Hickory Farms LLC - Cost.pdf

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Attached to
Holiday Food Gift Program
Solicitation number
116783 O3
Issued by
Douglas County, Nebraska

About this file

Written by GovTribe AI ·

This document is a Cost Proposal Request for Proposal (RFP) Number 116783 O3 issued by the State of Nebraska, Department of Correctional Services (DCS) for a Holiday Food Gift Program. The RFP seeks a qualified contractor to provide various food gift packages, including meat and cheese, cheese collections, beef and turkey samplers, beef and turkey sausages, and chocolate collections, to be purchased by incarcerated individuals, friends, and family members. The packages contain minimum product requirements, and bidders may provide additional optional items. Bids are due by 5pm CST on September 11, 2023, with an administrative fee of $3,000 to cover shipping, handling, and other expenses.

The cost proposal requires bidders to provide pricing per package, per ounce, and total ounces per package for each item. Bidders must also provide information on any kosher or halal products. The RFP does not mention any set-asides, incumbents, or funding sources, but it notes that the resulting contract may not be exclusive, as the State reserves the right to contract for similar services from other sources.

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Cost Proposal Request for Proposal Number 116783 O3

Holiday Food Gift Program

BIDDER NAME: __Hickory Farms LLC____________________________

All expenses associated with the Holiday Food Gift Program must be bid as all-inclusive. No ancillary or auxiliary costs shall be billed. Bidder may provide a response to all or some of the categories below.

Preference may be given to Bidder(s) who can provide the desired selections below and who best meet the security and packaging requirements in the RFP. Packages below should be considered minimum package requirements.

Bidder may add additional lines to the categories if needed as optional/additional items.

Administrative Fee percentage (%) (if applicable) $3000 flat fee to cover all shipping, handling and administrative expenses.

MEAT AND CHEESE PACKAGE

Warm & Hearty Welcome Gift Box item# 11662DC

COST PER PACKAGE: $ __34.40____

Cost per ounce: $ __1.04____

Total ounces per package: __33____

Minimum

PRODUCT PACKAGE/ ITEM/

DESCRIPTION

BRAND/ITEM #

Kosher or Halal

1. 4-5 oz sausage

5 oz Signature Beef Summer Sausage

Hickory Farms #000138 no

2 4-5 oz

5 oz Spicy Beef Summer Sausage

Hickory Farms #000120

3. 4-5 oz

6 oz Smoked Gouda Blend

Hickory Farms #001017

4. 4-6 oz cheese

5 oz Sweet & Smoky Turkey Summer Sausage

Hickory Farms #000135

5. 4-6 oz cheese

4 oz Farmhouse Cheddar

Hickory Farms #000052

6. 4-6 oz cheese 4 oz Smoked Cheddar Blend Hickory Farms #000091 no

7. 4-6 oz

4 oz Three Cheese & Onion Blend

Hickory Farms # 000104

8. 1 Ziplock- DiRose Gallon Bag #002340 no

9. 1 Label- UPC- 1.5x2.625x2 #093367

CHEESE COLLECTION PACKAGE

Cheese Favorites Gift Box item# 11704DC

COST PER PACKAGE: $ ___32.00___

Cost per ounce: $ __1.45____

Total ounces per package: __22____

Minimum PRODUCT PACKAGE/ITEM BRAND/ITEM # Kosher or Halal

1.

4-6 oz Cheese

6 oz Smoked Gouda Blend

Hickory Farms #001017 no

4-6 oz

4 oz Jalapeño Cheddar Blend

Hickory Farms #000089 no

3.

4-6 oz

4 oz Smoked Cheddar Blend

Hickory Farms #000091 no

4.

4-6 oz

4 oz Mission Jack Blend

Hickory Farms #000103 no

5.

4-6 oz Cheese

(2) 1 oz Golden Toasted Crackers Hickory Farms #000175 no

6.

