25QE009_ATTCH10_Q_A_121924.pdf

Question # Solicitation Reference Question Answer

1 Is this for core resources only or is it also for supplemental resources? The requirement is for all instructional resources to support the six courses in grades 6- 12 and ensure full utilization to help teachers and students master the NGSS performance expectations.

2 I was wondering if the Grades 6-12 Science Instructional Resources HE125425QE009 requirement is the same as the DoDEA

Grades 6-12 Science Instructional Resources and AP Science HE1254-25-R-E003 requirement or are they two different requirements?

HE1254-25-R-E0003 was posted on SAM.gov as a Sources Sought. HE125425QE009 is the solicitation for Science Resources Grades 6-12, which is part of the requirement for

HE125425RE003.

3 52.212-1 ADDENDUM - INSTRUCTIONS TO OFFERORS Would it be possible to talk about this bid with one of the science-education folks? No, this is not possible. Questions must be submitted in accordance with the solicitation.

4 52.212-1 ADDENDUM - INSTRUCTIONS TO OFFERORS The Vendors shall complete Attachment #8 "Present and Past Performance Questionnaire" for each of their quoted/offered references. The table below shall be used to complete Attachment 8.

However, Attachment 8 (Present and Past Performance Questionnaire), seems to require information that would be completed by the reference. Could you clarify the expectation? Are we completing the questionnaire and then emailing directly to the points of contact, or are we completing the first page and then sending the questionnaire to our reference, who will then complete the remainder of the document and then email it themselves to the points of contact.

Vendors shall complete Section 2 on the first page of Attachment 8 - Present and Past

Performance Questionnaire as instructed in 2.1.3. Vendors should then send the questionnaire to their references, who will complete the remainder of the document and email it directly to the DoDEA points of contact.

As stated in 2.1.3 VOLUME 3: PAST PERFORMANCE under "(a) REFERENCE CONTENT: It is the vendor's responsibility to provide valid, current, and verifiable references. Please fill out the reference content below prior to providing to your references.

References must include:

Business Name of Reference & Address

Name of the POC, POC Telephone Number, POC Email address, Contract Value, Contract Number, Contract Type, Period of Performance, and Brief Description of Effort/Scope of Work

5 Can anyone tell me if the 6-12 Science (for instructional materials) released? Yes, HE125425QE009 is the RFQ for 6-12 Instructional Resources Science. It was issued

12/05/2024 on SAM.gov.

6 SF1449 - Block 8 If 25QE009 is considered the actual RFP for 6-12 (MS & HS) science, it is occurring over two national holidays, and the due date of

6 Jan will not be feasible.

The due date for receipt of proposals has been extended to 10 January, 2025.

7 SF1449 (pg. 3) & Attachment 1 - Pricing Sheet As I look at Attach 1, it does not map with your CLINs on SOL.

Look at the SOL CLINS from 0008AD on. It appears you are one off, beginning with Biology.

An amendment (0001)correcting the schedule in the solicitation was issued 12/13/2024 on

SAM.gov.

8 Attachment 1 - Pricing Sheet Are you requesting that vendors rewrite the entire Attach 1, in a new Excel doc and input formulas so that calculations can occur? The Government is not requesting a rewrite of Attachment 1 - Pricing Sheet. While there are no formulas in Attachment 1, vendors can add them. Further details and instructions with respect to the pricing sheet can be found in 52.212-1 ADDENDUM - INSTRUCTIONS TO

OFFERORS, paragraph 2.1.4.

9 52.212-1 ADDENDUM - INSTRUCTIONS TO OFFERORS

Paragraph 2.1.3

Can the DoDEA confirm that they would like to have references from vendors fill out Attachment 8 themselves and email them back directly to Mumbi Gemma Mutala and Laura Manuel?

Vendors shall complete Section 2 on the first page of Attachment 8 - Present and Past

Performance Questionnaire as instructed in 2.1.3 and then send the questionnaire to their references, who will then complete the remainder of the document and then email it directly to the DoDEA points of contact. Also reference response to Question #4.

10 52.212-1 ADDENDUM - INSTRUCTIONS TO OFFERORS -

Paragraph 2.1.3.1 (b)

The above POCs must be either Government personnel (civil service or military) or employees of private sector clients with whom you have provided similar educational services. Information provided by or for POCs who work directly for your company, or indirectly (i.e., in a prime or subcontractor relationship), will NOT be considered relevant. Vendors shall ensure that contact information for designated references is accurate and up to date. - Can the DoDEA confirm that teachers and administrators who are employed by public schools qualify?

Yes, teachers and administrators who are employed by public schools qualify.

Attachment 10-Questions and Answers

HE125425QE009-Grades 6-12 Science Instructional Resources

11 52.212-1 ADDENDUM - INSTRUCTIONS TO OFFERORS -

Paragraph 4.0

Within volume 2, there are three different sections, if we were to answer more than one section, should we submit these volumes separately? Does the 15 page limit count for all sections, or for each?

While the Sections within Volume 2 need not be submitted as separate volumes, be sure to appropriately identify the sections you are responding to by its title.

