Clover RFP_HM047621RXXXX_DRAFTv5_12JAN2021.docx

UNCLASSIFIED

UNCLASSIFIED

CLOVER

Draft RFP

HM0476-21-R-XXXX

12 JAN 2021

SECTION B – SUPPLIES OR SERVICES/PRICES

B.1 DESCRIPTION OF SERVICES – CLOVER

This contract provides services under the CLOVER Program. This contract is a Multiple-Award, Indefinite Delivery Indefinite Quantity (IDIQ) Contract, as identified under Federal Acquisition Regulation (FAR) 16.504. As a member of the U.S. Intelligence Community (IC) and a Department of Defense (DoD) Combat Support Agency, the National Geospatial-intelligence Agency (NGA) produces timely, relevant and accurate Geospatial Intelligence (GEOINT) to help all levels of users meet their strategic and operational needs in support of national security objectives. To meet this mission, NGA has a need for contractor support under the following scope: (1) Total Lifecycle Acquisition Management Support Services, (2) Strategic Financial Management Support Services and (3) Strategic Business Management Support Services.

Each IDIQ Task Order may include options as specified in the individual Task Order. It is the Government’s intent to award the Task Orders subsequent to the Base contract award. All orders shall conform to the terms and conditions of this contract.

B.1.1 Description of Services – Task Orders

B.1.1.1 – Task Order 1 - Associate Director of Enterprise This Task Order scope may include support services required to understand the world through global partnerships. It may also lend support to functionally manage GEOINT, lead and oversee international partners, industry and academia, in order to realize a fully integrated and interoperable GEOINT Global Enterprise. The support may also include services to manage programs and projects of significant scope and influence, military service NGA Support Teams, NGA’s international partnerships, and development and implementation of geospatial intelligence policy and guidance for NGA. Support may also be utilized to execute day-to-day operations required to perform the aforementioned, and provide strategic shaping for Agency-level decisions, along with key enterprise components. Support may encompass services required to provide representation, functional management and NGA leadership to the Enterprise, National System of Geospatial Intelligence, Allied System of GEOINT and NGA Director. The functions and missions cited herein are not exhaustive and currently require approximately 40 - 50 Full Time Equivalents (FTEs), as related to the scope of this contract. The offices with respective missions and FTEs, may be subject to change, although the support to the overall GEOINT Enterprise has generally remained the same. The work service categories may include (1) Total Lifecycle Acquisition Management Support Services, (2) Strategic Financial Management Support Services and (3) Strategic Business Management Support Services to meet customer strategic and operational needs, to include but not limited to, aforementioned functions and respective missions and FTEs.

B1.1.2 – Task Order 2 – Associate Director of Operations

This Task Order scope may include support services to execute NGA’s mission and operations across the intelligence community and Department of Defense, which spans coordinating and synchronizing operational collections and requirements, planning, and worldwide management. The scope may entail support to daily GEOINT operations and assets oversight during crisis management, deployment of personnel, capabilities, and additional mission and operational activities. Required services may support creating, collecting and brokering authoritative GEOINT content and services, along with leveraging knowledge of customer needs and command of the GEOINT supplier market, tradecraft expertise, and technology to support national security priorities. Functional and mission support services may include those necessary to provide and develop analytic expertise and mission partner liaisons to deliver integrated GEOINT that informs and enables national security mission. The functions and missions cited herein are not exhaustive and currently require approximately 60 - 85 FTEs, as related to the scope of this contract. The offices with respective missions and FTEs, may be subject to change, although the support to the overall GEOINT Enterprise has generally remained the same. The work service categories may include (1) Total Lifecycle Acquisition Management Support Services, (2) Strategic Financial Management Support Services and (3) Strategic Business Management Support Services to meet customer strategic and operational needs, to include but not limited to, aforementioned functions and respective missions and FTEs.

B.1.1.3 – Task Order 3 – Associate Director of Capabilities

This Task Order scope may include support services to provide NGA timely access to industrial and academic resources, assisting NGA in meeting critical mission requirements. Support may be utilized to NGA’s advocate for national objectives such as increasing small business, competition, and commercial product awards. Services may support the function that delivers future GEOINT capabilities to users for operational impact, and addresses current and future GEOINT challenges and performs research designed for impact. Services may provide strategic and tactical mission advantages, as well as improve current operations. The scope may include support required to establish GEOINT superiority for National Security, form partnerships to understand operational needs, and recognize opportunities to create future GEOINT capabilities. Services may include support to validate and operationalize new capabilities, increase and expedite insight, the precision of assessments and the scope of NGA’s mission. The functions and missions cited herein are not exhaustive and currently require approximately 35 - 45 FTEs, as related to the scope of this contract. The offices with respective missions and FTEs, may be subject to change, although the support to the overall GEOINT Enterprise has generally remained the same. The work service categories may include (1) Total Lifecycle Acquisition Management Support Services, (2) Strategic Financial Management Support Services and (3) Strategic Business Management Support Services to meet customer strategic and operational needs, to include but not limited to, aforementioned functions and respective missions and FTEs. CIO-T requirements are addressed by a separate, CIO-T only Task Order.

