Day 3 - Wednesday-May-8th - APBI.pdf

2024 ADVANCE PLANNING

BRIEFING TO INDUSTRY

Welcome Department of Health and Human Services

Administration for Children & Families May 8, 2024 @ 9:00amCUI

Controlled by:

Government Contracting Services Strategic Communications Division Christopher.Walters@acf.hhs.gov

FY24 ADVANCE PLANNING BRIEFING TO INDUSTRY

DAY 1: MONDAY, MAY 6

8:30am – 4:30pm

DAY 2: TUESDAY, MAY 7

8:30am – 4:30pm

DAY 3: WEDNESDAY, MAY 8

8:30am – 4:30pm

Time Event:

8:30am - 9:00am Zoom Setup

9:00am - 9:15am APBI Day 3 Welcome

9:15am - 10:00am

Mr. Ben Goldhaber – Deputy Assistant Secretary for Administration for Children and Families

Ms. Latasha Abney – Director

Office of Grants Policy “Modernizing ACF Grants Management”

10:00am - 10:30am Office of Community Services (OCS)

10:30am - 10:45am Family and Youth Service Bureau (FYSB)

10:45am - 11:30am Panel Session – “Policy Matters”

11:30am - 12:30pm ACF Tech

12:30pm - 1:30pm Lunch

1:30pm - 2:00pm Building Industry Connections – Open Dedicated Time for Networking Opportunities

2:00pm - 2:30pm Office of Planning, Research, and Evaluation

(OPRE)

2:30pm - 3:00pm Children’s Bureau (CB)

3:00pm - 3:30pm Office of Child Care (OCC)

3:30pm - 4:20pm Open Q&A – An Interactive Question and Answer

Experience

4:20pm - 4:30pm APBI Closing Remarks

Time Event:

8:30am - 9:00am Zoom Setup

9:00am - 9:10am APBI Small Business Day Welcome

9:10am - 10:00am

Round Table with Mr. Kenyata L. Wesley Sr. – Executive Director of Acquisition and Head of

Contracting Activity – HHS

Mr. Shannon Jackson – The Office of Small and Disadvantaged Business Utilization (OSDBU) – HHS

10:00am - 11:00am Ms. Francine Morris – Director of Government

Contracting for SBA – “Guidance and Governance:

Defining the Path and Focus”

11:00am - 11:30am Building Industry Connections – Open Dedicated

Time for Networking Opportunities

11:30am - 12:30pm Office of Refugee Resettlement (ORR)

12:30pm - 1:30pm Lunch

1:30pm - 2:15pm Panel Session – “GSA In-the-Mix”

2:15pm - 3:00pm Small Business Professional Panel

“What’s the Biz?”

3:00pm - 3:45pm Panel Session – “A Contract Officer’s Viewpoint”

3:45pm - 4:30pm Open Q&A – An Interactive Question and Answer

Experience

Time Event:

8:30am - 9:00am Zoom Setup

9:00am - 11:30am

APBI Welcome

Mr. Jeff Hild – Principal Deputy Assistant Secretary for Administration for Children and Families

Ms. Katrina Brisbon – Deputy Assistant Secretary for Acquisitions, Senior Procurement Executive

Mr. Kenyata L. Wesley Sr. – Executive Director of Acquisition and Head of Contracting Activity

11:30am - 12:00pm Administration for Native Americans (ANA)

12:00pm - 1:00pm Lunch

1:00pm - 1:30pm Building Industry Connections – Open Dedicated

Time for Networking Opportunities

1:30pm - 2:30pm Director’s Panel Session – “Bridging the GAP”

2:30pm - 3:00pm Office of Administration & Immediate Office of the

Assistant Secretary (IOAS/OA)

3:00pm - 3:30pm Office of Head Start (OHS)

3:30pm - 4:30pm Open Q&A – An Interactive Question and Answer

Experience

Day 1 Virtual URL: https://videocast.nih.gov/watch=54686 Day 2 Virtual URL: https://videocast.nih.gov/watch=54688 Day 3 Virtual URL: https://videocast.nih.gov/watch=54690

Please find the schedule and links to the APBI Zoom Event sessions below. Virtual participants can access each session by clicking on the daily link provided at the bottom of the agenda for each respective day. Participants may log into the meeting 30 minutes prior to the start time. For additional details, please visit the 2024 APBI SAM.gov website.

To ask questions virtually during the APBI, please email: acf-gcs-apbi@acf.hhs.gov https://videocast.nih.gov/watch=54686 https://gcc02.safelinks.protection.outlook.com/?url=https%3A%2F%2Fvideocast.nih.gov%2Fwatch%3D54688&data=05%7C02%7Crobert.chambers%40acf.hhs.gov%7Ca2b445f7422c40b2e41b08dc6473b95a%7Cd58addea50534a808499ba4d944910df%7C0%7C0%7C638495695404710559%7CUnknown%7CTWFpbGZsb3d8eyJWIjoiMC4wLjAwMDAiLCJQIjoiV2luMzIiLCJBTiI6Ik1haWwiLCJXVCI6Mn0%3D%7C0%7C%7C%7C&sdata=wg4dEIZZQ8%2BHPe%2Fie5nMjelYS4LtUd%2Bqh%2F3LA0sEpws%3D&reserved=0 https://gcc02.safelinks.protection.outlook.com/?url=https%3A%2F%2Fvideocast.nih.gov%2Fwatch%3D54690&data=05%7C02%7Crobert.chambers%40acf.hhs.gov%7Ca2b445f7422c40b2e41b08dc6473b95a%7Cd58addea50534a808499ba4d944910df%7C0%7C0%7C638495695404723031%7CUnknown%7CTWFpbGZsb3d8eyJWIjoiMC4wLjAwMDAiLCJQIjoiV2luMzIiLCJBTiI6Ik1haWwiLCJXVCI6Mn0%3D%7C0%7C%7C%7C&sdata=WEQt2JJyZBlbLMmTT7zn3GjQd91W1tsyQOdI%2BMi404M%3D&reserved=0 mailto:acf-gcs-apbi@acf.hhs.gov

