How to Respond to eMMA Solicitations (for new vendors).pdf

PDF 1 MB Posted Dec 2, 2025

Attached to: QAPEST29SB Monthly pest control for MDOT SHA Queen Anne's County
Solicitation number: BPM054360
Issued by: Queen Anne's County, Maryland

About this file

Written by GovTribe AI · Sep 17, 2026

This file is instructional guidance from Maryland Department of Transportation State Highway Administration (MDOT SHA) regarding submission procedures for pest control services at three SHA facilities located in Queen Anne's County on Maryland's Eastern Shore. The solicitation is restricted to self-certified small businesses with no subcontracting permitted. Bidders must possess a Maryland Agriculture Pesticide Applicator Commercial License, and all technicians working on SHA property must complete required training, maintain registration with the Maryland Department of Agriculture (MDA), and carry their MDA cards. The contract requires monthly preventative maintenance and inspection services at all three locations combined, along with a flat fee for will-call treatment of infestations, typically for stinging insects in summer months and mice in winter. Service access is limited to normal business hours between 7:00 AM and 2:00 PM, Monday through Friday.

Pricing must be comprehensive and include all costs within the monthly fee and per-treatment flat fee, with no additional charges permitted for mileage, service calls, labor hours, or miscellaneous fees. A separate line item accommodates materials such as traps and chemicals at fair and reasonable MSRP pricing. MDOT SHA prefers payment by credit card after service completion without processing fees; alternatively, invoices will be paid by check or ACH transfer within 15 days. The contract includes a materials pricing component to reimburse actual consumption costs. This opportunity is exclusively for small businesses meeting the specified certification requirements and licensing standards.

View the file

Other files

File	Type	Posted
Attachment B. Price Form (Required).xlsx	XLSX spreadsheet	Dec 2, 2025
MD Works waiver (no action needed).pdf	PDF	Dec 2, 2025
Attachment-1.-No-Bid_Proposal-Notice_Vendor-Feedback-Form-1-1 (optional).pdf	PDF	Dec 2, 2025
Attachment-E.-Reference-Check (Required).pdf	PDF	Dec 2, 2025
Attachment-A.-Bid-Proposal-Affidavit (Required).pdf	PDF	Dec 2, 2025
QAPEST29SB IFB pest control.pdf	PDF	Dec 2, 2025
X. SHA Eastern Shore Pest Prevention.pdf	PDF	Dec 2, 2025
Attachment-I.-Conflict-of-Interest-Affidavit (Required).pdf	PDF	Dec 2, 2025
Appexdix 2 - Price form instruction (for new vendors).pdf	PDF	Dec 2, 2025
Exhibit 2 - Sample Contract revision 2024 Small Procurement (no action needed).pdf	PDF	Dec 2, 2025

On GovTribe

Work with this file

Download the original file
Contacts named in this file
Similar government files
Ask GovTribe AI about this file

Try for free Login

Text version

The file's text, extracted by GovTribe without its formatting.

Responding to Solicitations - IFB (Vendor)

Modified on: Fri, 29 Dec, 2023 at 9:32 AM

Overview

This Quick Reference Guide (QRG) is designed to help Vendors understand how to respond to an IFB (Information for Bid) in eMMA. An Invitation for Bid, or sealed bid, is a call to Vendors to prepare and submit a response for a specific solicitation project.

To bid on the solicitation, you must first add it to your profile. Click this link for instructions (https://www.google.com/url?

q=https://mdprocurement.freshdesk.com/a/solutions/articles/70000592964&sa=D&source=docs&ust=1703861022557217&usg=AOvVaw27mapeBnHrnmB_TkfKCWFn).

NOTE: For best results, use the Google Chrome browser to access eMMA.

If you need help at any time, please reach out to the eMMA helpdesk at emma.helpdesk@maryland.gov.