B.1.1.4 – Task Order 4 – Office of the Director and Associate Director for Support

This Task Order scope may include support services to the head of the National System for Geospatial Intelligence (NSG) and coordinator of the global Allied System for Geospatial Intelligence (ASG), as well as the functional manager for GEOINT. It may support oversight of NGA’s resource management and business services, and operations in support of NGA’s core mission areas. It may include support services to NGA Human Resources programs and activities. Scope may include support to the corporate communications function, in support of NGA’s strategic goals, and the primary communications resource and advisor to NGA leadership and employees. Scope may also include support to the diversity, inclusion, and equal opportunity employment function, which provides authority and resources to NGA leadership and employees on Diversity, Inclusion, Reasonable Accommodation, and Equal Employment Opportunity (“EEO”). The functions and missions cited herein are not exhaustive and currently require approximately 30 - 45 FTEs, as related to the scope of this contract. The offices with respective missions and FTEs, may be subject to change, although the support to the overall GEOINT Enterprise has generally remained the same. The work service categories may include (1) Total Lifecycle Acquisition Management Support Services, (2) Strategic Financial Management Support Services and (3) Strategic Business Management Support Services to meet customer strategic and operational needs, to include but not limited to, aforementioned functions and respective missions and FTEs.

B.1.1.5 – Task Order 5 – CIO-T-TA – Architecture and Engineering Group (TA)

This Task Order scope may include support services to lead the rapid acquisition and transition of secure solutions to realize strategic objectives and meet customer needs. In turn, these supporting elements and offices support various offices and missions throughout NGA. The functions and missions cited herein are not exhaustive and currently require approximately 40 - 50 FTEs, as related to the scope of this contract. The offices with respective missions and FTEs, may be subject to change, although the support to the overall GEOINT Enterprise has generally remained the same. The work service categories may include (1) Total Lifecycle Acquisition Management Support Services, (2) Strategic Financial Management Support Services and (3) Strategic Business Management Support Services to meet customer strategic and operational needs, to include but not limited to, aforementioned functions and respective missions and FTEs.

B.1.1.6 – Task Order 6 – CIO-T-TI – Adopt and Deliver Group (TI)

This Task Order scope may include support services to expedite the acquisition, adoption, integration, and deployment of IT services that enable community-wide utilization of GEOINT. Services may be required to support institution of agile processes to establish interoperability and standardization of service-enabled capabilities to NGA, the IC, and international partners. The function has direct supporting elements, along with their respective offices, which include but may not be limited to: Content Solutions Office – “TIC”, Open IT Solutions Office – “TII”, and International Solutions Office – “TIP”. In turn, these supporting elements and offices support various offices and missions throughout NGA. The functions and missions cited herein are not exhaustive and currently require approximately 70 - 80 FTEs, as related to the scope of this contract. The offices with respective missions and FTEs, may be subject to change, although the support to the overall GEOINT Enterprise has generally remained the same. The work service categories may include (1) Total Lifecycle Acquisition Management Support Services, (2) Strategic Financial Management Support Services and (3) Strategic Business Management Support Services to meet customer strategic and operational needs, to include but not limited to, aforementioned functions and respective missions and FTEs.

B.1.1.7 – Task Order 7 – CIO-T - IP – Integrated Product Office Support (IP)

This Task Order scope may include support services that transform the NGA operating mode, providing all NSG users the ability to find, get, use, and contribute geospatial data, content and capabilities on all domains, at all times, in any mission environment. In turn, these supporting elements and offices support various offices and missions throughout NGA. The functions and missions cited herein are not exhaustive and currently require approximately 30 - 40 FTEs, as related to the scope of this contract. The offices with respective missions and FTEs, may be subject to change, although the support to the overall GEOINT Enterprise has generally remained the same. The work service categories may include (1) Total Lifecycle Acquisition Management Support Services, (2) Strategic Financial Management Support Services and (3) Strategic Business Management Support Services to meet customer strategic and operational needs, to include but not limited to, aforementioned functions and respective missions and FTEs.