FY24 ACF/GCS ADVANCE PLANNING

Office of Grants Policy “Modernizing ACF Grants Management”

2024 ADVANCE PLANNING

Welcome ACF Deputy Assistant

Secretary

BEN GOLDHABER

ACF Office of Grants Policy Grants Updates

MAY 8, 2024

Agenda

Overview

Structure of the Office

Branch Responsibilities

Notices of Funding Opportunities

Grants Process Overview

History and where we are now

Resources

How to apply to a NOFO

Discussion/Question

OGP GRANTS UPDATES 6

Structure of the Office of Grants Policy

OGP GRANTS UPDATES 7

Latasha Abney, OGP Director

Jacquelyn Branscomb, NOFO Branch Chief

Elizabeth Leo, Policy Branch Chief

Role of the Office of Grants Policy

•Provide guidance to ACF Program staff, the Regional Offices, and OGM staff on grants and financial policy and procedures.

•Develop, interpret, and disseminate government-wide, HHS, and ACF grants policy and procedures.

•Coordinate the review of ACF’s Notices of Funding Opportunities (NOFOs).

•Provide a grants policy compliance review of ACF’s NOFOs.

OGP GRANTS UPDATES 8

Grants Process Overview

Planning

NOFO

Application Evaluation

Negotiation

Award

OGP GRANTS UPDATE 9

Notices of Funding Opportunities (NOFOs)

•What is a NOFO?

•History of ACF NOFOs

•NOFO Simplification Pilot

OGP GRANTS UPDATES 10

NOFO100 Pilot

FY2023 – ACF Children’s Bureau Prototype https://apply07.grants.gov/apply/opportunities/instructions/ PKG00281910-instructions.pdf

OGP GRANTS UPDATES 11

Resources

Grants.gov - https://www.grants.gov/

ACF Grants Page - https://www.acf.hhs.gov/grants/how-apply-grant

Questions on NOFO Simplification – SimplerNOFO@hhs.gov

OGP GRANTS UPDATES 12

https://www.grants.gov/ https://www.acf.hhs.gov/grants/how-apply-grant mailto:SimplerNOFO@hhs.gov

ACF and Grant Making

What we do and how we (want

to) do it

ACF staff serve various unique roles.

At a high level, most employees perform one or several of these functions:

1. Serve grantees and/or beneficiaries

(e.g., through grants management)

2. Serve other ACF employees (e.g., through HR supports)

3. Provide policy leadership (e.g., through research)

ACF FY

Budget by Program https://app.powerbigov.us/groups/me/reports/d16a0791-5163-49dd-a0a6-3895028463eb/?pbi_source=PowerPoint https://app.powerbigov.us/groups/me/reports/d16a0791-5163-49dd-a0a6-3895028463eb/?pbi_source=PowerPoint

What does great grant-making look like?

Discussion/Questions

Office of Community Services

(OCS)

May 8, 2024

Office of Community Services Administration for Children & Families U.S. Department of Health and Human

Services

OCS partners with states, territories, tribes, and community agencies to eliminate the causes and consequences of poverty, increase the self-sufficiency of individuals and families, and revitalize communities.

OCS:

• Administers 7 programs.

• Released over $8.6B in total funding in FY 2023.

• Reaches tens of millions of households each year.

Overarching Office Priorities

Priority 1:

Administer high quality programs that reach those most in need

Priority 2:

Lift up voices from the field to

Improve program design

Priority 3:

Break down silos and implement cross-cutting initiatives

Priority 4:

Advance key administration priorities

Examples

• Investment in tribes

• Enhanced T/TA efforts

• Better data

• Translating resources

• Digital improvements

Examples

• Listening sessions

• Experts from the field

• Spotlight videos

• Launch previews

Examples

• Integration within OCS

• Partnerships within ACF, HHS, and others

Examples

• Demographic data collection

• Supporting WH climate strategy

Key Programs (Program Offices)

Social Services Block Grant Program (SSBG) The SSBG is a flexible funding source that allows states and territories to tailor social service programming to their population’s needs. Through the SSBG, states provide essential social services that help achieve a myriad of goals to reduce dependency and promote self-sufficiency; protect children and adults from neglect, abuse, and exploitation; and help individuals who are unable to take care of themselves to stay in their homes or find the best institutional arrangements.

Low-Income Home Energy Assistance Program (LIHEAP) The LIHEAP provides grant funding to states, the District of Columbia, five territories, and approximately 150 Native American Tribes and Tribal organizations to help households meet home energy needs, including vulnerable households with very young children, individuals with disabilities, and older individuals. ACF grant recipients are allowed flexibility in determining benefit levels and types of benefits, including direct payments to home energy vendors and eligible households.

Low-Income Household Water Assistance Program (LIHWAP) The LIHWAP provides funds to assist households with low income with water and wastewater bills. LIHWAP grants are available to states, the District of Columbia, the Commonwealth of Puerto Rico, U.S. territories, and Federally and state-recognized tribes and Tribal organizations that received fiscal year 2021 LIHEAP grants.

https://www.acf.hhs.gov/ocs/programs/ssbg https://www.acf.hhs.gov/ocs/programs/liheap https://www.acf.hhs.gov/ocs/programs/lihwap

Key Programs (Program Offices) 2 Community Services Block Grant (CSBG) The CSBG mission is to reduce poverty, revitalize low-income communities, and empower families and individuals with low income in rural and urban areas to become fully self- sufficient. Grantees provide a range of services, including employment, education, and housing assistance; concrete supports; assistance accessing health and social services;

infrastructure and asset building within communities; and opportunities for community members to lead and design civic engagement and parent and community engagement strategies.

Community Economic Development Program (CED) The CED program funds Community Development Corporations that address the economic needs of individuals and families with low income through the creation of sustainable business development and employment opportunities.