4-6 oz Cheese

4 oz Farmhouse Cheddar Hickory Farms #000052 no

7. 1 Ziplock- DiRose Gallon Bag 002340 no

8. 1 Label- UPC- 1.5x2.625x2 093367 no

BEEF SAMPLER PACKAGE

Beef Hickory Sampler Gift Box Item 09810DC

COST PER PACKAGE: $ ___16___

Cost per ounce: $ __1.33____

Total ounces per package: _12_____ or Halal

1.

4-5 oz sausage 5 oz Signature Beef Summer Sausage

Hickory Farms #000138 no

4-5 oz cheese 4 oz Smoked Cheddar Blend

Hickory Farms #000091 no

3.

2-3 oz specialty

2 oz Three Cheese & Onion Blend

Hickory Farms #000878 no

1-2 oz cracker

1 oz Golden Toasted Crackers Hickory Farms #000175 no

5. 1 Ziplock- DiRose Gallon Bag #002340 no

6. 1 Label- UPC- 1.5x2.625x2 #093367 no

BEEF SUMMER SAUSAGE

PACKAGE

Item # 3070DC

COST PER PACKAGE: $ __25.60____

Cost per ounce: $ ____0.85__

Total ounces per package: ___30___

PRODUCT

PACKAGE/ITEM

BRAND/ITEM #

Kosher or Halal

1.

10 oz beef summer

10 oz 100% North American Beef

000070 (3) 10 oz Signature Beef Summer Sausage

002340 (1) ZIPLOCK - DiRose Gallon Bags Pack of 250

093367 (1) LABEL-UPC-1.5X2.625X2 UP

TURKEY SUMMER SAUSAGE

PACKAGE

03136DC

COST PER PACKAGE: $ ___25.60___

Cost per ounce: $ __0.85____

Total ounces per package: __30____

PACKAGE/ITEM

BRAND/ITEM #

Kosher or Halal

1.

10 oz turkey summer

10 oz blend of brown sugar & honey

093367 (1) LABEL-UPC-1.5X2.625X2 UP

000136 (3) 10 oz Sweet & Smoky Turkey Summer Sausage

TURKEY SAMPLER PACKAGE

Turkey Hickory Sampler Gift Box Item# 11876DC

COST PER PACKAGE: $ ___16___

Cost per ounce: $ __1.33____

Total ounces per package: ___12___ or Halal

1.

4-5 oz turkey summer sausage

5 oz Sweet & Smoky Turkey Summer Sausage

Hickory Farms #000135 no

3-4 oz cheese

4 oz Farmhouse Cheddar Hickory Farms #000052 no

3.

3-4 oz cheese

2 oz Three Cheese & Onion Blend Hickory Farms #000878 no

4.

1 oz cracker

1 oz Golden Toasted Crackers Hickory Farms #000175 no

5. 1 Ziplock- DiRose Gallon Bag #002340 no

6. 1 Label- UPC- 1.5x2.625x2 #093367 no

CHOCOLATE COLLECTION

(To consist of at least 19 pieces of mixed chocolate selections, including creamy, crunchy and/or nut varieties)

COST PER PACKAGE: $ ___19.20___

Cost per ounce: $ __2.40____

Total ounces per package: __8____

PACKAGE/ITEM

BRAND/ITEM #

Kosher or Halal

1.

Signature Chocolate Collection #30974DC

000974 (1) 8 oz Signature Chocolate Collection

Milk Chocolate Sea Salt Caramels #03143DC

093367 (1) LABEL-UPC-1.5X2.625X2 UP

000143 (1) 8 oz Milk Chocolate Sea Salt Caramels

INDIVIDUAL PACKAGED ITEMS

(To consist of peanut brittle, popcorn, mints, caramels, etc.)

PRODUCT PACKAGE/ITEM BRAND/ITEM #

or Halal

Size oz/pk/etc.