B.1.1.8 – Task Order 8 – CIO-T –Remaining CIO-T offices

This Task Order scope may include support services under the function responsible for strategic, transformation-oriented leadership of corporate business planning and for management of Chief Information Officer (CIO) and IT (CIO-T) Directorate financial resources, software assets, enterprise contracts, governance, policy, and community outreach, to include congressional interaction program and manpower oversight. Such services are necessary to support leading key components, which manage and execute administration, communication, and business operations for CIO-T Directorate. Support may include services to safeguard NGA missions through collaborative, forward-leaning and risk-balanced solutions to ensure trust in GEOINT services and data. Services may be required to assess and convey the Agency-Level cybersecurity risk, as related to the overall NGA mission goals and objectives, by establishing policies and procedures to govern cybersecurity and prioritize cybersecurity initiatives, integrate cybersecurity solutions and facilitate review and approval of all NGA cross-domain services. Scope of services may support operation, maintenance and protection of NGA’s Global Information Technology Enterprise, 24x7 availability, access and integrity of data, and services to support production and consumption of GEOINT. Support services may be required to conduct operations and activities within the Enterprise Operations Center (ESC) and across the Intelligence Community to sustain and protect NGA’s IT baseline, assess IT performance and align IT services with customer mission needs. In addition, support to operate information services that disseminate digital and hard copy GEOINT data and products may be required. In turn, these supporting elements and offices support various offices and missions throughout NGA. The functions and missions cited herein are not exhaustive and currently require approximately 45 - 55 FTEs, as related to the scope of this contract. The offices with respective missions and FTEs, may be subject to change, although the support to the overall GEOINT Enterprise has generally remained the same. The work service categories may include (1) Total Lifecycle Acquisition Management Support Services, (2) Strategic Financial Management Support Services and (3) Strategic Business Management Support Services to meet customer strategic and operational needs, to include but not limited to, aforementioned functions and respective missions and FTEs.

B.1.1.9 – Task Order 9 – Financial Management

The Financial Management Directorate (FM) serves to drive sound resource decisions that advance geospatial intelligence. FM ensures effective management of its resources, contract support, and provides support to stakeholders. FM manages NGA’s financial management reporting, ensuring all internal controls are in place and operating in accordance with laws and regulations. FM prepares and submits all required financial reports and statements to NGA leadership and oversight organizations; develops and promulgates the agency’s financial management policy; processes and records NGA financial transactions in accordance with Congressional direction, NGA priorities, and accounting rules and regulations; provides financial customer service for travel, payroll, and commercial vendors; and ensures accurate and timely payments. FM helps analysts understand where they fit in the big picture and encourages them to contribute to solutions and decisions. FM generates, manages, and reports authoritative Agency resource data; efficiently monitors and projects civilian pay (CivPay) and FTE execution and requirements; designs, coordinates, and completes the Program Build process; and collaboratively creates and delivers the National Geospatial-Intelligence Program (NGP) and NGA Military Intelligence Program (MIP) budget requests to ODNI, OUSD(I), OMB, and Congress. The functions and missions cited herein are not exhaustive and currently require approximately 80 - 90 FTEs, as related to the scope of this contract. The offices with respective missions and FTEs, may be subject to change, although the support to the overall GEOINT Enterprise has generally remained the same. The scope of the work may entail (1) Total Lifecycle Acquisition Management Support Services, (2) Strategic Financial Management Support Services and (3) Strategic Business Management Support Services to meet the strategic and operational needs, to include but not limited to, aforementioned functions and respective missions and FTEs.

B.1.1.10 – Task Order 10 – CIO-T-TE – Enterprise Services Group (TE) This Task Order scope may include support under the function responsible for providing enterprise services that enhance NGA GEOINT capabilities. It may lend support to safeguard the NGA mission through collaborative, forward-leaning, and risk balanced solutions to ensure trust in GEOINT services and data. The support may include services providing all NSG users the ability to find, use, and contribute GEOINT data, content, and capabilities on all domains. Support may include service to deploy and support information technology infrastructure to the NGA enterprise. The support may include services to deliver integrated GEOINT capabilities to forward deployed warfighters. The task order may support the Software Whitelist Assurance Process (SWAP) to maintain a process for submission and adjudication of NGA software requests. The functions and missions cited herein are not exhaustive and currently require approximately 45 - 55 Full Time Equivalents (FTEs), as related to the scope of this contract. The offices with respective missions and FTEs, may be subject to change, although the support to the overall GEOINT Enterprise has generally remained the same. The work service categories may include (1) Total Lifecycle Acquisition Management Support Services, (2) Strategic Financial Management Support Services and (3) Strategic Business Management Support Services to meet customer strategic and operational needs, to include but not limited to, aforementioned functions and respective missions and FTEs.