Funds are used for commercial developments and equity investments or loans to capitalize on a new business or expand an existing business so that the businesses can create new, full-time permanent jobs for individuals with low incomes.

Rural Community Development Program (RCD) The RCD program works with regional and Tribal organizations to manage safe water systems in rural communities.

Funds are used to provide T/TA to increase access to water supply and waste disposal services; preserve affordable water and waste disposal services; increase local capacity and expertise to establish and maintain needed community facilities; increase economic opportunities for low-income rural communities by ensuring they have basic water and sanitation; leverage additional public and private resources; and promote improved coordination of federal, state, and local agencies and financing programs.

https://www.acf.hhs.gov/ocs/programs/community-services-block-grant-csbg https://www.acf.hhs.gov/ocs/programs/ced https://www.acf.hhs.gov/ocs/programs/rcd

Pilot Programs Diaper Distribution Demonstration and Research Pilot (DDDRP) The Diaper Distribution Demonstration and Research Pilot (DDDRP) provides funding to expand existing diaper distribution services through a robust network of community partners that provide anti-poverty services. In addition to providing diapers, grant recipients and their partners, including Community Action Agencies, social service agencies, and diaper banks, will connect families to economic mobility and family support services such as job training, educational support, Early Head Start, housing services, and more.

Affordable Housing and Supportive Services Demonstration (AHSSD) Affordable Housing and Supportive Services Demonstration program provides funding to owners of affordable housing properties to offer supportive services for their residents, including after-school programs for children and teenagers;

education opportunities for youth and adult residents; mental health, alcohol, and addiction treatment; self-sufficiency resources; resources on future home ownership; financial literacy training; elderly care; assistance to residents with disabilities, and other community services.

Medical-Legal Partnerships Plus (MLP+) The Medical-Legal Partnerships Plus (MLP+) provides funding to support building, expanding, and strengthening the capacity of MLPs to provide comprehensive legal services and wraparound social services to families with low incomes.

Recipients will use this funding to increase their capacity to serve vulnerable families, including enhancing and/or increasing legal services and building and/or strengthening partnerships with social service providers, community-based organizations, and other nonprofits that work to address the causes and consequences of poverty, address social determinants of health, and increase the wellbeing of children and families.

https://www.acf.hhs.gov/ocs/programs/diaper-distribution-pilot https://www.acf.hhs.gov/ocs/programs/ahssd https://www.acf.hhs.gov/ocs/programs/mlp-plus

Key Services:

Where contracts and contractors support the mission

Panel Review

Training & Technical Assistance (T/TA)

Social Program Specialists

Data Science/GIS visualization

Staff Augmentation

OCS Current Contracts/Look Ahead

SSBG LIHEAP CSBG CED FY24 PILOT

PROGRAMS

OFFICE OF DIRECTOR

Social Services Block

Grant (SSBG) Technical and Data Support for

DSS

Provides technical and data support for the

SSBG program

Value: $1.5M

Ends: 09/29/2025

Small Business

LIHEAP Monitoring

Resources and Support

Provides the necessary staffing support resources and fiscal and programmatic expertise to conduct an estimate of up to 9 LIHEAP site visits.

Provides fiscal and programmatic expertise.

Value:$2.7M

Ends: 09/29/2025

Division of Community Assistance

(DCA), CSBG, Tribal Technical

Assistance

Provides a comprehensive delivery of the CSBG program, including regulatory and statutory requirements, addressing program administration issues, and provides for increased communication to eligible CSBG

Tribal entities.

Ends: 09/29/2024

New anticipated 09/30/2024

Small Business

Capacity Building and Technical

Assistance

Support for the CED and Rural

Community Development (RCD)

Programs Provides a wide range of logistical and administrative services to support the capacity building of discretionary grant recipients.

Value: NTE $4.0M

Ends: 09/30/2025

CED Planning Grants Panel

Review.

Provides pre-award application processing and administrative and logistic support of paneling applications.

Value: TBD

Ends: 05/28/28

Small Business

OCS Wide Grant Management and

Panel Review

Provides a wide range of logistical and administrative services to support the

Block and Discretionary Grant

Management panel review processes.

Value: $6.5M

Ends: 05/22/28

Small Business

LIHEAP Support Services

The services (personnel, materials, services, facilities) to maintain and enhance the

LIHEAP systems and provide training and ad hoc assistance.

Anticipate Start: 9/30/2024

Ends: 09/29/2029

Community Services Block Grant

(CSBG) Performance

Management Website Support

Provides support to operate and maintain the access and transparency of the (CSBG)

Performance Management

Website, including providing training and technical assistance that exceeds OCS’ in-house capacity.

Value: $808K

Ends: 09/29/2025

Small Business

Programmatic and Financial

Monitoring of the CED Grantees

Provides the necessary staffing resources and programmatic and financial expertise to conduct recipient monitoring reviews annually.

Each monitoring review results in two reports that provide an assessment of the recipient’s project.

Value: $422K

Ends: 09/29/25

Small Business

CED Affordable Housing Panel

Review

Provides pre-award application processing and administrative and logistic support of paneling applications.

Value: TBD

Ends: 05/28/2028

Small Business

OCS Wide Staffing Support

Provides the contractor must provide office-wide professional, technical, and administrative staffing and support in program oversight, policy analysis, budget and financial analysis, administrative and technical support, information assurance, legislative analysis, and internal and external communications.

Anticipated June 2024

Anticipated Small Business

OCS Contracts/Look Ahead-2

SSBG LIHEAP CSBG CED FY23 PILOT

PROGRAMS

OFFICE OF DIRECTOR

Community Services Block Grant

(CSBG) Electronic Records

Management, Program, and

Monitoring Support

Provides critical records management and program monitoring support for CSBG utilizing best practices.

Value:$3.3M

Ends: 09/25/2025

Small Business

CED Energy Communities Panel

Review

Provides pre-award application processing and administrative and logistic support of paneling applications.

Value: $353K

Ends: 05/01/2025

Small Business

CED Medical Legal

Partnership Panel Review

Provides pre-award application processing and administrative and logistic support of paneling applications.