Cost

1. Milk Chocolate S’more Bar #00158DC no 3.5 oz $ __6.40___

Itty Bitty Brownie Bites

#03164DC

001164 (1) 6 oz Brownie Bites no 6 oz $ _ 7.20___

Itty Bitty Peppermint Pretzel Bites #03159DC

093367 (1) LABEL-UPC-1.5X2.625X2 UP

001159 (1) 6 oz Peppermint Pretzel Bites no 6 oz $ __7.20___

Itty Bitty Christmas Nonpareils

#03160DC

001160 (1) 6 oz Christmas Nonpareils no 6 oz $ _7.20____

5. $ ______

ALTERNATIVE ITEMS

PACKAGE/ITEM

BRAND/ITEM #

Kosher or Halal

Size oz/pk/etc.

Cost

1.

Chocolate Caramel Corn

#03294DC no 8 oz $ _7.20____

Meltaway Mints

#31987DC

001987 (1) 10 oz Meltaway Mints no 10 oz $ _7.20____

Snow Mints

#03157DC

000157 (1) 10 oz Snow Mints no 10 oz $ _7.20____

Jalapeno Cheddar Blend 3 pack #03036DC

002340 (1) ZIPLOCK - DiRose Gallon Bags Pack of 250

000036 (3) 10 oz Jalapeño Cheddar Blend no 30 oz $ _25.60___

5. Smoked Cheddar Blend

#03037DC

002340 (1) ZIPLOCK - DiRose Gallon Bags Pack of 250

000037 (3) 10 oz Smoked Cheddar Blend no 30 oz $ _25.60___

6.

Farmhouse Cheddar

#03038DC

002340 (1) ZIPLOCK - DiRose Gallon Bags Pack of 250

000038 (3) 10 oz Farmhouse Cheddar no 30 oz $_25.60__

ALTERNATIVE COLLECTION

COST PER PACKAGE: $ ______

Cost per ounce: $ ______

Total ounces per package: ______

PRODUCT PACKAGE/ITEM BRAND/ITEM #

Kosher or Halal

1.

3.

From: Tricia Carr To: Schiltz, Julie; Lisa Gotshall Subject: RE: Additional clarification needed - Admin Fee - RE: RFP 116783 O3 - clarification needed- Due by 5pm CST 9/11/23 Date: Friday, September 15, 2023 8:33:38 AM Attachments: image001.png image002.png

The $3000 covers all shipping costs and the special labeling and packaging. This is the same cost that it has been over the past few years, we have not raised that cost.

Please let us know if that helps clarify.

Tricia Carr Corporate Sales Customer Service & Sales Operations Manager Hickory Farms 2510 Haven Avenue Joliet, IL 60433 O: 815.900.7242

From: Schiltz, Julie <julie.schiltz@nebraska.gov> Sent: Thursday, September 14, 2023 11:17 AM To: Tricia Carr <tricia.carr@hickoryfarms.com>; Lisa Gotshall <Lisa.Gotshall@hickoryfarms.com> Subject: Additional clarification needed - Admin Fee - RE: RFP 116783 O3 - clarification needed- Due by 5pm CST 9/11/23 Importance: High

If possible, can you please clarify this today?

Can you clarify on the administrative fee percentage. It says $3000 flat fee to cover all shipping, handling, and administrative expenses. Does that mean there is a $3000 fee towards DCS? Or can you expand on what the $3000 means.

Per the RFP:

Julie Schiltz Assistant Materiel Administrator | CENTRAL OFFICE – PURCHASING Nebraska Department of Correctional Services

