Pre-Proposal_Conference_and_Site_Visit_Slides-HE1260-13-R-0001-Okinawa_Custodial.pdf

Pass out attendance sheet

Formal Communication: 1. Formal communication such as requests for clarification and/or information concerning this solicitation shall be submitted via email to the Contract Specialist, Ms. Jennifer Knutson at jennifer.knutson@pac.dodea.edu . 2.

NO information concerning this solicitation or request for clarification will be provided in response to telephone calls from prospective offerors. Inquiries will be answered via amendment and provided to all offerors. Response to inquiries may not be considered if received more than twenty (20) calendar days after the release (issue date) of this solicitation.

Three websites for information:

FedBizOpps – All Amendments, notifications, questions & answers will be posted here

FAR & DFARS Site – To find Provisions and Clauses in full text that are incorporated by Reference in the RFP

Indefinite Quantity: Government has a recurring need, but cannot pre-determine above a specified mininimum, the exact quantity of services we will require.

Reference FAR 16.504(b)

Maximum/Minimum Requirement: The Government shall satisfy the minimum guarantee requirement of the awarded IDIQ contract with a quantity of 1 month of service or a minimum amount of $25,000 (whichever is achieved first) for any combination of the specified CLINs, per base period including any exercised option periods of performance. The maximum quantity amount the Government may order under this contract is as specified in the schedule up to and including the quantity designated in the schedule as the maximum.

- CLIN: Contract Line Item Number

- Various CLIN numbers represent the period of performance.

- General and Cafeteria SUBCLINS are the individual schools/facilities

- Periodic SubCLINS are broken down by specific tasks (Strip/Wax Floors, Interior Glass/Windows over 7ft, Exterior Windows, Clean/Shampoo Carpets, High Dusting, Drapes/Blinds Cleaning, Refrigerators, Sports Field Restroom/Trash removal

- Summer School broken down by classroom and bathrooms

Price per square meter. Ensure you input price per square meter under CLINS 0001, 0003, 1001, 1003, 2001, 2003, 3001, 3003, 4001, and 4003

All clauses important, however, please note the following clauses

- DFARS 252.204-7004, Alt A - To be considered for award, your company must be registered in System for Award Management (SAM) formerly CCR

- DFARS 252.222-7002 - The U.S. Government expects all contractors performing U.S. contracts in Japan to understand and comply with applicable Japan labor laws, regulations, labor contract matters etc.

- DFARS 252.204-7001 – Contractor shall not release to anyone outside the contractor’s organization any unclassified information, unless CO gives written approval or information is already in the public domain

- DFARS 25.229-7001-U.S Government is exempt from the Japanese Consumption Tax.

Read carefully for fill-ins

Read instructions very carefully and ensure no items are missed and you propose your best terms from a price and technical standpoint. Government intends to award on initial offers and not hold discussions.

To facilitate the evaluation, the technical proposal shall be sufficiently specific, detailed, and complete to clearly and fully demonstrate that the prospective offeror has a thorough understanding of the requirements, nature and scope of the work, and completeness of the approach and procedures proposed. Keep in mind the page limitations. If your technical proposal does not address the required information as specified in Section L you will receive an unacceptable rating and not be eligible for award.

If your technical proposal does not address the required information as specified in Section L you will receive an unacceptable rating and not be eligible for award.

At the government’s discretion, the price per square meter may be used in lieu of negotiations in the event of partial reductions or additions to existing requirements.

Award will be made to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government, Price and other factors considered.

Recent contracts are defined as contracts with a performance record of at least one

(1) year and are currently on-going or have been performed within three (3) years from the issuance date of this solicitation. Relevant contracts are defined as those in which the services performed are considered to be the same or similar in nature, scope, magnitude, and complexity when compared to the requirement described in this solicitation, including but limited to the Performance Work Statement and contract type.

Recent contracts are defined as contracts with a performance record of at least one

(1) year and are currently on-going or have been performed within three (3) years from the issuance date of this solicitation. Relevant contracts are defined as those in which the services performed are considered to be the same or similar in nature, scope, magnitude, and complexity when compared to the requirement described in this solicitation, including but limited to the Performance Work Statement and contract type.

Unbalanced pricing exist when, despite an acceptable total evaluated price, the price of one or more contract line items is significantly overstated or understated as indicated by the application of cost or price analysis techniques. A proposal may be rejected if the Contracting Officer determines that the lack of balance poses an unacceptable risk to the Government.

These are intended milestones, however, dates are subject to change.

Okinawa District Custodial Services

HE1260‐13‐R‐0001

Proposal Checklist

NOTE: This list is only a guide. The offeror should still read the solicitation thoroughly prior to submitting their proposal to ensure all requirements have been met

Are you registered in System for Award Management (SAM)?

Proposal due date: 4:00 pm, 4 March 2013, Japan Standard Time Hand Carry or Mail only

VOLUME 1:

Completed Offeror’s Information Sheet Completed and signed copy of the solicitation cover page Completed and signed copy of all solicitation amendments (if any) Completed copy of FAR 52.209‐5 Completed copy of FAR 52.209‐7 Completed copy of FAR 52.212‐3 OR statement confirming certs & reps in SAM Completed copy of DFARS 252.212‐7000 Does Volume 1 have one “marked” original and two copies

VOLUME 2:

Max 50 pages combined (double sided counts as 2 pages) and Page Size 8.5 x 11 or A4 Technical Approach Management Approach Quality Control Plan Past Performance Information – At least 3 Did you provide Past Performance Questionnaire to at least three of your references Does Volume 2 have one “marked” original and four copies

VOLUME 3:

Completed Section B for all CLINS/SUBCLINS to include option years (unit price and max amount completed)

Price per square meter In Japanese Yen Does Volume 3 have one “marked” original and two copies

HE1260‐13‐R‐0001

DoDDS Okinawa Pre‐Proposal Conference Attendees

Name Office

Jennifer Knutson DoDEA Pacific Procurement

Sheila Riley DoDEA Pacific Procurement

Eddie Tavares DoDEA Pacific Procurement

Michael Easley Okinawa DSO

Ron Sharik Okinawa DSO

Brian Hyden Okinawa DSO

Masaya Takai Okinawa DSO

Marty Lutrey Admin Office, BHPS/AEIS

Name Company

Kirk Sheppard On Time Staffing

Shinobu Kinjo On Time Staffing

Kenji Soma Okinawa Sogo Shisetsu Kanri Co

Keisuke Onaga Okinawa Sogo Shisetsu Kanri Co

Midori Crandall Okinawa Sogo Shisetsu Kanri Co

Roger Kuligowski Nihon Sogo Seibi Co. Ltd

Minako Iha Nihon Sogo Seibi Co. Ltd

Takahiko Shikiya Koh Gumi & Co

Eiko Daniels Koh Gumi & Co

Akiko Miyagi Koh Gumi & Co

Kae Chinen Prime Projects International Japan Co Ltd

Yasutaka Nerome Prime Projects International Japan Co Ltd

Tatsunori Nakama Okinawa General Service Co

Hiroshi Uehara Okinawa General Service Co

Government

Prospective Offerors