Value: TBD

Ends: Annual TO

Small Business

OCS Wide Panel Review IDIQ

Provides vehicle to create TO orders that provides logistical and administrative services to support the receipt, screening, panel review, and close-out of Discretionary grants.

Value: $4M

Ends: 05/22/2028

Small Business

Any Questions?

How to contact OCS:

• Karen B. Harris

Acquisitions Program Specialist karen.harris@acf.hhs.gov

• Madeleine Solan

Associate Deputy Director madeleine.solan@acf.hhs.gov

To ask questions virtually, please email: acf-gcs-apbi@acf.hhs.gov mailto:jolleen.george@acf.hhs.gov

BREAK

May 7, 2024 (Day 2) William H. Natcher Building, National Institutes of Health (NIH) Bethesda, Maryland

Family and Youth Service Bureau (FYSB)

Click to edit Master title style

• Click to edit Master text styles

• Second level

• Third level

• Fourth level

• Fifth level

• Second level

• Third level

• Fourth level

• Fifth level

• The Family and Youth Services Bureau (FYSB) administers the Runaway and Homeless Youth (RHY) Program, which serves as the national leader and only federal program dedicated to the provision of emergency and long-term shelter, street outreach, and an array of comprehensive support services to address the needs of homeless youth.

• Through the Runaway and Homeless Youth Act, FYSB awards nearly 650 grants each year to more than 320 public and non-profit entities to establish and operate local services for safe and stable housing for runaway and homeless youth and families of homeless youth.

Program Overview

• Second level

• Third level

• Fourth level

• Fifth level

Basic center programs (BCP) help create and strengthen community-based programs that meet the immediate needs of runaway and homeless youth under 18 years old, and, when safe, try to reunite young people with their families or locate appropriate alternative placements.

Street outreach programs (SOP) focus on developing relationships between outreach workers and young people that allow them to rebuild connections with caring adults, with the ultimate goal of preventing sexual exploitation and abuse of youth on the streets.

Transitional living programs (TLP) provide long-term shelter and housing along with an array of services to older homeless youth through living accommodations such as host family homes, group homes, or supervised apartments.

Maternity group homes (MGH) are TLPs that support homeless pregnant and/or parenting young people, as well as their dependent children with an array of comprehensive services to teach parenting skills, child development, family budgeting, and health and nutrition.

RHY Core Grant Programs https://www.acf.hhs.gov/fysb/fysb-rhy-bcp-grants-fy2020 https://www.acf.hhs.gov/fysb/fysb-rhy-street-outreach-program-grantees-fy2020 https://www.acf.hhs.gov/fysb/fysb-runaway-and-homeless-youth-rhy-transitional-living-program-grants-fy2019

• Second level

• Third level

• Fourth level

• Fifth levelRHY Program Support

Contracts

• Second level

• Third level

• Fourth level

• Fifth level

RHY Entity Funded Organization’s Name

FPO/COR* Period of Performance

Future Competition

FYSB Grant Review Logistics Contract

(PSC)

F2 Solutions Gloria Watkins

(COR)

July 7, 2024 to July 6, 2029

FY 2029

RHY Peer Monitoring Logistics Support

Gray Matters Technology Solutions

Gloria Watkins (COR)/Amanda Persad (Task Lead)

February 21, 2024 to February 20, FY 2027

RHY Communications TBD Gloria Watkins (COR)/Tim Joyce (Task Lead)

May 2024 to May 16, 2027

FY 2027

RHY-HMIS

(PSC)

Abt Associates Gloria Watkins

(COR)

September 30, 2019 to September 29, 2024

FY 2024

• Second level

• Third level

• Fourth level

• Fifth level

Runaway Discretionary Grant Review Support

Support discretionary grant review and non-competing continuation process for the

Family and Youth Services Bureau (FYSB).

• Provide qualified reviewers

• Prepare and deliver interactive training to reviewers

• Provide all logistical and administrative support necessary to facilitate review and evaluation of competitive grant project applications

• Facilitate the rapid assignment of applications to review panels and to constitute the review panels themselves

• Upload into grant solutions reviewer comments, compilation summary panel reports and scores and provide scoring report to FYSB

• Second level

• Third level

• Fourth level

• Fifth level

Peer Monitoring, Performance Management, and Logistical Management Support Services

• Identify, train, and coordinate subject matter experts (peer monitors) to assist federal project officers during grant monitoring and assist grant recipients with training and technical assistance

• Facilitate travel, recruitment, training, and ongoing technical assistance of peer monitors

• Manage the technical aspects of the Peer Monitoring Data Management System (PMDMS) including resolving technical issues and development of data collection measures and reporting on behalf of RHY management and staff

• Assist in development and improvement of monitoring tools for federal staff and peer monitors, including distinguishing peer and federal monitoring duties

• Maintain authority to operate (ATO) and technical security in concordance with the fitara process

• Second level

• Third level

• Fourth level

• Fifth level

RHY Communications Support

• Provide communications support to the division of runaway and homeless youth

(RHY), which includes developing and providing resources for the Family and Youth

Services Bureau’s (FYSB) staff, the RHY grantees, and other youth-serving organizations;

• Assist FYSB in effectively communicating with internal and external individuals and organizations, including developing a communications plan, and other quality materials for written, online, and oral dissemination; and

• Maintain and improve FYSB website and social media channels, as well as provide updated information on FYSB’s programs to promote public awareness of FYSB’s mission, vision, and initiatives, and provide limited support services to FYSB.

• Second level

• Third level

• Fourth level

• Fifth level

Runaway and Homeless Youth-Homeless Management Information System (RHY-HMIS)

The runaway and homeless youth program collects performance data from grantees on a quarterly basis through the Runaway and Homeless Youth– Homeless Management Information System (RHY-HMIS). Performance data is used to:

• Measure the effectiveness of RHY programs

• Inform the design of future program changes

• Provide grantees access to their data to measure program level outcomes

• Identify program trends and needs for training and/or technical assistance

• Inform funding decisions

• Provide information to FYSB federal project officers as part of grants monitoring process

• Second level

• Third level

• Fourth level

• Fifth level Questions?