OFFICE 402-479-5718

Email: julie.schiltz@nebraska.gov

From: Tricia Carr <tricia.carr@hickoryfarms.com> mailto:tricia.carr@hickoryfarms.com mailto:julie.schiltz@Nebraska.gov mailto:Lisa.Gotshall@hickoryfarms.com https://gcc02.safelinks.protection.outlook.com/?url=http%3A%2F%2Fwww.hickoryfarms.com%2F&data=05%7C01%7Cjulie.schiltz%40nebraska.gov%7Ccbefa6bf0f48418f13c308dbb5f05b73%7C043207dfe6894bf6902001038f11f0b1%7C0%7C0%7C638303816175901139%7CUnknown%7CTWFpbGZsb3d8eyJWIjoiMC4wLjAwMDAiLCJQIjoiV2luMzIiLCJBTiI6Ik1haWwiLCJXVCI6Mn0%3D%7C3000%7C%7C%7C&sdata=H4YULxKK6XuUN9EvY01aYQIhYnWx6O2aG6%2BbLGPZf7g%3D&reserved=0 https://gcc02.safelinks.protection.outlook.com/?url=http%3A%2F%2Fwww.hickoryfarms.com%2F&data=05%7C01%7Cjulie.schiltz%40nebraska.gov%7Ccbefa6bf0f48418f13c308dbb5f05b73%7C043207dfe6894bf6902001038f11f0b1%7C0%7C0%7C638303816175901139%7CUnknown%7CTWFpbGZsb3d8eyJWIjoiMC4wLjAwMDAiLCJQIjoiV2luMzIiLCJBTiI6Ik1haWwiLCJXVCI6Mn0%3D%7C3000%7C%7C%7C&sdata=H4YULxKK6XuUN9EvY01aYQIhYnWx6O2aG6%2BbLGPZf7g%3D&reserved=0 mailto:julie.schiltz@nebraska.gov mailto:tricia.carr@hickoryfarms.com

Sent: Wednesday, September 13, 2023 10:34 AM To: Schiltz, Julie <julie.schiltz@nebraska.gov>; Lisa Gotshall <Lisa.Gotshall@hickoryfarms.com> Subject: RE: RFP 116783 O3 - clarification needed- Due by 5pm CST 9/11/23

Good morning Julie, Please see attached for the copy of the COI.

Thank you, Hickory Farms 2510 Haven Avenue

Sent: Monday, September 11, 2023 3:11 PM To: Tricia Carr <tricia.carr@hickoryfarms.com>; Lisa Gotshall <Lisa.Gotshall@hickoryfarms.com> Subject: RE: RFP 116783 O3 - clarification needed- Due by 5pm CST 9/11/23

Received, thank you.

Julie Schiltz Assistant Materiel Administrator | CENTRAL OFFICE – PURCHASING Nebraska Department of Correctional Services

Sent: Monday, September 11, 2023 2:50 PM To: Schiltz, Julie <julie.schiltz@nebraska.gov>; Lisa Gotshall <Lisa.Gotshall@hickoryfarms.com> Subject: RE: RFP 116783 O3 - clarification needed- Due by 5pm CST 9/11/23

Thank you for clarifying that.

Please see attachments. For now we have provided a blanket insurance certificate until we have the official one back from our broker. Hoping this will be sufficient in the meantime.

Please let me know if there is anything else you need from us today.

Thank you so much for all your help!

mailto:Lisa.Gotshall@hickoryfarms.com https://gcc02.safelinks.protection.outlook.com/?url=https%3A%2F%2Flink.edgepilot.com%2Fs%2F0971ed99%2FwxclrxTKeU6M17o2kHc8wg%3Fu%3Dhttp%3A%2F%2Fwww.hickoryfarms.com%2F&data=05%7C01%7Cjulie.schiltz%40nebraska.gov%7Ccbefa6bf0f48418f13c308dbb5f05b73%7C043207dfe6894bf6902001038f11f0b1%7C0%7C0%7C638303816175901139%7CUnknown%7CTWFpbGZsb3d8eyJWIjoiMC4wLjAwMDAiLCJQIjoiV2luMzIiLCJBTiI6Ik1haWwiLCJXVCI6Mn0%3D%7C3000%7C%7C%7C&sdata=NWs5IxH%2BPlZzn8So1LkrPXOqmn0bjAV4jkqEgRZ64DE%3D&reserved=0 https://gcc02.safelinks.protection.outlook.com/?url=https%3A%2F%2Flink.edgepilot.com%2Fs%2F0971ed99%2FwxclrxTKeU6M17o2kHc8wg%3Fu%3Dhttp%3A%2F%2Fwww.hickoryfarms.com%2F&data=05%7C01%7Cjulie.schiltz%40nebraska.gov%7Ccbefa6bf0f48418f13c308dbb5f05b73%7C043207dfe6894bf6902001038f11f0b1%7C0%7C0%7C638303816175901139%7CUnknown%7CTWFpbGZsb3d8eyJWIjoiMC4wLjAwMDAiLCJQIjoiV2luMzIiLCJBTiI6Ik1haWwiLCJXVCI6Mn0%3D%7C3000%7C%7C%7C&sdata=NWs5IxH%2BPlZzn8So1LkrPXOqmn0bjAV4jkqEgRZ64DE%3D&reserved=0 mailto:julie.schiltz@nebraska.gov mailto:tricia.carr@hickoryfarms.com mailto:Lisa.Gotshall@hickoryfarms.com mailto:julie.schiltz@nebraska.gov mailto:tricia.carr@hickoryfarms.com mailto:Lisa.Gotshall@hickoryfarms.com

