Hotel BPA Terms and Conditions.pdf

All ordering periods are exercised at the time of award.

BPA Terms and Conditions

1.0 DESCRIPTION OF AGREEMENT - The contractor shall furnish lodging accommodations as duty circumstances dictate for Dyess Air Force Base Wide on a Blanket Purchase Agreement rental basis. The rooms shall contain living and sleeping areas in accordance with commercial standards.

In performing work under this agreement, the lodging facility shall comply will all relevant federal, state, and local statues, ordinances, laws and regulations. The performance standards and requirements for the lodging facility are described below:

2.0 EXTENT OF OBLIGATION - This BPA does not obligate funds. Funds are obligated when an order is placed against this BPA. The Government is obligated only to the extent of authorized calls placed against this blanket purchase agreement and shall not be liable in any manner in the event no calls are made.

3.0 PURCHASE LIMITATION - The BPA master dollar limit is $300,000.00 for the length of the BPA's period of performance 9 April 2025 – 8 April 2030. This master dollar limit is spread between BPA's which support the overall requirement. No individual call placed against this agreement shall exceed $25,000.00.

4.0 PERIOD OF PERFORMANCE - AWARD UNTIL 9 APRIL 2030

i. Ordering Period 9 April 2025 – 8 April 2026

ii. Ordering Period 9 April 2026 - 8 April 2027

iii. Ordering Period 9 April 2027 – 8 April 2028

iv. Ordering Period 9 April 2028 - 8 April 2029

v. Ordering Period 9 April 2029 – 8 April 2030

5.0 INDIVIDUALS AUTHORIZED TO PURCHASE UNDER THE BPA - A list of individuals authorized to place calls under this BPA, identified by title of position, or by name of individual, organizational component, and the dollar limitation per purchase for each position title or individual, will be furnished to the contracted hotel by the Contracting Officer by separate letter. Calls received by the contracted hotel from personnel not listed will not be honored nor will any resultant services be accepted.

6.0 DELIVERY TICKETS - All performance under the agreement be accompanied by delivery tickets or sales slips that shall contain the following minimum information: i. Name of contracted lodging facility. ii. BPA number (such as FA4661-25-A-0001-0001) last 0001 is the call number. iii. Date of performance. iv. Invoice number. v. Itemized List of Services Furnished. vii. Quantity, Unit Price and Extension of each item, less applicable discounts (unit prices and extension need not be shown when incompatible with the use of automated systems, provided, that the invoice is itemized to show this information).

7.0 INVOICES - All invoices shall comply with the prices agreed upon between the parties. A summary invoice shall be submitted at least monthly or upon expiration of this BPA, whichever occurs first, for all deliveries made during a billing period, identifying the call numbers/invoices covered therein, stating their total dollar value supported by signed copies of the call numbers/invoices.

8.0 PRICING - The contracted lodging facility will furnish the Contracting Officer (See Block 9, Page 1 of BPA for address) a price list for services proposed for under the agreement. The listing must be identified with the BPA number, and must be for a specified period, i.e., 1 Jan 2025 through 31 December 2026. If prices are expected to change, the contracted hotel must provide the price list to the contracting office 30 days prior to the effective date of the change. Calls will be made for only the services that appear on the APPROVED PRICE LIST. The contractor hereby warrants that the prices offered are equal to the prices offered to other agencies, companies and/or individuals shall never exceed the per diem rate in the Joint Travel Regulation. The potential volume of orders placed against this BPA provides the opportunity to secure maximum discounts.

9.0 PAYMENT - Payment will be made by the Government Purchase Card. Payment by Credit Card "Government Purchase Card (GPC)" means the uniquely numbered credit card issued by the Government to named individual government employees to pay for official government purchases.

The contracted hotel shall not process a transaction for payment through the credit card clearing house until the services purchased have been performed. Unless the cardholder requests correction in accordance with other BPA requirements, the contracted hotel shall immediately credit a cardholder's account for charges proven to be.

10.0 CANCELLATION - This BPA may be canceled upon issuance of a 30 days written notice by either party or by expiration date of 8 April 2030, whichever occurs first. Requirements

The work covered by this blanket purchase agreement (BPA) consists of, but is not limited to, furnishing lodging services for Dyess AFB Personnel with the performance identified within the performance work statement.