Directors’ Panel Session:

“Bridging the GAP”

Laurice Lockhart-Sosa Director

Program Services Division (PSD)

(ACF/GCS)

Donna Griffith Deputy Director

GCS Acquisition Policy, Oversight & Administration (PO&A)

(ACF/GCS)

Patrick Joy

Panel Discussion:

“Policy Matters”

2024 ADVANCE PLANNING

BRIEFING TO INDUSTRY

Latoya Miller Senior Program Integrator

Program Services Division (PSD)

(ACF/GCS)

Margarita Compton Procurement Analyst

Contracts Administration & Training Branch

To ask questions virtually during the APBI, please email: acf-gcs-apbi@acf.hhs.gov

ACF Tech

ACF Tech’s Fiscal Year (FY) 2024/2025 Forecast to Industry Kevin Duvall, ACF Chief Technology Officer (CTO) and Chief AI Officer (Acting) Robin Collins, ACF Chief Information Officer (CIO)

May 8, 2024

Agenda

• Current Contracts

• Future Opportunities

• Potential Opportunities

How do we accomplish these goals?Deliver reliable, purposeful, and secure innovation, technology, and data, to advance the ACF mission.

To empower ACF to reach more people – more efficiently, effectively, and equitably – through technology, data, and innovation.

Mission Vision

Partnering externally with our customers to provide the best solutions for their individual workflows, requirements, and needs, and working across ACF to meet the holistic needs of the children and families ACF serves . Partnering internally to share our knowledgebase, skill sets, and insights for the betterment and unification of ACF Tech.

Our top priority will always be our customers – ACF teams, our grantees and delivery partners, and ultimately the people we serve . Proving excellent customer service, helping to drive their success, understanding their mission and ensuring they come away satisfied with our services and solutions.

We are energized by innovation and embrace the unpredictable. We will go the extra mile to find the best possible solution.

We deliver honesty with our comments, integrity with our principles, and transparency in our actions as we execute on the ACF mission to provide meaningful services and solutions to the children and families we serve.

ACF Tech Values

Collaboration Customer-Focus

Drive and Audacity Stewardship

Recompetes Contract Name / Vendor Service Provided

Current Contract Period of Performance

Approximate Contract Value

Additional Information

SSL Certificates (to Access Federal PKI Bridge)

ACF’s subscription-based Certificate Management System with SSL Pooling used for identifying verification with encryption to secure transmitted data.

05/30/2021 – 05/29/2024 < $100,000

Zoom for Government A collaboration tool to help consolidate communications, connect people, and collaborate better. Renew, upgrade, and increase the quantity of annual licenses under ACF’s Zoom for Government Account.

08/12/2021 – 08/11/2024 $250,000 - $1,000,000

Mural Online digital collaboration platform that provides teams functionality for brainstorming, strategy development, and project planning, creation diagrams in a virtual, collaborative space.

09/20/2023 – 09/19/2024 $100,000 - $250,000 Women-Owned Small Business

ESRI ArcGIS (and ArcGIS Online) A geographic information system (GIS) which is used to display geographic data or to create maps. Recompete around standard maintenance and user access to new software releases, annual licenses, patchers, services, and support.

09/10/2023 – 09/09/2024 < $100,000

RedHat Automation Platform An end-to-end automation platform to configure systems, deploy software, and orchestrate advanced workflows. An automation solution to support NGSC requirements and meet the automation pilar of government ZTA mandates.

09/26/2023 – 09/25/2024 < $100,000 Hubzone/Services Disabled

Veterans

Strategic Work Information Folder Transfer (SWIFT) BPA

Blanket Purchase Agreement (BPA) for the Strategic Work Information Folder Transfer (SWIFT) system supporting the Department of Health & Human Services in the area of end user support from the contractor to support the operation of the correspondence control process for HHS Operations Divisions.

08/01/24 - 07/31/2029 >$1,000,000 To be awarded August 2024

FOIA Management Subscription, licenses, software, and maintenance support for ACF’s FOI Division 09/30/2019 – 09/29/2024 $100,000 - $250,000

ACF Data Strategy and Tools

• ACF’s Data Strategy provides a roadmap in this era of rapid data advancements, especially in AI. It sets a clear vision for the future and defines achievable short-term goals.

Numerous ongoing initiatives are tackling common data challenges across ACF offices, fostering mutual learning and collaboration as each office advances at its own pace in data capacity.

• ACF’s Data Strategy prioritizes its impact on the ACF mission.

These investments aim to enhance our capacity to prepare for and respond to emergencies, break down barriers to equity through data, and empower us to be proactive, preventive, and comprehensive in our support for grant recipients and the well-being of America's children and families.

• ACF offices have access to a range of tools for data analysis, collection, storage, and visualization. ACF currently provides a comprehensive list of these data tools to all offices.

Domains of Interest

- Program Management:

- Data Governance

- Data Talent Management

- Mission Support:

- Open Data

- Privacy Assistance

- Delivery:

- Data Surge Support

- Analytics Campaigns

- Enterprise Tools

- Platforms:

- Tools and Infrastructure

- Customer Relationship Management

- Interoperability

Artificial Intelligence at

ACF

2024 AI Strategy Activities

• Staffing

• Working group

• Policy and guidance

Current AI Projects

• Virtual Interactive Training Agent (OCS)

• Proposed Rule Comment Analysis (Various)

• TTA Chatbot Pilot (IOAS)

• NOFO Chatbot Proof of Concept (OGM)

• Manager Handbook Search Pilot (OA)

Out Year

Potential Opportunities

• Zero-Trust

• ITESS Recompete

• Security

• AI-Based Organizational Transformation

• How do we embrace AI and how can it help government?

Art of the Possible

Q&A Do you have any questions?

THANK YOU!