B.2 CONTRACT TYPE

This is an IDIQ contract for services per FAR Part 16. Requirements may be placed under this contract through Firm-Fixed-Price (FFP) and Firm-Fixed-Price Level of Effort Term (FFP LOET) type task orders. Other Direct Costs (ODCs), such as travel, will be Cost Reimbursable/No Fee. Each task order may include options in combination with these contract types as specified in the individual task order. This contract includes provisions for the contract types specified above. The type of contract selected for each individual task order will be based on the criteria set forth in FAR Part 16.

B.3 CONTRACT LINE ITEM FORMAT

TBD

B.3.1 – Description of ACRN usage

TBD

B.4 MAXIMUM CONTRACT CEILING

This is a multiple-award IDIQ contract with a $947M ceiling for all orders under all contracts. The maximum aggregate dollar value of all task orders under all contracts cannot exceed the contract ceiling.

B.5 MINIMUM CONSIDERATION

The guaranteed minimum amount for this contract shall be $10,000 to be met by issuance of one or more task orders. The Government has no obligation to issue task orders to the Contractor beyond this minimum amount. The funding for each task order shall be specified in the individual task orders issued.

B.6 FIXED PRICE LABOR RATES

Offerors may not exceed the fully burdened labor rates as proposed in Section J, Attachment X, under this contract and subsequent task order awards.

The Clover IDIQ Contract will have a 5-year base ordering period. The Government will request 5 years of rates for the 5-year base period, and one (1) additional six-month option period. The six-month rates will allow an option exercise if additional performance period is needed, and provide the possibility that the Government may exercise the option at FAR 52.217-8, Option to Extend Services for one (1) additional six-month period.

Fair and reasonable pricing is expected to reflect no more than 7.5% profit for each work service category cost, as detailed in Section L.X.

For each Work Service Category (WSC), the Government expects a low to high price range. This range defines the lowest base rate and the highest base rate that can be utilized in the Task Order Pricing. An escalation rate of 2.10% for all option years shall be proposed under each WSC, and is applicable to all future Task Orders.

B.6.1 Usage of rates on Task Orders

After the Clover IDIQ contract is awarded, successful Offeror awardees will be able to set an individual, fully burdened pricing rate for each WSC and skill level when proposing against future task orders. The proposed Task Order rates may not exceed the highest base rate established for each WSC and skill level in the Offeror’s proposal and award. The individual Task Order rate(s) selected will then be locked for all current and future positions at the same WSC and skill level. A discount can be offered to reflect future, realized efficiencies during Clover IDIQ contract performance; however, any individual rate proposed for a task order that falls greater than 10% below the “low” IDIQ rate for that position and period will be deemed unreasonable at the time of task order proposal submission and evaluation.

The Offeror is strongly advised to provide clear and convincing rationale to support the proposed direct/indirect and/or profit rate(s). In the event the rationale is not determined reasonable, the proposal will be deemed to have a maximum rate(s) that is not considered fair and reasonable and the proposal will not be eligible for award, regardless of technical score.

Price proposals may only be modified as a result of discussions, and Offerors are advised that the Government intends to make award based on initial proposals without discussions.

END OF SECTION B

SECTION C – DESCRIPTION/SPECIFICATIONS

C.1 PERFORMANCE REQUIREMENTS UNDER STATEMENT OF WORK/SPECIFICATION

Performance shall be in accordance with Section J, Attachment 1, entitled CLOVER multiple-award IDIQ contract Statement of Work (SOW) and as further defined in the awarded Task Orders.

C.2 SCOPE OF CONTRACT

As specified by task orders, the Contractor shall furnish all labor and other direct cost items (travel) required under this contract to provide support on the NGA CLOVER Program which provides (1) Total Lifecycle Acquisition Management Support Services, (2) Strategic Financial Management Support Services and (3) Strategic Business Management Support Services.

C.3 REVIEW OF RESUMES

The Government reserves the right to review the resumes of Contractor employees performing under the contract solely for the purpose of ascertaining their qualifications relative to the personnel qualification terms of the contract. Accordingly, during post-award administration, the Contractor shall furnish such resumes to the Contracting Officer’s Representative (COR) within five (5) working days prior to assignment to this contract or at the request of the COR, Contracting Officer, or Contract Specialist. All resumes shall adhere to the format in Section J, Attachment X.

C.4 PERSONNEL REQUIREMENTS

The Contractor shall provide fully qualified, cleared, and competent personnel in accordance with Section J, Attachment X, to perform the scope of effort as defined in specific Task Orders.