Step-by-Step Instructions

Responding to Solicitations IFB (Invitation for Bid): Prepare and Submit Response

NOTE: This QRG uses diagrams with specific callouts to show required and optional fields in forms. A yellow callout with a red border indicates a required field, while yellow callouts with a black border indicate optional fields. Letters within the callouts respond to the explanations below the diagram. A red asterisk (*) indicates a mandatory field.

1. Navigate to eMMA at https://emma.maryland.gov (https://emma.maryland.gov) and click the Public Solicitations button on the right-hand side.

2. Use the Search fields to search for the solicitation.

PRO TIP! You can also use the link, in the notification email you received regarding the solicitation, to find it.

HelpHelpHelp

2/20/25, 10:12 AM Responding to Solicitations - IFB (Vendor) : Maryland DGS - Office of State Procurement (OSP) https://mdprocurement.freshdesk.com/support/solutions/articles/70000592965-responding-to-solicitations-ifb-vendor- 1/8 https://www.google.com/url?q=https://mdprocurement.freshdesk.com/a/solutions/articles/70000592964&sa=D&source=docs&ust=1703861022557217&usg=AOvVaw27mapeBnHrnmB_TkfKCWFn https://www.google.com/url?q=https://mdprocurement.freshdesk.com/a/solutions/articles/70000592964&sa=D&source=docs&ust=1703861022557217&usg=AOvVaw27mapeBnHrnmB_TkfKCWFn mailto:emma.helpdesk@maryland.gov https://s3.amazonaws.com/cdn.freshdesk.com/data/helpdesk/attachments/production/70022676994/original/CR-91RTjuEmjYxJ_yecLckxgiZLit3002w.jpeg?1648482261 https://s3.amazonaws.com/cdn.freshdesk.com/data/helpdesk/attachments/production/70022676994/original/CR-91RTjuEmjYxJ_yecLckxgiZLit3002w.jpeg?1648482261 https://s3.amazonaws.com/cdn.freshdesk.com/data/helpdesk/attachments/production/70022676998/original/OBLyhtPf0vVmBb6RyGw51m0-c1_S9K9wRA.jpeg?1648482261 https://s3.amazonaws.com/cdn.freshdesk.com/data/helpdesk/attachments/production/70022676998/original/OBLyhtPf0vVmBb6RyGw51m0-c1_S9K9wRA.jpeg?1648482261 https://emma.maryland.gov/ https://s3.amazonaws.com/cdn.freshdesk.com/data/helpdesk/attachments/production/70022677005/original/PjO1e0xw3dTzYcSGT5QMnCreD_4kF47YxQ.png?1648482261 https://s3.amazonaws.com/cdn.freshdesk.com/data/helpdesk/attachments/production/70022677005/original/PjO1e0xw3dTzYcSGT5QMnCreD_4kF47YxQ.png?1648482261

3. Click the blue hyperlink under the Title column to view or respond to a solicitation. The details of the solicitation you select displays.

2/20/25, 10:12 AM Responding to Solicitations - IFB (Vendor) : Maryland DGS - Office of State Procurement (OSP) https://mdprocurement.freshdesk.com/support/solutions/articles/70000592965-responding-to-solicitations-ifb-vendor- 2/8 https://s3.amazonaws.com/cdn.freshdesk.com/data/helpdesk/attachments/production/70022677004/original/xHoJYY0WjkUdycF49iAN1i8oSm6mn8o6_Q.png?1648482261 https://s3.amazonaws.com/cdn.freshdesk.com/data/helpdesk/attachments/production/70022677004/original/xHoJYY0WjkUdycF49iAN1i8oSm6mn8o6_Q.png?1648482261 https://s3.amazonaws.com/cdn.freshdesk.com/data/helpdesk/attachments/production/70022677001/original/Y7UjdEgBrNwP976tijdTN8kYudUzIhkr6Q.png?1648482261 https://s3.amazonaws.com/cdn.freshdesk.com/data/helpdesk/attachments/production/70022677001/original/Y7UjdEgBrNwP976tijdTN8kYudUzIhkr6Q.png?1648482261 https://s3.amazonaws.com/cdn.freshdesk.com/data/helpdesk/attachments/production/70022677003/original/HDsgHa286k2z_mukuLtUxlWyp3DwbALoXQ.png?1648482261 https://s3.amazonaws.com/cdn.freshdesk.com/data/helpdesk/attachments/production/70022677003/original/HDsgHa286k2z_mukuLtUxlWyp3DwbALoXQ.png?1648482261