May 8, 2024 (Day 3) William H. Natcher Building, National Institutes of Health (NIH) Bethesda, Maryland

LUNCH

Afternoon Session will

Resume at 1:30pm

“Building Industry Connections” Open Dedicated Time for

Networking Opportunities

Sessions will Resume at 2:00pm

Office of Planning, Research, and Evaluation

ACF Industry Day 2024

Samantha Illangasekare, Deputy Director Office of Planning, Research, and Evaluation Administration for Children and Families U.S. Department of Health and Human Services

Last Updated May 2024

5/14/2024

OPRE Overview

• The Office of Planning, Research and Evaluation (OPRE) builds and shares knowledge about effective approaches to helping children and families through rigorous research and evaluation projects.

• Advises agency leadership on increasing the effectiveness and efficiency of ACF programs

• Conducts evaluations of existing programs using innovative approaches, research syntheses, and descriptive and exploratory studies

• Provides guidance, analysis, and technical assistance to ACF programs

• Works to improve the quality, usefulness, sharing, and analysis of data on ACF programs

OPRE Budget

• OPRE conducts research, evaluation, data, and other learning activities in the areas where Congress has given us authority and funds.

Grand Total $145,470,234.00

Social Services Research and Demonstration 8,746,543.00$

Welfare Research 32,365,000.00$

Head Start Research 24,211,397.00$

Child Care Research 53,103,840.00$

Home Visiting/MIECHV 10,621,688.00$

Healthy Marriage and Responsible Fatherhood Research 12,499,111.00$

Diaper Bank Research 3,922,655.00$

Organizational Chart In addition to the Office of the Director, OPRE includes four divisions:

Office of the Deputy Assistant

Secretary for Planning, Research and Evaluation

Division of Child and Family

Development

(DCFD)

Division of Family Strengthening

(DFS)

Division of Data and Improvement

(DDI)

Division of Economic Independence

(DEI)

https://www.acf.hhs.gov/opre/about/what-we-do

How We Work

• OPRE conducts its research and evaluation work primarily through competitively awarded contracts as well as some grants

• We partner with program offices to conduct work that is relevant to their current needs & priorities.

• Strong interest in innovative methods and approaches

TANFChildren’s Bureau Child Care &

Development Fund

Research/Learning Agendas

OPRE Contractual Overview

• FY24, OPRE has 23 planned actions with GCS with an anticipated total contract value of approximately $89.5 million

• Inclusive of actions outside of ACF, OPRE has a proposed spend in FY24 of approximately $89.5M for new actions

• All actions will be procured under FAR Subpart 8.4 or utilizing FAR Part 15.

Contracts by the Numbers:

Existing Contracts

• As of September 2023, OPRE has at approximately 77 active contracts with approximately 16 total vendors

• Research & evaluation projects occur over multiple years due to the time it takes to plan, obtain OMB approvals, collect and analyze data; most projects are 5 years

Contract values:

• Minimum: $8,600

• Maximum: $37,000,000

• Median: $3,700,000

Timing of Acquisitions

• Timing of acquisitions is dependent on:

• Development of our FY research plans

• Congress passing the annual budget

• OPRE negotiating its research budget with program offices

• The funding being transferred from the program office to OPRE so it is available to obligate

• Some of our funding is one year funding that must be obligated by the end of the FY (e.g. welfare research; healthy marriage/responsible fatherhood)

• Other funding is multi-year funding, meaning it can be obligated over 5 years (e.g. Head Start, child care)

Types of Work

• Majority of contracts are for a single research or evaluation study on a specific topic

• Several contracts support research and evaluation technical assistance

• A few contracts support planning and executing convenings – small groups to large public meetings

• Very few are for severable ongoing services – onsite contractors, website support

Common Tasks – Research/Evaluation

• Knowledge building activities (e.g., literature reviews, developing conceptual frameworks, environmental scans)

• Engaging experts, individuals with lived experience, and other partners to change the way science is conducted by prioritizing their engagement and input.

• External Communication (e.g., infographics, data visualizations, snapshots, multimedia content, videos, briefs, reports)

• Requirements and standards (e.g., plain language, 508-compliance)

Common Tasks – Research/Evaluation

• Study design

• Descriptive and Impact studies

• RCTs, quasi-experimental designs, nationally representative surveys, case studies, interviews, and other designs

• Office of Management and Budget/Paperwork Reduction Act Approval

• Data collection

• Data analysis

• Measurement development

• Data security and Authority to Operate (ATO) https://www.acf.hhs.gov/sites/default/files/documents/opre/acf_common_framework_for_research_and_evaluation_v02_a.pdf

Types of Contracts and Other Features

• Recently most new acquisitions are Cost Plus Fixed Fee (CPFF), Firm Fixed Price (FFP), and FFP Level of Effort

(FFPLOE)

• Majority are nonseverable services with an end product of value for each CLIN

• Multiple, overlapping CLINs/OSCs of 1+ years

• OPRE CORs generally work with a team of OPRE staff to provide contract oversight

Anticipated FY 24 Solicitations

• Website Support (est amount $2,875,000)

• Chafee Housing Voucher Project (est amount TBD, under $4.5M)

• Division of Family Strengthening Research Support/Research Use TBD (est amount TBD, under $4.5M)

• Tribal Home Visiting Resource Institute for Excellence (THRIVE) (est amount $25,899,946)

• Supporting Pilot Programs Outcomes, Research, and Technical Assistance in TANF (Project SUPPORTT) (est amount $9,700,000)

• TANF Employment Project 2.0 (est amount $1,200,000)

• Research and Evaluation Conference on Self-Sufficiency (RECS) and National Research Conference on Early Childhood (NRCEC) 2026/2028 (est amount TBD, under $4.5M)

• Family Self-Sufficiency Learning, Engagement, and Research Knowledge Sharing Support (LEARN) (est amount $2,000,000)

• Promising Occupations Website Maintenance (est amount $500,000)

•The Role of Licensing in Early Childhood Education (follow on) (est amount $4,400,000)