END OF SECTION C

D.1 PRESERVATION, PACKAGING, PACKING, AND MARKING OF SHIPMENTS (COMMERCIALLY PACKAGED ITEMS)

Preservation, packaging, packing, and marking of deliverables shall be in accordance with standard practice for commercial packaging to ensure safe and timely delivery at the intended location. Additional requirements may be stated in specific Task Orders. As a minimum, marking shall include:

Contract Number and Task Order From: (Contractor name, address, contact and telephone number) To: (Name and address of place of shipment)

END OF SECTION D

SECTION E – INSPECTION AND ACCEPTANCE

E.1 52.252-2 Clauses Incorporated By Reference (Feb 1998)

This contract incorporates one or more contract clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this/these addresses:

http://www.acquisition.gov/far http://www.acq.osd.mil/dpap/dars/dfarspgi/current/index.html 52.246-4 Inspection of Services – Fixed Price (AUG 1996)

END OF SECTION E

SECTION F – DELIVERIES OR PERFORMANCE

F.1 52.252-2 Clauses Incorporated By Reference (Feb 1998)

This contract incorporates one or more contract clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this/these addresses:

http://www.acquisition.gov/far http://www.acq.osd.mil/dpap/dars/dfarspgi/current/index.html

The Multiple-Award IDIQ Contract base ordering period is 60 months. The ordering period shall not exceed 66 months from the date of award should the option at 52.217-8 be exercised. [Dates are notional and will be revised when a Base Contract and Task Order are issued]

Task orders can be issued up to the last day of the multiple-award IDIQ contract base ordering period, with a Period of Performance not to exceed 12 months. The Period of Performance for individual Task Orders awarded under this contract will be stated in the order.

F.3 Place of Performance The primary place of performance is a Government facility, or at a contractor facility within 75 miles of the associated government facility, to support the requirements outlined herein. Unless otherwise specified in the Task Order, or approved by the government, these locations will be:

· NCE in the Washington metro area

· NCW in St Louis, MO

· NGA in Denver, CO

F.4 TELEWORK

(U) Telework:

Unclassified teleworking is a benefit and not a requirement of the contract. Regardless of telework allowability, the contractor shall be responsible for performing all classified requirements of the contract. Unclassified telework is permitted under this contract unless the Contracting Officer (CO) and Government Point-of-Contact (GPOC) determine that the Contract/Task Order (TO) requirements, including security, cannot be met through unclassified telework.

A Government-approved telework plan shall be in place prior to performing telework that shows direct traceability to the TO SOW duties and tasking. Any telework that takes place without written approval from the CO will be considered unallowable. All telework plans must be authorized and approved by the COR and Contracting Officer. The Government shall not reimburse the contractor for telework costs including, but not limited to: internet service, telephone service, or hardware. All work hours shall be billed at the negotiated rate for the position. Premium rates will not be allowed unless specifically requested, proposed and awarded at the time of task order award. Telework shall be performed on the NGA SBU via PKI credentials. The contractor shall maintain adherence to proper Security classification rules and standards while operating in a telework environment.

Contractors (Prime and Subcontractors) are responsible for predetermining and disclosing their charging practices for telecommuting in accordance with FAR 7.108, applicable cost accounting standards and company policy. Contractors shall follow their disclosed charging practices.

TELEWORK LOCATION: Alternate Worksite/Alternate Work Location. Telework is only allowed within the local commuting area of the locations identified in the contract/task order for each position approved for telework. Teleworking from a different location shall not be authorized; contractors shall be able to be recalled to the duty site from telework at any time. The locations identified in the task orders have approved rates for those locations ONLY. Contractor's teleworking from other locations will not be paid. Contractors going on vacation shall disconnect from work entirely and take appropriate leave.

Program Management Office (PMO) Support: Unclassified PMO work (e.g. contracts, finance, program security, subcontract management, staffing and program management, or program manager) may be performed via telecommuting and billed to the task order without prior COR/GPOC coordination and CO approval.

Technical Staff: Unclassified technical work may be performed only in accordance with the Government approved telework plan. The Contractor may make recommendations to the GPOC and COR. The recommendation shall contain the following;

· Task Order

· Position #

· Location of Telecommute

· Description of Work (with clear links to the SOW)

· Duration of Telecommute

Contractors cannot utilize telework until incorporated into the Government-approved telework plan as approved and provided by the CO. Task orders that have telework language included will take precedence over this language.

F.5 Deliverables Refer to Section J, Attachment 1 – IDIQ MATOC SOW.