4. Click the Add to My Solicitations button. A new window opens and asks you to log in or register.

5. Enter your eMMA credentials in the Login and Password fields and click the Login button.

6. Click the I acknowledge receipt of this Solicitation button.

2/20/25, 10:12 AM Responding to Solicitations - IFB (Vendor) : Maryland DGS - Office of State Procurement (OSP) https://mdprocurement.freshdesk.com/support/solutions/articles/70000592965-responding-to-solicitations-ifb-vendor- 3/8 https://s3.amazonaws.com/cdn.freshdesk.com/data/helpdesk/attachments/production/70022677002/original/EcUWNikD4oawx8wNPNZTICZDHTBnAwhuaw.png?1648482261 https://s3.amazonaws.com/cdn.freshdesk.com/data/helpdesk/attachments/production/70022677002/original/EcUWNikD4oawx8wNPNZTICZDHTBnAwhuaw.png?1648482261 https://s3.amazonaws.com/cdn.freshdesk.com/data/helpdesk/attachments/production/70022677006/original/QkhVioCW0v7mIfnnswJj2Vx-GfeFuUsMmw.png?1648482261 https://s3.amazonaws.com/cdn.freshdesk.com/data/helpdesk/attachments/production/70022677006/original/QkhVioCW0v7mIfnnswJj2Vx-GfeFuUsMmw.png?1648482261 https://s3.amazonaws.com/cdn.freshdesk.com/data/helpdesk/attachments/production/70022677009/original/m53tNGmfHYYMKv2T-oYixs2c0e_DTUy7ag.png?1648482262 https://s3.amazonaws.com/cdn.freshdesk.com/data/helpdesk/attachments/production/70022677009/original/m53tNGmfHYYMKv2T-oYixs2c0e_DTUy7ag.png?1648482262

7. Click the Download Solicitation Contents button at the top to download a zip file of the solicitation attachments.

PRO TIP! Scroll to the bottom of the Solicitation Info tab and click the blue links in the Attachments section. This lets you download each attachment individually.

8. Scroll to the top and click the radio button WILL RESPOND: our intent is to respond to this Solicitation, then click the Submit button.

NOTE: If you choose not to respond to this solicitation, click the NOT RESPOND: we will not be able to respond to this Solicitation radio button. A window opens. Enter a brief reason as to why you will not respond and click OK.

9. Click the Pricing tab on the left-hand side-panel. From here, you have two options for submitting pricing:

a. Method 1:

i. Click the download icon to download the pricing grid and follow the instructions to complete the grid and upload the adjusted copy to eMMA

ii. Click the Click or Drag to add a file button to upload the finished copy. Once you upload the pricing grid, the fields in the pricing subtab below will populate based on the pricing grid you uploaded.

IMPORTANT: Only adjust the price fields in the spreadsheet. You will not be able to upload the document if anything else is changed in the spreadsheet.

NOTE: The uploaded document or file size must not exceed 300,000 KB.

b. Method 2:

i. Scroll down to the Pricing subtab and enter the price per one unit for each listed item in its respective field.

ii. Click the Save button. The Total per currency field displays the total cost of your estimate.

10. Click the Prepare Response tab on the left-hand side-panel.

11. (Optional) Enter a description for your response in the Description field.

12. Prepare your proposal response and upload it to eMMA. Click the Click or Drag to add a file button.

NOTE: You cannot upload documents over 307,200 KB in size.