Hickory Farms 2510 Haven Avenue

Sent: Monday, September 11, 2023 11:22 AM To: Tricia Carr <tricia.carr@hickoryfarms.com>; Lisa Gotshall <Lisa.Gotshall@hickoryfarms.com> Subject: RE: RFP 116783 O3 - clarification needed- Due by 5pm CST 9/11/23

If you are referring to the “administrative fee” that should be listed at the top of the cost proposal and costs should be listed per package, ounce and include total ounces per package.

Julie Schiltz Assistant Materiel Administrator | CENTRAL OFFICE – PURCHASING Nebraska Department of Correctional Services

Sent: Monday, September 11, 2023 11:00 AM To: Schiltz, Julie <julie.schiltz@nebraska.gov>; Lisa Gotshall <Lisa.Gotshall@hickoryfarms.com> Subject: RE: RFP 116783 O3 - clarification needed- Due by 5pm CST 9/11/23

Hi Julie, Question about the cost proposal. Should that include the 20% discount, or list the cost as

SRP?

Hickory Farms 2510 Haven Avenue

From: Tricia Carr Sent: Monday, September 11, 2023 9:30 AM To: Schiltz, Julie <julie.schiltz@nebraska.gov>; Lisa Gotshall <Lisa.Gotshall@hickoryfarms.com> Subject: RE: RFP 116783 O3 - clarification needed- Due by 5pm CST 9/11/23

Hi Julie, We are working on this, and will submit by 5:00 today.

Thanks so much!