Government-Defined in (U) Appendix C: Non-Disclosure Agreement

2 Hardcopies: 1 to PMO and 1 to CO Contractor-Defined, Government-Approved

Government-Defined in (U) Appendix D: Monthly Financial Report, Template

Government-Defined in (U) Appendix E: Monthly Staffing Report, Template

Government-Defined in (U) Appendix F: Monthly Activity Report, Template

Government-Defined in (U) Appendix G: Weekly Activity Report, Template

Contractor-Defined, Government-Approved

2 Hardcopies: 1 to PMO and 1 to CO Contractor-Defined, Government-Approved

2 Hardcopies: 1 to PMO and 1 to CO Contractor-Defined, Government-Approved (The plan may be delivered as an appendix to the PMP)

2 Hardcopies: 1 to PMO and 1 to CO Contractor-Defined, Government-Approved

Contractor-Defined, Government-Approved

END OF SECTION F

SECTION G – CONTRACT ADMINISTRATION DATA

G.1 General

Unless stated herein or otherwise defined or revised by an individual task order, all Section G paragraphs shall be applicable to all Task Orders issued under this contract. Additional contract administration data may be specified in individual task orders.

G.2 Accounting and Appropriation Data

Accounting and appropriation data will be included on individual task orders.

G.3 Billing Instructions

a. The Contractor shall submit separate payment invoices for each Task Order covering the amount claimed to be due for services rendered.

b. Invoices shall contain the information required by FAR 52.232-25, Prompt Payment, including the following:

c. Additional billing instructions may be provided under each Task Order. By execution of the contract, the Contractor acknowledges that invoice substantiation instructions requirements may differ under each Task Order, and the Contractor agrees to provide all data required by the Ordering Contracting Officer to substantiate invoices.

d. Invoices shall be submitted in accordance with the payment schedule in the Task Order, but shall not be submitted more frequently than every two weeks for the first three (3) months of the contract or by Contracting Officer’s discretion. After this three month period, invoices shall be submitted in accordance with the payment schedule in the Task Order, but shall not be submitted more frequently than once a month, or by Contracting Officer’s discretion.

e. Invoices shall be submitted for efforts performed in a calendar month - starting on the first day of the calendar month to the last day of the calendar month. Invoices may be rejected in whole or in part, and resubmission directed, if multiple months are captured in one invoice statement.

f. Invoices and Contract Data Requirements List are due together by the 15th of the following calendar month.

g. No rolling invoices are authorized. Any additional charges that are due, such as lagging invoices from Subcontractors or travel expenses are due by the 15th of the second calendar month after the billing period and must be submitted on a separate invoice. A penalty will be assessed in the form of a partial Government credit, and/or negative Past Performance reporting, in the event that a lagging invoice is received for processing later than the 15th of the second calendar month after the billing period. This includes cost-reimbursable invoices such as for approved travel.

h. Invoices shall be submitted to the <CLOVERPMO@nga.mil> email distro, the individual COR/ACOR email addresses specified in the lowest level contract (IDIQ or TO), and to the <FMINSP@nga.mil> email distro to be deemed received on time. Contractor should follow-up to receive confirmation of receipt before noting the task as completed and timely.

G.4 5X52.232-9000: Submission of Invoice-Federal Payment Center (FPC) (March 2013)

(a) The contractor shall prepare each invoice in accordance with the Prompt Payment Act. Fax one copy to DOD/FPC Scott AFB, IL at toll free 1-855-293-0972 or 614-701-2675/DSN 791-2675. DOD/FPC at Scott AFB, IL prefers a faxed copy but will accept any hard copy that is mailed to Federal Payment Center, P.O. Box 25767, Scott AFB, IL 62225.

(b) At the same time of submission of the invoice to the FPC vendor pay office, the contractor will email one copy to Gary Davis, Contracting Officer (CO), at Gary.Davis@nga.mil, one copy to the specified Contacting Officer’s Representative (COR) and Alternate COR (ACOR) email addresses, and one copy to the CLOVER Program Management Office (PMO) at <CLOVERGovPMO@nga.mil>. The contractor shall ensure that the invoice submitted to the payment office is the same invoice that is submitted to the CO and COR, without alteration.

(c) The COR will complete the receiving report and fax one copy to DOD/FPC Scott AFB, IL at toll free 1-855-293-0972 or 614-701-2675/DSN 791-2675, and one copy to the CO shown on the face of this contract/order. The Contractor PM should confirm with the COR that the receiving report has been drafted and submitted within one (1) business week following vendor invoice submission.

(d) Contractors wishing to check the status of their vouchers should do so by calling FPC Vendor Support at 636-321-5251. In addition, questions may be directed to the contracting officer administering the contract. In the absence of an administrative contracting officer, contact the procurement contracting officer, whose name and contact information appears on the face page of this contract/order.

(End of Clause)

G.4 5X52.232-9000: Submission of Invoice-Federal Payment Center (FPC) (March 2013)

(a) The contractor shall prepare each invoice in accordance with the Prompt Payment Act. Fax one copy to DOD/FPC Scott AFB, IL at toll free 1-855-293-0972 or 614-701-2675/DSN 791-2675. DOD/FPC at Scott AFB, IL prefers a faxed copy but will accept any hard copy that is mailed to Federal Payment Center, P.O. Box 25767, Scott AFB, IL 62225.