NOTE: You cannot directly edit documents in eMMA, but you can upload new versions.

2/20/25, 10:12 AM Responding to Solicitations - IFB (Vendor) : Maryland DGS - Office of State Procurement (OSP) https://mdprocurement.freshdesk.com/support/solutions/articles/70000592965-responding-to-solicitations-ifb-vendor- 6/8 https://s3.amazonaws.com/cdn.freshdesk.com/data/helpdesk/attachments/production/70022677014/original/_gicdsr4TCIAE2c2zlConewLuQ4M25gtsQ.png?1648482262 https://s3.amazonaws.com/cdn.freshdesk.com/data/helpdesk/attachments/production/70022677014/original/_gicdsr4TCIAE2c2zlConewLuQ4M25gtsQ.png?1648482262 https://s3.amazonaws.com/cdn.freshdesk.com/data/helpdesk/attachments/production/70022677011/original/BYEuHsGvKjrnnG1D6SaM9FUrLeQyecaC8Q.png?1648482262 https://s3.amazonaws.com/cdn.freshdesk.com/data/helpdesk/attachments/production/70022677011/original/BYEuHsGvKjrnnG1D6SaM9FUrLeQyecaC8Q.png?1648482262 https://s3.amazonaws.com/cdn.freshdesk.com/data/helpdesk/attachments/production/70022677020/original/nvVaAdlqR6LbjqTMhDbgq1ySU0vA9flYLA.png?1648482262 https://s3.amazonaws.com/cdn.freshdesk.com/data/helpdesk/attachments/production/70022677020/original/nvVaAdlqR6LbjqTMhDbgq1ySU0vA9flYLA.png?1648482262

13. Doublecheck the uploaded and entered information for accuracy.

14. Click the Validate and Submit button.

15. A popup displays asking, Do you really to want to submit your bid/proposal response? Review the attachments and items filled Click the Yes, Submit button to submit your response. A banner shows at the top of the page to confirm submission and a timestamp.

16. Click the Save button at the top of the page.

2/20/25, 10:12 AM Responding to Solicitations - IFB (Vendor) : Maryland DGS - Office of State Procurement (OSP) https://mdprocurement.freshdesk.com/support/solutions/articles/70000592965-responding-to-solicitations-ifb-vendor- 7/8 https://s3.amazonaws.com/cdn.freshdesk.com/data/helpdesk/attachments/production/70022677022/original/ss7PjUm1Jm0lvOJdTLp1iWsbUk28SOnFEg.png?1648482262 https://s3.amazonaws.com/cdn.freshdesk.com/data/helpdesk/attachments/production/70022677022/original/ss7PjUm1Jm0lvOJdTLp1iWsbUk28SOnFEg.png?1648482262 https://s3.amazonaws.com/cdn.freshdesk.com/data/helpdesk/attachments/production/70022677021/original/Cl0KORcBdzqIwlILttWML8LxU4H1RFjx1g.png?1648482262 https://s3.amazonaws.com/cdn.freshdesk.com/data/helpdesk/attachments/production/70022677021/original/Cl0KORcBdzqIwlILttWML8LxU4H1RFjx1g.png?1648482262 https://s3.amazonaws.com/cdn.freshdesk.com/data/helpdesk/attachments/production/70022677023/original/wsIHlTaIQhlCgHY6j5jVKIEgM1IjZ7Mp0w.png?1648482262 https://s3.amazonaws.com/cdn.freshdesk.com/data/helpdesk/attachments/production/70022677023/original/wsIHlTaIQhlCgHY6j5jVKIEgM1IjZ7Mp0w.png?1648482262

You have now responded to an IFB Solicitation in eMMA.

If you wish to change something in your response at this point, you can resubmit your altered response before the due date.

The system will notify you via email if you’ve been awarded the contract.

File details come from the government source that posted it. Updated Sep 17, 2026.