Anticipated FY 24 Solicitations

• Home-based Child Care Supply and Quality (follow on) (est amount $2,769,091)

• Support for Analytic Capacity of NSECE Data (sole source) (est amount $4,400,000)

• Adolescent Well-being (NSCAW IV) (est amount $29,400,000)

• FACES/AIAN FACES (est amount $2,500,000)

• Centering Families to Strengthen Coordinated Services Approaches (est amount $3-4M)

• ACF Data Capacity (est amount $25,000,000)

• Learning, Engagement, And Dissemination of Evaluation and Research (LEADER) for the Division of Family

Strengthening (est amount TBD, under $4.5M)

• HomVEE 5 (Home Visiting Evidence of Effectiveness Review) (est amount TBD, $5-10M)

*Early 2025 requirement

Samantha Illangasekare Office of Planning, Research, and Evaluation acf.hhs.gov/opre acf.hhs.gov/o pre/opre-newsletter facebook.co m/OPRE.AC F

@OPRE_ACF@OPRE_A

CF

company/ opreacf

Thank you!

https://www.acf.hhs.gov/opre/opre-newsletter https://www.facebook.com/OPRE.ACF https://twitter.com/OPRE_ACF https://www.instagram.com/opre_acf/ https://www.linkedin.com/company/opreacf https://www.linkedin.com/company/opreacf

Children’s Bureau (CB)

Linda Viales

Child Welfare Program Fiscal Specialist and Contract Officer’s Representative

Division of Program Implementation

Tracy Fields

Child Welfare Program Specialist and

Contract Officer’s Representative

Division of Program Innovation

Children’s Bureau

– Who We Are

• The Children’s Bureau (CB) is the first federal agency within the U.S. Government, and in fact, the world, to focus exclusively on improving the lives of children and families.

It was created by President William Howard Taft in 1912.

• CB has a Central Office in Washington, DC and ten Regional Offices across the US, which support the states/territories, and tribes.

- Mission

• The Children’s Bureau partners with Federal, State, Tribal, and local agencies to improve the overall health and well-being of the nation’s children and families. With an annual budget of approximately $12 billion, the Children’s Bureau provides support and guidance to programs that focus on the following:

• Strengthening families and preventing child abuse and neglect.

• Protecting children when abuse or neglect has occurred.

• Ensuring that every child and youth has a permanent family or family connection.

- Program Administration

• The CB is responsible for providing support, guidance, and technical assistance in child welfare to the states, territories, and tribal governments by:

• Providing guidance on federal law, policy and program regulations.

• Funding essential services, helping states and tribes operate every aspect of their child welfare systems.

• Supporting innovation through competitive, peer-reviewed grants for research and program development.

• Offering training and technical assistance to improve child welfare service delivery.

• Monitoring child welfare services to help states and tribes achieve positive outcomes for children and families.

• Sharing research to help child welfare professionals improve their services.

- The Structure - 9 Divisions/Offices:

• Division of Child Welfare Capacity Building

• Division of Performance Measurement and Improvement

• Division of Policy

• Division of Program Implementation

• Division of Program Innovation

• Division of Regional Programs

• Division of State Systems

• Office on Child Abuse and Neglect

- Fiscal Year 2024 Procurements

• Juvenile, Court, Attorney Measures of Performance: Implementation

(JCAMP)

– A one-year contract with 4 option years.

– This contract will support strategies to improve legal practice utilizing the Judicial, Court and Attorney Measures of Performance (JCAMP) metrics to evaluate practice change and outcomes in five areas: family engagement, due process, high quality legal representation, child safety, and permanency.

– This contract has two key related requirements:

• Establish a team of professionals to provide technical assistance, implementation support, conduct evaluations, and provide technical assistance; and,

• Establish and support a cohort of states and eligible tribes in data collection and analysis, and to measure their legal system performance using the JCAMP measures.

• Child Welfare Sexual Orientation, Gender Identity and Expression

Institute (SOGIE Institute).

– A one-year contract with 4 option years.

– This contract will provide technical assistance to child welfare agencies to build their capacity to provide high quality services to Lesbian, Gay, Bisexual, Transgender, Queer/Questioning, Intersex, and other identities (LGBTQI+) children, youth/ young adults, families, and caregivers served by child welfare agencies (the LGBTQI+ foster care community)

– There are four main categories of technical assistance services:

• Universal Services and Products for the Field.

• Constituency Based Services.

• Learning Collaboratives.

• One-on-One Technical Assistance.

• Technical Assistance on State, Tribal & Federal Child Welfare

Information Systems

– One year plus four option years.

– Technical services to support Federal technical assistance and guidance on child welfare automation projects to states and tribes; and to support federal child welfare reporting systems.

– Work includes

• Technical assistance and guidance to States and Tribes on topics such as:

– Comprehensive Child Welfare Information System (CCWIS) requirements, Information Technology (IT) system design, development, implementation and operation, information system technologies, IT project management, IT system requirements, data standardization, data quality plans, data exchange standards, IT system procurement methodologies, IT project change management, risk management, vendor management, and programmatic issues.

• Technical Assistance on State, Tribal & Federal Child Welfare Information Systems (continued)

– Work includes

• Technical assistance and guidance to States and Tribes on topics such as:

– Advanced Planning Documents, Federal procurement standards, IT system reviews; and,

– Federal child welfare data reporting systems.

• Operations and maintenance support for Federal child welfare reporting systems such as AFCARS and NYTD.

• CCWIS monitoring reviews.

• Regional Partnership Grants (RPG) Innovations Project

– One year plus three option years.

– Technical (Evaluation) Services.

– The Regional Partnership Grant program seeks to expand the evidence base of programs and practices in the broader fields of child welfare and substance abuse treatment.

– The objectives of the RPG Innovation Performance Work Statement are twofold:

• To assess the extent to which the RPG program cross-site evaluation design and implementation of performance data indicators are up-to-date, comprehensive, and successful in addressing the needs of families with substance abuse problems who come to the attention of the child welfare system.