(b) At the same time of submission of the invoice to the FPC vendor pay office, the contractor will email one copy to Gary Davis, Contracting Officer (CO) at Gary.J.Davis@nga.mil, and one copy to the Clover Program Management Office (PMO), Contacting Officer’s Representative (COR) at CLOVERPMO@nga.mil. The contractor shall ensure that the invoice submitted to the payment office is the same invoice that is submitted to the CO and COR, without alteration.

(c) The COR will complete the receiving report and fax one copy to DOD/FPC Scott AFB, IL at toll free 1-855-293-0972 or 614-701-2675/DSN 791-2675, and one copy to the CO shown on the face of this contract/order.

(d) Contractors wishing to check the status of their vouchers should do so by calling FPC Vendor Support at 636-321-5251. In addition, questions may be directed to the contracting officer administering the contract. In the absence of an administrative contracting officer, contact the procurement contracting officer, whose name and contact information appears on the face page of this contract/order.

(End of Clause)

G.5 SAM.GOV REGISTRATION

Invoice payment cannot be made if a contractor has not been registered through the System for Award Management (SAM). Register at https://www.sam.gov/portal/public/SAM/; this is a single entry point for contractors to process System for Award Management (SAM), Online Representations and Certifications Application (ORCA) and Excluded Parties List System (EPLS). Invoices received from a contractor who fails to maintain active SAM registration are considered to be improper and may be returned. The contractor is responsible to maintain active SAM registration until final payment has been made. SAM registration must be updated and renewed annually.

G.6 252.204-0002 Line Item Specific: Sequential ACRN Order (SEP 2009)

The payment office shall make payment in sequential ACRN order within the line item, exhausting all funds in the previous ACRN before paying from the next ACRN using the following sequential order: Alpha/Alpha; Alpha/numeric; numeric/alpha; and numeric/numeric.

G.7 252.204-0004 Line Item Specific: By Fiscal Year (SEP 2009)

The payment office shall make payment using the oldest fiscal year appropriations first, exhausting all funds in the previous fiscal year before disbursing from the next fiscal year. In the event there is more than one ACRN associated with the same fiscal year, the payment amount shall be disbursed from each ACRN within a fiscal year in the same proportion as the amount of funding obligated for each ACRN within the fiscal year.

G.8 Government Representative

The Government may, upon contract award or thereafter, name representatives with titles such as Project Officer, Contracting Officer's Representative, and so on. Such individuals will be named in writing by the Contracting Officer, with individual responsibilities set forth at that time.

In any event, no such named individual has the authority to issue any direction under this contract either technical or otherwise, which constitutes a change to the terms, conditions, price, or delivery schedule of the contract. Only the Contracting Officer is authorized to alter the contract in any manner.

G.9 Contract Administration

The component listed below will be the Contract Administration Office (CAO) in performance of certain assigned contract administration functions of the Contracting Officer in accordance with FAR 42.201. The CAO assigned responsibility for this contract will advise the contractor of any necessary instructions and procedures to be followed in dealing with any applicable Government offices.

The address for the Contract Administrative Office is:

National Geospatial-Intelligence Agency (NGA) 7500 GEOINT Drive Springfield, VA 22150 Contracting Officer POC: Gary Davis Contracting Officer Representative: Michael B. Mosteller

G.10 LIMITATION OF AUTHORITY

a. No person in the Government, other than a Contracting Officer, has the authority to provide direction to the Contractor that alters the Contractor's obligations or changes this contract in any way. If any person representing the Government, other than the Contracting Officer, attempts to alter contract obligations, change the contract specifications/statement of work or tells the Contractor to perform some effort, that the Contractor believes to be outside the scope of this contract, the Contractor shall immediately notify the Contracting Officer. Contractor personnel shall not comply with any order or direction that they believe to be outside the scope of this contract, unless the order or direction is issued by a Contracting Officer.

b. Only the Contracting Officer, or his duly authorized successor, is authorized to take action on behalf of the U.S. Government, which results in changes in the terms of the contract, including deviations from specifications, details, delivery schedules and costs. Any changes in the unit price, total contract prices, quantity, quality, or delivery schedule must be approved by the Contracting Officer. The Contractor should never proceed with any proposed work changes without written authority or direct instructions from the Contracting Officer; otherwise you risk not being reimbursed. The authority to change the contract provisions rests solely with the Contracting Officer.

G.11 5X252.201.602-2-91 Contracting Officer's Representative (COR) (JAN 2004) The following Contracting Officer's Representative(s) (COR) are appointed to this IDIQ contract and for all task orders issued by NGA:

The COR(s) has a written designation memorandum on file with the procurement office. This memorandum, as directed by DFARS 252.201-7000(b), specifies the extent of the COR’s authority to act on behalf of the contracting officer. This authority cannot be re-delegated to any other person. The alternate COR acts in behalf of the primary COR in absence of the primary COR and is appointed through a separate memorandum.

