Question-Answer-HE1260-13-R-0001-Oki_Custodial-21_Feb_13.pdf

Okinawa District Custodial Services

HE1260-13-R-0001

Question & Answers # 1 21 February 2013

The following are questions asked by prospective offerors in response to solicitation HE1260-13-R- 0001.

Q1. Is there a Wage Determination to be provided in this RFP? If not, is there a FAR clause that we should refer to identify the wages to be paid?

A1. There is no wage determination. This requirement is being performed in Okinawa, Japan. Therefore the Service Contract Act does not apply.

Q2. Can you clarify if the price that we enter for General cleaning in item 0001 (Undefined) listed on page 5 is based on a 12 month period price per sq meter or is the Unit price the“Monthly Rate” per sq meter” and the “Max Net Amount” the annual rate?

A2. Unit Price and Max Amount should not be entered for Master CLINS 0001, 0002, 0003, 0005 and their corresponding option years, where it states “Undefined”. Price shall be entered in the SUBCLINS under those master CLINS. For 0001 and 0003 and corresponding option years, you will also need to enter a price per square meter.

Q3. How many meters of storage space is available for the janitorial supplies for the contractor (in the event that we would want to store 3 to 4 months of supplies)?

A3. There will be no storage spaces provided. Only custodial closets will be available. Every school has a different size and number of closets. The floor plans show the custodial closets.

Q4. May we request Floor Plans and an Arial Map to identify the travel distance between facilities for estimating custodial travel?

A4. Please see Attachment 3 of the solicitation on how to request floor plans. You may access the solicitation and corresponding attachments on Federal Business Opportunities. Arial maps are not available.

Q5. Is there office space, and telephone hookup availability for the project manager to reside on site during operations?

A5. The Government will not provide office space and telephone hookup for the contractor.

Q6. Is there a current contractor with staff in place performing operations at your facility?

A6. The current contractor of this requirement is Koh Gumi & Company.

Q7. Is the current firm on this contract utilizing Non-US Citizens as employees?

A7. Yes.

Q8. Is the current firm on this contract utilizing US Citizens as employees?

A8. No.

Q9. Does the current contractor utilize vehicles to transport employees to various buildings on the base (5.4.4, page 14)?

A9. The Government does not provide vehicles for the contractor. The contractor has their own vehicles and as stated in PWS 5.4.4. are responsible for obtaining vehicle passes for base access.

Q10. May we have contact number of the current Project Manager in the event of an award for potential recruitment and also for a potential resume for our proposals?

A10. We do not have permission to release this information to you. We have provided the name of the current contractor in A7.

Q11. Just for clarification, is the business license requirement stated on page 184 and 188 of the solicitation simply refer to a business license issued by any local, state, or federal agency, or is this requirement specific to Okinawa, Japan?(“License must be applicable to the requirements of this contract”. Page 184) A11. The requirements of this contract is for custodial services in Okinawa, Japan, therefore, the license must authorize the offeror to perform custodial services in Japan. Reference DFARS 252.225-7042 – Authorization to Perform. Section L has been amended.

Q12. Are the periodic services usually performed during the summer, winter, and or spring breaks?

A12. Yes, the periodic services are typically scheduled during the school breaks. However, services may be provided during other periods as long as it does not conflict with school schedules and the educational process. All dates are coordinated between contractor and Contracting Officer Representative after contract award.

Q13. What are the average man hours per year for Emergency Special event cleaning services as described in paragraph 3.3 of the PWS?

A13. Please see emergency/special event CLINS for the maximum hours anticipated.

Q14. What are the wages of the current contract’s regular productive labor?

A14. The current contract is not a labor hour contract. Therefore this information is not available.

Q15. What are the wages of the current contract’s project manager?

A15. The current contract is not a labor hour contract. Therefore this information is not available.

Q16. Would you happen to know what schools on Kadena and what schools on Marine Corps Bases are usually used for summer school?

A16. The schools used for summer school change yearly.

Q17. On page 25 of the solicitation pricing pages, in reference to “0005AA Classrooms”- “MAX QUANTITY 50 Each”; for our clarification, are we quoting a rate to clean a total of 50 classrooms?

A17. The unit price will be the quoted price per classroom. The maximum quantity the government may require for summer school classrooms is 50 classrooms per performance period. This is going to be an indefinite delivery-indefinite quantity contract, the quantities are maximums, and not all quantities may be required.

Q18. If so, is there an approximate measurement available for these 50 classrooms?

A18. Measurements cannot be provided for summer school classrooms. School and classrooms vary from year to year. You can view Attachment 2 to get estimated floor measurements for classrooms.

Q19. On page 26 of the solicitation pricing pages, in reference to “0005AB Bathrooms”-“ MAX QUANTITY 25 Each”; for our clarification, are we quoting a rate to clean a total of 25 bathrooms?

A19. The unit price will be the quoted price per bathroom. The maximum quantity the government may require for summer school bathrooms is 25 bathrooms per performance period. This is going to be an indefinite delivery-indefinite quantity contract, the quantities are maximums, and not all quantities may be required.

Q20. If so, is there an approximate measurement available for these 25 bathrooms?

A20. Measurements cannot be provided for summer school bathrooms. School and bathrooms vary from year to year. You can view Attachment 2 to get estimated floor measurements for bathrooms.

Q21. May we obtain a count of the amount of classrooms within each school? (Note: classroom cleaning requires more time to clean due to desktop movement and/or cleaning around desktops so knowledge the classroom area is significant).

A21. Please see Attachment 2 – Estimated Floor Measurements and/or Attachment 3 – Floor Plans.

Q22. May we obtain an average measurement of classrooms per school? (Note: each school is likely to have similar sized rooms-so not every room measurement would be required) A22. Please see Attachment 2 – Estimated Floor Measurements and/or Attachment 3 – Floor Plans.

Q23. Some of the spreadsheets on the floor measurements do not include bathrooms and their measurement in some of the building (for example: the Amelia Earhart School). May we obtain this information that is not included or an explanation (Example: if the bathrooms are shared with an adjacent building or something like this)? If there is missing bathroom information on some spreadsheets, even the quantity of bathrooms in these buildings would suffice.

A23. All bathrooms are listed in the spreadsheets for each of the schools. It is recommended that you compare the spreadsheet with the floor plans.

Q24. In Attachment 2, Estimated Floor Plan Measurements, the total square meters for Lester MS is 7,529.26 on the page 1 of 77, but 6648.17 on page 62 of 77. Would you advise us which is correct?

A24. The correct total is 6648.17. Attachment 2 has been corrected and will be posted on Fed Biz Opps.

Q25. It is our understanding that all the vinyl and marble tile floors shall be waxed, but it did not mention how to take care of sheet rubber flooring in periodic cleaning. Shall the sheet rubber flooring also be waxed just like those two floorings (vinyl and marble)?

A25. Sheet rubber flooring does not need to be waxed; shall be cleaned in accordance with paragraph

3.1.1. of the performance work statement.

Q26. Could you please provide the number of custodian workers on daily basis for each school and offices?

A26. It is at the contractor’s discretion to determine how many workers are required at each location to meet the contract requirements.