https://gcc02.safelinks.protection.outlook.com/?url=https%3A%2F%2Flink.edgepilot.com%2Fs%2F8c77440c%2FSa2wupDzxUSU_4Cxcn50LA%3Fu%3Dhttp%3A%2F%2Fwww.hickoryfarms.com%2F&data=05%7C01%7Cjulie.schiltz%40nebraska.gov%7Ccbefa6bf0f48418f13c308dbb5f05b73%7C043207dfe6894bf6902001038f11f0b1%7C0%7C0%7C638303816175901139%7CUnknown%7CTWFpbGZsb3d8eyJWIjoiMC4wLjAwMDAiLCJQIjoiV2luMzIiLCJBTiI6Ik1haWwiLCJXVCI6Mn0%3D%7C3000%7C%7C%7C&sdata=1ZtxtormdymMKJdPNHEshrDt9ZcmvrrSQ8BY5HQgSeE%3D&reserved=0 https://gcc02.safelinks.protection.outlook.com/?url=https%3A%2F%2Flink.edgepilot.com%2Fs%2F8c77440c%2FSa2wupDzxUSU_4Cxcn50LA%3Fu%3Dhttp%3A%2F%2Fwww.hickoryfarms.com%2F&data=05%7C01%7Cjulie.schiltz%40nebraska.gov%7Ccbefa6bf0f48418f13c308dbb5f05b73%7C043207dfe6894bf6902001038f11f0b1%7C0%7C0%7C638303816176057339%7CUnknown%7CTWFpbGZsb3d8eyJWIjoiMC4wLjAwMDAiLCJQIjoiV2luMzIiLCJBTiI6Ik1haWwiLCJXVCI6Mn0%3D%7C3000%7C%7C%7C&sdata=iTqK80wBz1HBSUfyFVecVfgP8GhTSeXDYvHfvSWkl14%3D&reserved=0 mailto:julie.schiltz@nebraska.gov mailto:tricia.carr@hickoryfarms.com mailto:Lisa.Gotshall@hickoryfarms.com mailto:julie.schiltz@nebraska.gov mailto:tricia.carr@hickoryfarms.com mailto:julie.schiltz@nebraska.gov mailto:Lisa.Gotshall@hickoryfarms.com https://gcc02.safelinks.protection.outlook.com/?url=https%3A%2F%2Flink.edgepilot.com%2Fs%2Fd75b9881%2F70ULSQRQQkaG28RkaDPvwA%3Fu%3Dhttp%3A%2F%2Fwww.hickoryfarms.com%2F&data=05%7C01%7Cjulie.schiltz%40nebraska.gov%7Ccbefa6bf0f48418f13c308dbb5f05b73%7C043207dfe6894bf6902001038f11f0b1%7C0%7C0%7C638303816176057339%7CUnknown%7CTWFpbGZsb3d8eyJWIjoiMC4wLjAwMDAiLCJQIjoiV2luMzIiLCJBTiI6Ik1haWwiLCJXVCI6Mn0%3D%7C3000%7C%7C%7C&sdata=KcF9H2sLaueFD1Ar9NL74wVkR%2FxDL%2BZJ8TjCZzGHcPY%3D&reserved=0 https://gcc02.safelinks.protection.outlook.com/?url=https%3A%2F%2Flink.edgepilot.com%2Fs%2Fd75b9881%2F70ULSQRQQkaG28RkaDPvwA%3Fu%3Dhttp%3A%2F%2Fwww.hickoryfarms.com%2F&data=05%7C01%7Cjulie.schiltz%40nebraska.gov%7Ccbefa6bf0f48418f13c308dbb5f05b73%7C043207dfe6894bf6902001038f11f0b1%7C0%7C0%7C638303816176057339%7CUnknown%7CTWFpbGZsb3d8eyJWIjoiMC4wLjAwMDAiLCJQIjoiV2luMzIiLCJBTiI6Ik1haWwiLCJXVCI6Mn0%3D%7C3000%7C%7C%7C&sdata=KcF9H2sLaueFD1Ar9NL74wVkR%2FxDL%2BZJ8TjCZzGHcPY%3D&reserved=0 mailto:Lisa.Gotshall@hickoryfarms.com

Hickory Farms 2510 Haven Avenue

Sent: Friday, September 8, 2023 2:45 PM To: Lisa Gotshall <Lisa.Gotshall@hickoryfarms.com>; Tricia Carr <tricia.carr@hickoryfarms.com> Subject: RFP 116783 O3 - clarification needed- Due by 5pm CST 9/11/23 Importance: High

CAUTION: This email originated from outside of the organization. Do not click links or open attachments unless you recognize the sender and know the content is safe.

Hi Lisa & Tricia, Thank you for submitting a response to NDCS RFP 116783 O3. Reviewing the responses, I noticed a few items with the response from Hickory Farms that were not included. Can you please have this completed ASAP and return to me via email by close of business (5pm CST) 9/11/2023.

1. Terms and conditions: https://link.edgepilot.com/s/3ec21000/0w1Egzplf0Cl8aoTy-ixlQ?

u=https://das.nebraska.gov/materiel/purchasing/116783%2520O3/116783%2520O3%2520RFP.p df

a. Please review section II- VI. Please accept/reject or provide alternative and return.

2. Cost proposal

a. Although the flyers do provide costs, we need it to be in the States cost proposal template.

This helps us ensure there is a fair evaluation of costs.

b. This is not an opportunity to provide alternative pricing then what was submitted or to add additional items.

3. Certificate of Insurance that meets the requirements as described in the RFP. (see RFP section

III.J)

4. Secretary of State (see RFP Section I.E)

5. Form A (see RFP PDF pg. 44)

6. NDCS supplemental contract questioner (see RFP PDF pg 45)

7. Request for proposal contractual services form (see RFP PDF pg 46)

Thank you.

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