Exhibit, by the required dates as established by COR. For example: Exhibit Specifications and Design Drawings for exhibit approval by Event Management.

2.6 DELIVERY SUMMARY

Performance Objective PWS Paragraph Performance Threshold Exhibit Requirements (Size, Design, Construction)

2.1;

2.2.1 thru 5;

2.2.1.13;

Contractor shall meet all Exhibit specifications.

2.3.1

Meeting Room Requirements 2.2.1.7;

2.2.1.9A thru H;

2.2.10;

2.2.1.11;

2.2.1.13

Meeting Room specifications.

Exhibit Storage Area Requirements 2.2.1.7;

2.2.1.8

Storage specifications.

Outreach Area Requirements 2.2.1.12A-D;

2.2.1.13

Contractor shall meet all Outreach Area specifications.

Graphics/Display Requirements 2.2.1.10;

2.2.1.13;

2.2.1.14

Contractor shall meet all Graphic/display specifications.

Audio Visual 2.2.1.6;

2.2.1.12B;

2.2.1.13E;

Audio Visual specifications.

Exhibit Support During Event 2.2.1.14;

2.2.1.15;

2.2.1.16 exhibit support services during event.

Exhibit Dismantling, and Removal 2.2.1.17 Contractor shall dismantle, and remove the Exhibit without damage within 24 hours of tradeshow closing.

Project Management and Coordination

2.5.1 thru 3 Contractor shall execute Project Management duties and requirements

3.0 PERIOD OF PERFORMANCE – January 15, 2015 – 14 January 2016

Option Year 15 January 2016 – 31 October 2016

4.0 GOVERNMENT FURNISHED PROPERTY

To facilitate the accomplishment of this service, the Government Representative may authorize the use of Government equipment. The Government Representative shall specify and approve contractor access to the equipment and graphics provided:

4.1 Display space (ref section 2.1)

4.2 Graphic files (ref section 2.2.1, 2.2.1.14 and 13.A)

4.3 Multimedia material for “kiosks” and flat screens (ref section 2.2.1.12.B)

(End of Summary of Changes)