• To propose innovations for developing recommendations in meeting the RPG evaluation requirements based on findings and lessons learned from prior rounds of RPG projects.

• Fiscal Contract

– One year contract with four option years.

– The objective of this contract is to ensure excellence (e.g., efficiency, quality, customer service, and compliance) in the issuance and management of billions of dollars of non-discretionary grants, specifically title IV-E entitlement awards issued to states, tribes, and territories. This is achieved through the contractor providing high-quality grants management support services.

– This contract will support federal staff in providing financial oversight for ACF programs, including title IV-E programs, and technical assistance to grant recipients in meeting the complex requirements associated with the programs.

– Specific areas of focus include: Review of financial expenditure forms and providing technical assistance to ensure proper claiming; providing support during eligibility reviews of recipient data; review and technical assistance around allocation of recipient agency shared administrative costs; and providing assistance in the calculation of penalties and disallowances as well as the provision of technical assistance to recipients to resolve non-compliance issues identified.

• National Child Welfare Center for Innovation and Advancement

(NCWCIA)

- One-year contract with four option years.

- This contract shall provide a comprehensive array of training and technical assistance supports designed to assist and expand the capacity of public child welfare agencies so that jurisdictions may meet federal requirements, participate in federal monitoring and related program improvement planning activities, implement national child welfare policies and programs, and invest in the staffing necessary to successfully respond to and improve the safety, permanency, and well-being outcomes for children, youth, and families.

- Fiscal Year 2025 Procurements

• National Child Abuse & Neglect Data System (NCANDS)

- One-year contract with 4 option years.

- This contract will assist states & jurisdictions in building programs and data collection capacities through NCANDS, which can provide the kind of standardized, comprehensive case data that is useful for local, state and national planning and program development.

- The contract has several objectives, to include (but not limited to):

- Provide and coordinate substantial and effective programmatic technical assistance to states & jurisdictions regarding NCANDS submissions;

- Ensure effective coordination of NCANDS with related data collection, information systems development, and child welfare monitoring efforts;

- Process, store, manage, and analyze NCANDS data to facilitate the Children’s Bureau’s use of NCANDS data for child welfare monitoring, ad-hoc requests, and publications.

• Children’s Bureau Learning and Coordination Center (CBLCC)

– One year plus four option years.

– The CBLCC facilitates knowledge and skill-building and assists in raising awareness of the work being done by the Children’s Bureau, its federally funded grantees, and federal and national partner organizations to transform child welfare into a system focused on prevention and family well-being.

– Work includes

• Providing logistics and strategic communication services to support peer learning, meetings, special events, and multimedia resource development on issues relevant to the full spectrum of child welfare.

• Supporting several constituency groups, including the Federal Interagency Work Group on Child Abuse and Neglect and the National Child Abuse Prevention Partners.

• Developing content for the National Conference on Child Abuse and Neglect.

• Child Welfare Reviews Project (CWRP) - Child & Family Services Reviews (CFSR)

- A one-year contract with 4 option years.

- The CWRP supports the CB in administering the mandated CFSRs by providing logistics, training, technical assistance (staff), data analysis/reporting and operation/maintenance of the CFSR Data Management System (that includes the CFSR Portal and E-Learning Academy).

- The work includes identifying qualified agile reviewers, facilitating pre- and post-review conference calls, disseminating review information, and managing the logistical arrangements for the reviews; developing and revising the instruments used to conduct the reviews; and related materials, curriculum, tools, and applications as needed; producing reports on findings and monitoring progress of state Program Improvement Plans.

• Child Welfare Information Gateway (CWIG)

– One-year contract with four option years.

– This contract shall serve as an information clearing house and national communication hub for child welfare research, practice guidance, knowledge and information. The CWIG shall compile, coordinate, create and disseminate resources in support of child welfare and the various programs and services provided by the Children’s Bureau (CB).

• Child Welfare Information Gateway (CWIG) (continued)

– CWIG serves the child welfare field by offering universal access to resources covering a wide range of topics related to child welfare, child abuse and neglect, out-of-home care, child abuse prevention, adoption, and more. CWIG manages and maintains both content and technology platforms, complying with all federal security and accessibly requirements, by working in close collaboration with various teams within the Administration for Children and Families (ACF). In addition, CWIG promotes public awareness of CB’s mission and initiatives through written and electronic communication, social media, web and database development, technical assistance, management, presentations, technology and information systems, and logistical planning and execution.

Children’s Bureau – Contract Summary Contract FY

FY

Juvenile, Court, Attorney Measures of Performance: Implementation (JCAMP) X

Child Welfare Sexual Orientation, Gender Identity and Expression Institute (SOGIE Institute) X

Technical Assistance on State, Tribal & Federal Child Welfare Information Systems X

Regional Partnership Grants (RPG) Innovations Project X

Fiscal Contract X

National Child Welfare Center for Innovation and Advancement (NCWCIA) X

National Child Abuse & Neglect Data System (NCANDS) X

Children’s Bureau Learning and Coordination Center (CBLCC) X

Child Welfare Reviews Project (CWRP) - Child & Family Services Reviews (CFSR) X

Child Welfare Information Gateway (CWIG) X

THANK YOU!

BREAK

May 7, 2024 (Day 2)

Office of Child Care (OCC)

Office of Child Care Administration for Children and Families

U.S. Department of Health and Human Services

Anne-Marie Twohie Ginny Gipp

Deputy Director, OCC Director, Technical Assistance Division

Office of Head Start

Office of Child Care

Office of Early Childhood

Development

Together, ACF early care and education programs and offices work to ensure the strongest outcomes for children, families, providers, educators, and communities across the country.

ACF EARLY CHILD CARE AND EDUCATION

VISION: All families have access to high-quality child care that meets children’s developmental needs and promotes family well-being, as part of a strong child care system

MISSION: To partner with states, territories, and tribes to provide children and families access to high-quality child care that meets their needs.

OFFICE OF CHILD CARE VISION…