The primary responsibilities of COR(s) are:

1) Technical Liaison. Oversees the Contractor’s technical effort to ensure that performance is in strict accordance with the terms and conditions of the contract. Acts as the primary interface between the Contractor and the Contracting Officer on matters pertaining to the Contractor’s technical performance. Answers technical questions, furnishes technical instruction and guidance to the Contractor relating to contract specifications, and any other instructions of a technical nature necessary to perform the work as specified in the contract. CORs are not to direct the Contractor on how to perform, but communicate only what is required of a technical nature. If doubt exists as to whether information to the furnished falls within the scope of the contract, the COR will coordinate the action(s) with the Contracting Officer prior to transmitting the information to the Contractor. Responds promptly to Contracting Officer queries for technical information and directs the Contractor to submit written requests for change, deviation or waiver to the Contracting Officer. Keeps the Contracting Officer abreast of all communications with the Contractor in order to prevent possible misunderstandings or situations that could affect contract terms and conditions and become the basis for future claims against the Government.

2) Monitoring Contractor Performance. Ensures delivery schedules are adhered to and provides quality assurance. Provides status to the Contracting Officer and other program personnel to ensure compliance with the technical requirements of the contract. If performance is not proceeding satisfactorily, or if problems are anticipated, promptly notifies the Contracting Officer and may provide a recommended technical course of corrective action. Reviews and approves progress reports, technical reports, financial/management reports and other items requiring approval. Notifies the Contracting Officer if such reports or items should be rejected, stating the basis for rejection.

3) Technical Evaluation of Contractor Proposal. Evaluates Contractor proposals for modification and provides a written technical evaluation, to include price or cost elements, to the Contracting Officer.

4) Reviewing and Approving Payments and Acceptance. Reviews invoices and progress payments for accuracy and appropriateness and reports any discrepancies and provides concurrence (or non-concurrence) to the Contracting Office. Approves payments and accepts work on the appropriate forms for services performed or supplies delivered.

5) Administration of Government Property. Submits to the Contracting Officer and property specialist a written evaluation of the disposition of any material/property furnished by the Government that is accountable to the contract.

6) Security. Coordinates all security requirements of the contract with the Contractor and the agency security office, to include DD-254 (Section J.1, Attachment 8) and Contractor access to NGA networks. Ensures AIS accounts of departing NGA Contractor on-site personnel are cancelled expeditiously. Keeps track of any classified documents or data provided and ensures return or destruction upon completion of the contract.

7) Maintenance of Files. Maintains a file of all records related to the contract to include, but not limited to, the contract, e-mail correspondence, formal written correspondence, reports, receiving and acceptance reports/forms, technical evaluations, trip reports, meeting notes, status reports, past performance reports, Government property reports and closeout records.

8) Administration of On-Site Contractor Personnel Information. Maintains information on Contractors, prime and subs, performing on-site at NGA facilities. Coordinates with the Contractors and the Human Resource Office (HR) all Contractor data changes, to include arrival and departure, names, physical location(s), NGA organization code of office responsible for Contractor-occupied-space, and employer name, address, and phone. Approves badging of Contractors upon Contractor completion and submittal of Contractor Data Input Record Form to Human Resources and a standardized NGA non-disclosure statement.

COR(s) shall not direct the Contractor in any manner that would be of the type of supervision or control that converts an individual who is an independent Contractor (such as a contractor employee) into a Government employee.

Notwithstanding the delegated duties listed herein, the COR does not possess the authority of a Contracting Officer and, therefore, shall not alter the terms and conditions of the contract in any way, to include any commitments or changes that will affect cost, price, quality, quantity, delivery, or any other term or condition of the contract. The Contracting Officer is the only official with the authority to enter into or modify contractual agreements or commitments. Unauthorized acts could result in personal liability.

The duties and responsibilities set forth herein are not intended to be all-inclusive. The Contracting Officer may delegate additional functions as deemed necessary.

COR appointment and termination on a specific contract shall be effective upon contract/order award or execution of a modification to the contract by the Contracting Officer.

G.12 Other Direct Costs (ODCs): Travel and Materials Travel costs shall be allowed to the extent that they are reasonable, allocable, and determined to be allowable under FAR 31.205-46. Travel by air will be reimbursed at the actual cost incurred and will not exceed the lowest customary standard coach, or equivalent fare offered during normal business hours. Airfares above the standard airfare may be allowable if the conditions of FAR 31.205-46(d) are documented and justified.