The page limits in Volume 2 are per section. 52.212-1 will be updated as stated below:

SECTION

I: Science Middle School Grades (6-8) -15 Page Limit

II: Science High School Grades (9-12) - 15 Page Limit

III: Assessments - 15 Page Limit

12 In the event DoDEA selects physical materials, will [vendor] ship to one central location within the US, or will [vendor] need to make multiple shipments to different locations inside and outside of the US?

Shipping will be door-to-door. We plan to purchase digital instructional resources, with lab kits being the only exception.

13 Concerning travel costs, knowing DODEA operates across numerous countries, it will be difficult to provide an initial amount without knowing which country we would need to travel to before hand. Are there countries that are serviced more than others?

This might help us provide a number or at least a range.

Estimated contractor travel is identified in table at PWS paragraph 3.13.4.

14 Attachment 1 - Pricing Sheet Can the pricing sheet be altered? (Adding or removing descriptions) The pricing sheet may be altered. Please reference 52.212-1 ADDENDUM - INSTRUCTIONS TO

OFFERORS, paragraph 2.1.4 regarding submission of a modified Pricing Sheet.

15 Please confirm that all Middle School training will be consolidated into the same session(s). (Training will not be broken down between Grade 6, Grade 7 and Grade 8)

Currently, we anticipate Middle School training sessions will be combined. However, training will be discussed post award.

16 CLIN 0004AB Introductory PL: 18 sessions x 3-hour webinars = 54 hours total. Typically, the Introductory PL is at least 6 hours. Is the government open to dividing the schools/regions into six groups or 9 groups (instead of 18) and offer the sessions that way to not exceed the 54 hours?

We are limited to specific training dates/times based on a DoDEA-wide calendar. We are open to discuss possible changes post award.

17 CLIN 0004AC Advanced PL – same question as above (16)? We are limited to specific training dates/times based on a DoDEA-wide calendar. We are open to discuss possible changes post award.

18 CLIN 0004AC For 0004AC (Middle School PL Advanced Topics) – Should the quantity be 72 since there is a 3-hour session required 18 times for

4 base years (18 x 4 = 72).

The quantity is correct. Advanced PL training is only required in years 2 through 4. Training is not required in 5th year of contract.

19 PWS Paragraph 2.2.2.5 Train the Trainer – Is this guaranteed to be in one of the CONUS locations mentioned in the PWS and NOT at an OCONUS location?

We anticipate the train-the-trainer sessions to be live virtual.

20 PWS Paragraph 2.2 - Task 2 For asynchronous content, will this be recordings of synchronous content? Yes, we request the vendor record training and provide DoDEA with a file to upload to our platform.

21 How many schools will require PL, and what is the estimated number of participants per session? The number of session participants depends on the courses and the date of the training.

Where possible, we will combine training sessions since most of our schools are small. We do not anticipate sessions to exceed 30 participants.

22 Are there preferred platforms for synchronous webinars? The preferred platforms are to be determined based on the current DoDEA systems.

23 PWS paragraph 2.2.3.2 Section 2.2.3.2 “Provide a demonstration for selected DoDEA staff 30 business days before the first presentation on a schedule” -

How long will this demonstration be? By “presentation” do you mean the Introductory PL? Is the purpose of the demonstration to assure DoDEA that the training is ready?

The COR will request to review the PL and work with the vendor if any changes need to be made. The COR will also request to see materials, have an overview of the training day, and verify that all items are ready before the PL date.

24 Attachment 1 - Pricing Sheet Should the Quantity for 0005 AE be 72 (see question 4) The quantity is correct. See Question #18.

25 Attachment 1 - Pricing Sheet Should the Quantity for 0006 AE be 72 (see question 4) The quantity is correct. See Question #18.

26 Attachment 1 - Pricing Sheet Are the quantities for Physics 0007 AD and 0007 AE correct? These are different than Biology and Chemistry. The quantities for Physics 0007 AD and 0007 AE are not correct. The quantities should be "9" and "54", respectively. The pricing sheet is updated.

27 Can Assessment Product Training and PL be included in the Curriculum PL or does this need to be separate sessions? Assessment Product Training and PL can be included in the Curriculum PL

28 Will ALL Train the Trainer sessions (Grade 6-9, Biology, Chemistry, and Physics) happen during the same 10-day period? Will these occur concurrently or sequentially?

It is anticipated that there will be two 5-day Train-the-Trainer sessions over the course of year one. Training specifics can be discussed post-award

52.212-1 ADDENDUM - INSTRUCTIONS TO OFFERORS

So as not to exceed page requirements, is it acceptable to include QR codes within in the submission? The QR would be a link to documents, i.e. alignments, etc, that would exceed the minimum page requirement of the technical proposal if included. Would those need to be received as a hard copy along with the proposal, could those be incorporated into the proposal via QR code, or should they be included into the technical proposal itself, within the page requirement?

No QR codes. See Question #11 clarifying the page limits for each section of the technical volume. Also refer to 52.212-1 paragraph 3.4.4, for those items that will not be counted against any page limits.